HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 11/07/2016Public Works Committee Minutes
November 7, 2016
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Item 1 – Call to Order: The meeting was called to order at 4:06 p.m. by Committee
Chair, Dennis Higgins.
Item 2 – Roll Call: Committee Chair, Dennis Higgins was absent, Committee member
Dana Ralph will be Chairing on his behalf. Committee members Brenda Fincher and
Council President Bill Boyce were present.
Item 3 – Changes to the Agenda: There were no changes to the agenda.
Item 4 – Approval of Meeting Minutes Dated October 17, 2016:
Committee member Fincher MOVED to approve the minutes of October 17,
2016. The motion was SECONDED by Committee member Boyce and PASSED
3-0.
Item 5 –Information Only/Burlington Northern Railroad Crossing Arms:
Matthew Mitchell from Burlington Northern Santa Fe Railway went over that inspections
and focus on safety at the crossings in Kent. He spoke about recent upgrades to the
system, noting that Kent has the latest and greatest. He noted that Kent’s crossings
are unique for theirs system in that we have a high volume of foot and vehicular traffic
and two railway crossings in Kent.
The railway operates 24/7, if you see a safety concern, the arms are stuck in the down
position a train is stopped on the track for a long period and there is no train call 1-
800-832-5452 and follow the prompts.
INFORMATION ONLY/NO MOTION REQUIRED
Item 6 – Consultant Agreement with MacLeod Reckord/Lower Russell Levee
Project:
Environmental Engineering Manager, Mike Mactutis noted that the consultant
agreement with MacLeod Reckord would be bring on the outside consultant to manage
the Lower Russell Road Project (LRRP). The consultant would be on board for 3-4 years,
$225,000 covers the lifetime of the project.
The City of Kent’s role is primary property owner, both of the project site and many of
the neighboring properties. Kent’s property includes portions of the Green River Natural
Resources Area, Van Doren’s Landing Park, Anderson Park, as well as Russell Road right-
of-way and multiple individual parcels along the Green River.
The project has multiple goals, including flood control, habitat restoration and
preserving/enhancing public access and recreation. In order to achieve a balance among
these goals, it was decided among the project partners that Kent would hire a consultant
whose primary responsibility would be to represent the City throughout the remainder of
design and construction. At the time of execution of this contract, the project is between
30 percent and 60 percent design completion.
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November 7, 2016
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Committee member Boyce MOVED to recommend Council authorize the Mayor
to sign the consultant services agreement with MacLeod Reckord in amount
not to exceed $225,000.00, to act as the City’s representative on the Lower
Russell Road Levee project, subject to final terms and conditions acceptable
to the Parks Director, the Public Works Director and the City Attorney. The
motion was SECONDED by committee member Fincher and PASSED 3-0.
Item 7 – Street Light Policy - Resolution:
Senior Transportation Planner, Lacey Jane Wolfe noted that staff has developed a
street light policy for Councils consideration as drafted, the policy prioritizes the
installation, power and maintenance of street lights on arterials. Staff will present
information on existing street lights, potential cost implications, and similar policies in
neighboring jurisdictions.
Committee member Fincher MOVED to recommend Council adopt a resolution
establishing a street light policy which prioritizes the installation and
maintenance of street lights on arterial roadways. The motion was SECONDED
by committee member Boyce and PASSED 3-0.
Item 8 – Information Only/Crosswalk Removal Update:
Senior Transportation Planner, Lacey Jane Wolfe updated the committee on the
progress of the removal of crosswalks she showed a map of the areas that markings
have been removed and what is still needing to be done.
INFORMATION ONLY/NO MOTION REQUIRED
Item 9 – Contract with JCI Jones, Inc. for 2017 Water Treatment Chemical
Supply:
Water System Manager, Sean Bauer noted the City annually advertises for water
treatment supply chemicals to ensure a consistent cost for budget planning. The use of
these chemicals is required to produce drinking water quality that meets state and
federal regulations for drinking water standards.
Treatment chemicals are used to treat potable drinking water which is provided to
City’s water customers. Gas chlorine is used to disinfect the water supply and protect it
from contamination; Sodium Hydroxide is used in the water system as a pH
adjustment for corrosion control.
