HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 12/05/2016 (2)Public Works Committee Agenda
Councilmembers: Brenda FincherDana Ralph•Dennis Higgins, Chair
Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1st & 3rd Mondays of each month.
Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact
Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
(253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay
Service at 1-800-833-6388.
December 05, 2016
4:00 p.m.
Item Description Action Speaker Time Page
1. Call to Order -- Chair Higgins 01 --
2. Roll Call -- Chair Higgins 01 --
3. Changes to the Agenda -- Chair Higgins 01 --
4. Approval of November 21, 2016 Minutes -
Approve
YES None 03 03
5. FASTLANE Grant Letter of Support to
WSDOT - Recommend
YES Kelly Peterson 05 09
6. Consultant Agreement with Gray & Osborne
for Pressure Reducing Valves - Recommend
YES Bryan Bond 05 15
7. Ordinance Adopting New City of Kent
Surface Water Design Manual - Recommend
YES Shawn Gilbertson 10 23
8. Consultant Agreement with Anchor QEA for
General Stormwater Drainage Designs -
Recommend
YES Alex Murillo 05 61
9. Consultant Agreement with Jacobs
Engineering Group, Inc. for GRNRA Pump
Station - Recommend
YES Toby Hallock 05 73
10. Info Only/King County Disposal Rate
Increase
NO Gina Hungerford 05 81
11. Info Only/Snow & Ice Removal Plan NO Bill Thomas 10 83
12. Info Only/2016 Construction Recap NO Eric Connor 20 85
13. Info Only/Quiet Zone Update NO Chad Bieren 05 87
1
This page intentionally left blank
2
P a g e | 1
CITY OF KENT
PUBLIC WORKS COMMITTEE
Summary Minutes of Regular Meeting
November 21, 2016 Kent City Hall,
4:00 p.m. Council Chambers East
Kent, Washington
1. Call to Order
The meeting was called to order at 4:01 p.m., by Chair Higgins.
2. Roll Call
Councilmembers B. Fincher and D. Ralph were present.
ABSENT:
3. Changes to the Agenda
Deputy Director / City Engineer Chad Bieren indicated there were no changes to the
agenda.
4. Approval of Minutes, dated November 07, 2016
Committee member Fincher MOVED to approve the Minutes of November
07, 2016. The motion was SECONDED by Committee member Ralph and
PASSED 3 - 0.
5. Consultant Services Agreement with Gray & Osborne, Inc. – Design
Pump Station for 640 Water Pressure Zone – Recommend
Engineering Project Coordinator, Bryan Bond presented information regarding an
agreement for the design of a pump station needed to supply water to the proposed
640 Water Pressure Zone.
We intend to create the northern-portion of the new 640 Zone in 2018 and then
work to complete the southern portion at a later date. The pump station will
provide increased water pressure in the northern portion of the 640 Zone until the
entire zone has been completed.
Bond noted that the last major project needed to activate the zone will be the
installation of 623 small pressure reducing valves on private homes and businesses.
This work will be completed under a separate project.
3
P a g e | 2
Councilmember Ralph MOVED to Recommend Council authorize the Mayor
to sign a Consultant Services Agreement with Gray & Osborne Inc. in an
amount not to exceed $241,627 to design a pump station for the new 640
Zone Water Pressure Zone, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director. The motion was
SECONDED by Committee member Fincher and PASSED 3 - 0.
Item 6. Consultant Services Agreement with RH2 Engineering, Inc. for
Kent Springs and Pump Station No. 4 Electrical Upgrades – Recommend
Engineering Project Coordinator, Bryan Bond presented information regarding an
agreement for a new standby generator system at Kent Springs and electrical
improvements at Pump Station No. 4. Bond noted that these are two of the City’s
critical components for supplying water to the residents of Kent.
Pump Station No. 4 has aging electrical and motor control equipment that is in need
of replacement and we need to add space for a portable generator; Kent Springs
has the same electrical component issues and lacks back up power generation on
site. The City has requested the services of RH2 Engineering, Inc., (RH2) for the
design of replacement electrical and motor starter equipment at Kent Springs and
Pump Station No. 4 facilities, a standby generator system and shelter at Kent
Springs, and a concrete pad and retaining wall for a portable generator at Pump
Station No. 4.
Committee member Fincher MOVED recommend Council authorize the
Mayor to sign a Consultant Services Agreement with RH2 Consultants Inc.
in an amount not to exceed $79,710 to design a standby generator system,
subject to final terms and conditions acceptable to the City Attorney and
Public Works Director. The motion was SECONDED by Committee member
Ralph and PASSED 3 - 0.
Item 7. Goods and Services Agreement with Environmental Coalition of
South Seattle (ECOSS) - Recommend
Gina Hungerford, Environmental Conservation Specialist, presented information
regarding a goods and services agreement with Environmental Coalition of South
Seattle (ECOSS). ECOSS would provide assistance in overseeing three city-wide
recycling events and provide outreach to businesses and multi-family complexes to
help reduce waste and increase recycling in Kent.
4
P a g e | 3
Hungerford mentioned that staff is working with Green Apartments/Condo’s training
onsite coaches who will in turn train tenants on how to recycle; there are currently
10 coaches singed up.
Committee member Ralph MOVED recommend Council authorize the Mayor
to sign the consultant services agreement with Environmental Coalition of
South Seattle (ECOSS) in an amount not to exceed $124,850 for the 2017 –
2018 Recycling Program, subject to final terms and conditions acceptable
to the City Attorney and Public Works Director. The motion was SECONDED
by Committee member Fincher and PASSED 3 - 0.
Item 8. Parking Ordinance Revision KCC 9.38 – Recommend
Transportation Manager, Kelly Peterson provided a brief history regarding the
Regional Mobility grant for the 1st Avenue North Project which required the inclusion
of the two electric vehicle parking stalls. Sidewalks, street lights, street trees and
parking along the west side of 1st Avenue North are also included in the project.
Due to parking restrictions at the electric vehicle parking stalls, Kent City Code 9.38
must be amended. These restrictions include prohibiting non-electric cars from
parking in these stalls; require vehicles to be plugged in while parked and requires
payment for electricity being used while parked.
Two additional amendments to KCC 9.38 will prohibit parking on 72nd Avenue South
from South 262nd Street to S. 277th Street due to sight distance issues and 43rd
Avenue South due to undesirable activities.
Committee member Fincher MOVED to recommend Council Adopt an
Ordinance Amending Chapter 9.38 of the Kent City Code to place parking
restrictions on 1st Avenue North pertaining to electric vehicle charging
stations, and along 43rd Avenue South and 72nd Avenue South subject to
final terms and conditions as approved by Public Works Director and the
City Attorney. The motion was SECONDED by Committee member Ralph
and PASSED 3 – 0.
Item 9. LED Street Light Conversion – Information Only
Transportation Manager, Kelly Peterson provided information regarding the recently
completed the conversion of city owned street lights from incandescent bulbs to
LED’s. The city received a $375,000 Energy grant from the Washington State
Department of Commerce and rebates of $509,511 from Puget Sound Energy.
Overall the project was completed under budget. The project was funded in part
5
P a g e | 4
through a $1.5 million inter-fund loan. The payback period will be less than 7
years; which will be about 1.5 years earlier than first thought.
This project was completed in partnership with the Kent Parks Department,
Washington Departments of Commerce and Enterprise Services, and Puget Sound
Energy.
INFORMATION ONLY/NO MOTION REQUIRED
Item 10. Surface Water Design Manual - Information Only
Laura Haren, Conservation Coordinator presented information on the Surface Water
Design Manual that will be updated to adopt the new 2016 King County Surface
Water Design Manual; required in order to comply with the State of Washington
Phase II Municipal Stormwater General Permit; under which the city of Kent is
covered. The update is needed to comply with the Permit requirement that the City
of Kent’s standards for stormwater management are equivalent to those of the
Washington State Department of Ecology’s 2014 Stormwater Management Manual
for Western Washington.
The new King County Surface Water Design Manual contains many of the same
requirements that have been a part of Kent’s design standards for at least 14
years. However, there will be new standards that will impact development in a
significant way; mainly the requirements for increased flow control, including the
use of Low Impact Development stormwater management practices like rain
gardens and pervious pavement.
The new King County Manual is available online at:
http://www.kingcounty.gov/services/environment/water-and-
land/stormwater/documents/surface-water-design-manual.aspx
INFORMATION ONLY/NO MOTION REQUIRED
11. Quiet Zone Update – Information Only
Deputy Director / City Engineer, Chad Bieren gave a brief update on the quiet zone,
noting that channelization devises needing to be replace will go through committee
in 2018.
6
P a g e | 5
Bieren noted the Burlington Northern equipment failure the day following the
presentation to the Public Works committee. Staff will continue to work with the
railroad and is in discussions with the United Transportation Commission (UTC) and
the Federal Railway Administration (FRA).
INFORMATION ONLY/NO MOTION REQUIRED
12. Adjournment
At 4:55 p.m., Committee Chair Higgins declared the meeting adjourned.
Cheryl Viseth
Cheryl Viseth
Public Works Committee Secretary
7
This page intentionally left blank
8
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
DATE: December 5, 2016
TO: Public Works Committee Members
FROM: Kelly Peterson, AICP Transportation Engineering Manager
THROUGH: Chad Bieren P.E., Deputy Director / City Engineer
ITEM 5: FASTLANE Grant Letter of Support to Washington State
Department of Transportation (WSDOT) - Recommend
SUMMARY: In 2015, the Washington State Legislature approved the Connecting
Washington Legislation including the SR167 and SR509 Gateway projects. This
legislation identified a budget of $1.87 billion to construct both projects, though some
funding is still needed. Alternatives for these projects are currently being vetted
through a steering committee and executive committee.
The US Department of Transportation has issued a call for projects to apply for
FASTLANE grants to help fund critical freight and highway project across the country.
The Gateway projects qualify for this grant. WSDOT will be applying for a grant in the
$100 million range in December.
Support from stakeholders is beneficial to the grant application. If approved by council,
a draft letter has been prepared for signature.
EXHIBIT: Draft letter of support and Puget Sound Gateway Program pamphlet
(December 2016)
BUDGET IMPACT: None
MOTION: Recommend Council authorize Council President Boyce to sign a
letter of support for the Washington State Department of Transportation’s
Puget Sound Gateway Program application for the federal FASTLANE grant.
9
This page intentionally left blank
10
Puget Sound Gateway Program
DECEMBER 2016
Overview
In July 2015, the Washington State
Legislature and Governor Inslee acted
to fund the Puget Sound Gateway
Program through the Connecting
Washington revenue package. The
Puget Sound Gateway Program is
composed of two projects: completion
of State Route 167 in Pierce County,
and completion of State Route 509 in
King County. These projects provide
essential connections to the ports of
Tacoma and Seattle and will help ensure
people and goods move more reliably
through the Puget Sound region.
