HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 02/22/2016Special Public Works Committee Minutes
February 22, 2016
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Item 1 – Call to Order: The meeting was called to order at 4:07 p.m. by Committee member
Brenda Fincher, sitting in for Committee Chair, Dennis Higgins.
Item 2 – Roll Call: Committee Chair, Dennis Higgins and Committee member Dana Ralph were
absent. Committee member Brenda Fincher sat in as Chair of the meeting. Council member Tina
Budell sat in for Committee member Dana Ralph.
Item 3 – Changes to the Agenda: No changes were made to the Agenda as it was a special
meeting.to the agenda
Item 4 – Approval of Meeting Minutes Dated February 1, 2016:
Council member Budell MOVED to approve the minutes of February 1, 2016. The
motion was SECONDED by Committee member Fincher and PASSED 2 - 0.
Item 5 – Consultant Services Agreement with Shearer Design, LLC – Bridge Analysis:
Joseph S. Araucto, Pavement Management Engineer stated that this item will be
discussed but the action would be deferred until a later date.
Araucto noted that the Federal Highway Administration (FHWA) recently required
agencies who own bridges within the National Bridge Inventory (NBI) to have structural
analyses of the bridges performed to account for use by specialized hauling vehicles.
Specialized hauling vehicles are commercial vehicles with closely spaced multi-axles
including dump trucks, cranes, solid waste trucks, specialized hauling trucks and other
multi-axle vehicles that were introduced by the trucking industry during the last
decade.
The compliance schedule provided by the FHWA allows the City to group its bridges into
2 groups. Group 1 bridges are required to be analyzed by December 31, 2017 for
compliance (6 City of Kent bridges), and Group 2 by December 31, 2022 (11 City of
Kent bridges).
In this proposal, the consultant will provide the specialized structural engineering
expertise to perform the bridge rating for Group 1 bridges.
ACTION WAS DEFERRED FOR THIS ITEM
Item 6 – Consultant Services Agreement with V isual Pavement Rating Services, Inc. –
Pavement Rating :
Joseph S. Araucto, Pavement Management Engineer noted that the City of Kent
maintains approximately 310 centerline miles (equivalent to nearly 800 lane miles) of
streets. Assessing current pavement condition is necessary to help determine project
selection and prioritization. A pavement condition survey is also a necessity when
competing for any regional grant funds, as it complies with requirements of the Federal
Highway Administration.
Council member Budell MOVED to recommend Council authorize the Mayor to
sign a Consultant Services Agreement with Visual Pavement Rating Services,
Inc., in an amount not to exceed $65,000, for the purpose of performing visual
pavement condition surveys for all City of Kent streets, subject to final terms
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February 22, 2016
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and conditions acceptable to the City Attorney and Public Works Director. The
motion was SECONDED by Committee member Fincher and PASSED 2 - 0.
Item 7 – Consultant Services Agreement with Tetra Tech, Inc. for 80th Avenue
South Pavement Rehabilitation:
Joseph S. Araucto, Pavement Management Engineer noted that Tetra Tech, Inc. would
provide support the City for design, plans specifications and engineer’s estimate for the
rehabilitation of pavement on 80th Avenue South between South 194th Street and South
192nd Street. The existing zoning and land use of the adjacent properties in the project
area is Industrial. High volumes of heavy truck use accelerate the degradation of
asphalt roadways. The existing asphalt roadway will be replaced with concrete.
Concrete roadways have a longer life span which supports sustainability.
Council member Budell MOVED to recommend Council authorize the Mayor to
sign a Consultant Services Agreement with Tetra Tech, Inc., in an amount not
to exceed $46,712.28, for the purpose of providing engineering services for
the 80th Avenue South pavement rehabilitation project, subject to final terms
and conditions acceptable to the City Attorney and Public Works Director. The
motion was SECONDED by Committee member Fincher and PASSED 2 - 0.
Item 8 – Schedule 74 Design Agreement with Puget Sound Energy for the
South 228th Street/Union Pacific Railroad Grade Separation:
Mark Madfai, Design Engineering Supervisor noted that Puget Sound Energy will be
relocating overhead lines underground. The undergrounding of these lines is necessary
for the South 228th Street/Union Pacific Railroad Grade Separation project. This project
will construct a roadway overpass over the top of the Union Pacific Railroad tracks and
Interurban Trail project. The trailhead is on Puget Sound Energy property.
A Design Agreement will allow PSE to prepare plans to underground its facilities. The
agreement authorizes work to begin; costs are not billed to the City, until construction
is completed. The City’s estimated portion of the design cost of this work is $36,300.
Council member Budell MOVED to recommend Council authorize the Mayor to
sign the Puget Sound Energy Schedule 74 Design Agreement for the South
228th Street/Union Pacific Railroad Grade Separation Project in the amount of
$36,300 subject to final terms and conditions acceptable to the City Attorney
and Public Works Director. The motion was SECONDED by Committee member
Fincher and PASSED 2 - 0.
Item 9 – Consultant Agreement with COWI for Structural Engineering Services
for the Milwaukee II Levee Project:
Mark Madfai, Design Engineering Supervisor showed where the project is located noting
that the Milwaukee II levee is a part of the Horseshoe Bend Levee that spans between
3rd Avenue and the Union Pacific railroad embankment. This area is above the 100 year
flood elevation but needs the additional freeboard in order to certify the remainder of
the levees downstream of 3rd Avenue.
ACTION WAS DEFERRED FOR THIS ITEM
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February 22, 2016
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ITEM 10 – Information Only/James Street Improvements Update:
City Engineer, Chad Bieren noted that a number of construction projects along James
Street are scheduled for this summer, including a stormwater pump station at the
bottom of the hill near Mill Creek, a new water main to replace an existing main was
just awarded, landscaping improvements on both sides of the road as well as an asphalt
pavement overlay. Staff will provide an update of the work, a construction schedule,
and information to the public to expect traffic inconveniences during construction this
summer.
INFORMATION ONLY/NO MOTION REQUIRED
Item 11 – Information Only/212th Street at Winco Bank Concern:
City Engineer, Chad Bieren notified committee members that a consultant working on
an adjacent wetland property recently notified the City that a fork of Garrison Creek
had cut a new stream path and impacting South 212th Street.
City staff responded later that same day and determined that the right turn lane
serving the Winco grocery store could be affected so it was closed. Staff is evaluating
potential repairs and are working to determine appropriate measures to repair the
impacted roadway slope and reopen the lane. The item will return to the Committee
once we have more information.
INFORMATION ITEM/NO MOTION REQUIRED
Item 12 - Information Only/Quiet Zone Update:
City Engineer, Chad Bieren noted that a diagnostic study with Burlington Northern
Santa Fe railroad has been completed; staff presented a draft diagnostic report to
Union Pacific Railroad staff when they met this month.
Bieren stated it will cost significantly less than first thought and that some
improvements could start soon. Bieren stated staff could start on some of the smaller
items such as signs, markings and missing driveways etc., this summer.
INFORMATION ITEM/NO MOTION REQUIRED
The meeting was adjourned at 4:05 p.m.
Cheryl Viseth
Council Committee Recorder