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Home My WebLink AboutCity Council Committees - Public Works Committee - 12/05/2016 (2)Public Works Committee Agenda Councilmembers: Brenda FincherDana Ralph•Dennis Higgins, Chair Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1st & 3rd Mondays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500. Any person requiring a disability accommodation should contact the City Clerk’s Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. December 05, 2016 4:00 p.m. Item Description Action Speaker Time Page 1. Call to Order -- Chair Higgins 01 -- 2. Roll Call -- Chair Higgins 01 -- 3. Changes to the Agenda -- Chair Higgins 01 -- 4. Approval of November 21, 2016 Minutes - Approve YES None 03 03 5. FASTLANE Grant Letter of Support to WSDOT - Recommend YES Kelly Peterson 05 09 6. Consultant Agreement with Gray & Osborne for Pressure Reducing Valves - Recommend YES Bryan Bond 05 15 7. Ordinance Adopting New City of Kent Surface Water Design Manual - Recommend YES Shawn Gilbertson 10 23 8. Consultant Agreement with Anchor QEA for General Stormwater Drainage Designs - Recommend YES Alex Murillo 05 61 9. Consultant Agreement with Jacobs Engineering Group, Inc. for GRNRA Pump Station - Recommend YES Toby Hallock 05 73 10. Info Only/King County Disposal Rate Increase NO Gina Hungerford 05 81 11. Info Only/Snow & Ice Removal Plan NO Bill Thomas 10 83 12. Info Only/2016 Construction Recap NO Eric Connor 20 85 13. Info Only/Quiet Zone Update NO Chad Bieren 05 87 1 This page intentionally left blank 2 P a g e | 1 CITY OF KENT PUBLIC WORKS COMMITTEE Summary Minutes of Regular Meeting November 21, 2016 Kent City Hall, 4:00 p.m. Council Chambers East Kent, Washington 1. Call to Order The meeting was called to order at 4:01 p.m., by Chair Higgins. 2. Roll Call Councilmembers B. Fincher and D. Ralph were present. ABSENT: 3. Changes to the Agenda Deputy Director / City Engineer Chad Bieren indicated there were no changes to the agenda. 4. Approval of Minutes, dated November 07, 2016 Committee member Fincher MOVED to approve the Minutes of November 07, 2016. The motion was SECONDED by Committee member Ralph and PASSED 3 - 0. 5. Consultant Services Agreement with Gray & Osborne, Inc. – Design Pump Station for 640 Water Pressure Zone – Recommend Engineering Project Coordinator, Bryan Bond presented information regarding an agreement for the design of a pump station needed to supply water to the proposed 640 Water Pressure Zone. We intend to create the northern-portion of the new 640 Zone in 2018 and then work to complete the southern portion at a later date. The pump station will provide increased water pressure in the northern portion of the 640 Zone until the entire zone has been completed. Bond noted that the last major project needed to activate the zone will be the installation of 623 small pressure reducing valves on private homes and businesses. This work will be completed under a separate project. 3 P a g e | 2 Councilmember Ralph MOVED to Recommend Council authorize the Mayor to sign a Consultant Services Agreement with Gray & Osborne Inc. in an amount not to exceed $241,627 to design a pump station for the new 640 Zone Water Pressure Zone, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher and PASSED 3 - 0. Item 6. Consultant Services Agreement with RH2 Engineering, Inc. for Kent Springs and Pump Station No. 4 Electrical Upgrades – Recommend Engineering Project Coordinator, Bryan Bond presented information regarding an agreement for a new standby generator system at Kent Springs and electrical improvements at Pump Station No. 4. Bond noted that these are two of the City’s critical components for supplying water to the residents of Kent. Pump Station No. 4 has aging electrical and motor control equipment that is in need of replacement and we need to add space for a portable generator; Kent Springs has the same electrical component issues and lacks back up power generation on site. The City has requested the services of RH2 Engineering, Inc., (RH2) for the design of replacement electrical and motor starter equipment at Kent Springs and Pump Station No. 4 facilities, a standby generator system and shelter at Kent Springs, and a concrete pad and retaining wall for a portable generator at Pump Station No. 4. Committee member Fincher MOVED recommend Council authorize the Mayor to sign a Consultant Services Agreement with RH2 Consultants Inc. in an amount not to exceed $79,710 to design a standby generator system, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 3 - 0. Item 7. Goods and Services Agreement with Environmental Coalition of South Seattle (ECOSS) - Recommend Gina Hungerford, Environmental Conservation Specialist, presented information regarding a goods and services agreement with Environmental Coalition of South Seattle (ECOSS). ECOSS would provide assistance in overseeing three city-wide recycling events and provide outreach to businesses and multi-family complexes to help reduce waste and increase recycling in Kent. 4 P a g e | 3 Hungerford mentioned that staff is working with Green Apartments/Condo’s training onsite coaches who will in turn train tenants on how to recycle; there are currently 10 coaches singed up. Committee member Ralph MOVED recommend Council authorize the Mayor to sign the consultant services agreement with Environmental