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HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Minutes - 04/21/2020 Approved City Council Workshop Workshop Regular Meeting Minutes April 21, 2020 Date: April 21, 2020 Time: 5:10 p.m. Place: Chambers I. CALL TO ORDER Attendee Name Title Status Arrived Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present Dana Ralph Mayor Present II. PRESENTATIONS 1 2021-2026 Transportation Improvement Program April Delchamps 15 MIN. Senior Transportation Planner, April Delchamps provided the councilmembers with an update on the 2021-2026 Six-Year Transportation Improvement Program (TIP). The City is required by state law to update the six-year plan annually. Project development flows from the Transportation Master Plan (TMP) to the TIP. Essentially the TMP feeds the TIP with projects moving from planning to design and construction. The focus of the 2021-2026 TIP update is adding projects eligible for grant’s due in 2020. The focus of the 2022-2027 TIP will be integrating projects from the TMP update as well as upcoming grant opportunities. Federal aid programs fall under two agencies, the Puget Sound Regional Council and the Washington State Department of Transportation as direct grant programs from the federal government. PSRC grants include five grant programs. All but the Transportation Alternatives Program are due this year. WSDOT includes Highway Safety Improvement Program which has two grant opportunities both due this year. Direct Federal grant programs include INFRA and BUILD grants. State grants include four sources, WSDOT, the Transportation Improvement Board, the Freight Mobility Strategic Investment Board, and local appropriations. Kent currently has funding from the TIB for 76th Avenue South for $2.5M. TIP Changes include projects removed, new projects, and projects with City Council Workshop Workshop Regular Meeting Minutes April 21, 2020 Kent, Washington Page 2 of 3 significant changes to either the project description or limits. Delchamps reviewed the three completed projects and the Safe Routes to School projects that were removed and new projects. Two projects were added for upcoming Transportation Improvement Board State grant opportunities and the four projects were added for upcoming federal grant opportunities. Delchamps detailed the three projects that required an update to the project descriptions and the five projects that had updates to their limits. The steps from here are to incorporate feedback received from committee members followed next month by a draft 2020-2025 TIP document and a request to schedule a public hearing. State law requires the TIP is approved by June 30th. 2 Comprehensive Storm System Update Alex Murillo 30 MIN. Environmental Engineering Supervisor, Alex Murillo presented the Councilmembers with an update on the City's Comprehensive Stormwater System that included: · Green River Watershed · Green River High Water Event in February of 2020 · Overview of the Kent Watershed · Kent Valley Local Flooding in December of 2019 · Green River Projects in 2020 · Kent Valley Stormwater Projects in 2020 3 HCMA (Workday) Teri Smith Mike Carrington 45 MIN. Human Resources Director, Teri Smith and Information Technology Director, Mike Carrington provided details on the Workday (formerly HCMA-Human Capital Management Automation) project. The objective for selecting Human Capital Management System is “To systematically resolve the City's human capital management and automation "pay" related issues and needs with a focus on best practices for Human Resources, Finance, IT and Citywide timekeeping.” Supporting this work will include the deployment of new business system technology platforms by end of year 2020. The two major components are: (1) Workday (Collaborative Solutions is the implementation vendor); and (2) Telestaff (Kronos) - implementation is running simultaneously. Smith reviewed the guiding principles, functional areas/workstreams and the City Council Workshop Workshop Regular Meeting Minutes April 21, 2020 Kent, Washington Page 3 of 3 implementation plan. Due to COVID-19, the projects requires changes including the project budget and related change orders that will be brought to the Council through the Committee of the Whole Meeting ended at 6:45 p.m. Kimberley A. Komoto City Clerk Comprehensive Stormwater System Update City of Kent Council Workshop April 21, 2020 Presentation Outline: •Overview of Green River Watershed •Green River High Water Event -Feb 2020 •Overview of Kent Watershed •Kent Valley Local Flooding -Dec 2019 •Green River Projects in 2020 •Kent Valley Stormwater