HomeMy WebLinkAboutIT18-233 - Extension - PageFreezer Software, Inc. - WA State Compliance Bundle Annual Renewal - 01/13/2019ApprovalOriginator:Department:
Date Sent:Date Required:
Authorized to Sign:
Director or Designee Mayor
Date of Council Approval:
Grant? Yes No
Type:Review/Signatures/RoutingDate Received by City Attorney:
Comments:
Date Routed to the Mayor’s Office:
Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Basis for Selection of Contractor:
Termination Date:
Local Business? Yes No*
Business License Verification: Yes In-Process Exempt (KCC 5.01.045)
If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Notice required prior to disclosure?
Yes No
Contract Number:
Agreement Routing Form
For Approvals, Signatures and Records Management
This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms.
(Print on pink or cherry colored paper)
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Dir Asst:
Sup/Mgr:
Dir/Dep:
rev. 200821
FOR CITY OF KENT OFFICIAL USE ONLY
(Optional)
* Memo to Mayor must be attached
01/12/2020
$9,731.43
City of Kent Purchase Order
Order number must appear on all invoices, packages, etc.
Order #
Order Date:
150077 OP
1/10/2019
This document is hereby deemed a valid purchase order and authorizes the procurement of
the materials and/or services indicated. Please let us know immediately if you are unable to
ship the complete order.
Ordered by:Lynnette R Smith
Info Tech-Administration
Ship to: City of Kent
Information Technology
400 West Gowe Street
Suite 122
Kent, WA 98032
Bill to: City of Kent
Accounts Payable
220 4th Avenue South
Kent, WA 98032
Phone: (253) 856-5230
Vendor: 1440476
PageFreezer Software Inc
500-311 Water St
Vancouver, BC V6B1B8
Payment Terms: Net 30
Line Item #Description Quantity Unit Cost Ext. Cost Sales Tax Total Cost
1 WA St Public Records Comp Bund | Web&Social Media 3,900.00 390.00 4,290.00
2 Website Archiving 1,200.00 120.00 1,320.00
3 Pagefreezer Mtc Renewal | Term:01/13/19-01/12/20
4 PublicRcdsComplianceWebDomains | Add 4 Websites 3,746.75 374.68 4,121.43
5 Prorate term:04/10/19-01/12/20
Approved by: Carrington, Michael Charles
Mayor's Signature: ________________________________________
(Required for contracts over $20,000)
Subtotal:8,846.75
Sales Tax:884.68
Total:9,731.43
?ollscaNNEH)
Page Freezer
i
JAN I 5 2019
FINANCE. A/P
INVOICE
City of Kent, Washington.
Attention: Gregg Sconce
220 Fourth Avenue South
KENT WA 98032
USA
,/
Po tsoozz'
Description
lnvoice Date
13 Dec 2018
lnvoice Number
tNV-5570
Reference
Business Number
839s832678C0001
Please send cheque to:
PageFreezer Software, lnc.
Attention: PageFreezer
Software, lnc.
500 - 311 Water Street
VANCOUVER 8C V6B 188
CANADA
office (888) 916 3999
billing@pagef reezer.com
www, pagef reeze r.com
Quantity -
Month{s}Unit Price Tax
Amount
UsD USD
I 'lq lq
PageFreezer Washington State Public
Records Compliance Bundle (Web &
Social Media)
Period 173/ol/2079 - L2/oLl202oI
PageFreezer Website Archiving
Period lL3/oI/20L9 - nlal/2020t
12
L2
325.00 Tax on Sales
100.00 Tax on Sales
Su btota I
Total Sales Tax 0%
3,900.00
1,200.00
5, r.00.00
0.00
lnvoice Total USD
Total Net Payments USD
5,100.00
0.00
Amount Due USD 5,100.00
tLcLTJy ttb _ 5t0.0)
Due Date: 12 Jan 2019
Please send cheque to the company address above or pay bV bank tranifer:
Beneficiary: PaBeFreezet Software, lnc.
Bank: RBC Royal Bank, Park Royal Branch
572 Park Royal N
West Vancouver, V7T 1H9
8C, Canada
s f,
Swift qode: ROYCCAT2
Routin g,/ABA (Wiret: 02 100O02 I
Bank/lnstitutionfl : 0O3
Transit#: 08480
AccountS: 4002903
$&pwgqffiwffiffis &ppffiffissffiffi
8V tsrsl -t fLt[1 t1
Regiitered Officei 500 - 311 Water Srr€et, vancouver, BC, V6B lg8, Canada
L-DATE:
,�e'OY Page Freezer
l ,O
SCAt�i
Please send cheque to:
I v I CE
y� Apii
APR
A I
PageFreezer Software, Inc.