Coalition of South Seattle (ECOSS) in an amount not to exceed $124,850 for the 2017 – 2018 Recycling Program, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher and PASSED 3 - 0. Item 8. Parking Ordinance Revision KCC 9.38 – Recommend Transportation Manager, Kelly Peterson provided a brief history regarding the Regional Mobility grant for the 1st Avenue North Project which required the inclusion of the two electric vehicle parking stalls. Sidewalks, street lights, street trees and parking along the west side of 1st Avenue North are also included in the project. Due to parking restrictions at the electric vehicle parking stalls, Kent City Code 9.38 must be amended. These restrictions include prohibiting non-electric cars from parking in these stalls; require vehicles to be plugged in while parked and requires payment for electricity being used while parked. Two additional amendments to KCC 9.38 will prohibit parking on 72nd Avenue South from South 262nd Street to S. 277th Street due to sight distance issues and 43rd Avenue South due to undesirable activities. Committee member Fincher MOVED to recommend Council Adopt an Ordinance Amending Chapter 9.38 of the Kent City Code to place parking restrictions on 1st Avenue North pertaining to electric vehicle charging stations, and along 43rd Avenue South and 72nd Avenue South subject to final terms and conditions as approved by Public Works Director and the City Attorney. The motion was SECONDED by Committee member Ralph and PASSED 3 – 0. Item 9. LED Street Light Conversion – Information Only Transportation Manager, Kelly Peterson provided information regarding the recently completed the conversion of city owned street lights from incandescent bulbs to LED’s. The city received a $375,000 Energy grant from the Washington State Department of Commerce and rebates of $509,511 from Puget Sound Energy. Overall the project was completed under budget. The project was funded in part 5 P a g e | 4 through a $1.5 million inter-fund loan. The payback period will be less than 7 years; which will be about 1.5 years earlier than first thought. This project was completed in partnership with the Kent Parks Department, Washington Departments of Commerce and Enterprise Services, and Puget Sound Energy. INFORMATION ONLY/NO MOTION REQUIRED Item 10. Surface Water Design Manual - Information Only Laura Haren, Conservation Coordinator presented information on the Surface Water Design Manual that will be updated to adopt the new 2016 King County Surface Water Design Manual; required in order to comply with the State of Washington Phase II Municipal Stormwater General Permit; under which the city of Kent is covered. The update is needed to comply with the Permit requirement that the City of Kent’s standards for stormwater management are equivalent to those of the Washington State Department of Ecology’s 2014 Stormwater Management Manual for Western Washington. The new King County Surface Water Design Manual contains many of the same requirements that have been a part of Kent’s design standards for at least 14 years. However, there will be new standards that will impact development in a significant way; mainly the requirements for increased flow control, including the use of Low Impact Development stormwater management practices like rain gardens and pervious pavement. The new King County Manual is available online at: http://www.kingcounty.gov/services/environment/water-and- land/stormwater/documents/surface-water-design-manual.aspx INFORMATION ONLY/NO MOTION REQUIRED 11. Quiet Zone Update – Information Only Deputy Director / City Engineer, Chad Bieren gave a brief update on the quiet zone, noting that channelization devises needing to be replace will go through committee in 2018. 6 P a g e | 5 Bieren noted the Burlington Northern equipment failure the day following the presentation to the Public Works committee. Staff will continue to work with the railroad and is in discussions with the United Transportation Commission (UTC) and the Federal Railway Administration (FRA). INFORMATION ONLY/NO MOTION REQUIRED 12. Adjournment At 4:55 p.m., Committee Chair Higgins declared the meeting adjourned. Cheryl Viseth Cheryl Viseth Public Works Committee Secretary 7 This page intentionally left blank 8 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Street Kent, WA 98032-5895 DATE: December 5, 2016 TO: Public Works Committee Members FROM: Kelly Peterson, AICP Transportation Engineering Manager THROUGH: Chad Bieren P.E., Deputy Director / City Engineer ITEM 5: FASTLANE Grant Letter of Support to Washington State Department of Transportation (WSDOT) - Recommend SUMMARY: In 2015, the Washington State Legislature approved the Connecting Washington Legislation including the SR167 and SR509 Gateway projects. This legislation identified a budget of $1.87 billion to construct both projects, though some funding is still needed. Alternatives for these projects are currently being vetted through a steering committee and executive committee. The US Department of Transportation has issued a call for projects to apply for FASTLANE grants to help fund critical freight and highway project across the country. The Gateway projects qualify for this grant. WSDOT will be applying for a grant in the $100 million range in December. Support from stakeholders is beneficial to the grant application. If approved by council, a draft letter has been prepared for signature. EXHIBIT: Draft letter of support and Puget Sound Gateway Program pamphlet (December 2016) BUDGET IMPACT: None MOTION: Recommend Council authorize Council President Boyce to sign a letter of support for the Washington State Department of Transportation’s Puget Sound Gateway Program application for the federal FASTLANE grant. 