HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 07/18/2016Public Works Committee Minutes
July 18, 2016
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Item 1 – Call to Order: The meeting was called to order at 4:04 p.m. by
Committee Chair, Dennis Higgins.
Item 2 – Roll Call: Committee Chair, Dennis Higgins and Committee members Dana
Ralph and Brenda Fincher were present.
Item 3 – Changes to the Agenda: Items 6 and 7 were changed to information
only.
Item 4 – Approval of Meeting Minutes Dated June 20, 2016:
Council member Fincher MOVED to approve the minutes of June 20, 2016.
The motion was SECONDED by Committee member Ralph and PASSED 3-0.
Item 5 – Information Only/Recycling for Multi-Family:
Kelly Peterson, Transportation Manager, Special Projects introduced Meagan
Moorhead, from King County Solid Waste. Meagan talked about the solid waste
disposal fee increase that has been proposed for 2017-18, noting that despite the
lasting effects of the recession on services, King County pursued efficiencies and
refocused priorities to make the two-year rate last four years. In order to sustain
current services and reinforce service reliability, a rate increase can no longer be
deferred. The rate will increase from $120.17 per ton to $140.00 per ton.
The rate change included the following goals (adopted from the KC Code, Strategic
Climate Action Plan, and City/County Interlocal Agreements):
Achieve zero waste of resources by 2030, with an interim goal of 70% recycling
(currently at 54%) by 2020 in the region.
Provide disposal for unincorporated King County and partner cities, including Kent,
through 2040.
Achieve carbon neutral division operations by 2025.
The new rate will pay for the increased cost of current services and planned
capital improvements at the Cedar Hills landfill and transfer stations including the
previously-approved South County and Factoria stations, consistent with the Solid
Waste Comprehensive Plan and Interlocal Agreement which will reinforce service
reliability and conduct a transfer station demand management pilot project.
Peterson noted that under our contract with Republic Services, the disposal cost is
just one component of customers’ bills, with collection comprising the rest, the
anticipated disposal fee increase is not expected to make a big impact on customers’
bills. Customers with a 32 gallon garbage cart will see an increase of 81-cents as the
cost goes from $17.43 to an estimated $18.24.
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July 18, 2016
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INFORMATION ONLY/NO MOTION REQUIRED
Item 6 – Draft Ordinance to Amend Sewer Rates and the Internal Utility Tax:
Paul Scott, Public Works Accounting Manager and Kristin Lykken, Financial Analyst
gave a brief presentation, noting that this is a follow up to the presentation given to
the Public Works Committee at the June 20, 2016 meeting. Scott noted that staff has
worked with Administration and Finance to prepare a recommendation.
The recommendation before the committee included redistributing the internal utility
taxes based on the area within the City that each utility covers, adopting cost of
living increases based on the Seattle-Tacoma-Bremerton consumer price index (CPI-
W) and City rate increases on sewer service changes.
This item will come back to the Public Works Committee on August 1, 2016.
This item was changed to an information only item.
Item 7 – Water Rate Proposal:
Paul Scott, Public Works Accounting Manager and Kristin Lykken, Financial Analyst
presented updated information discussed at the February 1, 2016, Public Works
Committee meeting.
Scott noted that staff is proposing changes to the City water rate structure, which
includes adding a cost of living increase based on the Seattle/Tacoma/Bremerton
Consumer Price Index (CPI-W); eliminating the rate change for winter and summer
consumption, adjusting the meter rates; and adding a rate for fire lines. Lykken
noted that this item was brought to Council Workshop.
This item will come back to the Public Works Committee on August 1, 2016.
This item was changed to an information only item.
Item 8 – Utility Easement Revision:
Chad Bieren, City Engineer, noted that soil on the property located at 7830 South
206th Street (Parcel 6315000381) has been contaminated. Remedial action was taken
to remove some of the contamination; however, contaminated soil still remains in the
area around underground utilities, including the City’s water infrastructure. There is a
city owned water line that was located on the site within an existing utility easement.
Bieren noted that while the integrity of the water infrastructure has not been
adversely impacted by the contamination, as a preventative measure, staff physically
disconnected the water infrastructure in the area of contamination.
The now disconnected 8-inch diameter main provided service to a fire hydrant, staff
has discussed, and confirmed with, the Regional Fire Authority that a fire hydrant is
no longer required at this location. Therefore, staff is recommending abandoning the
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July 18, 2016
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City’s interest in the no longer used water infrastructure to the property owner and
revising the easement document(s).
Committee member Ralph MOVED to recommend Council authorize the
Mayor sign a contract amendment with Natural Systems Design in the
amount of $49,434 for project design and management of Rock Creek Fish
Passage Improvements as required by the City’s Habitat Conservation Plan,
subject to final terms and conditions acceptable to the City Attorney and
Public Works Director. The motion was SECONDED by Committee member
Fincher and PASSED 3 - 0.
Item 9 – Amendment No. 1 with Natural Systems Design for the Habitat
Conservation Plan:
Tim LaPorte, Public Works Director noted that the Habitat Conservation Plan is
something the city voluntarily took on to ensure that the water supply via Clark
Springs is protected.
Richard Schleicher, Environmental Engineer noted that he was presenting an
amendment to the contract with Natural Systems Design. The City obtained an
Incidental Take Permit (ITP) which serves to protect the City should operation of the
City’s water supply system result in harm to endangered salmon species. As a
condition of the HCP, the City is required to implement a number of Habitat
Conservation Measures (HCM’s) that will enhance the habitat conditions in the
watershed. The contract with Natural Systems Design is needed to complete design,
obtain permits, and provide project management as needed to oversee construction
of several HCM’s that need to be constructed in 2017.
