HomeMy WebLinkAboutCAG2021-334 - Original - Hoa Hong - 2021 Traffic Signal Control Box Art Wrap Project - 07/20/2021ApprovalOriginator:Department:
Date Sent:Date Required:
Authorized to Sign:
Director or Designee
Date of Council Approval:
Grant? Yes No
Type:Review/Signatures/RoutingComments:
Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Basis for Selection of Contractor:
Termination Date:
Local Business? Yes No*
Business License Verification: Yes In-Process Exempt (KCC 5.01.045)
If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Notice required prior to disclosure?
Yes No
Contract Number:
Agreement Routing Form
For Approvals, Signatures and Records Management
This form combines & replaces the Request for Mayor’s Signature and Contract Cover
Sheet forms.
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Sup/Mgr:
rev. 20210513
FOR CITY OF KENT OFFICIAL USE ONLY
* Memo to Mayor must be attached
Dir. Assist:
4 03/02/2021
4
Other
19026223.64190.4310
Contract
07/20/2021
Original244790
Parks, Recreation & Community ServicesRonda Billerbeck
$1,000.00
08/31/2021
4
4
ASAP
N/A
06/01/2021
4
4
07/21/2021
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KENT CITY ART PROGRAM AGREEMENT
This Agreement dated May 21, 2021, between the City of Kent ("City") and Hoa Hong, located
and doing business at 1705 S. 106th St., Seattle, WA 98168 ("Artist").
1. Purpose. The Artist will develop a proposal for artwork for the following project:
TRAFFIC SIGNAL CONTROLLER BOX, Kent, Washington
The Work under this agreement is to develop a design for artwork to be placed on a specific
traffic signal controller box. This is a two-phase agreement. For the first phase, the Artist
will submit a draft or preliminary design to the City’s Arts Commission. If accepted by the
Commission, the Artist will finalize the design and deliver the final design in a high-resolution
digital format suitable for printing and installation as a vinyl wrap on the City traffic signal
controller box.
2. Deliverables. The Artist will provide the following deliverables:
Phase 1—Delivery due on or before July 14, 2021:
• A design for artwork to be converted into a vinyl wrap for the traffic signal
controller box at 42nd Avenue and Reith Road, Kent.
• A brief written description of the proposed design, including medium.
Phase 2—This phase is optional to the city and will only be implemented if the City’s
Arts Commission and City staff decide to approve the Artist’s design for installation on the
controller box:
• If approved, the City will purchase the work/design for conversion into a vinyl wrap
to be applied, at the City’s discretion, on the identified traffic signal controller box,
or a different controller box, if the City so chooses.
3. Payment. The City will pay the Artist as follows:
Phase 1—If the Artist delivers the Phase 1 work on or before June 9, 2021, the City will
pay the Artist $250.00, inclusive of design, research, travel, and applicable Washington
State sales/use tax. If the Artist delivers the work after that date, no payment is due,
unless the City, at its sole option, accepts the late submittal.
Phase 2—If the City Arts Commission and City staff approve the Artist’s Phase 1 submittal
and if the Artist delivers the Phase 2 work within the time set by the City, the City will pay
the Artist $750.00, inclusive of design, research, travel, and applicable Washington State
sales/use tax; If the Artist delivers the Phase 2 work after the date set by the City, no
payment will be due, unless the City, at its sole option, accepts the late submittal.
4. Proprietary Rights and Rights of Reproduction. If any patentable or copyrightable material
or article should result from the Artist’s work, all rights accruing from that work will be the
Artist’s sole property. The Artist reserves all available rights under common law or the
Federal Copyright Act to control the making and dissemination of copies or reproductions of
the artwork, except as this agreement limits those rights.
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• The Artist authorizes the City to photograph, digitally and graphically reproduce by any
and all means and media, the artwork without prior consent of the Artist for non-
commercial purposes and in advertising, brochures, and similar material produced in
conjunction the project and the Public Art Collection.
• To the extent practicable, all reproductions made by the City will contain a credit to the
Artist and a copyright notice intended to comply with the U.S. Copyright Laws.