9 This page intentionally left blank 10 Puget Sound Gateway Program DECEMBER 2016 Overview In July 2015, the Washington State Legislature and Governor Inslee acted to fund the Puget Sound Gateway Program through the Connecting Washington revenue package. The Puget Sound Gateway Program is composed of two projects: completion of State Route 167 in Pierce County, and completion of State Route 509 in King County. These projects provide essential connections to the ports of Tacoma and Seattle and will help ensure people and goods move more reliably through the Puget Sound region. Delivering the SR 167 and SR 509 projects under one program will allow the Washington State Department of Transportation to realize efficiencies in planning, environmental review, design and construction. Practical design and stakeholder involvement WSDOT is working closely with stakeholders and elected officials along both project alignments to apply practical design, define performance criteria, and evaluate options. As part of that process, WSDOT has formed executive and steering committees for both corridors. In the last 12 months, WSDOT has met with the committees ten times, resulting in a collaborative refinement of design options. Public outreach and an environmental review of the projects is planned for during 2017. After that work is completed, WSDOT will seek endorsement of the executive and steering committees on a finalized Construction and Implementation Plan as directed by the Legislature in ESSB 5988. Funding When the Puget Sound Gateway Program was funded, the Legislature provided $1.87 billion for the Program with funding coming from the following three places: 1) $1.57 billion from the Connecting Washington fuel tax increase; 2) $130 million from local contributions; and 3) $180 million from tolling. KEY TAKEAWAYS • The Puget Sound Gateway Program is the largest set of projects funded from the Connecting Washington Revenue Package. • Freight Connections: Completes critical freight links between the ports of Seattle and Tacoma; key distribution, warehouse and industrial centers in King and Pierce counties; and eastern Washington. • Regional Job and Economic Growth: Supports regional job growth and economic growth associated with the state’s two largest ports. • Regional Mobility: Improves regional mobility and traffic congestion on local roads and highways by completing connections between Tacoma and Puyallup, and Seattle and the Kent Valley, as well as connecting to a new access to Seattle-Tacoma International Airport from the south for both passengers and air cargo. • Local Development: Supports comprehensive land use plans and economic development plans developed by cities in the Gateway corridors. King County Pierce County PugetSound 509 Seattle Tacoma Kent Puyallup Burien Sea-Tac Airport Port of Tacoma Port of Seattle 90 5 405 5 5 167 516 99 509 161 167 Kent/Auburn Manufacturing and Industrial Center Connecting Washington funding of up to $1.57 billion Local contribution of $130 million Toll funding of $180 million TOTAL $1.87 BILLION CONNECTING FREIGHT ROUTES TO OUR PORTS WHILE EASING REGIONAL CONGESTION 11 Americans with Disabilities Act (ADA) Information: This material can be made available in an alternate format by emailing the Office of Equal Opportunity at wsdotada@wsdot.wa.gov or by calling toll free, 855-362-4ADA(4232). Persons who are deaf or hard of hearing may make a request by calling the Washington State Relay at 711. Title VI Notice to Public: It is the Washington State Department of Transportation’s (WSDOT) policy to assure that no person shall, on the grounds of race, color, national origin or sex, as provided by Title VI of the Civil Rights Act of 1964, be excluded from participation in, be denied the benefits of, or be otherwise discriminated against under any of its federally funded programs and activities. Any person who believes his/her Title VI protection has been violated, may file a complaint with WSDOT’s Office of Equal Opportunity (OEO). For additional information regarding Title VI complaint procedures and/or information regarding our non-discrimination obligations, please contact OEO’s Title VI Coordinator at (360) 705-7082. 