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HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 12/05/2016 P a g e | 1 CITY OF KENT PUBLIC WORKS COMMITTEE Summary Minutes of Regular Meeting December 5, 2016 Kent City Hall, 4:00 p.m. Council Chambers East Kent, Washington 1. Call to Order The meeting was called to order at 4:01p.m., by Chair Higgins. 2. Roll Call Councilmembers B. Fincher and D. Ralph were present. ABSENT: 3. Changes to the Agenda Public Works Director Tim LaPorte indicated there was one addition to the agenda, an information only item 5A Crosswalks. 4. Approval of Minutes, dated November 21, 2016 Committee member Fincher MOVED to approve the Minutes of November 21, 2016. The motion was SECONDED by Committee member Ralph and PASSED 3-0. 5. FASTLANE Grant Letter of Support to WSDOT – Recommend Lacey Jane Wolfe, Senior Transportation Planner and Kelly Peterson, Transportation Engineering Manager noted that in 2015, the Washington State Legislature approved the Connecting Washington Legislation including the SR167 and SR509 Gateway projects. Wolfe went on to note that this legislation identified a budget of $1.87 billion to construct both projects, though some funding is still needed. Alternatives for these projects are currently being vetted. Wolfe stated that a call for projects to apply for FASTLANE grants to help fund critical freight and highway project across the country has been issued. The Gateway projects qualify for this grant. WSDOT will be applying for the grant, asking for over $100 million. Support from stakeholders is beneficial to the grant application. P a g e | 2 Committee member Ralph MOVED to recommend Council authorize Council President Boyce to sign a letter of support for the Washington State Department of Transportation’s Puget Sound Gateway Program application for the federal FASTLANE grant. The motion was SECONDED by Committee member Fincher and PASSED 3-0. Item 5A. Sidewalk Marking Removal – Information Only Lacey Jane Wolfe, Senior Transportation Planner noted that 47 crosswalks that didn’t meet regulations were removed and that staff will be adding new crosswalks that meet warrants this spring/summer. Wolf will be back later in the year with updates. Item 6. Consultant Services Agreement with Gray & Osborne for Pressure Reducing Valves – Recommend Bryan Bond, Engineering Project Coordinator presented information regarding the design of the new 640 Zone. The City intends to complete the northern portion of the new 640 Zone first in 2018 and then work to complete the southern portion of the zone at a later date. Bond noted that most of the area will be served from the 640 Zone reservoir and will provide service pressures that are suitable per Washington State Department of Health (DOH) Standards. Low lying areas will see pressure that are too high, and in order to meet DOH standards, pressure reducing valves need to be installed in affected homes and businesses. The City estimates that approximately 625 individual PRVs will be required to convert the northern portion of the new 640 Zone. Gray & Osborne will prepare project designs and bid documents for the installation of the PRV’s. Committee member Fincher MOVED recommend Council authorize the Mayor to sign a Consultant Services Agreement with Gray & Osborne Inc. in an amount not to exceed $55,160.00 to prepare construction documents for the installation of pressure reducing valves (PRV’s) at individual water services as part of the 640 Zone Conversion Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 3 - 0. Item 7. Ordinance Adopting New City of Kent Surface Water Design Manual - Recommend Shawn Gilbertson, presented information on the Surface Water Design Manual noting that this ordinance adopts Kent’s 2017 Surface Water Design Manual, which is required under the State of Washington’s Phase II Municipal Stormwater General Permit, under which the city of Kent is covered. This Manual adopts King County’s P a g e | 3 Surface Water Design Manual, with some local changes applicable in Kent. The update is needed to comply with the State’s requirement that the city of Kent’s standards for stormwater management be equivalent to those of the Washington State Department of Ecology’s 2014 Stormwater Management Manual for Western Washington, and adopted by January 1, 2017. The new King County Surface Water Design Manual contains many of the same requirements that have been part of Kent’s design standards for at least 14 years. However, there will be new standards that will impact development in a significant way; mainly the requirements for increased flow control, including the use of Low Impact Development stormwater management practices like rain gardens and pervious pavement. These new requirements may impact staff workload and development costs, but this has not been quantified. A public hearing on the new Surface Water Design Manual was held before the Land Use and Planning Board (LUPB) on Monday, November 28, 2016. The LUPB recommended the Manual’s adoption with a 60-day effective date and two minor amendments to the manual itself. Gilbertson noted that a copy of Kent’s Manual is available in the Council’s office and the new King County Manual is available online at: http://www.kingcounty.gov/services/environment/water-and- land/stormwater/documents/surface-water-design-manual.aspx Committee member Ralph MOVED recommend Council adopt an ordinance that repeals Section 2 of Ordinance No. 3602 and Kent’s 2002 Surface Water Design Manual, and adopts Kent’s new 2017 Surface Water Design Manual. The motion was SECONDED by Committee member Fincher and PASSED 3 - 0. Item 8. Consultant Agreement with Jacobs Engineering Group, Inc. for GRNRA Pump Station – Recommend Alex Murillo, Environmental Engineering Supervisor noted that there are a number of stormwater drainage improvements citywide that need to be addressed to reduce flood risk impacts to roadways, private properties and businesses. Some of these projects have been identified in the city’s Drainage Master Plan, while others have come up unexpectedly during storm events. Anchor QEA