Delivering the SR 167 and SR 509
projects under one program will allow
the Washington State Department of
Transportation to realize efficiencies in
planning, environmental review, design
and construction.
Practical design and
stakeholder involvement
WSDOT is working closely with
stakeholders and elected officials
along both project alignments to apply
practical design, define performance
criteria, and evaluate options. As part
of that process, WSDOT has formed
executive and steering committees for
both corridors. In the last 12 months,
WSDOT has met with the committees
ten times, resulting in a collaborative
refinement of design options. Public
outreach and an environmental review
of the projects is planned for during
2017. After that work is completed,
WSDOT will seek endorsement of the
executive and steering committees
on a finalized Construction and
Implementation Plan as directed by the
Legislature in ESSB 5988.
Funding
When the Puget Sound Gateway
Program was funded, the Legislature
provided $1.87 billion for the Program
with funding coming from the following
three places: 1) $1.57 billion from
the Connecting Washington fuel tax
increase; 2) $130 million from local
contributions; and 3) $180 million from
tolling.
KEY TAKEAWAYS
• The Puget Sound Gateway
Program is the largest set
of projects funded from
the Connecting Washington
Revenue Package.
• Freight Connections:
Completes critical freight
links between the ports of
Seattle and Tacoma; key
distribution, warehouse and
industrial centers in King and
Pierce counties; and eastern
Washington.
• Regional Job and Economic
Growth: Supports regional job
growth and economic growth
associated with the state’s
two largest ports.
• Regional Mobility: Improves
regional mobility and traffic
congestion on local roads
and highways by completing
connections between Tacoma
and Puyallup, and Seattle and
the Kent Valley, as well as
connecting to a new access to
Seattle-Tacoma International
Airport from the south for
both passengers and air cargo.
• Local Development: Supports
comprehensive land use plans
and economic development
plans developed by cities in
the Gateway corridors.
King County
Pierce County
PugetSound
509
Seattle
Tacoma
Kent
Puyallup
Burien Sea-Tac
Airport
Port of
Tacoma
Port of
Seattle
90
5
405
5
5
167
516
99
509
161
167
Kent/Auburn
Manufacturing
and Industrial
Center
Connecting Washington funding
of up to $1.57 billion
Local contribution of
$130 million
Toll funding of
$180 million
TOTAL $1.87 BILLION
CONNECTING FREIGHT ROUTES TO OUR PORTS WHILE EASING REGIONAL CONGESTION
11
Americans with Disabilities Act (ADA) Information: This material can be made available in an alternate format by emailing the Office of Equal Opportunity at wsdotada@wsdot.wa.gov
or by calling toll free, 855-362-4ADA(4232). Persons who are deaf or hard of hearing may make a request by calling the Washington State Relay at 711.
Title VI Notice to Public: It is the Washington State Department of Transportation’s (WSDOT) policy to assure that no person shall, on the grounds of race, color, national origin or sex,
as provided by Title VI of the Civil Rights Act of 1964, be excluded from participation in, be denied the benefits of, or be otherwise discriminated against under any of its federally funded
programs and activities. Any person who believes his/her Title VI protection has been violated, may file a complaint with WSDOT’s Office of Equal Opportunity (OEO). For additional
information regarding Title VI complaint procedures and/or information regarding our non-discrimination obligations, please contact OEO’s Title VI Coordinator at (360) 705-7082.
16-11-0457
The program was funded over a 16-year timeline. The
schedule below reviews anticipated design, construction and
completion timeframes. Based on the funding plan under
Connecting Washington, major construction for a first stage
would likely occur in 2021-2025, and a second stage in 2025-
2030. The first stage of construction on SR 509 will need to
be closely coordinated with Sound Transit’s Federal Way Link
Extension project scheduled to open by 2024.
MORE INFORMATION
Visit
www.wsdot.wa.gov/Projects/Gateway
Craig J. Stone, PE
Puget Sound Gateway
Program Administrator
206-464-1222
StoneC@wsdot.wa.gov
SR 167
SR 509
Stage 1
70th & I-5
Stage 1
I-5 to 24th/28th
Stage 2
24th/28th to 188th
Partner Agency
Projects
Stage 2
SR 167
SR 509 Spur
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031
RIGHT-OF-WAY
RIGHT-OF-WAY
CONSTRUCTION
CONSTRUCTION
RIGHT-OF-WAY
CONSTRUCTION
TESTINGCONSTRUCTION
RIGHT-OF-WAY
CONSTRUCTION
RIGHT-OF-WAY
CONSTRUCTION
Schedule
12
CITY COUNCIL
BILL BOYCE, COUNCIL PRESIDENT
220 4th Avenue South
Kent, WA 98032
Fax: 253-856-6712
PHONE: 253-856-5712
December 13, 2016
The Honorable Anthony Foxx
Secretary, U.S. Department of Transportation
1200 New Jersey Ave, SE
Washington, DC 20590
RE: FASTLANE Grant Application – WSDOT
Dear Secretary Foxx:
I am writing to express the Kent City Council’s support for the Washington State Department of
Transportation's (WSDOT) 2016 FASTLANE grant application for the Puget Sound Gateway
Program.
The Puget Sound Gateway Program will complete the long-planned State Route 167 and 509
corridors. These important freight corridors are vital to the continued economic vibrancy and
growth of regional seaports in Tacoma and Seattle, Sea-Tac International Airport and the Kent
Industrial Valley.
The Puget Sound region is a major North American gateway in competition for trade with the
Pacific Rim countries. Completing these projects will provide essential connections for goods
being exported and imported through the ports of Tacoma and Seattle – historically the third
largest gateway for containerized cargo in the U.S., of which approximately 1/3 comes to or
from the industrial/warehousing district in the Kent Valley. This amounts to a great economic
engine for Washington State; each year the Kent Valley generates about 1/8 of the state’s
gross domestic product.
Kent has been preparing for the Gateway projects by securing over $80 million through grant
and local investments for the construction of a corridor that will link the 509 project to the
manufacturing and warehousing district in the Kent Valley. The last phase of this corridor
project began construction in the summer of 2016.
We, the Kent City Council, strongly support WSDOT’s FASTLANE grant ap plication for the Puget
Sound Gateway Program and encourage you to give it consideration.
Sincerely,
Bill Boyce
Kent City Council President
13
This page intentionally left blank
14
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
DATE: December 5, 2016
TO: Public Works Committee Members
FROM: Bryan Bond, Engineering Project Coordinator
THROUGH: Dave Brock, P.E. Deputy Director / Operations Manager
ITEM 6: Consultant Services Agreement with Gray & Osborne, Inc. for
Pressure Reducing Valves - Recommend
SUMMARY:
The City has been working on the design of the new 640 Zone. The City intends to
convert the northern portion of the new 640 Zone first in 2018 and then work to
convert the southern portion of the zone at a later date. Most of the zone will be
served from the 640 Zone reservoir and will be provided service pressures that are
suitable per City of Kent standards.
Some areas of the new zone will have service pressures above Washington State
Department of Health (DOH) Standards. In order to meet DOH standards pressure
reducing valves need to be installed at homes and businesses. The City estimates that
approximately 625 individual PRVs will be required to convert the northern portion of
the new 640 Zone.
Gray & Osborne will prepare project designs and bid documents for the installation of
the PRV’s.
EXHIBIT: Consultant Services Agreement
BUDGET IMPACT: Costs for this project are budgeted and will be paid from the water
utility.
MOTION: Recommend Council authorize the Mayor to sign a Consultant
Services Agreement with Gray & Osborne Inc. in an amount not to exceed
$55,160.00 to prepare construction documents for the installation of
pressure reducing valves (PRV’s) at individual water services as part of the
640 Zone Conversion Project, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
15
This page intentionally left blank
16
G&O #20166.63 Page 1 of 5
EXHIBIT “A”
SCOPE OF WORK
CITY OF KENT
640 ZONE INDIVIDUAL PRV INSTALLATION
The City of Kent (City) has requested that Gray & Osborne, Inc. provide a scope of work
for preparing construction documents to install pressure reducing valve (PRVs) at
individual water services as part of the 640 Zone conversion project.
BACKGROUND
The new 640 Zone will serve areas in the eastern part of the City’s service area currently
served as part of the 590 Zone. The City constructed a new reservoir for the 640 Zone in
2011 but that reservoir has only been filled to the 590-foot level since the zone is still
operated at the 590 hydraulic grade.
The City has been working with PACE Engineers on the design of the 640 Zone. The
City intends to convert the northern portion of the new 640 Zone first in 2018 and then
work to convert the southern portion of the zone at a later date. Most of the zone will be
served from the 640 Zone reservoir and will be provided service pressures that are
suitable per City of Kent standards. Some areas of the new zone are at elevations where
the ground elevation is low enough that the service pressures will be above City of Kent
standards. These areas are on the perimeter of the new zone, mostly in the northeast and
northwest corners of the new zone and in some areas along SE 256 Street. The City
estimates that approximately 625 individual PRVs will be required to convert the
northern portion of the new 640 Zone. The City has estimated that there are 534 5/8-inch
and 3/4-inch residential meter services that will require PRVs along with 30 1-inch, 54
1.5-inch, and five 2-inch meters for a total of 623 individual PRVs.
ASSUMPTIONS
This scope of work is predicated on the following assumptions.
·The City of Kent will provide the boilerplate for the Kent special
provisions in MS Word.
·The City of Kent will provide all available GIS information necessary to
identify the parcels that require individual PRVs. The GIS information
will include parcel maps with LIDAR, individual meter information
including meter elevation, meter size and account type, as well as other
pertinent information maintained by the City.
·Gray & Osborne will prepare the contract documents. The contract
documents are expected to include location maps, plans, proposals,
17
G&O #20166.63 Page 2 of 5
special provisions, and standard details showing typical installations for
several types of anticipated conditions. Example conditions could
include standard installations for PRVs installed in lawns, PRVs installed
in driveways, and other such installations. The documents will also
include contract mechanisms for dealing with non-standard conditions
such as allowances or additional line items. The contract documents may
also include some individual installations for specialized or unique
applications. This scope of work assumes that there will be 12 such
unique installations including all five 2-inch meters.
·It is assumed that field topographic survey will not be required for this
project.
·Gray & Osborne, as part of this scope of work, will identify the type of
installation at each individual service and inventory the total number of
each type in a table prior to the preparation of the contract documents.
The inventory table will be included in the contract documents to
determine the number of installation types and any unique installations.
·This scope of work assumes that no permitting will be required for
the preparation and bidding of this project.
·Any construction support will be provided under a separate contract.
·The City of Kent will be responsible for all bid advertising, list of bidders,
bid opening, and bid tabulation.