16-11-0457 The program was funded over a 16-year timeline. The schedule below reviews anticipated design, construction and completion timeframes. Based on the funding plan under Connecting Washington, major construction for a first stage would likely occur in 2021-2025, and a second stage in 2025- 2030. The first stage of construction on SR 509 will need to be closely coordinated with Sound Transit’s Federal Way Link Extension project scheduled to open by 2024. MORE INFORMATION Visit www.wsdot.wa.gov/Projects/Gateway Craig J. Stone, PE Puget Sound Gateway Program Administrator 206-464-1222 StoneC@wsdot.wa.gov SR 167 SR 509 Stage 1 70th & I-5 Stage 1 I-5 to 24th/28th Stage 2 24th/28th to 188th Partner Agency Projects Stage 2 SR 167 SR 509 Spur 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 RIGHT-OF-WAY RIGHT-OF-WAY CONSTRUCTION CONSTRUCTION RIGHT-OF-WAY CONSTRUCTION TESTINGCONSTRUCTION RIGHT-OF-WAY CONSTRUCTION RIGHT-OF-WAY CONSTRUCTION Schedule 12 CITY COUNCIL BILL BOYCE, COUNCIL PRESIDENT 220 4th Avenue South Kent, WA 98032 Fax: 253-856-6712 PHONE: 253-856-5712 December 13, 2016 The Honorable Anthony Foxx Secretary, U.S. Department of Transportation 1200 New Jersey Ave, SE Washington, DC 20590 RE: FASTLANE Grant Application – WSDOT Dear Secretary Foxx: I am writing to express the Kent City Council’s support for the Washington State Department of Transportation's (WSDOT) 2016 FASTLANE grant application for the Puget Sound Gateway Program. The Puget Sound Gateway Program will complete the long-planned State Route 167 and 509 corridors. These important freight corridors are vital to the continued economic vibrancy and growth of regional seaports in Tacoma and Seattle, Sea-Tac International Airport and the Kent Industrial Valley. The Puget Sound region is a major North American gateway in competition for trade with the Pacific Rim countries. Completing these projects will provide essential connections for goods being exported and imported through the ports of Tacoma and Seattle – historically the third largest gateway for containerized cargo in the U.S., of which approximately 1/3 comes to or from the industrial/warehousing district in the Kent Valley. This amounts to a great economic engine for Washington State; each year the Kent Valley generates about 1/8 of the state’s gross domestic product. Kent has been preparing for the Gateway projects by securing over $80 million through grant and local investments for the construction of a corridor that will link the 509 project to the manufacturing and warehousing district in the Kent Valley. The last phase of this corridor project began construction in the summer of 2016. We, the Kent City Council, strongly support WSDOT’s FASTLANE grant ap plication for the Puget Sound Gateway Program and encourage you to give it consideration. Sincerely, Bill Boyce Kent City Council President 13 This page intentionally left blank 14 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E. Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Street Kent, WA 98032-5895 DATE: December 5, 2016 TO: Public Works Committee Members FROM: Bryan Bond, Engineering Project Coordinator THROUGH: Dave Brock, P.E. Deputy Director / Operations Manager ITEM 6: Consultant Services Agreement with Gray & Osborne, Inc. for Pressure Reducing Valves - Recommend SUMMARY: The City has been working on the design of the new 640 Zone. The City intends to convert the northern portion of the new 640 Zone first in 2018 and then work to convert the southern portion of the zone at a later date. Most of the zone will be served from the 640 Zone reservoir and will be provided service pressures that are suitable per City of Kent standards. Some areas of the new zone will have service pressures above Washington State Department of Health (DOH) Standards. In order to meet DOH standards pressure reducing valves need to be installed at homes and businesses. The City estimates that approximately 625 individual PRVs will be required to convert the northern portion of the new 640 Zone. Gray & Osborne will prepare project designs and bid documents for the installation of the PRV’s. EXHIBIT: Consultant Services Agreement BUDGET IMPACT: Costs for this project are budgeted and will be paid from the water utility. MOTION: Recommend Council authorize the Mayor to sign a Consultant Services Agreement with Gray & Osborne Inc. in an amount not to exceed $55,160.00 to prepare construction documents for the installation of pressure reducing valves (PRV’s) at individual water services as part of the 640 Zone Conversion Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. 15 This page intentionally left blank 16 G&O #20166.63 Page 1 of 5 EXHIBIT “A” SCOPE OF WORK CITY OF KENT 640 ZONE INDIVIDUAL PRV INSTALLATION The City of Kent (City) has requested that Gray & Osborne, Inc. provide a scope of work for preparing construction documents to install pressure reducing valve (PRVs) at individual water services as part of the 640 Zone conversion project. BACKGROUND The new 640 Zone will serve areas in the eastern part of the City’s service area currently served as part of the 590 Zone. The City constructed a new reservoir for the 640 Zone in 2011 but that reservoir has only been filled to the 590-foot level since the zone is still operated at the 590 hydraulic grade. The City has been working with PACE Engineers on the design of the 640 Zone. The City intends to convert the northern portion of the new 640 Zone first in 2018 and then work to convert the southern portion of the zone at a later date. Most of the zone will be served from the 640 Zone reservoir and will be provided service pressures that are suitable per City of Kent standards. Some areas of the new zone are at elevations where the ground elevation is low enough that the service pressures will be above City of Kent standards. These areas are on the perimeter of the new zone, mostly in the northeast and northwest corners of the new zone and in some areas along SE 256 Street. The City estimates that approximately 625 individual PRVs will be required to convert the northern portion of the new 640 Zone. The City has