Projects in 2020 Kent City Limits Kent City Limits Upper Green RiverMiddle Green River Lower Green River Kent City Limits Upper Green RiverMiddle Green River Lower Green River Kent City Limits Duwamish River Puget Sound Upper Green RiverMiddle Green River Lower Green River Kent City Limits Duwamish River Puget Sound Howard Hanson Dam USGS River Gage - Auburn Upper Green RiverMiddle Green River Lower Green River Kent City Limits Duwamish River Puget Sound Howard Hanson Dam USGS River Gage - Auburn Upper Green River Howard Hanson Dam Howard Hanson Dam Middle Green River Howard Hanson Dam Lower Green River SR 18 Black River Pump Station Duwamish River USGS River Gage -Auburn Upper Green River Middle Green River Lower Green River Kent City Limits Howard Hanson Dam Green River Watershed Presentation Outline: •Overview of Green River Watershed •Green River High Water Event -Feb 2020 •Overview of Kent Watershed •Kent Valley Local Flooding -Dec 2019 •Green River Projects in 2020 •Kent Valley Stormwater Projects in 2020 Storm Event –February 6, 2020 Howard Hanson Dam Regional Precipitation Data: 2/5 thru 2/8/2020 -Feb 2020 Storm Green River High Water Event –Feb 2020 Milwaukee 2 Levee Green River High Water Event –Feb 2020 Milwaukee 2 Levee Near Overtopping of Riverbank Green River High Water Event –Feb 2020 Signature Pointe Levee Green River High Water Event –Feb 2020 Signature Pointe Levee Green River High Water Event –Feb 2020 Flood Storage -Riverview Park and Leber Homestead Green River High Water Event –Feb 2020 Flood Storage -Downey Farmstead Restoration Green River High Water Event –Feb 2020 Flood Storage –Agricultural Areas on Left Bank Green River High Water Event -Erosion Areas Lower Russell Levee –Holiday Kennel Green River High Water Event -Erosion Areas Desimone Levee –Downstream of Pedestrian Bridge in Tukwila Green River High Water Event -Erosion Areas Frager Road Levee –Left Bank During High-Water Event After High-Water Event Green River High Water Event -Erosion Areas Signature Point Levee Green River High Water Event -Erosion Areas Kent Airport Levee –Left Bank Green River High Water Event -Erosion Areas Left Bank –Across and Just Upstream of Milwaukee 2 Levee During High-Water Event After High-Water Event Presentation Outline: •Overview of Green River Watershed •Green River High Water Event, Feb 2020 •Overview of Kent Watershed •Kent Valley Local Flooding, Dec 2019 •Green River Projects for 2020 •Kent Valley Stormwater Projects for 2020 Kent City Limits Drainage Basins to Kent Valley Kent Valley East Hill West Hill Mill Creek Garrison Creek Mill Creek Springbrook Creek Garrison Creek Mill Creek Black River Pump Station Springbrook Creek Mill Creek Garrison Creek Springbrook Creek Kent Valley East Hill West Hill Presentation Outline: •Overview of Green River Watershed •Green River High Water Event -Feb 2020 •Overview of Kent Watershed •Kent Valley Local Flooding -Dec 2019 •Green River Projects for 2020 •Kent Valley Stormwater Projects for 2020 Storm Event –December 20, 2019 Regional 48-Hour Precipitation Data: Dec. 2019 Storm Howard Hanson Dam 3.93” 5.87” 4.54” 5.46” 4.86” 5.33” Kent 48-Hour Precipitation Data: Dec. 2019 Storm Kent Valley Local Flooding –Dec 2019 James Street, Mill Creek Middle School Kent Valley Local Flooding –Dec 2019 East James Street and Mill Creek Middle School Kent Valley Local Flooding –Dec 2019 Woodford Ave N, Kent Memorial Park, Central Ave North Kent Valley Local Flooding –Dec 2019 Mill Creek and Kennebeck Ave North Kent Valley Local Flooding –Dec 2019 76th Ave South and Mill Creek Local Flooding in the Kent Valley –Dec 2019 81st Avenue South and South 196th Street Presentation Outline: •Overview of Green River Watershed •Green River High Water Event -Feb 2020 •Overview of Kent Watershed •Kent Valley Local Flooding -Dec 2019 •Green River Projects in 2020 •Kent Valley Stormwater Projects in 2020 Lower Russell Levee Construction Started in 2019 Signature Pointe Levee Preliminary Designs and Real Estate Artist Rendering of Proposed Levee with Riparian Plantings Signature Pointe Levee Looking South, Aug 2019 Future 500-YR Levee Milwaukee 2 Levee Real Estate, King County Permits, Union Pacific Railroad Future 500-YR Levee Artist Rendering of Proposed Levee with Riparian Plantings Milwaukee 2 Levee Looking West, Google Earth Future 500-YR Levee Milwaukee 2 Levee Real Estate, King County Permits, Union Pacific Railroad McCoy Levee –Flood Damage Repair US Army Corps of Engineers and King County McCoy Levee –Flood Damage Repair US Army Corps of Engineers and King County Desimone Levee –Flood Damage Repair US Army Corps of Engineers, King