5. Ownership of the work; removal and destruction. Notwithstanding Section 4 above, the
Artist acknowledges and understands the work, if accepted and installed, is temporary. When
the City, at its sole option, determines that the integrity of the artwork as described in Exhibit
A cannot be maintained or the repair or maintenance of the artwork is impractical, the City
may: (1) remove the work from public display or (2) destroy the work. Accordingly, the
Artist, by signing this agreement, waives any claim to copyright or trademark that would
require the City to maintain or preserve the artwork at the specified location.
6. This agreement constitutes the entire agreement between the parties and may be
amended only if in writing and signed by both parties.
IN WITNESS, the parties below execute this agreement, which shall become
effective on the last date entered below.
ARTIST:
By:
Print Name:
Its
DATE:
NOTICES TO BE SENT TO:
CITY OF KENT:
By:
Print Name: __________
Its __________________________
DATE:
NOTICES TO BE SENT TO:
ARTIST:
Hoa Hong
1705 S. 106th St.
Seattle, WA 98168
206-596-1941
hoahongart@gmail.com
CITY OF KENT:
Ronda Billerbeck
220 Fourth Avenue South
Kent, WA 98032
(253) 856-5055
rbillerbeck@kentwa.gov
ATTEST:
_______________________________
Kent City Clerk
Lori Hogan (Jul 20, 2021 21:39 PDT)
Recreation and Cultural Services Supt.
7-20-21
Lori Hogan
Hoa Hong (Jul 20, 2021 21:52 PDT)
Artist and Designer
Hoa Hong
07/20/2021
Signature:
Email:
Melissa McCormick (Jul 22, 2021 07:59 PDT)
Melissa McCormick
cityclerk@kentwa.gov
HoaHong_TSCB_Agreement
Final Audit Report 2021-07-22
Created:2021-07-20
By:Ronda D Billerbeck (rbillerbeck@kentwa.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAV7kGuBG7s5USFZRHMK9nT5-FrujMmpkN
"HoaHong_TSCB_Agreement" History
Document created by Ronda D Billerbeck (rbillerbeck@kentwa.gov)
2021-07-20 - 9:18:28 PM GMT- IP address: 146.129.252.126
Document emailed to Lori Hogan (lhogan@kentwa.gov) for signature
2021-07-20 - 9:21:38 PM GMT
Email viewed by Lori Hogan (lhogan@kentwa.gov)
2021-07-21 - 4:38:12 AM GMT- IP address: 146.129.252.126
Document e-signed by Lori Hogan (lhogan@kentwa.gov)
Signature Date: 2021-07-21 - 4:39:42 AM GMT - Time Source: server- IP address: 146.129.252.126
Document emailed to Hoa Hong (hoahongart@gmail.com) for signature
2021-07-21 - 4:39:45 AM GMT
Email viewed by Hoa Hong (hoahongart@gmail.com)
2021-07-21 - 4:39:46 AM GMT- IP address: 66.249.92.63
Document e-signed by Hoa Hong (hoahongart@gmail.com)
Signature Date: 2021-07-21 - 4:52:31 AM GMT - Time Source: server- IP address: 71.231.84.176
Document emailed to Kim Komoto (kkomoto@kentwa.gov) for signature
2021-07-21 - 4:52:33 AM GMT
Email viewed by Kim Komoto (kkomoto@kentwa.gov)
2021-07-21 - 2:48:21 PM GMT- IP address: 146.129.252.126
Document e-signed by Kim Komoto (kkomoto@kentwa.gov)
Signature Date: 2021-07-21 - 2:48:38 PM GMT - Time Source: server- IP address: 146.129.252.126
Document emailed to Melissa McCormick (cityclerk@kentwa.gov) for signature
2021-07-21 - 2:48:40 PM GMT
Email viewed by Melissa McCormick (cityclerk@kentwa.gov)
2021-07-22 - 2:57:21 PM GMT- IP address: 146.129.252.126
Document e-signed by Melissa McCormick (cityclerk@kentwa.gov)
Signature Date: 2021-07-22 - 2:59:03 PM GMT - Time Source: server- IP address: 146.129.252.126
Agreement completed.
2021-07-22 - 2:59:03 PM GMT