estimated that there are 534 5/8-inch and 3/4-inch residential meter services that will require PRVs along with 30 1-inch, 54 1.5-inch, and five 2-inch meters for a total of 623 individual PRVs. ASSUMPTIONS This scope of work is predicated on the following assumptions. ·The City of Kent will provide the boilerplate for the Kent special provisions in MS Word. ·The City of Kent will provide all available GIS information necessary to identify the parcels that require individual PRVs. The GIS information will include parcel maps with LIDAR, individual meter information including meter elevation, meter size and account type, as well as other pertinent information maintained by the City. ·Gray & Osborne will prepare the contract documents. The contract documents are expected to include location maps, plans, proposals, 17 G&O #20166.63 Page 2 of 5 special provisions, and standard details showing typical installations for several types of anticipated conditions. Example conditions could include standard installations for PRVs installed in lawns, PRVs installed in driveways, and other such installations. The documents will also include contract mechanisms for dealing with non-standard conditions such as allowances or additional line items. The contract documents may also include some individual installations for specialized or unique applications. This scope of work assumes that there will be 12 such unique installations including all five 2-inch meters. ·It is assumed that field topographic survey will not be required for this project. ·Gray & Osborne, as part of this scope of work, will identify the type of installation at each individual service and inventory the total number of each type in a table prior to the preparation of the contract documents. The inventory table will be included in the contract documents to determine the number of installation types and any unique installations. ·This scope of work assumes that no permitting will be required for the preparation and bidding of this project. ·Any construction support will be provided under a separate contract. ·The City of Kent will be responsible for all bid advertising, list of bidders, bid opening, and bid tabulation. The anticipated project schedule for this scope is as follows: Notice to Proceed:January 3, 2017 Technical Memo and Inventory Table Submittal:January 27, 2017 City Return Comments:February 10, 2017 30 Percent Design Submittal:February 17, 2017 City Return Comments:March 3, 2017 60 Percent Design Submittal:March 17, 2017 City Return Comments:March 24, 2017 90 Percent Design Submittal:April 21, 2017 City Return Comments:May 5, 2017 Final Construction Documents:May 19, 2017 Anticipated Bid Date:May 29, 2017 18 G&O #20166.63 Page 3 of 5 SCOPE OF WORK Gray & Osborne will perform the following tasks. Task 1 - Project Management Services shall include overall project management and oversight of the project work by the Project Manager and senior staff members. Provide overall project management and oversight services, to include: 1.Procure sufficient staff resources and subconsultants. 2.Manage and control project budget and schedule. 3.Manage and provide monthly progress reports and invoices. 4.Coordinate the project with the City. Monthly progress reports and invoices. Task 2 – Identification of Services, Physical Inventory, and Preparation of Inventory Table Services shall include obtaining City GIS data and identifying all services that require a PRV, as well as size and account type. Gray & Osborne shall also physically visit each service site, locate the meter, identify potential PRV installation issues, classify each site, and record site information in an inventory table. The completed inventory table and a technical memorandum will be submitted to the City for review and comment at the completion of Task 2. The technical memorandum will identify the types of installations proposed as well as an inventory of unique installations requiring a special design. Task 3 –Construction Contract Document Preparation Services shall include the preparation of standard details, technical specifications, contract documents and cost estimates for the installation of individual PRVs for the 640 Zone Booster conversion. The contract documents shall include all necessary civil and landscaping standard details to adequately depict and describe the work required to install the PRVs. The contract documents will be prepared in a format suitable for public bidding, including details, specifications, and cost estimates with City review at the 30 percent, 60 percent, 90 percent, and final design stages, as outlined below. 1.A 30 percent design submittal including standard details, technical specifications, and cost estimate. 19 G&O #20166.63 Page 4 of 5 2.A 60 percent design submittal including standard details, technical specifications, and cost estimate. 3.A 90 percent design submittal including standard details, CSI technical specifications, and cost estimate will be provided to the City for review. 4.Bid documents will be produced from City comments on the 90 percent submittal. 