County, City of Tukwila Desimone Levee –Flood Damage Repair US Army Corps of Engineers, King County, City of Tukwila Downey Farmstead Side Channels Continue Next Phase of Construction in Summer 2020 Downey Farmstead Side Channels Continue Next Phase of Construction in Summer 2020 Briscoe Desimone Levee Completed in 2016 NEW FEMA 2017 Preliminary Map Upper Russell Levee Completed in 2017 FEMA Flood Maps Update Green River Levee Repairs Have Reduced FEMA Flood Mapped Areas FEMA Flood Map Schedule: •May 2019,FEMA Revised Preliminary Flood Map •Feb 2020, FEMA Letter of Final Determination •Aug 2020,FEMA Flood Maps Become Effective FEMA Flood Maps Update FEMA Flood Maps to Become Effective –August 2020 FEMA Flood Maps –Kent Valley Creeks Revise Flood Map Areas along Mill Creek, Garrison Creek, and Springbrook Creek Mill Creek High Water Event, Looking Northeast, Feb 1996 Existing River Gage Proposed New River Gage US Geological Service River Gages Install New USGS River Gages at Meeker Street and South 277th Street Presentation Outline: •Overview of Green River Watershed •Green River High Water Event -Feb 2020 •Overview of Kent Watershed •Kent Valley Local Flooding -Dec 2019 •Green River Projects in 2020 •Kent Valley Stormwater Projects in 2020 GRNRA South Stormwater Pump Station Reduces Flood Risk –Construction in Progress South 240th Street Upper Mill Creek Dam Reduces Flood Risk to Kent Valley -Construction Restarting May 2020 Upper Mill Creek Dam Reduces Flood Risk to Kent Valley –Construction Restarting May 2020 Mill Creek Reestablishment Reduces Flood Risk -Pursuing Environmental Permits 76th Ave South Improvements Raise Road Elevation to Reduce Flood Risk –Currently in Bid Advertisement Mill Creek & 76th Ave South Culvert Replacement Reduces Flood Risk –Progress Designs and Environmental Permits One of Several Undersized Culverts to be Replaced along 76th Ave South GRNRA North/S 212th Street Stormwater Pump Station Reduces Flood Risk –Prepare Preliminary Designs 81st Avenue South Stormwater Pump Station Reduces Flood Risk –Prepare Preliminary Designs Roadway Flooding along 81st Ave South, Dec 2019 Washington Ave South Stormwater Pump Station Reduces Flood Risk –Prepare Preliminary Designs Existing Stormwater Pump Station to be Relocated and Improved Presentation Summary: •We have a complex stormwater system •The recent storms have emphasized the critical nature of our work •Our goal is to reduce flood risk to our Kent Community •We will continue to complete our stormwater projects with urgency •We are preparing for the next fall and winter wet season Comprehensive Stormwater System Update City of Kent Council Workshop April 21, 2020 City Council Workshop April 21, 2020 Overview Short range planning document Annual update required by state law Declares list of projects, plans and programs by year Transportation Master Plan Transportation Improvement Program Updating the TIP 2021-2026 TIP •2020 Grants 2022-2027 TIP •Transportation Master Plan Integration Federal Grants Puget Sound Regional Council Regional Competition Countywide Competitions Large Jurisdiction Preservation Non-Motorized Transportation Alternatives Program (TAP) WSDOT Highway Safety Improvement Program (HSIP) Spot Locations Highway Safety Improvement Program (HSIP) Systemic Section 130 Federal Government Federal Grants WSDOT Bicycle and Pedestrian Program Safe Routes to School Transportation Improvement Board Urban Arterials Program Urban Sidewalk Program Complete Streets Freight Mobility Strategic Investment Board (FMSIB) Freight and Goods Transportation System (FGTS) T-1 & T-2 Routes Local Appropriations Budget Line Items State Grants TIP Changes Projects Removed Completed Projects Removed Projects New Projects State Grants Federal Grants Projects with Significant Changes Project Limits Project Scope Completed Projects South 224th Street Extension (Phase I) -84th Avenue South to 88th Avenue South South 224th Street Extension (Phase II) -88th Avenue South to 94th Place South Kent Valley Flashing Yellow Left Turn Arrows State Grants: Safe Routes to School –Removed & New Projects Projects Removed Meridian Elementary - SE 256th St and 140th Ave SE Neely-O’Brien Elementary –64th Ave S and S 236th St Projects Added School Zone Flashers at 7 Elementary Schools East Hill Elementary and Mill Creek Middle Schools State Grants: New Projects Transportation Improvement Board 132nd Avenue Southeast Pedestrian Improvements (Phase 4) -Southeast 2248th Street to Southeast 2340th Street Russell Street Pedestrian Improvements from Meeker Street to 500 feet south of James Street Federal Grants: New Projects