HomeMy WebLinkAboutCAG2021-308 - Original - Washington Traffic Safety Commission - MOU: Drug Recognition Experts (DRE) Overtime Funding - 07/01/2021ApprovalOriginator:Department:
Date Sent:Date Required:
Mayor or Designee
Date of Council Approval:
Grant? Yes No
Type:Review/Signatures/RoutingDate Received: City Attorney:
Comments:
Date Routed: Mayor’s Office City Clerk’s OfficeAgreement InformationVendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Local Business? Yes No*
Business License Verification:
If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Yes In-Process Exempt (KCC 5.01.045)
Notice required prior to disclosure?
Yes No
Contract Number:
This form combines & replaces the Request for Mayor’s Signature and Contract Cover
Sheet forms. (Print on pink or cherry colored paper)
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Dir Asst:
Sup/Mgr:
Dir/Dep:
rev. 20210513
FOR CITY OF KENT OFFICIAL USE ONLY
Agreement Routing Form
For Approvals, Signatures and Records Management
(Optional)
Basis for Selection of Contractor:
* Memo to Mayor must be attached
Termination Date:
Authorized to Sign:
MEMORANDUM OF UNDERSTANDING
WASHINGTON TRAFFIC SAFETY COMMISSION
621 8th Ave SE, Suite 409, PO Box 409440 Olympia WA 98504-0944
THIS AGREEMENT is made and entered into by and between:
Ke* Po l'i ce De Wv'*vywn*
(Agency Name)
Hereinafter referred to as "CONTRACTOR" and the WASHINGTON TRAFFIC SAFETY
COMMISSION, hereinafter referred to as "WTSC."
IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement
agencies who have certified Drug Recognition Experts (DRE) to conduct the following activities:
. Respond in person to allied agency requests for DRE assessments when no other DRE is
available on duty and this response is in 'overtime status' from a list of certified DREs.
o Cover shift extension 'overtime' when completing a drug evaluation or covering a
request for a DRE
o Court testimony resulting from performing drug evaluations with call outs and shift
extensions when overtime is required. (This MOU and grant funding is not responsible
for overtime generated from cases/arrests during normal employment or assignment)
o On an overtime basis, participate in duties as a DRE during emphasis patrols, allied
agency DRE-related requests, or other DRE programs such as teaching and training
deemed necessary and pre-approved by the Washington State DRE Coordinator between
July 1, 2021 through June 30,2023.
IT IS, THEREFORE, MUTUALLY AGREED THAT:
l. All contractor DREs will be available for callout by Washington State Patrol (WSP)
communications in their individual regions. WSP Communications will be notified of the
DRE availability when that DRE signs into service with their respective allied agency.
As part of this agreement, contractor DREs are responsible to ensure that WSP
Communications has their correct contact information in the DRE callout system.
2. Contractor will provide a certified DRE on an "overtime" basis (not to exceed 1.5 times
contracted salary and allowable benefits, even during paid holiday) to perform DRE
activities as specified. No other commissioned personnel will be funded.
3 . The period of activity will begin on July l, 2021 and extend through June 30,2023.
4. Drug evaluation performance standards for certified and funded DREs must meet the
standards of the Intemational Association of Chiefs of Police (IACP).
5. DREs will maintain good standing with Drug Evaluation Classification Program; i.e.
paperwork, rolling logs, and resumes. (Contractor and DRE will be notified if DRE is not
eligible for availability and removed from WSP roster -30 day notice given.)
6. Disputes arising under this agreement shall be resolved by a panel consisting of one
representative of the WTSC, one representative from Contractor agency and one
representative from the DECP. The dispute panel shall thereafter decide the dispute with the
majority prevailing.
7. Either party may terminate this agreement upon (30 days) written notice to the other party. In
the event of termination of this agreement, the terminating party shall be liable for the
performance rendered prior to the effective date of termination.
MOU DRE Program 2021-2023 (0412021)page 1 of 2
8. WTSC Termination - This project agreement may be terminated or fund payments
discontinued or reduced by WTSC at any time upon written notice to the Contractor due to
non-availability of funds, failure of the Contractor to accomplish any of the terms herein, or
from any change in the scope or timing of the project.
9. The WTSC will monitor and track the availability of DRE Callout funds. Expenditure
tracking will be shared with WSP quarterly to ensure DRE Callout funding is being fully
utilized.
FISCAL RESPONSIBILITY:
1. For all DRE overtime activities to be billed against this MOU, any projected overtime amount
greater than $3,000 must get prior written approval from WTSC.
2. Contractor must submit the billings and supporting documents to the WTSC at PO Box
40944, Olympia, WA 98504-0944 or emailed to mmedalen@wtsc.wa.gov for approval and
reimbursement not more than 30 days after the last day of the month in which the
overtime is worked. Billings and supporting documents submitted later than the 30 day
cutoff will be reviewed on a case by case basis. Contractor must ensure that reimbursement
being requested is not for on-duty time, but for call out and shift extension overtime only.
Billings will include:
o Completed and signed invoice Voucher, A19-lA Form (attached). Your agency must
be identified as the "Claimant" and Federal Tax ID # and an original signature of the
agency head, command officer or contracting officer must be provided on the Al9-
1A form.
e Payment documentation (overtime slips, payroll documents, etc.)
o DRE Request Form showing all pertinent information. If for court case, evidence it
came from a prior MOU overtime situation must be provided with the A-19 lA form.
IN WITNESS WHEREOF, PARTIES HAVE, EXECUTED THIS AGREEMENT
APPROVED/DISAPPROVED
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Contracting Agent Title & NAME (prinVtype name)
(Signiturq/F
Please return this signed form (email is preferred) to:
mmedalen@wtsc.wa.gov
Washington Traffic Safety Commission
Attn: Mark Medalen
PO Box 40944
Olympia, WA 98504
Washington Trallic Safety Commission (Date)
MOU DRE Program 2021-2023 (0412021)page 2 ot 2
6/2/21