The anticipated project schedule for this scope is as follows:
Notice to Proceed:January 3, 2017
Technical Memo and Inventory Table Submittal:January 27, 2017
City Return Comments:February 10, 2017
30 Percent Design Submittal:February 17, 2017
City Return Comments:March 3, 2017
60 Percent Design Submittal:March 17, 2017
City Return Comments:March 24, 2017
90 Percent Design Submittal:April 21, 2017
City Return Comments:May 5, 2017
Final Construction Documents:May 19, 2017
Anticipated Bid Date:May 29, 2017
18
G&O #20166.63 Page 3 of 5
SCOPE OF WORK
Gray & Osborne will perform the following tasks.
Task 1 - Project Management
Services shall include overall project management and oversight of the project work by
the Project Manager and senior staff members.
Provide overall project management and oversight services, to include:
1.Procure sufficient staff resources and subconsultants.
2.Manage and control project budget and schedule.
3.Manage and provide monthly progress reports and invoices.
4.Coordinate the project with the City.
Monthly progress reports and invoices.
Task 2 – Identification of Services, Physical Inventory, and Preparation of Inventory
Table
Services shall include obtaining City GIS data and identifying all services that require a
PRV, as well as size and account type. Gray & Osborne shall also physically visit each
service site, locate the meter, identify potential PRV installation issues, classify each site,
and record site information in an inventory table. The completed inventory table and a
technical memorandum will be submitted to the City for review and comment at the
completion of Task 2. The technical memorandum will identify the types of installations
proposed as well as an inventory of unique installations requiring a special design.
Task 3 –Construction Contract Document Preparation
Services shall include the preparation of standard details, technical specifications, contract
documents and cost estimates for the installation of individual PRVs for the 640 Zone
Booster conversion. The contract documents shall include all necessary civil and
landscaping standard details to adequately depict and describe the work required to install
the PRVs. The contract documents will be prepared in a format suitable for public
bidding, including details, specifications, and cost estimates with City review at the
30 percent, 60 percent, 90 percent, and final design stages, as outlined below.
1.A 30 percent design submittal including standard details, technical
specifications, and cost estimate.
19
G&O #20166.63 Page 4 of 5
2.A 60 percent design submittal including standard details, technical
specifications, and cost estimate.
3.A 90 percent design submittal including standard details, CSI technical
specifications, and cost estimate will be provided to the City for
review.
4.Bid documents will be produced from City comments on the
90 percent submittal.
5.Gray & Osborne will attend one review meeting at the City for
each design submittal (four meetings total).
Three sets of contract documents including technical specifications, standard details, half-
sized plans (if applicable), and cost estimates at each submittal design level. The final
construction submittal will include one full-sized (22" x 34") set of plans, an electronic
version of the special provisions in MS Word, and electronic reproducible originals. The
final deliverable will also contain a Record of Materials.
Task 4 – Quality Assurance/Quality Control
Oversee three, in-house, quality assurance/quality control (QA/QC) meetings at G&O’s
office during the course of the project. The meetings will include senior project staff,
selected design team members, and City staff (as required and/or desired).
1.QA/QC meetings will take place at the following levels:
a.30 percent Submittal
b.60 percent Submittal
c.90 percent Submittal
2.Ensure incorporation of relevant recommendations and suggestions into
bid/construction documents resulting from QA/QC reviews.
Task 5 – Bid and Award Assistance
Assist the City in bidding phase of the project including prebid inquiries, bid opening,
and recommendation to award.
Gray & Osborne will provide the following bid and award services:
1.Answer bidder questions.
20
G&O #20166.63 Page 5 of 5
2.Prepare contract addenda, as necessary.
3.Review bids and apparent low bidder qualifications.
4.Prepare recommendation to award letter.
21
Principal
Hours
Project
Manager
Hours
Civil Eng.
Hours
GIS/
AutoCAD
Tech.
Hours
Project Management 12
Review of GIS data 4 8 4
Physical Inventory 24 80
Prepare Inventory Table and Memorandum 8 32
30 Percent Submittal 1 6 24 32
60 Percent Submittal 1 6 32 32
90 Percent Submittal 1 8 32 24
Final Plans, Technical Specifications, and Cost
Estimate 1 4 4 8
3 3 3
2 2
7 77 217 100
$177 $177 $126 $116
$1,239 $13,629 $27,342 $11,600
Total Fully Burdened Labor Cost:53,810$
Direct Non-Salary Cost:
Mileage & Expenses (Mileage @ current IRS rate)350$
Printing 1,000$
TOTAL ESTIMATED COST:55,160$
Task 4 - QA/QC
Task 5 - Bid and Award Assistance
Fully Burdened Billing Rate:
Fully Burdened Labor Cost:
EXHIBIT "B"
ENGINEERING SERVICES
SCOPE AND ESTIMATED COST
City of Kent 640 Zone Individual PRV Installation Project
Tasks
Hour Estimate:
Task 2 - Identification of Services, Physical Inventory, and Preparation of Inventory Table
Task 1 - Project Management
Task 3 - Construction Contract Document Preparation
G&O #20166.63 Page 1 of 1
22
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
DATE: December 5, 2016
TO: Chair Dennis Higgins and Public Works Committee Members
FROM: Shawn Gilbertson, Environmental Supervisor. Public Works Department
ITEM 7: Ordinance Adopting New City of Kent Surface Water Design Manual
SUMMARY: This ordinance adopts Kent’s 2017 Surface Water Design Manual, which is
required under the State of Washington’s Phase II Municipal Stormwater General Permit,
under which the city of Kent is covered. This Manual adopts King County’s Surface Water
Design Manual, with some local changes applicable in Kent. The update is needed to
comply with the State’s requirement that the city of Kent’s standards for stormwater
management be equivalent to those of the Washington State Department of Ecology’s
2014 Stormwater Management Manual for Western Washington, and adopted by January
1, 2017.
The new King County Surface Water Design Manual contains many of the same
requirements that have been part of Kent’s design standards for at least 14 years.
However, there will be new standards that will impact development in a significant way;
mainly the requirements for increased flow control, including the use of Low Impact
Development stormwater management practices like rain gardens and pervious
pavement. These new requirements may impact staff workload and development costs.
Attached is a summary of changes that highlights the most notable changes to the King
County Manual.
A public hearing on the new Surface Water Design Manual was held before the Land Use
and Planning Board (LUPB) on Monday, November 28, 2016. The LUPB recommended the
Manual’s adoption with a 60-day effective date and two minor amendments to the manual
itself.
EXHIBITS: (1) Ordinance; (2) Summary of Changes to King County’s Manual; and (3)
Summary of Changes to Kent’s Manual. A copy of Kent’s Manual is available within
Council’s office, and the new King County Manual is available online at:
http://www.kingcounty.gov/services/environment/water-and-
land/stormwater/documents/surface-water-design-manual.aspx
BUDGET IMPACT: None
MOTION: Recommend Council adopt an ordinance that repeals Section 2 of
Ordinance No. 3602 and Kent’s 2002 Surface Water Design Manual, and
adopts Kent’s new 2017 Surface Water Design Manual.
23
This page intentionally left blank
24
1 Surface Water Design Manual
Repeal 2002 Ed. & Adopt 2016 Ed.
ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, repealing Section 2 of
Ordinance No. 3602 that had adopted Kent’s 2002
Surface Water Design Manual, and adopting Kent’s
new 2017 Surface Water Design Manual.
RECITALS
A. The city of Kent’s existing Surface Water Design Manual
(“KSWDM”) was last updated approximately 14 years ago, in May of 2002,
through the adoption of Ordinance No. 3602.
B. The public health, safety, and welfare of the residents of Kent
require the proper design, construction, and maintenance of surface water
and stormwater control systems. The KSWDM presents the City’s strategy
to reduce public hazards due to floods, erosion, and landslides; enhance
public health, safety, and welfare; better protects the City’s environmental
resources, specifically our native salmon; improves regulatory review by
introducing more certainty in the requirements; assists developers by
providing more detailed information about how to analyze and design
acceptable stormwater control systems; provides the City with the latest
technology available for designing and constructing stormwater controls;
and meets state and federal regulatory requirements for local
municipalities under the Endangered Species Act and Clean Water Acts.
25
2 Surface Water Design Manual
Repeal 2002 Ed. & Adopt 2016 Ed.
C. Due to the requirements of federal and state law, and updates
King County made recently to its Surface Water Design Manual, it is
appropriate for Kent to update its KSWDM. During preparation of the
current KSWDM, City staff met with the development community and the
manual was subject to review under the State Environmental Policy Act
(“SEPA”). The City’s SEPA responsible official has determined that the
proposed amendments to the KSWDM are procedural in nature and further
SEPA analysis is not required for the adoption of the KSWDM.
D. A draft version of this ordinance and the KSWDM was
submitted to the Washington State Department of Commerce for expedited
review on November 4, 2016, which was granted on November 29, 2016.
The ordinance and the KSWDM were discussed as informational items
before the Economic and Community Development Committee and the
Public Works Committee on November 14, 2016, and November 21, 2016,
respectively. They were considered by the City’s Land Use and Planning
Board after a duly noticed public hearing on November 28, 2016. They
were also considered by the Public Works Committee on December 5,
2016, which recommended Council adoption. Council has considered this
ordinance, the 2017 edition of the KSWDM, together with all public
comment, and has determined that adoption is appropriate.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. – Repealer – 2002 edition of Kent Surface Water
Design Manual. Section 2 of Ordinance No. 3602, which adopted the May
2002 edition of the Kent Surface Water Design Manual is hereby repealed
in its entirety.
26
3 Surface Water Design Manual
Repeal 2002 Ed. & Adopt 2016 Ed.
SECTION 2. – Adoption – 2016 edition of Kent Surface Water
Design Manual. Kent’s 2017 Surface Water Design Manual, attached and
incorporated as Exhibit A, is hereby adopted for application and
enforcement within the city of Kent. To the extent not inconsistent with
any express provision of the Surface Water Design Manual, the Directors of
the City’s Public Works Department and the Economic and Community
Development Department may amend, revise, supplement, and
incorporate minor changes to the Surface Water Design Manual as they
become necessary. Major, substantive changes shall include an opportunity
for public review and comment.
SECTION 3. – Severability. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this
ordinance and the same shall remain in full force and effect.
SECTION 4. – Savings. The 2002 edition of the Surface Water
Design Manual, which is repealed and replaced by this ordinance, shall
remain in full force and effect until the effective date of this ordinance.
SECTION 5. – Corrections by City Clerk or Code Reviser. Upon
approval of the city attorney, the city clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering;
or references to other local, state, or federal laws, codes, rules, or
regulations.
SECTION 6. – Effective Date. This ordinance shall take effect and
be in force sixty (60) days from and after its passage, as provided by law.
SUZETTE COOKE, MAYOR
27
4 Surface Water Design Manual
Repeal 2002 Ed. & Adopt 2016 Ed.
ATTEST:
KIMBERLEY A. KOMOTO, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of December, 2016.
APPROVED: day of December, 2016.
PUBLISHED: day of December, 2016.
