HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 05/16/2016Public Works Committee Minutes
May 16, 2016
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Item 1 – Call to Order: The meeting was called to order at 4:00 p.m. by Committee
Chair, Dennis Higgins.
Item 2 – Roll Call: Committee Chair, Dennis Higgins and Committee members Dana Ralph
and Brenda Fincher were present.
Item 3 – Changes to the Agenda: There were no changes to the agenda.
Item 4 – Approval of Meeting Minutes Dated May 2, 2016:
Council member Fincher MOVED to approve the minutes of May 2, 2016. The
motion was SECONDED by Committee member Ralph and PASSED 3-0.
Item 5 – 2016 Street Sweeping Contract:
Bill Thomas, Street Superintendent noted that the street sweeping contract with
McDonough and Sons, Inc. is set to expire on May 31, 2016. McDonough and Sons, Inc.
was issued a 30 day extension to continue street sweeping services through the month of
June to allow enough time to execute a 2016 Street Sweeping Contract, of which two bids
were received.
The proposed contract includes premium sweeping charges ($0.010 per lineal foot) for the
downtown core area as well as other areas that have tree lined streets. Extra call-out
charges ($55 per hour-estimated 100 hours per year) are included to address spills and
other in-house construction.
The request is for a three year contract with two (2) one (1) year extensions is the request.
Council member Ralph MOVED recommend Council authorize the Mayor to sign a
Street Sweeping Services Contract with McDonough and Sons, Inc., in an amount
not to exceed $14,500 per month plus premium services and extra call-out
charges for Street Sweeping services to the city, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director. The motion
was SECONDED by Council member Fincher and PASSED 3-0.
Item 6 – Amended 2017-2022 Six-Year Transportation Improvement Program:
Lacey Jane Wolfe, Senior Transportation Planner, noted since the May 2, 2016 Public Works
Committee meeting, the following revisions have been made to the TIP:
1. Project list and map were added.
2. Funding sources and projected sources were listed with greater specificity.
3. Edits were made to correct grammatical or typographical errors.
Committee member Fincher MOVED to recommend the Public Works Committee
forward the Draft 2017-2022 Six-Year Transportation Improvement Program
(TIP) to the full Council and recommend that Council set a date for a Public
Hearing. The motion was SECONDED by Committee member Ralph and PASSED
3-0.
Public Works Committee Minutes
May 16, 2016
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Item 7 – East Hill Operations Center Property Encroachment:
Kent Langholz, Interim Design Engineering Manager noted that in 2000, the City purchased
approximately 22 acres of property for use as the future East Hill Operations Center (EHOC).
During site development of the property, it was subsequently discovered that an encroachment
existed along the south line of the EHOC property. The encroachment consists of a cement
concrete swimming pool, patio, large shed and fence. These improvements existed prior to the
purchase of the EHOC property located on the SE corner of SE 248th Street and 124th Ave SE.
Langholz noted that the owners of these improvements, are currently planning to sell their
property and want to resolve the encroachment issue which is approximately 7’ by 134’. The
owners have offered to purchase this area. Staff from Engineering and the Law Department has
reviewed their purchase offer and believe it is a fair and equitable amount to solve the
encroachment matter
After some discussion it was decided that this item would go under Other Business on the
Council Agenda. LaPorte noted that the proceeds from the sale will go to the East Hill Operations
Center, Property Fund.
Committee member Ralph MOVED to recommend Council authorize staff to
pursue the sale of a portion of city-owned property to Dennis and Shauna Tyler
(adjacent property owner) and authorize the Mayor to sign necessary documents
to complete the sale in an amount to be determined through negotiations with
the property owner, subject to approval of the City Attorney and Public Works
Director. The motion was SECONDED by Committee member Fincher and PASSED
3-0.
Item 8 – Information Only/Sewer Rates:
Paul Scott, Finance Manager and Kristin Lykken, Financial Analyst presented a follow-up
proposal to the presentation that was made a few weeks ago. Scott touched on the
following items:
Projected Sewer Expenses (Major Categories) for 2016 - 2022
Projected Change in Fund Balance 2016 - 2022
Sewer Price Increase (per equivalent unit) 2017 – 2022
Existing & Projected Sewer Rate for Metro and the City
Sewer Rate Comparison (Metro services areas)
Sanitary Sewer System Map showing age of our system by location
Sanitary Sewer Replacement & Relining (Engineer’s cost estimate)
- Cherry Park (West Fenwick Park)
- Eastridge (North Meridian Park)
- Yorkshire
- Linda Heights
- South Park
Sewer Replacement Schedule in 5 year increments 2017 – 2034
For a more detailed account please go to the attached link.
http://kentwa.iqm2.com/Citizens/SplitView.aspx?Mode=Video&MeetingID=2616&Format=M
inutes
INFORMATION ONLY/NO MOTION REQUIRED
Public Works Committee Minutes
May 16, 2016
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Item 9 - Information Only/2016 Public Works Week:
Dave Brock, Public Works Operations Manager invited everyone to join us for in celebrating
Public Works Week at The ShowWare Center on Thursday, May 19, 2016 from 10:00 a.m.
to 3:00 p.m.
INFORMATION ONLY/NO MOTION REQUIRED
Item 10 - Information Only/ Information Only/Quiet Zone Update:
Chad Bieren, City Engineer noted that staff met with the Union Pacific Railroad and we are
in good shape with them; the cost per intersection will cost anywhere from $20,000 to
$200,000 depending on the amount of work needed. Bieren noted we are still unsure where
the money will come from. He stated it will most likely be from B&O funds. We are
preparing to advertise portions of the Quiet Zone project to get a better idea of the real
cost.
Bieren went on to say that we are at a point in the discussion of what do you want does the
council want us to do, all or nothing? Higgins said that the larger ticket items will need
more discussion as to where the money will come from.
Staff is putting together a bid package to extend the median paddles.
INFORMATION ONLY/NO MOTION REQUIRED
ADDED ITEM Leber Homestead:
Tim LaPorte noted that a change order for the Leber Homestead property contract with
Scarsella Brothers, Inc. has been requested, to remove the contaminated soil to Eastern
WA. This would be a no cost change order. Staff is looking into this to make sure the soil is
suitable to remove in this manner.
NO MOTION/INFORMATION ONLY
The meeting was adjourned at 5:22 p.m.
Cheryl Viseth,
Council Committee Recorder