Puget Sound Regional Council –Countywide Preservation Program S 212th Street –Green River Bridge (east) to 72nd Avenue S Preservation Highway Safety Improvement Program (HSIP) Local Road Safety Plan –Spot Location Safety Improvement Projects Local Road Safety Plan –Systemic Safety Improvements Program Section 130 Funds Project Changes –Updated Project Description Naden Avenue and Willis Street Intersection Improvements Meeker Street and 64th Avenue South - Intersection Improvements Midway Subarea TOD Street –S. 244th Street and 32nd Avenue South Project Changes –Updated Project Limits 76th Avenue South -South, Middle and North projects (3) South 212th Street -–Green River Bridge (west) to Orillia Road S/City Limits South 224th Street Extension (Phase III) Split South 218th Street/98th Avenue South -94th Place South to South 216th Street South 216th Street -98th Avenue South to 108th Avenue Southeast (State Route 515/Benson Highway) Next Steps April 21, 2020 City Council Workshop: Present the Draft Project Changes for the 2021-2026 TIP May 26, 2020 Committee of the Whole: Present Draft 2020-2025 Transportation Improvement Program & Action to Schedule a Public Hearing June 2, 2020 City Council: Consent Agenda to set a Public Hearing City Council : Public Hearing on June 16, 2020 Workday (formerly HCMA-Human Capital Management Automation) City Council Project Update 04-21-2020 Workday Project Human Capital Management Sponsors •Primary –Derek Matheson *Mayor Ralph •Executive Sponsors: •Teri Smith •Paula Painter •Mike Carrington •Rafael Padilla Workday Project Human Capital Management Objective for Selecting Human Capital Management System: To systemically resolve the City’s human capital management and automation “pay” related issues and needs with a focus on best practices for HR, Finance, IT and Citywide Timekeeping.Supporting this work will include the deployment of new business system technology platforms by EOY 2020 Workday Project Human Capital Management Workday Project Human Capital Management Two Major Components Workday Collaborative Solutions -Implementation Vendor Telestaff (Kronos) -Implementation running simultaneously Workday Project Human Capital Management Core Implementation Team •Project Manager –Annette Pape •Business Process Analyst –Kari Endicott •Primary Subject Matter Experts (SMEs) - •Human Resources: Jennifer Davidson, Gina Esposito, Kareena Hobson, Stephanie King, Wendy Campbell •Payroll: Natesha Gainer, Susanne Shaw •Secondary SMEs - •Human Resources: Brent Ashbaugh, Laura Horea, Natalie Winecka •Payroll: Lavina Brennecke, Brenda Goodson-Moore •Technical Lead –Somen Palit •Business Analyst –David Deal Workday Project Human Capital Management Guiding Principles Workday is system of record for employee data Adhere to leading practices Standardize processes, policies and data values across the enterprise Design with elevated levels of security; data access on need-to-know Design to simplest solution that meets business needs; do not design to the exceptions Focus on end user; ease of transactions Build a simple, intuitive end user experience Leverage Employee Self Service (ESS) and Manager Self Service (MSS) Workday Project Human Capital Management Functional Areas/Workstreams: Overall/Reporting/Security (Kari) Human Capital Management Core (Kari/Laura) Recruiting (Stephanie/Natalie) Benefits (Kareena/Laura) Compensation (Gina/Brent) Absence Management (Kareena/Laura) Time Tracking (Gina/Brent) Talent/Performance Management (Jennifer) Organizational Change & Training (Jennifer) Payroll (Natesha/Lavina) Data Conversion (Wendy) Integrations (Somen) Workday Project Human Capital Management Implementation Plan Planning –January 16 –31 Architect –February 3 –March 20 Configure: Customer Confirmation –March 23 –May 8 Configure: Build –May 8 –29 Configure: Data Validation –June 1 –5 Test : End to End Preparation –June 8 –12 Test : Test –June 15 –August 14 Test : Build –August 17 –September 4 Parallel: Payroll/Integrations/User Acceptance Testing –September 7 – October 30 Deployment: Build –November 2 –December 4 Post Production: December 7 –January 8 Workday Project Human Capital Management Wrap Up •Project complexity + COVID-19 = Required Changes •Clarify project budget and contracts with Council •Separate & ratify multiple contracts •Workday •Recurring subscription costs •Collaborative Solutions •One-time professional services •Change Order #1 –Schedule (Sep->Dec 2020 release date) •Change Order #2 –Business process complexity •Telestaff •Recurring subscription costs •Council motion at upcoming Committee meeting Workday Human Capital Management Q & A