Committee member Boyce MOVED to recommend Council authorize Mayor to
sign the 2017 Water Treatment Chemical Supply Agreement with JCI Jones
Chemicals, Inc. for Gas Chlorine and Sodium Hydroxide, in an amount not to
exceed $98,465.00, subject to final terms and conditions acceptable to the
City Attorney and Public Works Director. The motion was SECONDED by
committee member Fincher and PASSED 3-0.
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November 7, 2016
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Item 10 – Second Lease Amendment – City and Valley Communications –
Cambridge Site:
Water System Manager, Sean Bauer stated the City’s water utility leases ground space
at the Cambridge tank site to Valley Communications Center for a structure and tower
for radio communications. The initial lease was entered into on November 22, 1993
and amended on January 8, 2010.
There was a past-due rent issue where the city had not billed and Valley Com had
not paid rent for a number of years. The City and Valley Com split the difference
and settled the unpaid rent due at $11,262.50. Payment is due by December 1,
2016, and once paid, Valley Com’s rent payments will be current through December
31, 2016.
The lease allows Valley Com to assign or sublet all or part of the leasehold premises
to the Puget Sound Emergency Radio Network (PSERN) project. PSERN will need
use of some of Valley Com’s facilities to complete this important next-generation
emergency radio system. Valley Com will be in charge of the details of any sublease
or assignment to PSERN.
Committee member Fincher MOVED to recommend Council authorize the
Mayor to sign the second lease amendment between the city of Kent and
Valley Communications Center for the Cambridge tank site subject to final
terms and conditions acceptable to the City Attorney and Public Works
Director. The motion was SECONDED by committee member Boyce and
PASSED 3-0.
Item 11 – Information Only/Repairs Needed – East Hill Well:
Water System Manager, Sean Bauer noted that the East Hill Well is a primary water
source for our water system; producing in excess of 2.5 million gallons of water per
day to meet domestic and fire demands for East Hill residents.
On October 15, 2016 electrical conditions (fault) prevented the well from starting.
Staff obtained the services of an electrical specialist it was determined the electrical
fault was either within the well pump motor, conductor to the motor, or pump
assembly. All of these components are located below ground within the well; they need
to be brought to the surface (‘pulled’) for further diagnoses by a well motor and pump
specialist. The existing Byron Jackson well motor was installed in 1986.
Staff solicited bids to pull the pump and inspect the components. PumpTech Inc.,
located in Bellevue, was chosen to perform the work based on availability and
expertise with the existing Byron Jackson model of well motors. PumpTech is also the
only Byron Jackson authorized dealer in the state of Washington.
Based on an inspection it was determined that a new motor and pump need to be
installed. The projected lead time for the equipment is 7 months, placing installation of
the new components to summer 2017; which coincides with the time of year water
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demands increase. The preliminary cost projection to replace the components is
$300,000-$350,000.
INFORMATION ONLY/NO MOTION REQUIRED
Item 12 – Lifeline Water Rates:
Accounting Manager, Paul Scott noted that the motion before the committee is to make
sure that Lifeline rates will not be going up.
Committee member Boyce MOVED to recommend Council adopt an ordinance
amending section 7.02.300 of the Kent City Code to create a reduced monthly
water demand charge for Lifeline water customers. The motion was
SECONDED by committee member Fincher and PASSED 3-0.
Item 13 – King Conservation District Grant/Mill Creek Side Channel Leber
Homestead Property:
Environmental Engineering Manager, Mike Mactutis noted that the Leber side channel
is already in progress the site creates off-channel habitat in the Green River near the
confluence of Mill Creek, increases floodplain refuge habitat for Chinook and other
salmonids, enhance riparian habitat, and restore floodplain functions. The 8.6 acre
site is owned by the City and is also known as Leber Homestead. This is a regionally
supported project; staff will be planting 30,000 plants – which were grown in our
greenhouse.
Committee member Fincher MOVED to recommend Council authorize the
Mayor to sign the King Conservation District (KCD) Grant in the amount of
$200,000, direct staff to accept the grant and establish a budget for the funds
to be spent within the Mill Creek Side Channel (Leber) Restoration project,
subject to final terms and conditions acceptable to the City Attorney and
Public Works Director. The motion was SECONDED by committee member
Boyce and PASSED 3-0.
