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Home My WebLink AboutCity Council Meeting - Council Workshop - Minutes - 09/15/2020 Approved City Council Workshop Workshop Regular Meeting Minutes September 15, 2020 Date: September 15, 2020 Time: 5:03 p.m. Place: THIS IS A REMOTE MEETING I. CALL TO ORDER Attendee Name Title Status Arrived Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Excused Dana Ralph Mayor Present II. PRESENTATIONS 1 Sound Transit Federal Way Link Extension Update Kelly Peterson 30 MIN. Link Light Rail Liaison, Kelly Peterson provided an update on the Sound Transit Federal Way Link Extension project. The plan for this project initially started back in 2012 when there was 6 years of planning done. The project is nearing the end of the design phase and has entered the building phase, with start of service slated for 2024. Peterson reviewed the permitting process for this massive project. This process includes weekly permitting meetings, weekly task force meetings, as well as technical and field meetings. This has been in full swing since May of 2019 and will continue through February of 2021. Peterson discussed the plans for the Midway project waste removal and backfill, which should be complete by October of this year. He also discussed the current state of the Star Lake Station area. Peterson noted that heavy construction will be taking place between now and 2023, followed by a number of months of testing. To conclude his presentation, Peterson spoke about the Operations and Maintenance Facility - South. He noted that there are still three potential sites for this, one in Kent and two in Federal Way. The opening date for this will likely be pushed back to sometime between 2026 and 2028. Councilmember Boyce commended Peterson for awesome leadership City Council Workshop Workshop Regular Meeting Minutes September 15, 2020 Kent, Washington Page 2 of 3 regarding this project. 2 Transportation Master Plan Financial Plan April Delchamps Fehr & Peers 60 MIN. Senior Transportation Planner, April Delchamps provided an update on the public outreach effort, detailed progress on project development and discussed the Transportation Master Plan financial plan, specifically the capital project funding sources and budget. Delchamps reviewed the outreach efforts that began in mid-August and will conclude on September 21. She indicated that equity was at the forefront of the outreach campaign. Staff engaged underserved populations via virtual, print, location and partnership strategies and translated the fact sheet into four different languages. Print materials, a survey and webmap were developed to facilitate feedback from the public. Posters and flyers were distributed at parks, trails, and community grocery stores. Multiple social media platforms were utilized to get the message across as well as advocacy and fellowship organizations, neighborhood councils as well as the many City of Kent boards and commissions. The webmap received just over 500 upvotes for priority project corridors and intersections. The most popular projects on the webmap are: 1. S.E. Hill-3: S.E. 256th Street 2. S.E. Hill-1: 132nd Avenue S.E. 3. S.E. Hill-2: S.E. 248th Street 4. N.E. Hill-2: S.E. 240th Street 5. N.E. Hill-5: 132nd Avenue S.E. The survey received 234 responses. The top 6 projects on the survey are: 1. S.E. Hill-1: 132nd Avenue S.E. (21%) 2. DSA-3: James Street (19%) 3. DSA-2: James Street (18%) 4. N.E. Hill-5: 132nd Avenue S.E. (18%) 5. S.E. Hill-8: S.E. Kent-Kangley Road (16%) 6. DSA-10: Central Avenue (16%) Delchamps indicated that part of the project side of the capital project budget planning level cost estimates were completed for the top 37 potential project corridors which included 120 individual projects. The total cost of the projects is well above the current capital and forecasted budget. Delchamps indicated that maximizing outside funding opportunities is a critical part of developing the draft prioritized project list. Delchamps provided a finding update, which included anticipated trends in City Council Workshop Workshop Regular Meeting Minutes September 15, 2020 Kent, Washington Page 3 of 3 revenues as well as information on where funds for capital projects come from: business and occupation tax, grants and appropriations, local improvement districts and transportation impact fees. Delchamps also reviewed a few couple of existing and potential future funding sources to include a property tax levy lid lift and Transportation Benefit District. Delchamps concluded her presentation by reviewing next steps that include survey and outreach, future City Council meetings, developing a draft prioritized project list and a detailed cost estimate for the prioritized project list. Councilmember Boyce inquired about the Council's input on the final list of projects, to which Delchamps confirmed Council will review and approve the draft list. Meeting ended at 5:59 p.m. Kimberley A. Komoto City Clerk Federal Way