will help city staff more readily respond to urgent stormwater drainage design needs and will also help complete identified projects in the city’s Drainage Master Plan. City staff have worked on similar projects in the past, but current workload necessitates additional help from outside consultants. P a g e | 4 Committee member Fincher MOVED to recommend Council authorize the Mayor to sign to a consultant services agreement with Anchor QEA, in an amount not to exceed $249,786.00 for general stormwater drainage designs services, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 3 – 0. Item 9. Consultant Agreement with Jacobs Engineering Group, Inc for Green River Natural Resource Area Pump Station - Recommend Toby Hallock, Environmental Engineer, noted that the Green River Natural Resources Area (GRNRA) features a regional stormwater detention and water quality improvement facility in the heart of the Kent valley. A series of ponds in the GRNRA collect and treat stormwater runoff from streets and buildings in the valley. High flows from Mill Creek are also directed to the GRNRA. The proposed stormwater pump station will increase flood storage in the ponds by pumping treated stormwater to the Green River, which will reduce flood risk along Mill Creek and other areas in the Kent valley. Jacobs Engineering Group, Inc. (Jacobs) will evaluate project alternatives for the pump station sizing and location. Other future contract proposals with Jacobs will be presented before committee for authorization as the project designs move forward. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a Consultant Services Agreement with Jacobs Engineering Group, Inc. for the Green River Natural Resources Area Pump Station project not to exceed $74,318.28 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher and PASSED 3 – 0. Item 10. King County Disposal Rate Increase - Information Only Matt Knox Environmental Engineering Supervisor noted that after a lengthy analysis, King County Solid Waste Division has confirmed a rate increase on disposal fees that will take effect in January 2017 and 2018. The new fee will be $134.59 per ton, up from $120 a ton. The new rate will allow the Solid Waste Division to provide new recycling options at transfer stations to help divert 42,000 additional tons of recyclable materials from the landfill. INFORMATION ONLY/NO MOTION REQUIRED P a g e | 5 Item 11. Snow & Ice Removal Plan - Information Only Bill Thomas, Street and Vegetation Manager noted that staff begins preparing for winter weather events in late summer and early fall. Staff coordinates with adjoining jurisdictions as well as King County to make sure our life line routes and transit snow routes are identified. Kent Police play a very important part in our success with snow fighting. They have the authority to have abandoned vehicles removed as needed to make it safe for our staff as well as the motoring public. We have 8,000 gallons of capacity in our de-icing storage tanks which translates to eight loads of material. Thomas said that replacement material is ordered when capacity is less than 50% - refill turnaround is about 72 hours. Anti-ice is typically pre-applied on bridges and roadways to prevent black ice. Thomas briefly went over the snow and ice priority routes. He reminded everyone to be prepared at home, in your car and at work. If you know of an event that is coming, take time to prepare. Should you want more information go to DriveKent.com INFORMATION ONLY/NO MOTION REQUIRED 12. 2016 Construction Recap – Information Only Eric Connor, Construction Engineering Manager went over the projects that were completed in 2016 by the following staff members: Capital Projects Development Projects Paul Kuehne Jim Ausburn Jason Barry Jay Mounts Jason Bryant Dave Devine Phil McConnell Phil Becker Tsz (Alan) Chau - Temporary Dave Agnew Brian Shields - Temporary Mazin Ghanim - Temporary  James Street Improvements – Watermain & Landscaping  James Street Pump Station  2016 Asphalt Overlays  72nd Avenue South Extension S 196th Street to South 200th Street  Central Ave South Pavement Preservation and Utility Improvements  Briscoe-Desimone Levee Improvements Reach 4 P a g e | 6  SR 516 S 231st Way Levee Russell Road Upper Levee – South Reach  1st Avenue North Improvements  1st Avenue South Drainage Improvements  Armstrong Springs Motor Control Center and Generator Upgrades  Guiberson Reservoir Joint Sealing  Kent Regional Trails Connector  Kent Kangley Pedestrian Improvements  S 228th Street Grade Separation at Union Pacific Railroad – Pier 2 Bridge Shaft Construction  Mill Creek Side Channel / Leber Homestead Property  Pacific Highway Median Planting (South 272nd St – South 240th St)  South 212th Street Erosion Repairs  76th Avenue South Storm Drainage Improvements Private Development Projects:  Grandview  Amazon  5th Avenue Townhomes  BLT Transport  Rainier Pond  Verdana / Bridges  Bandon East  Kentridge Estate  Garrison Greek  Canyon Terrace  Balmoral Heights Upcoming 2017 Capital Improvement Project (CIP):  132nd Avenue Pedestrian Improvements  208th Street Drainage and Guardrail  212th at 72nd Avenue Concrete Intersection  South 244th Street Improvements  80th Avenue South Pavement Rehabilitation  Upper Mill Creek Dam Improvements  2017 Asphalt Overlays  South 228th Street Grade Separation It was a very busy year, many thanks to all involved! INFORMATION ONLY/NO MOTION REQUIRED P a g e | 7 13. Quiet Zone Update – Information Only Deputy Director / City Engineer, Chad Bieren gave a brief update on the Quiet Zone, noting that channelization devices needing to be replaced will go through committee in 2017. Bieren noted the Burlington Northern equipment failure the day following the presentation to the Public Works committee. Staff will continue to work with the railroad and is in discussions with the United Transportation Commission (UTC) and the Federal Railway Administration (FRA). INFORMATION ONLY/NO MOTION REQUIRED 15. Adjournment At 5:39 p.m., Committee Chair Higgins declared the meeting adjourned. Cheryl Viseth Cheryl Viseth Public Works Committee Secretary