I hereby certify that this is a true copy of Ordinance No.
passed by the City Council of the City of Kent, Washington, and approved
by the Mayor of the City of Kent as hereon indicated.
(SEAL)
KIMBERLEY A. KOMOTO, CITY CLERK
P:\Civil\Ordinance\SurfaceWaterDesignManual-2017.docx
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
Ch
a
n
g
e
s
t
o
t
h
e
c
i
t
y
o
f
K
e
n
t
'
s
S
u
r
f
a
c
e
W
a
t
e
r
D
e
s
i
g
n
M
a
n
u
a
l
-
N
o
v
e
m
b
e
r
3
0
,
2
0
1
6
Se
c
t
i
o
n
Pa
g
e
Pr
i
o
r
L
a
n
g
u
a
g
e
Pr
o
p
o
s
e
d
L
a
n
g
u
a
g
e
Re
a
s
o
n
f
o
r
C
h
a
n
g
e
Ac
k
n
o
w
l
e
d
g
e
m
e
n
t
s
i
Li
s
t
e
d
f
o
r
m
e
r
c
o
n
t
r
i
b
u
t
o
r
s
t
o
pr
o
d
u
c
t
i
o
n
o
f
t
h
e
m
a
n
u
a
l
.
Ed
i
t
e
d
t
o
i
n
c
l
u
d
e
c
o
n
t
r
i
b
u
t
o
r
s
t
o
t
h
e
n
e
w
ma
n
u
a
l
.
To
r
e
f
l
e
c
t
c
u
r
r
e
n
t
e
f
f
o
r
t
s
.
Ta
b
l
e
o
f
C
o
n
t
e
n
t
s
iv
-
v
Ol
d
t
a
b
l
e
o
f
c
o
n
t
e
n
t
s
.
Up
d
a
t
e
d
t
a
b
l
e
o
f
c
o
n
t
e
n
t
s
.
To
r
e
f
l
e
c
t
n
e
w
or
g
a
n
i
z
a
t
i
o
n
o
f
t
h
e
2
0
1
6
KC
S
W
D
M
.
Ke
y
T
e
r
m
s
a
n
d
D
e
f
i
n
i
t
i
o
n
s
vi
-
x
i
v
La
c
k
e
d
s
u
f
f
i
c
i
e
n
t
d
e
f
i
n
i
t
i
o
n
s
t
o
de
s
c
r
i
b
e
c
u
r
r
e
n
t
s
t
a
n
d
a
r
d
s
.
Ad
d
e
d
d
e
f
i
n
i
t
i
o
n
s
a
s
l
i
s
t
e
d
i
n
t
h
e
K
i
n
g
Co
u
n
t
y
S
W
D
M
.
Fo
r
c
o
n
s
i
s
t
e
n
c
y
w
i
t
h
KC
S
W
D
M
.
Th
r
o
u
g
h
o
u
t
Mu
l
t
i
p
l
e
"P
u
b
l
i
c
W
o
r
k
s
D
e
p
a
r
t
m
e
n
t
"
"E
c
o
n
o
m
i
c
a
n
d
C
o
m
m
u
n
i
t
y
D
e
v
e
l
o
p
m
e
n
t
De
p
a
r
t
m
e
n
t
"
Ch
a
n
g
e
i
n
c
i
t
y
de
p
a
r
t
m
e
n
t
s
t
r
u
c
t
u
r
e
.
Ch
a
p
t
e
r
1
Mu
l
t
i
p
l
e
"s
m
a
l
l
s
i
t
e
d
r
a
i
n
a
g
e
r
e
v
i
e
w
"
"s
i
m
p
l
i
f
i
e
d
s
i
t
e
d
r
a
i
n
a
g
e
r
e
v
i
e
w
"
Co
n
s
i
s
t
e
n
c
y
w
i
t
h
K
i
n
g
Co
u
n
t
y
n
o
m
e
n
c
l
a
t
u
r
e
.
Ch
a
p
t
e
r
2
Mu
l
t
i
p
l
e
"t
e
n
t
a
t
i
v
e
p
l
a
t
"
"p
r
e
l
i
m
i
n
a
r
y
p
l
a
t
"
Ch
a
n
g
e
i
n
n
o
m
e
n
c
l
a
t
u
r
e
.
Us
e
o
f
U
n
d
e
r
g
o
u
n
d
De
t
e
n
t
i
o
n
F
a
c
i
l
i
t
i
e
s
1
-
3
9
Pr
o
h
i
b
i
t
e
d
t
h
e
u
s
e
o
f
d
e
t
e
n
t
i
o
n
v
a
u
l
t
s
in
r
e
s
i
d
e
n
t
i
a
l
d
e
v
e
l
o
p
m
e
n
t
s
w
h
e
r
e
th
e
f
a
c
i
l
i
t
i
e
s
w
o
u
l
d
b
e
P
u
b
l
i
c
.
Co
n
d
i
t
i
o
n
a
l
l
y
a
l
l
o
w
s
t
h
e
u
s
e
o
f
d
e
t
e
n
t
i
o
n
va
u
l
t
s
i
n
r
e
s
i
d
e
n
t
i
a
l
d
e
v
e
l
o
p
m
e
n
t
.
To
a
d
d
f
l
e
x
i
b
i
l
i
t
y
f
o
r
de
v
e
l
o
p
m
e
n
t
a
c
t
i
v
i
t
i
e
s
.
Ma
p
s
M-
3
Ol
d
F
l
o
w
C
o
n
t
r
o
l
M
a
p
w
a
s
o
u
t
d
a
t
e
d
.
Fl
o
w
C
o
n
t
r
o
l
M
a
p
n
o
w
i
n
d
i
c
a
t
e
s
Co
n
s
e
r
v
a
t
i
o
n
F
C
(
l
e
v
e
l
2
)
i
s
r
e
q
u
i
r
e
d
i
n
mo
s
t
a
r
e
a
s
o
f
c
i
t
y
.
To
m
a
i
n
t
a
i
n
e
q
u
i
v
a
l
e
n
c
e
wi
t
h
W
A
D
e
p
t
o
f
E
c
o
l
o
g
y
mi
n
i
m
u
m
s
t
a
n
d
a
r
d
s
.
Ma
p
s
M-
6
Ol
d
W
a
t
e
r
Q
u
a
l
i
t
y
M
a
p
w
a
s
o
u
t
d
a
t
e
d
.
Wa
t
e
r
Q
u
a
l
i
t
y
M
a
p
n
o
w
i
n
d
i
c
a
t
e
s
t
h
a
t
th
e
G
R
N
R
A
a
n
d
L
a
k
e
F
e
n
w
i
c
k
b
a
s
i
n
s
a
r
e
th
e
o
n
l
y
e
x
c
e
p
t
i
o
n
s
t
o
e
n
h
a
n
c
e
d
-
b
a
s
i
c
WQ
t
r
e
a
t
m
e
n
t
.
G
R
N
R
A
i
s
e
x
e
m
p
t
a
n
d
Fe
n
w
i
c
k
b
a
s
i
n
r
e
q
u
i
r
e
s
S
e
n
s
i
t
i
v
e
L
a
k
e
WQ
.
To
m
a
i
n
t
a
i
n
e
q
u
i
v
a
l
e
n
c
e
wi
t
h
W
A
D
e
p
t
o
f
E
c
o
l
o
g
y
mi
n
i
m
u
m
s
t
a
n
d
a
r
d
s
.
Ot
h
e
r
c
h
a
n
g
e
s
i
n
t
h
e
K
S
W
D
M
a
r
e
a
d
d
e
d
a
s
a
d
i
r
e
c
t
r
e
s
u
l
t
o
f
u
p
d
a
t
e
s
t
o
t
h
e
K
i
n
g
C
o
u
n
t
y
m
a
n
u
a
l
.
C
h
a
n
g
e
s
t
o
t
h
e
K
i
n
g
C
o
u
n
t
y
S
W
D
M
a
r
e
h
i
g
h
l
i
g
h
t
e
d
i
n
t
h
e
"K
i
n
g
C
o
S
W
D
M
_
2
0
1
6
_
S
u
m
m
a
r
y
o
f
C
h
a
n
g
e
s
"
d
o
c
u
m
e
n
t
a
t
t
a
c
h
e
d
t
o
t
h
e
L
a
n
d
U
s
e
a
n
d
P
l
a
n
n
i
n
g
B
o
a
r
d
P
a
c
k
e
t
f
o
r
N
o
v
e
m
b
e
r
2
8
,
2
0
1
6
.
59
This page intentionally left blank
60
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
DATE: December 5, 2016
TO: Public Works Committee
FROM: Alex M. Murillo, P.E. Environmental Engineering Supervisor
THROUGH: Mike Mactutis, P.E. Environmental Engineering Manager
Chad Bieren, P.E. Deputy Director / City Engineer
ITEM 8: Consultant Services Agreement with Anchor QEA for General
Stormwater Drainage Designs - Recommend
SUMMARY: There are a number of stormwater drainage improvements citywide
that need to be addressed to reduce flood risk impacts to roadways, private
properties and businesses. Some of these projects have been identified in the city’s
Drainage Master Plan, while others have come up unexpectedly during storm events.
A consultant services agreement with Anchor QEA will help city staff more readily
respond to urgent stormwater drainage design needs and will also help complete
identified projects in the city’s Drainage Master Plan
EXHIBIT: Anchor QEA Contract Proposal
BUDGET IMPACT: Funding for this contract will come from budgeted drainage
utility funds.
Motion: Recommend Council authorize the Mayor to sign to a consultant
services agreement with Anchor QEA, in an amount not to exceed
$249,786.00 for general stormwater drainage designs services, subject to
final terms and conditions acceptable to the City Attorney and Public
Works Director.
61
This page intentionally left blank
62
Alex Murillo, P.E.
Engineering Supervisor, Environmental Engineering, Public Works Department
City of Kent
220 Fourth Avenue South
Kent, Washington 98032
Re: General Stormwater Drainage Design and Permitting Services – Scope of Work
Dear Alex,
Please find attached an Exhibit A – Scope of Work for General Stormwater Drainage Design and
Permitting Services based on the City of Kent’s (City’s) recent selection of Anchor QEA for those
services. The services address the City’s needs to advance Stormwater Capital Improvement Plan
projects from the City’s 2008 Drainage Master Plan as was previously completed by Anchor
Environmental, with flexibility to add new projects based on current City needs.
This Scope of Work was assembled based on discussions with the City regarding anticipated project
improvement needs and considering the City’s preferred approach to phasing and authorizing the
requested services. Please review for the City’s concurrence, and respond with any needed
adjustments. Please note that these services and estimated costs (Exhibit A-1) are focused on
targeted project service needs through preliminary design development. The Scope of Services is
written more broadly to incorporate additional services needed to complete full design and
permitting services. Key assumptions are included to clarify Anchor QEA’s understanding of how the
work would be authorized and completed.