Link Extension Update Council Workshop September 15, 2020 FWLE Packages Segment 1 S1.05 –KDM Early Site Work S1.06 –KDM Station S1.07 –KDM Garage S1.08a –Early Utilities S1.09 –Drainage S1.10 –Guideway Grading and Walls S1.11 –Roadway Site Grading and Walls S1.12 –Maintenance of Traffic S1.13 –Demo Clear and Grade Segment 2 S2.01 –Structure B S2.02 –Structure C S2.03 –Structure SL S2.04 –Structure Z S2.05 –Star Lake Station S2.06 –Star Lake Garage S2.07 –SL Sta. and Gar. Site Clearing, Grading and Utilities S2.08 –Not used S2.09 –N and S of Midway Civil S2.09b –Midway Landfill Civil S2.10 –Roadway and Walls at SL Station S2.11 –SL Maintenance of Traffic S2.12 –Demo Clear and Grade at SL Corridor Wide CW.01 –Track CW.02 –Systems Design CW.03a –Early Ductbank CW.04e –Standard Drawings –Structures CW.04g -Standard Drawings –Sta. and Gar. CW.04h –Standard Drawings –Walls CW.04i –Standard Drawings –Drainage CW.05 –Geotech Lab/Field Services CW.06 –Not used CW.07 –Landscaping CW.07a –Kent Mitigation and Restoration •1 to 20+ permits per package •Permitting revisions are anticipated with most packages •All packages beyond 60% review Permitting •Since May 2019 •Package Review –30%, 60%, 90%, Final Plans •Permit requirements for each package identified •Comment Resolution •Weekly Permitting Meetings •Weekly Task Force Meetings •Technical Meetings and Field Meetings •Currently in the peak of permitting •Permitting through February 2021 •Design Build Process KDM Station Area •Permitting on-going •Demolition complete •Contaminated soil removed •Utility relocation has commenced •PSE transmission poles relocated •Staging area •Guideway column mock-up complete •TESC, TESC, TESC S. 240th Street FWLE Alignment S. 240th Street Highline Community College August 28, 2020 TOD Site TOD Site KDM Garage Kent Pond Joint Use Utility Trench Column Mock-up ST Pond Guideway Landfill Excavation Midway Landfill Station Excavation Casing Transmission Pole 115KV Transmission Lines To be removed Joint Use Utility Trench (Looking South) Rebar cages for Structure B Casings for Structure B FWLE Alignment (looking south) Wall behind Lowe’s Midway Landfill Removal -Excavate landfill along rail line -Backfill with good soil -Dispose of waste off-site -Re-install environmental protections -Gas collection system -Landfill cover -Liner -Stormwater control Legend: -Guideway -Work Area -Future I-5 Lane (SR509) N Star Lake Station Area •Permitting on-going •Demolition Complete •Clearing and Grading has begun •Utility relocation soon •TESC, TESC, TESC Star Lake Clearing Community Outreach Action Log •Logs complaints and status •Public outreach through the project. •More calls expected as construction expands •FWLE Project Hotline –1-888-298-2395 (24 hours) FWLE Art –KDM Station •58 Murals to be installed on the construction fence •Installation planned for October •8 artists •In place for three years •ST to maintain the artwork Tommy SegundoGabriel MarquezJasmine Iona Brown Cecelia De Leon Moving Forward •Permitting through February 2021 •Finish utility relocates at KDM •Begin Structure B •Rebar cages •Drilling for column shafts –Next •Column and Cap work begins in October •Finish Midway Landfill waste removal –October 2020 •Clearing and Grading on-going (Star Lake has begun) •Heavy construction 2020 –2023 •Testing 2023 –2024 •Revenue Service Begins 2024 FWLE and Covid-19 •Remote working •web based meetings •e-mail •phone •Takes more time to complete reviews, more challenging •Kent Team Operations and Maintenance Facility -South •DEIS Process still underway •Three sites (one in Kent, two in Federal Way) •Draft EIS –Public Comment Q1 2021 •Opening date likely to be pushed back 2026 -2028 City Council Workshop City of Kent April Delchamps, AICP Senior Transportation Planner Fehr & Peers Kendra Breiland, AICP Emily Alice Gerhart, AICP September 15, 2020 Public Outreach Striving for Equity and Racial Justice in Public Outreach •Engagement with traditionally underserved populations is foundational to the plan development. •In previous outreach efforts, we were able to engage in person through pop-ups, meetings, and drop-ins. •Developed strategies for virtual engagement through mass communications. •High-touch strategies for targeted groups. Outreach Timeline Outreach Method Week 1 Aug 17-23 Week 2 Aug 24-30 Week 3 Aug 31- Sept 6 Week 4 Sept 7-14 Week 5 Sept 14-21 Step 1 Email Blasts & Phone Calls X X X X Step 2 Posters & Flyers X X Step 3 Social Media X X X X Website •Online webmap •Online survey •Fact sheets (5 languages) •Potential projects by subarea brochures •Detailed project descriptions •Posters and postcards Posters & Flyers •Community grocery stores (visited 20 locations) •Parks and trails (13 locations) •Briscoe Park •Green River Trail •Clark Lake Park •Foster Park •Lake Fenwick Park Social Media •E-connect Bulletin •Monday, September 14th: 2,446 recipients •Monday, September 14th: 3,479 recipients •Monday, September 21st: TBD •Facebook •Posts twice a week •2 Ads (2nd Ad focused on translated equity populations) •Instagram •Posts twice a week •Twitter •Posts twice a week Partnerships & Interviews •Advocacy and Fellowship Organizations •Neighborhood Councils (50) •Cultural Communities Board •Kent Bicycle Advisory Board (KBAB) •Land Use and Planning Board (LUPB) •TMP Transportation Advisory Board (TAB) •Parks and Recreation Commission •Human Services Commission (Pending) Public Feedback •The webmap received just over 500 upvotes for priority project corridors and intersections. The most popular projects on the webmap are: •SEHill-3: SE 256th St •SEHill-1: 132nd Ave SE •SEHill-2: SE 248th St •NEHill-2: SE 240th Street •NEHill-5: 132nd Ave SE •The survey received 234 responses. The top 6 projects on the survey are: •SEHill-1: 132nd Ave SE (21%) •DSA-3: James St (19%) •DSA-2: James St (18%) •NEHill-5: 132nd Ave SE (18%) •SEHill-8: SE Kent-Kangley Rd (16%) •DSA-10: Central Ave (16%) Project Development Process Project List Development Flowchart Public Outreach Prioritized Project List 5 Subareas 37 Project Corridors 120 Projects Capital Project Budget Public Outreach Feedback Prioritized Project List ? Projects ? Corridors Planning Level Cost Estimates Manufacturing and Industrial Subarea •6 Project Corridors •20 Projects •~$143.6M Downtown Subarea •11 Project Corridors •39 Projects •~$167.1M Midway Subarea •4 Project Corridors •13 Projects •~$124.2M Northeast Hill Subarea •7 Project Corridors •21 Projects •~$196.3M Southeast Hill Subarea •9 Project Corridors •27 Projects •~$204.9M 37 Project Corridors 120 Projects ~$836.1M Implications The capital budget will determine the number of funded projects. Not all projects in the top tier can be funded. The project list should be strategic to maximize funding. Project funding decisions should consider public feedback. Ensure the project list is nimble to respond to changes in grants and other funding. Long Range Plan to Short Range Plan Transportation Master Plan (TMP) Transportation Improvement Program (TIP) •TMP •Long Range Transportation Plan •20-year Planning Horizon •TIP •Short Range Transportation Plan •6-year Planning Horizon Funding Update Anticipated Trends In Revenues What does this mean to the TMP? •Be realistic about what we can afford •Update transportation impact fees •Think creatively about funding sources •Explore partnerships Aspirations Funding Capital Projects Grants & Appropriations Local Improvement Districts (LIDs) Transportation Impact Fees (TIFs) B&O Tax B&O Tax for Preservation/Grant Match 2017: $4,433,520 2018: $4,418,540 2019: $3,740,600 2020: $3,193,870 2021 & 2022: ~$3,193,870 Grants & Appropriations Partnerships - Federal, State, County, Local State/Legislative AppropriationFMSIB -StateTIB -StateWSDOT-Federal & State Puget Sound Regional Council (PSRC) -Federal Grant Funding Revenue Grant Opportunities Grant Eligible Projects Match Funding Availability Applications + Funding Competitions Awarded Projects •Highly competitive •Highly variable year to year •Grants can only fund 50-60% of most projects due to caps on grant requests, funding limitations, etc. •Scoring criteria impact project competitiveness •Based on past success and competitiveness of the project list, the estimated revenue over 20 years is $40-80M ($2-4M/year) –but this is NOT guaranteed Local Improvement Districts (LIDs) What is a LID? Analysis of top 37 Corridor Projects 2-4 LIDs Feasible Anticipated Revenues Dependent on Project Transportation Impact Fees (TIF) 2011*: $93,316 2012: $338,309 2013: $645,397 2014: $820,226 2015: $1,159,055 2016: $1,126,738 2017: $1,701,533 2018: $1,760,973 2019: $2,850,181 2020: $626,313 (as of 8/26) TIF Rate Comparison Peer City Current TIF Rate Federal Way $3,999 (City updating its rate) Puyallup $4,500 Auburn $4,895 Kent $5,097 Des Moines $5,573 Fife $6,413 Bellevue $7,060 (rate on 1/1/21) Renton $7,820 Future TIF Funding Scenarios Current codified rate •2020 Rate: $5,097 per trip •Estimated Annual Revenue: $1.3-2.5M Peer rate •Update rate to ~$6,200 per trip •Estimated Annual Revenue: $1.5-3.0M Regional mid-high rate •Update rate to ~$7,200 per trip •Estimated Annual Revenue:$1.8-3.5M Building a TMP Capital Budget Grants & Appropriations $2M/year $4M/year Transportation Impact Fee (TIF)$1.3M/year $3.5M/year Capital Project Budget $6.3M/year $11M/year B&O Local Improvement Districts (LIDs)$?M/year $?M/year $3M/year $3.5M/year Capital Budget Funding $6.3 -$11 million/year Annual Capital Project Budget $41.8 million/year Project Estimates in 2020 Dollars (Annualized) Potential New Funding Sources Property Tax Levy Lid Lift (Voted) ~$4.5M/year Transportation Benefit District (TBD) –Sales and Use Tax ~$5.5M/year New Funding Source for Cities ? Next Steps Next Steps •Survey and webmap open through September 21 •Continue focused outreach including calls and emails •Update City Council on additional feedback •Develop draft prioritized project list •Detailed Cost Estimates for draft prioritized projects