City of Kent, Washington
tuber
Attention: PageFreezer
Attention: Information Technology I
tN - 80
Software, Inc.
220 Fourth Avenue South
FINA1�1�fte"
500 - 311 Water Street
KENT WA 98032
A
VANCOUVER BC V681138
USA
EXPARR4788
CANADA
Business Number
office (888) 916 3999
839583267BC0001
billing@pagefreezer.com
www.pagefreezer.com
Description
Quantity— Unit Price
Tax Amount
Month(s)
USD USD
PageFreezer Public Records
Compliance for Web Domains
https://jobs.kentwa.gov/
https://www.kentpolicerecruiting.com/
http://MVKentRecreationP[an.com
http://KentCreates.com
1 3,646.75
Tax on Sales 3,646.75
Period J10/04/2019-12/01/20201=
278 days
PRO -RATED AMOUNT
278/365 days times $4,788 = $3,646.75
Set up and configure the website
and/or social media accounts for daily
archiving; set up user account access
1 100.00
Tax on Sales 100.00
including user names and passwords;
initial troubleshooting and quality
assurance
Subtotal 3,746.75
Total Sales Tax 0% 0.00
Invoice Total USD
Total Net Payments USD
Amount Due USD
Due Date:10 May 2019
Please send cheque to the company address above or pay by bank transfer:
Beneficiary: PageFreezer Software, Inc. Swift code: ROYCCAT2
Bank: RBC Royal Bank, Park Royal Branch Routing/ABA (Wire): 021000021
672 Park Royal N Bank/Institution#: 003
West Vancouver, V7T 1H9 Transit#:08480
Registered Office: 500 - 311 Water Street, Vancouver, BC, V68 1BB, Canada
3,746.75
0.00
3,746.75 In)f,
1�
Al PSIMK k
BY: '�F_ DATE:
` P OVE
DATE:vl�/
Records Managementr w
CONTRACT COVER SHEET
This is to be completed by the Contract Manager prior to submission
to the City Clerk's Office. All portions are to be completed.
If you have questions, please contact the City Clerk's Office at 253-856-5725.
Vendor Name: PageFreezer
Vendor Number (]DE): 1440476
Contract Number (City Clerk): IT1R'233- 00N
Category: License Agreement
Sub -Category (if applicable): None
Project Name: WA State Public Records Compliance Bundle
Contract Execution Date: 01/13/19 Termination Date: 01/12/20
Contract Manager: Somen Palit Department: IT
Contract Amount: $5,610
Budgeted: ® Grant?
Part of NEW Budget: ❑ Local: ❑ State:El Federal:
Related to a New Position: El Anything preventing public disclosure?
Basis for Selection of Contractor? Other
Approval Authority: ® Director 0 Mayor 0 City Council
Other Details: Ties with IT18-233-002
Compliance Bundle - Web & Social Media and Website Archivinq
City of Kent Purchase Order
•
* T Order number must appear on a!1 invoices, packages, etc.
WAToN
This document is hereby deemed a valid purchase order and authorizes the procurement
of the materials and/or services indicated. Please let us know immediately if you are unable
to ship the complete order.
Ship to: City of Kent
Information Technology
400 West Gowe Street
Suite 122
Kent, WA 98032
Bill to: City of Kent
Accounts Payable
220 4th Avenue South
Kent, WA 98032
Phone: (253) 856-5230
Order #: 150077 OP
Order Date: 1/10/2019
Ordered By: Lynnette R Smith
Info Tech -Administration
Vendor:1440476
PageFreezer Software Inc
500-311 Water St
Vancouver, BC V6131138
Payment Terms Net 30
Line
Item #
Description
Quantity
Unit Cost
Ext. Cost
Sales Tax
Total Cost
1
WA St Public Records Comp Bund I Web&Social Media
3,900.00
390.00
4,290.00
2
Website Archiving
1,200.00
120.00
1,320.00
3
Pagefreezer Mtc Renewal I Term:01/13119-01/12120
Subtotal: 5,100.00
Approved by: Belle, Patricia Anne
Sales Tax: 510.00
Mayor's Signature:
Required for contracts over $20.000)
Total: 5,610.00