5.Gray & Osborne will attend one review meeting at the City for each design submittal (four meetings total). Three sets of contract documents including technical specifications, standard details, half- sized plans (if applicable), and cost estimates at each submittal design level. The final construction submittal will include one full-sized (22" x 34") set of plans, an electronic version of the special provisions in MS Word, and electronic reproducible originals. The final deliverable will also contain a Record of Materials. Task 4 – Quality Assurance/Quality Control Oversee three, in-house, quality assurance/quality control (QA/QC) meetings at G&O’s office during the course of the project. The meetings will include senior project staff, selected design team members, and City staff (as required and/or desired). 1.QA/QC meetings will take place at the following levels: a.30 percent Submittal b.60 percent Submittal c.90 percent Submittal 2.Ensure incorporation of relevant recommendations and suggestions into bid/construction documents resulting from QA/QC reviews. Task 5 – Bid and Award Assistance Assist the City in bidding phase of the project including prebid inquiries, bid opening, and recommendation to award. Gray & Osborne will provide the following bid and award services: 1.Answer bidder questions. 20 G&O #20166.63 Page 5 of 5 2.Prepare contract addenda, as necessary. 3.Review bids and apparent low bidder qualifications. 4.Prepare recommendation to award letter. 21 Principal Hours Project Manager Hours Civil Eng. Hours GIS/ AutoCAD Tech. Hours Project Management 12 Review of GIS data 4 8 4 Physical Inventory 24 80 Prepare Inventory Table and Memorandum 8 32 30 Percent Submittal 1 6 24 32 60 Percent Submittal 1 6 32 32 90 Percent Submittal 1 8 32 24 Final Plans, Technical Specifications, and Cost Estimate 1 4 4 8 3 3 3 2 2 7 77 217 100 $177 $177 $126 $116 $1,239 $13,629 $27,342 $11,600 Total Fully Burdened Labor Cost:53,810$ Direct Non-Salary Cost: Mileage & Expenses (Mileage @ current IRS rate)350$ Printing 1,000$ TOTAL ESTIMATED COST:55,160$ Task 4 - QA/QC Task 5 - Bid and Award Assistance Fully Burdened Billing Rate: Fully Burdened Labor Cost: EXHIBIT "B" ENGINEERING SERVICES SCOPE AND ESTIMATED COST City of Kent 640 Zone Individual PRV Installation Project Tasks Hour Estimate: Task 2 - Identification of Services, Physical Inventory, and Preparation of Inventory Table Task 1 - Project Management Task 3 - Construction Contract Document Preparation G&O #20166.63 Page 1 of 1 22 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 DATE: December 5, 2016 TO: Chair Dennis Higgins and Public Works Committee Members FROM: Shawn Gilbertson, Environmental Supervisor. Public Works Department ITEM 7: Ordinance Adopting New City of Kent Surface Water Design Manual SUMMARY: This ordinance adopts Kent’s 2017 Surface Water Design Manual, which is required under the State of Washington’s Phase II Municipal Stormwater General Permit, under which the city of Kent is covered. This Manual adopts King County’s Surface Water Design Manual, with some local changes applicable in Kent. The update is needed to comply with the State’s requirement that the city of Kent’s standards for stormwater management be equivalent to those of the Washington State Department of Ecology’s 2014 Stormwater Management Manual for Western Washington, and adopted by January 1, 2017. The new King County Surface Water Design Manual contains many of the same requirements that have been part of Kent’s design standards for at least 14 years. However, there will be new standards that will impact development in a significant way; mainly the requirements for increased flow control, including the use of Low Impact Development stormwater management practices like rain gardens and pervious pavement. These new requirements may impact staff workload and development costs. Attached is a summary of changes that highlights the most notable changes to the King County Manual. A public hearing on the new Surface Water Design Manual was held before the Land Use and Planning Board (LUPB) on Monday, November 28, 2016. The LUPB recommended the Manual’s adoption with a 60-day effective date and two minor amendments to the manual itself. EXHIBITS: (1) Ordinance; (2) Summary of Changes to King County’s Manual; and (3) Summary of Changes to Kent’s Manual. A copy of Kent’s Manual is available within Council’s office, and the new King County Manual is available online at: http://www.kingcounty.gov/services/environment/water-and- land/stormwater/documents/surface-water-design-manual.aspx BUDGET IMPACT: None MOTION: Recommend Council adopt an ordinance that repeals Section 2 of Ordinance No. 3602 and Kent’s 2002 Surface Water Design Manual, and adopts Kent’s new 2017 Surface Water Design Manual. 23 This page intentionally left blank 24 1 Surface Water Design Manual Repeal 2002 Ed. & Adopt 2016 Ed. ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, repealing Section 2 of Ordinance No. 3602 that had adopted Kent’s 2002 Surface Water Design Manual, and adopting Kent’s new 2017 Surface Water Design Manual. RECITALS A. The city of Kent’s existing Surface Water Design Manual (“KSWDM”) was last updated approximately 14 years ago, in May of 2002, through the adoption of Ordinance No. 3602. B. The public health, safety, and welfare of the residents of Kent require the proper design, construction, and maintenance of surface water and stormwater control systems. The KSWDM presents the City’s strategy to reduce public hazards due to floods, erosion, and landslides; enhance public health, safety, and welfare; better protects the City’s environmental resources, specifically our native salmon; improves regulatory review by introducing more certainty in the requirements; assists developers by providing more detailed information about how to analyze and design acceptable stormwater control systems; provides the City with the latest technology available for designing and constructing stormwater controls; and meets state and federal regulatory requirements for local municipalities under the Endangered Species Act and Clean Water Acts. 25 2 Surface Water Design Manual Repeal 2002 Ed. & Adopt 2016 Ed. C. Due to the requirements of federal and state law, and updates King County made recently to its Surface Water Design Manual, it is appropriate for Kent to update its KSWDM. During preparation of the current KSWDM, City staff met with the development community and the manual was subject to review under the State Environmental Policy Act (“SEPA”). The City’s SEPA responsible official has determined that the proposed amendments to the KSWDM are procedural in nature and further SEPA analysis is not required for the adoption of the KSWDM. D. A draft version of this ordinance and the KSWDM was submitted to the Washington State Department of Commerce for expedited review on November 4, 2016, which was granted on November 29, 2016. The ordinance and the KSWDM were discussed as informational items before the Economic and Community Development Committee and the Public Works Committee on November 14, 2016, and November 21, 2016, respectively. They were considered by the City’s Land Use and Planning Board after a duly noticed public hearing on November 28, 2016. They were also considered by the Public Works Committee on December 5, 2016, which recommended Council adoption. Council has considered this ordinance, the 2017 edition of the KSWDM, together with all public comment, and has determined that adoption is appropriate. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: ORDINANCE SECTION 1. – Repealer – 2002 edition of Kent Surface Water Design Manual. Section 2 of Ordinance No. 3602, which adopted the May 2002 edition of the Kent Surface Water Design Manual is hereby repealed in its entirety. 26 3 Surface Water Design Manual Repeal 2002 Ed. & Adopt 2016 Ed. SECTION 2. – Adoption – 2016 edition of Kent Surface Water Design Manual. Kent’s 2017 Surface Water Design Manual, attached and incorporated as Exhibit A, is hereby adopted for application and enforcement within the city of Kent. To the extent not inconsistent with any express provision of the Surface Water Design Manual, the Directors of the City’s Public Works Department and the Economic and Community Development Department may amend, revise, supplement, and incorporate minor changes to the Surface Water Design Manual as they become necessary. Major, substantive changes shall include an opportunity for public review and comment. SECTION 3. – Severability. If any one or more section, subsection, or sentence of this ordinance is held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 4. – Savings. The 2002 edition of the Surface Water Design Manual, which is repealed and replaced by this ordinance, shall remain in full force and effect until the effective date of this ordinance. SECTION 5. – Corrections by City Clerk or Code Reviser. Upon approval of the city attorney, the city clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; ordinance, section, or subsection numbering; or references to other local, state, or federal laws, codes, rules, or regulations. SECTION 6. – Effective Date. This ordinance shall take effect and be in force sixty (60) days from and after its passage, as provided by law. SUZETTE COOKE, MAYOR 27 4 Surface Water Design Manual Repeal 2002 Ed. & Adopt 2016 Ed. ATTEST: KIMBERLEY A. KOMOTO, CITY CLERK APPROVED AS TO FORM: TOM BRUBAKER, CITY ATTORNEY PASSED: day of December, 2016. APPROVED: day of December, 2016. PUBLISHED: day of December, 2016. I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) KIMBERLEY A. KOMOTO, CITY CLERK P:\Civil\Ordinance\SurfaceWaterDesignManual-2017.docx 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 Ch a n g e s t o t h e c i t y o f K e n t ' s S u r f a c e W a t e r D e s i g n M a n u a l - N o v e m b e r 3 0 , 2 0 1 6 Se c t i o n Pa g e Pr i o r L a n g u a g e Pr o p o s e d L a n g u a g e Re a s o n f o r C h a n g e Ac k n o w l e d g e m e n t s i Li s t e d f o r m e r c o n t r i b u t o r s t o pr o d u c t i o n o f t h e m a n u a l . Ed i t e d t o i n c l u d e c o n t r i b u t o r s t o t h e n e w ma n u a l . To r e f l e c t c u r r e n t e f f o r t s . Ta b l e o f C o n t e n t s iv - v Ol d t a b l e o f c o n t e n t s . Up d a t e d t a b l e o f c o n t e n t s . To r e f l e c t n e w or g a n i z a t i o n o f t h e 2 0 1 6 KC S W D M . Ke y T e r m s a n d D e f i n i t i o n s vi - x i v La c k e d s u f f i c i e n t d e f i n i t i o n s t o de s c r i b e c u r r e n t s t a n d a r d s . Ad d e d d e f i n i t i o n s a s l i s t e d i n t h e K i n g Co u n t y S W D M . Fo r c o n s i s t e n c y w i t h KC S W D M . Th r o u g h o u t Mu l t i p l e "P u b l i c W o r k s D e p a r t m e n t " "E c o n o m i c a n d C o m m u n i t y D e v e l o p m e n t De p a r t m e n t " Ch a n g e i n c i t y de p a r t m e n t s t r u c t u r e . Ch a p t e r 1 Mu l t i p l e "s m a l l s i t e