Item 14 – Consultant Agreement for Airport Levee Certification:
Environmental Engineering Supervisor, Alex Murillo noted that he would be presented
items 14 and 15 together with two motions to be read.
Murillo gave a brief PowerPoint presentation, he noted that staff has been successful in
accrediting the right bank (south side). The Kent Airport Levee is located on the left
bank of the Green River, between SR 167 and the Union Pacific Railroad Tracks.
FEMA is preparing to update their floodplain maps and the area that is currently
protected by this levee is at risk of being mapped in the FEMA floodplain. Businesses
and properties that are mapped in the FEMA floodplain are faced with lower property
values, strict development regulations, and often are required to secure FEMA flood
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November 7, 2016
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insurance policies. A levee certification study of the Kent Airport Levee is needed in
order to seclude the area from FEMA’s current flood map update.
This initial contract with GeoEngineers, Inc. is for an alternatives analysis phase and a
recommendation to move forward with a final design. Once this contract scope of work
is complete, a separate contract will be requested to advance a final design and submit
a levee certification report to FEMA.
Committee member MOVED to recommend council authorize the Mayor
to sign a consultant services agreement with GeoEngineers, Inc. in an amount
not to exceed $88,000 for engineering services on the Kent Airport Levee,
subject to final terms and conditions acceptable to the City Attorney and the
Public Works Director. The motion was SECONDED by committee member
and PASSED .
Item 15 – Consultant Agreement for Frager Road Levee:
Environmental Engineering Supervisor, Alex Murillo noted that he would be presented
items 14 and 15 together with individual motions.
The Frager Road Levee is located on the left bank (west side) of the Green River, just
north of Veteran’s Drive near S 224th Street and connects north to approximately S
204th Street. The levee reach is roughly 1.5 miles long.
Committee member Fincher MOVED to recommend Council authorize the
Mayor to sign a consultant services agreement with GeoEngineers, Inc. in an
amount not to exceed $333,271 for engineering services on the Frager Road
Levee, subject to final terms and conditions acceptable to the City Attorney
and the Public Works Director. The motion was SECONDED by committee
member Boyce and PASSED 3-0.
Item 16 – Consultant Agreement with KBA, Inc. for 108th/208th Project –
Project Management:
Construction Engineering Manager, Eric Connor noted that the 108th/208th Intersection
Improvements Project is a federally funded project that will provide a new southbound
to eastbound left turn lane on 108th Ave. SE at SE 208th Street.
Conner noted that his staff is busy managing multiple, ongoing projects; resulting in
the need for a consultant contract to provide a resident engineer to work with city staff
to manage the construction of this project. KBA, Inc. is a Construction Management
consultant that specializes in managing Federally Funded Capital Improvement projects
such as this one.
Committee member Boyce MOVED to recommend Council authorize the Mayor
to sign a consultant services agreement with KBA, Inc. in an amount not to
exceed $130,500 to provide Construction Management services for the 108th
Ave SE (SR 5105) and SE 208th St Intersection Improvements project, subject
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November 7, 2016
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to final terms and conditions acceptable to the City Attorney and Public Works
Director. The motion was SECONDED by committee member Fincher and
PASSED 3-0.
Item 17 – Consultant Agreement with David Evans & Associates for Design
Services for the Quiet Zone:
Chad Bieren, Deputy Director / City Engineer noted that after much discussion over the
past few months we have a consultant agreement in place with David Evans &
Associates. The City conducted railroad diagnostic studies on each of the mainline
tracks, which yielded recommended improvements in order to establish quiet zones.
Bieren noted that railroad grade crossings involve specialized expertise to insure that
improvements meet all federal requirements related to railroads. The scope of work
and fee schedule was negotiated to address the improvements recommended by the
diagnostic teams.
Committee member Fincher MOVED to recommend council authorize the
Mayor to sign a Consultant Services Agreement with David Evans and
Associates, Inc. in an amount not to exceed $83,133 for engineering design
services and technical assistance related to railroad grade crossings in
support of the City’s proposal to establish railroad quiet zones on the
Burlington Northern Santa Fe (BNSF) and Union Pacific (UP) railroad mainline
tracks through the City, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director. The motion was SECONDED by
committee member Boyce and PASSED 3-0.
The meeting was adjourned at 5:24 p.m.
Cheryl Viseth
Council Committee Recorder