Anchor QEA looks forward to working with the City staff under this Agreement, and to cooperatively
executing assigned services to enable successful implementation of the City’s Stormwater CIP priority
projects. Please contact me at jbibee@anchorqea.com or 206-971-2674 with any additional needs or
questions.
Sincerely,
Gerald A Bibee, P.E.
Project Manager/Senior Managing Water Resources Engineer
cc: Tom Wang, P.E., Partner, Anchor QEA
63
EXHIBIT A
SCOPE OF WORK
GENERAL STORMWATER DRAINAGE DESIGN AND PERMITTING SERVICES
This Exhibit A, Scope of Work, defines the professional engineering and permitting assistance
services to be provided to the City of Kent, Public Works Department, Environmental Engineering
Section (City) by Anchor QEA, LLC (Anchor QEA), for General Stormwater Drainage Design and
Permitting Services for the City’s Stormwater Capital Improvement Plan (CIP) projects. City-requested
services will be completed by Anchor QEA on a Service Directive (SD) basis, as assigned and
approved by City staff based on Anchor QEA project-level scoping and budgeting. All services will be
completed in accordance with the terms of the executed Consultant Services Agreement
(Agreement), and at the direction of and in coordination with City staff.
The City plans to implement selected Stormwater CIP projects contained in the City’s Drainage
Master Plan (DMP; 2008) or as otherwise adjusted by City staff based on updated drainage problems
and improvement needs. These projects play a vital role in reducing flooding risks, improving water
quality, providing environmental protection and habitat preservation, protecting public health and
safety, and increasing City livability and economic development success. Anchor QEA will assist the
City through completion of requested services to move priority project solutions through design
development and permitting process in conjunction with certain City-provided services. Anchor
QEA’s services will generally include collecting and assessing project data, evaluating recommended
drainage improvements; conducting site investigations and technical analyses supporting project
design; defining project design criteria; developing improvements design documents; providing
project implementation cost opinions; assisting the City with project permitting applications for
permitting agencies reviews and approvals; public and stakeholder coordination support; and project
administration, management, meetings and other coordination. Services under this Agreement for
the initial funding authorization will focus on moving projects through the preliminary design phase,
although final design and permitting services may be completed for selected projects at the City’s
direction subject to Agreement funding limitations.
The following stormwater CIP projects are targeted to be completed (through preliminary design)
under this Agreement, although the City may request adjustments to projects and priorities over the
duration of this Agreement:
• Lake Meridian Estates Stormwater Outfall Repair
• Scenic Hill Drainage Project (near Kensington)
• 144th Ave South Roadway Raising/Stormwater Culvert Replacement at Soosette Creek
• Earthworks Parks Stormwater Culvert Replacement (downstream of the sedimentation pond)
• South 236th Street/Meridian Valley Creek Stormwater Culvert Replacement
64
• South 267nd Street/Upper Mill Creek Stormwater Drainage Culvert Replacement
Once implemented, the collective project improvements will improve the collection and conveyance
of stormwater runoff, reduce flooding and erosion problems, and improve discharge water quality
within the City’s watersheds and trunk drainage systems.
Scope of Services
The following Scope of Services summarize Anchor QEA’s understanding of the range of expected
service needs for the collective projects and expected deliverables as the basis for level-of-effort and
estimated service costs under this Agreement. Project-specific Scopes of Services including
deliverable products, schedule to complete, and the agreed-to service costs within Agreement
funding limitations will be defined for each City-requested SD.
Project Design Data Collection and Assessment
These services will generally provide data collection and its review and assessment as the basis for
project improvements design. This may require that the following services be conducted:
• Review and assessment of existing City Geographic Information System (GIS) drainage system
infrastructure files and as-built drawing records
• Review of existing drainage or related technical reports, hydrologic and hydraulic modeling,
or other analysis findings
• Defining needs for City-provided project survey data collection, and creation of improvements
base mapping required for improvements design
• Identification of data gaps needing further data collection and/or analysis in support of
improvements design
Deliverables are expected to include brief summary memoranda prepared to document findings and
needs for additional data collection in support of project design.
Recommended Improvements Conceptual Design Development and Evaluation
These services will generally include an evaluation of City DMP Stormwater CIP Improvements for
City-selected projects as the basis for recommended adjustments and facility improvements layout
needed to advance projects through conceptual design development. For projects requested by the
City, and not included in the existing Stormwater CIP, Anchor QEA will develop alternative and
recommended solutions to identified drainage problems, including preliminary opinions of
construction/implementation costs, for City consideration and selection of preferred improvements.
This may require that the following services be conducted:
• Conducting site reconnaissance to review site conditions and drainage problems
• Assessment of improvement solution opportunities and alternatives solutions
65
• Initial technical analysis to estimate sizing requirements of new improvements
• Conceptual design layout of recommended improvement plans
• Development or update of conceptual design construction/implementation cost opinions
Deliverables are expected to include conceptual design layout plans for selected project
recommended improvements (and alternatives for new projects), new and updated project
construction/implementation cost opinions, and brief summary memoranda prepared to document
conceptual design evaluation findings.
Site Investigations and Technical Analysis Supporting Project Design
These services will generally include conducting site investigations and technical analyses for City-
selected projects in support of recommended improvements design development. This may require
that the following services be conducted:
• Conducting hydrologic modeling analysis for recommended project improvements design
flows generation as an extension of analyses conducted in the City DMP or for new projects
• Conducting hydraulic analysis supportive of the sizing of recommended improvements
including hydraulic control structures
• Providing geomorphic evaluation of open drainage corridors and streams adequate to
support design of protective or restoration measures associated with drainage improvements
• Conducting geotechnical investigations and providing geotechnical and soils testing
laboratory analysis necessary to support of project improvements design
• Evaluating available groundwater data and soils infiltration potential in support of project
improvements and any low-impact development best management practice improvement
needs
Deliverables are expected to include summary memoranda or reports addressing each distinct
element of site investigation and analysis for recommended project improvements.
Project Design Criteria and Reporting
These services will generally include identifying, evaluating, and selecting project recommended
improvements design criteria, including their documentation. This may require that the following
services be conducted:
• Assessing project minimum/core drainage requirements under the City’s stormwater
manual/design standards
• Preparing Technical Information Reports (TIRs) supportive of project improvements design
• Documenting project design flows and hydraulic control structures sizes and elevations
• Assessing potential wetland or waters improvements impacts and mitigation criteria
• Documenting other improvements design criteria (e.g., geomorphic, geotechnical)
66
Deliverables are expected to include project improvements design criteria tables and TIRs
preparation for recommended projects improvements.
Project Design Documents Development
These services will generally include advancement of project improvement conceptual design layouts
into preliminary design plans adequate to support project environmental permitting applications. For
certain projects, services may include further advancement of selected improvement designs into or
through the final design process, inclusive of project specifications development (to the extent
funding allows beyond preliminary design with initial Agreement authorization). This may require
that the following services be conducted:
• Preliminary design drawings preparation (typically to 30% design level)
• Final design drawings preparation (typically to 60%, 90%, and 100% design level)
• Project specifications development (typically at 60%, 90%, and 100% design level)
• Contract documents development (not expected under initial agreement authorization)
Deliverables are expected to include design drawing package submittals at the identified levels of
project improvements design completion, along with associated specification files for those projects
advanced beyond preliminary design.
Construction/Implementation Cost Opinion Updates
These services will generally include completing updates to City DMP selected project cost opinions
based on project improvement adjustment needs and current unit cost estimates for the various
design-level submittals. For new projects, services will include development of new conceptual level
cost opinions for the recommended improvements, with further updates to them as the design
advances. This may require that the following services be conducted:
• Preparing targeted bid item lists for recommended project improvements
• Conducting quantity takeoffs from design plans as input to construction cost opinions
• Updating targeted bid item unit costs to current construction cost estimate levels based on
available data and recent similar project bid tabulations
• Summarizing construction and implementation cost opinions for City design reviews
Deliverables are expected to include construction costs opinion summary files at the identified levels
of project design completion.
Public and Stakeholder Meetings and Coordination Support
These services will generally include supporting City staff with required project-specific public and
stakeholder meeting presentations and other associated project coordination needs to report on the
67
project improvement proposals and status. This may require that the following services be
conducted:
• Assistance to the City with preparation of public/stakeholder project presentation materials
• Preparing for and attending/presenting at public/stakeholder project meetings
• Responding to other miscellaneous City requests for project stakeholder coordination
Deliverables are expected to include public/stakeholder meeting presentation materials (e.g.,
PowerPoint slides, project graphics), and public/stakeholder meeting notes.
Project Environmental Permitting Assistance
These services will generally include assisting the City with project environmental permitting,
including permit applications development and early/follow-on coordination with permitting
agencies (to the extent funding allows beyond preliminary design with initial Agreement
authorization). This may require that the following services be conducted:
• Identification of project-specific environmental permitting needs and strategies
• Providing up-front agency project coordination prior to permit application submittals
• Conducting cultural/historic resource assessments in support of Section 106 project approval
• Assistance with preparation of required project permitting applications, including the
following:
‒ State Environmental Policy Act checklist documentation
‒ Joint Aquatic Resource Permit Application development for U.S. Army Corps of
Engineers Section 404 and Washington Department of Fish and Wildlife Hydraulic
Project Approval permit approvals
‒ Endangered Species Act review documentation
‒ Washington State Department of Ecology National Pollutant Discharge Elimination
System Construction Stormwater General Permit
‒ Section 401 approvals
• Providing project application inputs to City administrative permitting of project improvements
(i.e., grade/fill permits, Critical Areas Review approvals)
Deliverables are expected to include various project permitting applications, and supporting
documentation will be defined more specifically for each project.
Project Administration, Management, Coordination, and Quality Control Review
These services will generally include providing project administration, management, and
coordination with City staff in the execution of services assigned through each project SD. This may
require that the following services be conducted:
68
• Project administration, including project setup in Anchor QEA’s Deltek financial management
system and project monthly invoicing and reporting
• Project management including City and project staff coordination, project SD kickoff
coordination meetings, ongoing budget and schedule compliance tracking, and periodic
status reporting to City staff (typically monthly)
• Project evaluation/status meetings preparation, attendance, and follow-on reporting
• E-mail and other City and project team coordination
• Ongoing Quality Control review of project services, products, and deliverables
Deliverables are expected to include budget and schedule compliance tracking files and meeting
notes.
Key Assumptions
The following key assumptions are included as the basis for the Agreement Scope of Services and
their associated estimated cost to complete. Additional project-specific assumptions will be included
with each SD Scope of Services with associated budget:
• Services under this Agreement, within the framework of the general Scope of Services
included herein will be reviewed and approved by City staff on a project-level SD basis.
• Phase 1 Agreement services will be focused on project preliminary design development. Cost
for final design and permitting services for targeted projects is not included in the initial
Agreement funding authorization. Authorization for additional Agreement funding will be
needed to fully complete expected design and permitting service needs.