Committee member Fincher MOVED recommend Council authorize the Mayor
sign a contract amendment with Natural Systems Design in the amount of
$49,434 for project design and management of Rock Creek Fish Passage
Improvements as required by the City’s Habitat Conservation Plan, subject
to final terms and conditions acceptable to the City Attorney and Public
Works Director. The motion was SECONDED by Committee member Ralph
and PASSED 3 - 0.
Item 10 – Downey Farmstead Salmon Recovery Funding Board – Grant
Funding Authorization Resolution:
Mike Mactutis, Environmental Engineering Manager noted that the proposal before
the committee is a resolution that is required by the Salmon Recovery Funding Board
(SRFB) in order to apply for SRFB 2016 grant funding for Phase II - final construction
of the Downey Farmstead habitat restoration project. Mactutis went on to note that
the Recreation and Conservation Office (RCO), which administers the SRFB grants for
the state, now requires that an authorizing resolution be passed and submitted with
the application for SRFB funding. This resolution is for phase two of Downey
Farmstead Project.
The 22 acre Downey Farmstead site is owned by the City, purchased specifically for
this restoration project.
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July 18, 2016
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Committee member Ralph MOVED recommend Council authorize the Mayor
to sign the Salmon Recovery Funding Board (SRFB) resolution for the
Downey Farmstead Salmon Habitat Restoration project, subject to final
terms and conditions acceptable to the City Attorney and Public Works
Director. The motion was SECONDED by Committee member Fincher and
PASSED 3 - 0.
Item 11 – 2017 & 2018 Business & Occupation (B & O) and Residential
Street Repair Project Lists:
Joe Araucto, Pavement Manager Engineer noted that he was before the committee to
discuss the 2017 – 2018 B & O and Residential Street Repair project program lists.
Staff briefly went over the projects listed below.
Summary of 2017 Recommendations -
B&O Project List:
Completion of the pavement rehabilitation on James Street between Central
Avenue North and Jason Street; repave the area with concrete due to the
overtopping of the roadway by Mill Creek. The concrete surfacing will perform
much better over time and would be more economical over the pavements life
cycle.
Pavement replacement at the intersection of South 212th Street and 72nd Avenue
South; recommendation is to repaved with concrete due to the high truck count
and the high water table in the area.
Continue four (4) person Sidewalk Repair Program Crew for the following
projects:
Improvements to the sidewalk on the east side of 6th Avenue North between
West Meeker and West Smith Streets.
Rehabilitation work for further sidewalk, walking path, and ADA improvements
including; completion of the missing non-motorized link on the north side of
West James Street between Russell Road and Lakeside Boulevard.
Set aside funds for continuing the following programs:
Flashing yellow left turn arrow program
Street tree replacement and maintenance
First phase of improvements required for the Railroad Quite Zone
Residential Street Repair List:
Residential streets that are planned for pavement overlay work are listed separately
on the attached sheet and map.
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July 18, 2016
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Asphalt overlays are proposed in the Misty Meadows, Star Lake Highlands, and
Seven Oaks neighborhoods
Summary of 2018 Recommendations -
B&O Project List:
Paving East Valley Highway between South 196th Street and South 180th Street
Monies identified are proposed to match a $1.5 million Puget Sound Regional
Council grant application.
Replace the outside lane(s) on South 212th Street / South 208th Street hill-climb
between SR-167 and 96th Place South.
Staff recommends the lane(s) be replaced with concrete due to the substantial
grade, high traffic volumes, and resulting roadway degradation due to these
compounding conditions.
Rehabilitation of the South 212th Street bridge deck over the Green River (a
sizable project); the concrete wearing surface has delaminated in many locations.
Continue four (4) person Sidewalk Repair Program Crew for the following
projects:
Improvements to the sidewalks on East Meeker Street between 1st and 2nd
Avenue North
West Harrison and West Smith Streets between 4th and 6th Avenue North
Further sidewalk, walking path, and ADA improvements
Continuation of the missing pedestrian routes on 132nd Avenue SE
Set aside funds for continuing the following programs:
Flashing yellow left turn arrow program
Street tree replacement and maintenance
Second phase of improvements required for the railroad quite zone.
Residential Street Repair List:
Residential streets that are planned for pavement overlay work are listed separately
on the attached sheet and map.
Asphalt overlays are proposed in the Meridian Glen, Alderwood, Teresa Terrace,
and Fox Creek neighborhoods.
On the west Hill, South 268th Street between Military Road and 40th Avenue
South.
Handouts from the meeting will be attached the these minutes.
Committee member Fincher MOVED to approve the 2017 and 2018 street
improvement project lists, pay for these additional project costs, except as
may be supplemented by grant funds or additional Council authorization,
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July 18, 2016
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from available Business and Occupation Tax receipts, or from solid waste
utility tax receipts for the residential street repair, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director. The
motion was SECONDED by Committee member Ralph and PASSED 3 - 0.
Item 12 – Information Only/Quiet Zone Update:
Chad Bieren, City Engineer noted that Joe Araucto, staff will continue to move ahead
contingent on money from the Business & Occupation funds.
INFORMATION ONLY/NO MOTION REQUIRED
The meeting was adjourned at 5:42 p.m.
Cheryl Viseth, Council Committee Recorder