• Services will be performed at the City’s direction in accordance with the City-approved SD
Scope of Services and assigned budgets up to the Agreement maximum allowable cost limit.
• City staff will provide complementary and coordinated services with Anchor QEA, including
project sites surveying and mapping, portions of the project permitting applications and
documentation, public/stakeholder meeting leadership, and other services to be established
through the project-specific SD scoping.
Fee Basis and Estimated Cost of Services
Exhibit A-1 provides a level-of-effort and associated service cost estimate for initial Scope of Service
activities expected to advance targeted projects through preliminary design completion.
Anchor QEA’s 2016 standard service rates for the various staff labor categories are incorporated into
the spreadsheet estimate as are documented in Exhibit A-2. An allocation for direct expense costs is
also provided in Exhibit A-1, including Anchor QEA’s standard 10% markup. No subconsultants are
anticipated to be needed for this work, but if requested by the City, those services will also include a
10% markup. The maximum, not-to-exceed estimated cost for initial phase services under the
Agreement is $250,000.
69
Schedule
The schedule for completion of initial phase services will be at the City’s direction, dependent on the
extent and timing of project SD authorizations. Anchor QEA and the City will mutually agree to an
acceptable schedule for services completion within each authorized SD. The expected term of this
Agreement is 2 years, extending until December 31, 2018.
Attachments
Exhibit A-1 Anchor QEA Fee Estimate for City of Kent General Stormwater Drainage Design and
Permitting Services
Exhibit A-2 Anchor QEA Standard 2016 Billing Rates
70
AN
C
H
O
R
Q
E
A
,
L
L
C
.
20
1
6
L
A
B
O
R
B
U
D
G
E
T
E
S
T
I
M
A
T
I
N
G
F
O
R
M
11
/
3
0
/
1
6
Ci
t
y
o
f
K
e
n
t
-
E
n
v
i
r
o
n
m
e
n
t
a
l
E
n
g
i
n
e
e
r
i
n
g
,
P
u
b
l
i
c
W
o
r
k
s
D
e
p
a
r
t
m
e
n
t
Pr
o
j
e
c
t
N
u
m
b
e
r
:
16
0
4
3
4
-
0
0
.
0
0
Ex
h
i
b
i
t
A
-
1
-
G
e
n
e
r
a
l
S
t
o
r
m
w
a
t
e
r
D
r
a
i
n
a
g
e
D
e
s
i
g
n
a
n
d
P
e
r
m
i
t
t
i
n
g
S
e
r
v
i
c
e
s
F
e
e
E
s
t
i
m
a
t
e
Pr
e
p
a
r
e
d
:
J
B
i
b
e
e
Re
v
i
e
w
e
d
b
y
:
T
W
a
n
g
Ta
s
k
1
Pr
o
j
e
c
t
D
e
s
i
g
n
D
a
t
a
C
o
l
l
e
c
t
i
o
n
a
n
d
A
s
s
e
s
s
m
e
n
t
Ta
s
k
6
Co
n
s
t
r
u
c
t
i
o
n
/
I
m
p
l
e
m
e
n
t
a
t
i
o
n
C
o
s
t
O
p
i
n
i
o
n
U
p
d
a
t
e
s
Ta
s
k
2
Re
c
o
m
m
e
n
d
e
d
I
m
p
r
o
v
e
m
e
n
t
s
C
o
n
c
e
p
t
u
a
l
D
e
s
i
g
n
D
e
v
e
l
o
p
m
e
n
t
a
n
d
E
v
a
l
u
a
t
i
o
n
Ta
s
k
7
Pu
b
l
i
c
/
S
t
a
k
e
h
o
l
d
e
r
M
e
e
t
i
n
g
s
a
n
d
C
o
o
r
d
i
n
a
t
i
o
n
S
u
p
p
o
r
t
Ta
s
k
3
Si
t
e
I
n
v
e
s
t
i
g
a
t
i
o
n
s
a
n
d
T
e
c
h
n
i
c
a
l
A
n
a
l
y
s
i
s
S
u
p
p
o
r
t
i
n
g
P
r
o
j
e
c
t
s
D
e
s
i
g
n
Ta
s
k
8
Pr
o
j
e
c
t
s
E
n
v
i
r
o
m
e
n
t
a
l
P
e
r
m
i
t
t
i
n
g
A
s
s
i
s
t
a
n
c
e
Ta
s
k
4
Pr
o
j
e
c
t
s
D
e
s
i
g
n
C
r
i
t
e
r
i
a
a
n
d
R
e
p
o
r
t
i
n
g
Ta
s
k
9
Pr
o
j
e
c
t
A
d
m
i
n
i
s
t
r
a
t
i
o
n
,
M
a
n
a
g
e
m
e
n
t
,
C
o
o
r
d
i
n
a
t
i
o
n
,
a
n
d
Q
C
R
e
v
i
e
w
Ta
s
k
5
Pr
o
j
e
c
t
s
D
e
s
i
g
n
D
o
c
u
m
e
n
t
s
D
e
v
e
l
o
p
m
e
n
t
Ta
s
k
1
0
Bi
l
l
i
n
g
Ta
s
k
Ta
s
k
Ta
s
k
Ta
s
k
Ta
s
k
Ta
s
k
Ta
s
k
Ta
s
k
Ta
s
k
Ta
s
k
To
t
a
l
To
t
a
l
La
b
o
r
C
a
t
e
g
o
r
i
e
s
Ra
t
e
1
2
3
4
5
6
7
8
9
10
Ho
u
r
s
Do
l
l
a
r
s
Pr
i
n
c
i
p
a
l
23
5
$
0
2
2
2
4
0
0
8
16
0
34
7,
9
9
0
$
Se
n
i
o
r
M
a
n
a
g
e
r
20
7
$
12
24
20
20
32
16
16
20
64
0
22
4
46
,
3
6
8
$
Ma
n
a
g
e
r
19
3
$
12
48
64
24
12
0
24
8
20
0
0
32
0
61
,
7
6
0
$
Se
n
i
o
r
S
t
a
f
f
17
1
$
0
0
0
0
0
0
0
96
0
0
96
16
,
4
1
6
$
St
a
f
f
3
15
1
$
0
0
80
24
24
0
0
0
0
0
12
8
19
,
3
2
8
$
St
a
f
f
2
13
6
$
0
0
0
0
0
0
16
0
0
0
16
2,
1
7
6
$
St
a
f
f
1
11
4
$
24
48
80
40
16
0
24
16
0
0
0
39
2
44
,
6
8
8
$
Se
n
i
o
r
C
A
D
D
e
s
i
g
n
e
r
11
9
$
24
48
0
0
16
0
0
16
24
0
0
27
2
32
,
3
6
8
$
CA
D
D
e
s
i
g
n
e
r
10
0
$
0
0
0
0
0
0
0
0
0
0
0
-
$
Pr
o
j
e
c
t
C
o
o
r
d
i
n
a
t
o
r
/
T
e
c
h
n
i
c
a
l
E
d
i
t
o
r
10
0
$
8
8
20
12
24
8
12
20
0
0
11
2
11
,
2
0
0
$
Pr
o
j
e
c
t
C
o
o
r
d
i
n
a
t
o
r
(
A
d
m
i
n
)
96
$
0
0
0
0
0
0
0
0
32
0
32
3,
0
7
2
$
Te
c
h
n
i
c
i
a
n
97
$
0
0
0
0
0
0
0
0
0
0
0
-
$
Na
t
i
o
n
a
l
E
x
p
e
r
t
C
o
n
s
u
l
t
a
n
t
38
5
$
0
0
0
0
0
0
0
0
0
0
0
-
$
To
t
a
l
H
o
u
r
s
80
17
8
26
6
12
2
52
4
72
84
18
8
11
2
0
1,
6
2
6
To
t
a
l
L
a
b
o
r
11
,
1
9
2
$
26
,
6
8
6
$
40
,
1
6
2
$
18
,
6
2
6
$
74
,
0
2
8
$
11
,
4
8
0
$
11
,
9
6
0
$
31
,
1
5
2
$
20
,
0
8
0
$
-
$
24
5
,
3
6
6
$
Av
e
r
a
g
e
H
o
u
r
l
y
R
a
t
e
15
1
$
Su
b
c
o
n
s
u
l
t
a
n
t
s
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
To
t
a
l
C
o
s
t
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
Ma
r
k
u
p
10
.
0
%
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
In
t
e
r
n
a
l
R
e
i
m
b
u
r
s
a
b
l
e
s
(
n
o
m
a
r
k
u
p
)
CA
D
/
G
I
S
/
C
o
m
p
u
t
e
r
M
o
d
e
l
i
n
g
(
$
/
h
r
)
$1
0
.
0
0
24
0
$
48
0
$
-
$
-
$
1,
6
0
0
$
-
$
16
0
$
24
0
$
-
$
-
$
2,
7
2
0
$
Mi
l
e
a
g
e
(
$
/
m
i
l
e
)
$0
.
5
7
5
28
8
$
-
$
28
8
$
-
$
28
8
$
-
$
17
3
$
11
5
$
-
$
-
$
1,
1
5
0
$
Co
p
i
e
s
(
$
/
c
o
p
y
)
$0
.
1
0
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
An
c
h
o
r
b
o
a
t
(
$
/
d
a
y
)
$3
0
0
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
Fa
x
e
s
(
$
/
f
a
x
)
$1
.
0
0
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
Ex
t
e
r
n
a
l
E
x
p
e
n
s
e
s
(
m
a
r
k
u
p
)
Ve
h
i
c
l
e
R
e
n
t
a
l
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
Re
p
r
o
/
P
l
o
t
t
i
n
g
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
Ma
i
l
/
F
e
d
e
x
/
C
o
u
r
i
e
r
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
30
0
$
-
$
30
0
$
Tr
a
v
e
l
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
Ho
t
e
l
/
P
e
r
D
i
e
m
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
Mi
s
c
e
l
l
a
n
e
o
u
s
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
20
0
$
-
$
20
0
$
To
t
a
l
C
o
s
t
52
8
$
48
0
$
28
8
$
-
$
1,
8
8
8
$
-
$
33
3
$
35
5
$
50
0
$
-
$
4,
3
7
0
$
Ma
r
k
u
p
(
E
x
t
e
r
n
a
l
E
x
p
e
n
s
e
s
O
n
l
y
)
10
.
0
%
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
50
$
-
$
50
$
Fi
e
l
d
E
q
u
i
p
m
e
n
t
a
n
d
S
u
p
p
l
i
e
s
S
u
m
m
a
r
y
(i
n
c
l
u
d
e
s
e
p
a
r
a
t
e
b
a
c
k
u
p
i
f
n
e
e
d
e
d
)
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
Ma
r
k
u
p
10
.
0
%
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
-
$
TO
T
A
L
C
O
S
T
S
11
,
7
2
0
$
27
,
1
6
6
$
40
,
4
5
0
$
18
,
6
2
6
$
75
,
9
1
6
$
11
,
4
8
0
$
12
,
2
9
3
$
31
,
5
0
7
$
20
,
6
3
0
$
-
$
24
9
,
7
8
6
$
71
Exhibit A-2
Anchor QEA, L.L.C.
2016 BILLING RATES
Professional Level Hourly Rates
Principal CM 1/Engineer/LA 2/Planner/Scientist ......................................................................... $235
Senior Managing Analyst/CM/Engineer/LA/Planner/Scientist ................................................. $207
Managing Analyst/CM/Engineer/LA/Planner/Scientist ............................................................. $193
Senior Analyst/CM/Engineer/LA/Planner/Scientist .................................................................. $171
Staff 3 Analyst/CM/Engineer/LA/Planner/Scientist .................................................................. $151
Staff 2 Analyst/CM/Engineer/LA/Planner/Scientist .................................................................. $136
Staff 1 Analyst/CM/Engineer/LA/Planner/Scientist .................................................................. $114
Senior CAD 3 Designer ............................................................................................................... $119
CAD Designer ............................................................................................................................ $100
Technician .................................................................................................................................... $97
Technical Editor ......................................................................................................................... $100
Project Coordinator ...................................................................................................................... $96
Special Hourly Rates
National expert consultant.......................................................................................................... $385
All work by a testifying expert ........................................................1.5 times professional level rate
EXPENSE BILLING RATES
Expense Rates
Computer Modeling (per hour) ............................................................................................... $10.00
Graphic Plots (varies with plot size) ...................................................................................... $3-6/sf
Mileage (per mile) ..................................................................................... Current Federal Standard
FEE ON LABOR AND EXPENSE CHARGES
Subcontracts/subconsultants ...................................................................................................... 10%
Travel and other direct costs ...................................................................................................... 10%
Field equipment & supplies........................................................................................................ 10%
This is a company confidential document.
1 CM = Construction Manager
2 LA = Landscape Architect
3 CAD = Computer Aided Design
72
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
DATE: December 5, 2016
TO: Public Works Committee Members
FROM: Toby Hallock, P.E., CFM, Environmental Engineer
THROUGH: Mike Mactutis, P.E. CFM, Environmental Engineering Manager
Chad Bieren, P.E. Deputy Director / City Engineer
ITEM 9: Consultant Agreement Jacobs Engineering Group, Inc. for Green
River Natural Resources Area (GRNRA) Pump Station -
Recommend
Summary: The Green River Natural Resources Area (GRNRA) features a regional
stormwater detention and water quality improvement facility in the heart of the Kent
valley. A series of ponds in the GRNRA collect and treat stormwater runoff from
streets and buildings in the valley. High flows from Mill Creek are also directed to
the GRNRA. The proposed stormwater pump station will increase flood storage in
the ponds by pumping treated stormwater to the Green River, which will reduce
flood risk along Mill Creek and other areas in the Kent valley.
The firm, Jacobs Engineering Group, Inc. (Jacobs) was selected based on the firm’s
qualifications, qualifications of key personnel, and their experience with similar
projects. This contract proposal with Jacobs is to evaluate project alternatives for
the pump station sizing and location. Other future contract proposals with Jacobs
will be presented before committee for authorization as the project designs move
forward.
Exhibit: Consultant Scope and Budget
Budget Impact: Costs for this project are budgeted and will be paid from the
stormwater fund.
Motion: Recommend Council authorize the Mayor to sign a Consultant
Services Agreement with Jacobs Engineering Group, Inc. for the Green
River Natural Resources Area Pump Station project not to exceed
$74,318.28 subject to final terms and conditions acceptable to the City
Attorney and Public Works Director.
73
This page intentionally left blank
74
November 2016 Page 1 of 5 Jacobs Engineering Group Inc.
Exhibit A
City of Kent
SCOPE OF SERVICES
GRNRA Pump Station and Force Main
Project Evaluation and Alternatives Analysis
------------------------
Jacobs Engineering Group Inc.
November 2016
1. PROJECT UNDERSTANDING
Study Area Issues / Problems:
The Green River Natural Resource Area (GRNRA) within the City of Kent is a 304-acre
stormwater treatment, flood control and wildlife habitat area located within the Kent Valley. The
project converted previous sewage treatment facilities to the current use in 1996, and includes a
35-acre lagoon, 20-acre constructed wetland, and three smaller pre-settling ponds (5.6 acres
total). The GRNRA contains extensive plantings and provides trails, significant habitat, wildlife
diversity and multiple uses.
Flood flows in Mill Creek (a Class 2 salmonid stream and tributary to the Green River) are
diverted through the GRNRA Diversion Channel to the GRNRA, and routed after treatment and
detention by GRNRA through the Boeing Channel, back to Mill Creek. The GRNRA ponds are
currently operating higher than the design target elevation levels, resulting in a loss of roughly
25% of the active flood storage capacity.
Project Goals:
Provide pump station and force main system capable of diverting up to 50 cubic feet per
second (CFS) from the GRNRA Lagoon to outfall to the nearby Green River, to maintain
flood storage capacity, thereby reducing repeated flooding in the downtown Kent and
nearby industrial areas. The pump station was part of the original concept for GRNRA
permitted in 1993, but was not constructed due to funding shortages (based on Joint
Aquatic Resources Permit Application [JARPA]).
Select most feasible location for pump station, force main, and outfall to Green River.
Provide lower, more consistent water levels in the GRNRA Lagoon to benefit emergent
vegetation and overall habitat (based on JARPA and discussions with City staff).
Project Objectives:
The City has asked Jacobs Engineering Group Inc. (Jacobs) to evaluate the existing project
concept, reviewing the existing materials prepared to date, the pump station sizing/function/
location, the force main layout, and the outfall location. It is our understanding that the City
submitted a JARPA in June of 2015 for the project concept described above, and has received
initial agency review comments. Jacobs will provide an alternatives analysis focusing on the
location and alignment of the pump station, force main, and outfall facilities. Jacobs will provide
75
November 2016 Page 2 of 5 Jacobs Engineering Group Inc.
confirmation of the concept and project definition prior to the City proceeding with the more
detailed preliminary engineering (pre-design) phase.
2. ASSUMPTIONS
This scope of work is based on the following assumptions:
a. This project will consist of four phases:
Phase 1: Project Evaluation / Alternatives Analysis
Phase 2: Preliminary Engineering
Phase 3: Detailed Design Services
Phase 4: Construction Services
b. The objectives, activities and deliverables described herein include the project
evaluation and alternatives analysis only; separate scopes and budgets will be
necessary for the remaining phases, and will be influenced by the outcome of Phase
1. Topographic survey and geotechnical studies will not be provided during this
phase.
c. The City has provided and will provide certain additional documents including the
following:
JARPA and related documents and figures
JARPA agency review comments
Initial design drawings for pump station and force main
Wetland delineation information and reports
Water quality information and reports
Mitigation plans
Bank stabilization memo
Cultural resources report
Biological assessment report
Hydraulic modeling information for river and pump station
GIS data for project area
3. PROPOSED SCOPE OF WORK FOR PROJECT EVALUATION AND ALTERNATIVES
ANALYSIS
Task 100 – Project Management
The purpose of this task is to provide oversight and management of the work including contract
administration, quality review and assurance, and periodic communication with the City.
Activities:
Project Management Plan. The Consultant will prepare a Project Management Plan that will
describe project background and purpose, include the project scope, schedule, budget, list of
76
November 2016 Page 3 of 5 Jacobs Engineering Group Inc.
relevant design standards, project-specific QA/QC plan, and project communication and
administrative protocols.
Project Administration. The following activities are included:
The Consultant will manage the project according to the Scope, Schedule, and Budget
as defined in herein and as contracted.
The project schedule will be prepared using MS Project and will identify significant tasks
and anticipated durations, significant milestones, and agency reviews and approvals.
The Consultant will monitor the schedule and prepare updates monthly, as necessary.
The Consultant will prepare a monthly progress report to accompany each monthly
invoice. Progress reports will include a narrative of work completed, schedule
adherence, budget adherence, and anticipated work for the next period.
The Consultant will develop and maintain an Action Item Log and a Decision Log
throughout the project. Meeting agendas will include review of action items and
significant decisions. Meeting notes will include a copy of the current logs. Action items
will include action, responsible party, and resolution date. The Decision Log will be a
record of all significant project decisions and it will be used throughout the project.
Monthly progress reports will include a copy of the current Decision Log.
Periodic Communication. The Consultant will maintain regular communication with the City’s
Project Manager to discuss and review information and issues that may affect the progress of
the work. Communication may include phone conversations, scheduled meetings, and
electronic communication. The Scope of Work includes one two-hour project management
meeting per month for the Consultant Project Manager, including agendas and meeting notes.
This Scope of Work includes an allowance of five (5.0) man-hours per calendar month for
periodic communication to support the City’s Project Manager in completion of the work.
Deliverables:
The following Deliverables are included in this Task:
Project Plan, Draft and Final, one electronic copy each.
Monthly Progress Report & Invoices.
Monthly Project Management meeting agendas and meeting notes.
Action Item and Decision logs.
Periodic communications documentation as requested.
Quality Control
The Consultant will implement quality assurance procedures so that project deliverables are
subjected to in-house reviews prior to submittal to the City. These reviews will be conducted
under the direction of the Consultant’s Project Quality Assurance Manager, Manager of
Projects, and Project Manager, and will focus on checking the major elements with respect to
adequacy of response to the specific design challenges, conformance to accepted design
practices, compliance with the City’s standards and that the work is of professional quality
meeting the customary standard of care.
77
November 2016 Page 4 of 5 Jacobs Engineering Group Inc.
Task 200 – Data review, Research, Alternatives Analysis
The purpose of this task is to receive and review data prepared for and by the City; to review in
more detail the proposed project concept, and to generate alternative recommended
improvements to mitigate downstream flooding issues, focusing on the layout and locations of
the pumps station, force main, and outfall, including the associated environmental implications.
Assumptions:
The Consultant will use and rely on data and previous reports provided by the City for
evaluation of the project.
The City will detail any concerns with the current project concept.
Services will not include topographic survey, geotechnical services, or wetlands field
services.
A maximum of three alternative concepts/locations will be analyzed for mitigation of the
flooding issues.
Activities:
Data Review. The City will provide copies of previous studies, information, and models for the
project area. The Consultant will review the data and applicable reports. The Consultant will
review and provide written comments on the information as required to clarify the basis of the
work for Task 200. One 2-hour data review meeting is anticipated with the City and others as
the City may require to discuss comments and clarify the basis of Task 200 work. This meeting
will also serve as the kick-off meeting for this project.
Site Reconnaissance. The design team will conduct up to two site visits to walk the project
area to understand field conditions and potential project challenges. The City or other agency
representatives may participate in the site visits and share project knowledge and concerns.
The Consultant will coordinate with the City prior to conducting any site visits.
Development of Alternatives. The Consultant will develop and display basic alternatives in
conjunction with information from GIS mapping. One 3-hour workshop is planned to review
alternatives for the location and layout of the pump station, force main, and outfall, and to make
a shortlist of up to three alternative concepts.
Alternatives Analysis. The Consultant will evaluate alternatives based on engineering,
permitting, environmental and Order of Magnitude preliminary Construction Cost Estimates
(feasibility level or “Class 5”). A draft Technical Memorandum, Alternatives Analysis, will
summarize this information and provide the rationale for the alternatives for City review and
comment, along with planning level cost estimates. A second 3-hour workshop is planned to
review the draft Technical Memorandum with the City, including defining the main criteria for
project selection and a weighted scoring system. Up to four team members from Consultant will
attend the workshop. A preferred alternative will be selected as a result of the City review and
subsequent meeting. The final Technical Memorandum will be incorporated into the Basis of
Design Report, Task 300.
78
November 2016 Page 5 of 5 Jacobs Engineering Group Inc.
Deliverables:
Agenda and meeting notes, two meetings
Alternative Analysis, Draft and Final Technical Memorandum, digital (in PDF format) with
two hard copies
Task 300 – Basis of Design Report
The purpose of this task is to incorporate the findings of Task 200 into a Basis of Design Report
that describes the recommended project for Phase 2 and beyond.
Activities:
Draft Basis of Design Report. The Consultant will compile and summarize the information
reviewed and prepared in Task 200. A draft report will include the following elements:
Executive summary,
Design criteria,
Alternatives analysis,
Preliminary plans using GIS mapping,
Discussion of permitting and environmental implications,
Planning level cost estimates for the elements of the work,
Preliminary engineering scope and schedule.
Final Basis of Design Report. The City will review and comment on the draft report. The
Consultant will respond to comments and prepare a Final Basis of Design Report.
Design Scope Development. The Consultant will develop a final Scope of Work for preliminary
engineering. The Scope will become the basis of a contract amendment for Phase 2.
Deliverables:
Draft Basis of Design Report, digital (in PDF format) with two hard copies
Agenda, workshop and meeting notes
Response to comments
Final Basis of Design Report, digital (in PDF format) with two hard copies
Scope of work for Phase 2
END OF SCOPE OF WORK
79
Ke
n
t
G
R
N
R
A
S
t
o
r
m
w
a
t
e
r
P
u
m
p
S
t
a
t
i
o
n
-
P
h
a
s
e
1
P
r
o
j
e
c
t
Ev
a
l
u
a
t
i
o
n
a
n
d
A
l
t
e
r
n
a
t
i
v
e
s
A
n
a
l
y
s
i
s
Jacobs
PIC
PM
Environmental /
Permitting
Project Engineer
Senior Cost
Engineer
Senior Contract
Administrator
Project Admin.
Assistant
TA
S
K
/
S
U
B
T
A
S
K
T
I
T
L
E
S
Subtotal by Firm
Jeff Schmidt
Erik Brodahl
Becki Kniveton
Nich Van Buecken
Christi Gallo
Dawn Gamler
Dee Dee Brazitis
Ta
s
k
1
0
0
-
P
r
o
j
e
c
t
M
a
n
a
g
e
m
e
n
t
Pr
o
j
e
c
t
M
a
n
a
g
e
m
e
n
t
P
l
a
n
,
S
c
h
e
d
u
l
e
,
a
n
d
S
e
t
u
p
18
2
8
2
4
2
18
3,
2
0
1
.
3
4
$
Pro
j
e
c
t
A
d
m
i
n
i
s
t
r
a
t
i
o
n
18
6
8
4
18
2,
8
3
1
.
2
2
$
Pe
r
i
o
d
i
c
C
o
m
m
u
n
i
c
a
t
i
o
n
(
6
m
o
n
t
h
s
)
14
14
14
2,
9
1
7
.
7
4
$
Sub
t
o
t
a
l
50
2
28
2
0
0
1
2
6
5
0
8,
9
5
0
.
3
0
$
Tas
k
2
0
0
-
D
a
t
a
R
e
v
i
e
w
,
R
e
s
e
a
r
c
h
,
A
l
t
s
A
n
a
l
y
s
i
s
Da
ta
R
e
v
i
e
w
24
6
4
14
24
3,
3
5
9
.
2
4
$
Sit
e
R
e
c
o
n
n
a
i
s
s
a
n
c
e
24
8
8
8
24
3,
7
2
7
.
0
4
$
Dev
e
l
o
p
m
e
n
t
o
f
A
l
t
e
r
n
a
t
i
v
e
s
64
20
4
40
64
9,
0
8
2
.
1
2
$
Dev
e
l
o
p
m
e
n
t
o
f
A
l
t
e
r
n
a
t
i
v
e
s
W
o
r
k
s
h
o
p
25
5
6
6
8
25
4,
1
2
2
.
3
6
$
Alt
e
r
n
a
t
i
v
e
s
A
n
a
l
y
s
i
s
74
2
20
12
40
74
10
,
7
2
3
.
2
8
$
Dra
f
t
A
l
t
e
r
n
a
t
i
v
e
s
A
n
a
l
y
s
i
s
T
M
80
2
8
8
40
1
6
6
80
10
,
0
5
7
.
5
4
$
QA/
Q
C
14
10
4
14
3,
0
5
6
.
2
4
$
Fi
n
a
l
A
l
t
e
r
n
a
t
i
v
e
s
A
n
a
l
y
s
i
s
T
M
37
1
6
4
16
6
4
37
4,
8
0
9
.
2
6
$
Su
b
t
o
t
a
l
34
2
20
78
46
1
6
6
2
2
0
1
0
3
4
2
48
,
9
3
7
.
0
8
$
Tas
k
3
0
0
-
B
a
s
i
s
o
f
D
e
s
i
g
n
R
e
p
o
r
t
Dr
a
ft
B
a
s
i
s
o
f
D
e
s
i
g
n
R
e
p
o
r
t
48
2
8
10
24
4
48
6,
4
2
4
.
2
0
$
QA/
Q
C
8
6
2
8
1,7
5
0
.
3
8
$
Fin
a
l
B
a
s
i
s
o
f
D
e
s
i
g
n
R
e
p
o
r
t
34
2
6
6
16
4
34
4,
5
4
5
.
9
4
$
De
s
i
g
n
S
c
o
p
e
D
e
v
e
l
o
p
m
e
n
t
18
2
1
2
2
2
18
3,
4
6
0
.
3
8
$
Su
b
t
o
t
a
l
10
8
12
28
18
42
0
0
8
1
0
8
16
,
1
8
0
.
9
0
$
TO
T
A
L
50
0
34
13
4
66
2
0
8
2
2
1
2
2
4
5
0
0
7
4
,
0
6
8
.
2
8
TO
T
A
L
H
O
U
R
S
50
0
SU
B
T
O
T
A
L
B
U
D
G
E
T
$7
4
,
0
6
8
.
2
8
Fi
r
m
O
D
C
s
$
2
5
0
.
0
0
TO
T
A
L
C
O
S
T
$
7
4
,
3
1
8
.
2
8
No
t
e
s
:
Sc
h
e
d
u
l
e
g
e
n
e
r
a
l
l
y
a
s
s
u
m
e
s
2
-
w
e
e
k
r
e
v
i
e
w
t
i
m
e
b
y
C
i
t
y
f
o
r
d
e
l
i
v
e
r
a
b
l
e
s
a
n
d
d
e
c
i
s
i
o
n
s
Sc
op
e
/
b
u
d
g
e
t
a
s
s
u
m
e
s
t
h
a
t
p
u
b
l
i
c
i
n
v
o
l
v
e
m
e
n
t
w
i
l
l
b
e
i
n
v
o
l
v
e
d
l
a
t
e
r
i
n
p
r
o
j
e
c
t
,
b
u
t
n
o
t
p
a
r
t
o
f
s
c
o
p
e
f
o
r
t
h
i
s
p
h
a
s
e
Total Budget by Task
Ja
c
o
b
s
E
n
g
i
n
e
e
r
i
n
g
G
r
o
u
p
I
n
c
.
Total Hours by Task
Pa
g
e
1
o
f
1
80
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
DATE: December 5, 2016
TO: Public Works Committee Members
FROM: Matt Knox, Environmental Engineering Supervisor
THROUGH: Chad Bieren, P.E. Deputy Director / City Engineer
ITEM 10: Information Only/King County Disposal Rate Increase
SUMMARY: After lengthy analysis, King County Solid Waste Division has confirmed
a rate increase on disposal fees that will take effect on January 1, for 2017 and
2018. The new fee will be $134.59 per ton, up from $120/ton.
The fee increase will primarily cover the rising costs of current services including
recycling programs, waste transfer, and disposal while enhancing operations at the
County’s ten solid waste facilities and the Cedar Hills Regional Landfill. The increased
revenue will also help pay for the new Factoria Transfer Station, currently under
construction in Bellevue, and a new facility in south King County to replace the
1960s-era Algona facility.
King County residents and businesses recycle 54 percent of all solid waste
generated, yet 70 percent of what is landfilled could have been reused, recycled, or
composted. The new rate will allow the Solid Waste Division to provide new recycling
options at transfer stations to help divert 42,000 additional tons of recyclable
materials from the landfill.
EXHIBIT: None
BUDGET IMPACT: N/A
INFORMATION ONLY/NO MOTION REQUIRED
81
This page intentionally left blank
82
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
DATE: December 5, 2016
TO: Public Works Committee
FROM: Bryan Bond, Engineering Project Coordinator
THROUGH: Dave Brock, P.E. Deputy Director / Operations Manager
ITEM 11 : Information Only/Snow and Ice Response Preparedness
SUMMARY: We will present information on our annual Snow and Ice Response
Preparedness. The information provided will better inform the committee on the
City’s plan to respond to severe winter weather.
EXHIBIT: None
BUDGET IMPACT: N/A
INFORMATION ONLY/NO MOTION REQUIRED
83
This page intentionally left blank
84
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
DATE: December 5, 2016
TO: Public Works Committee
FROM: Chad Bieren, P.E. Deputy Director / City Engineer
ITEM 12: Information Only/2016 Construction Recap
SUMMARY: Staff will provide an update on progress to date.
EXHIBIT: None
BUDGET IMPACT: N/A
INFORMATION ONLY/NO MOTION REQUIRED
85
This page intentionally left blank
86
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
DATE: December 5, 2016
TO: Public Works Committee Members
FROM: Chad Bieren, P.E. Deputy Director / City Engineer
ITEM 13: Information Only/Quiet Zone Update
SUMMARY: Staff will provide an update on progress to date.
EXHIBIT: None
BUDGET IMPACT: None
INFORMATION ONLY/NO MOTION REQUIRED
87