d r a i n a g e r e v i e w " "s i m p l i f i e d s i t e d r a i n a g e r e v i e w " Co n s i s t e n c y w i t h K i n g Co u n t y n o m e n c l a t u r e . Ch a p t e r 2 Mu l t i p l e "t e n t a t i v e p l a t " "p r e l i m i n a r y p l a t " Ch a n g e i n n o m e n c l a t u r e . Us e o f U n d e r g o u n d De t e n t i o n F a c i l i t i e s 1 - 3 9 Pr o h i b i t e d t h e u s e o f d e t e n t i o n v a u l t s in r e s i d e n t i a l d e v e l o p m e n t s w h e r e th e f a c i l i t i e s w o u l d b e P u b l i c . Co n d i t i o n a l l y a l l o w s t h e u s e o f d e t e n t i o n va u l t s i n r e s i d e n t i a l d e v e l o p m e n t . To a d d f l e x i b i l i t y f o r de v e l o p m e n t a c t i v i t i e s . Ma p s M- 3 Ol d F l o w C o n t r o l M a p w a s o u t d a t e d . Fl o w C o n t r o l M a p n o w i n d i c a t e s Co n s e r v a t i o n F C ( l e v e l 2 ) i s r e q u i r e d i n mo s t a r e a s o f c i t y . To m a i n t a i n e q u i v a l e n c e wi t h W A D e p t o f E c o l o g y mi n i m u m s t a n d a r d s . Ma p s M- 6 Ol d W a t e r Q u a l i t y M a p w a s o u t d a t e d . Wa t e r Q u a l i t y M a p n o w i n d i c a t e s t h a t th e G R N R A a n d L a k e F e n w i c k b a s i n s a r e th e o n l y e x c e p t i o n s t o e n h a n c e d - b a s i c WQ t r e a t m e n t . G R N R A i s e x e m p t a n d Fe n w i c k b a s i n r e q u i r e s S e n s i t i v e L a k e WQ . To m a i n t a i n e q u i v a l e n c e wi t h W A D e p t o f E c o l o g y mi n i m u m s t a n d a r d s . Ot h e r c h a n g e s i n t h e K S W D M a r e a d d e d a s a d i r e c t r e s u l t o f u p d a t e s t o t h e K i n g C o u n t y m a n u a l . C h a n g e s t o t h e K i n g C o u n t y S W D M a r e h i g h l i g h t e d i n t h e "K i n g C o S W D M _ 2 0 1 6 _ S u m m a r y o f C h a n g e s " d o c u m e n t a t t a c h e d t o t h e L a n d U s e a n d P l a n n i n g B o a r d P a c k e t f o r N o v e m b e r 2 8 , 2 0 1 6 . 59 This page intentionally left blank 60 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Street Kent, WA 98032-5895 DATE: December 5, 2016 TO: Public Works Committee FROM: Alex M. Murillo, P.E. Environmental Engineering Supervisor THROUGH: Mike Mactutis, P.E. Environmental Engineering Manager Chad Bieren, P.E. Deputy Director / City Engineer ITEM 8: Consultant Services Agreement with Anchor QEA for General Stormwater Drainage Designs - Recommend SUMMARY: There are a number of stormwater drainage improvements citywide that need to be addressed to reduce flood risk impacts to roadways, private properties and businesses. Some of these projects have been identified in the city’s Drainage Master Plan, while others have come up unexpectedly during storm events. A consultant services agreement with Anchor QEA will help city staff more readily respond to urgent stormwater drainage design needs and will also help complete identified projects in the city’s Drainage Master Plan EXHIBIT: Anchor QEA Contract Proposal BUDGET IMPACT: Funding for this contract will come from budgeted drainage utility funds. Motion: Recommend Council authorize the Mayor to sign to a consultant services agreement with Anchor QEA, in an amount not to exceed $249,786.00 for general stormwater drainage designs services, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. 61 This page intentionally left blank 62 Alex Murillo, P.E. Engineering Supervisor, Environmental Engineering, Public Works Department City of Kent 220 Fourth Avenue South Kent, Washington 98032 Re: General Stormwater Drainage Design and Permitting Services – Scope of Work Dear Alex, Please find attached an Exhibit A – Scope of Work for General Stormwater Drainage Design and Permitting Services based on the City of Kent’s (City’s) recent selection of Anchor QEA for those services. The services address the City’s needs to advance Stormwater Capital Improvement Plan projects from the City’s 2008 Drainage Master Plan as was previously completed by Anchor Environmental, with flexibility to add new projects based on current City needs. This Scope of Work was assembled based on discussions with the City regarding anticipated project improvement needs and considering the City’s preferred approach to phasing and authorizing the requested services. Please review for the City’s concurrence, and respond with any needed adjustments. Please note that these services and estimated costs (Exhibit A-1) are focused on targeted project service needs through preliminary design development. The Scope of Services is written more broadly to incorporate additional services needed to complete full design and permitting services. Key assumptions are included to clarify Anchor QEA’s understanding of how the work would be authorized and completed. Anchor QEA looks forward to working with the City staff under this Agreement, and to cooperatively executing assigned services to enable successful implementation of the City’s Stormwater CIP priority projects. Please contact me at jbibee@anchorqea.com or 206-971-2674 with any additional needs or questions. Sincerely, Gerald A Bibee, P.E. Project Manager/Senior Managing Water Resources Engineer cc: Tom Wang, P.E., Partner, Anchor QEA 63 EXHIBIT A SCOPE OF WORK GENERAL STORMWATER DRAINAGE DESIGN AND PERMITTING SERVICES This Exhibit A, Scope of Work, defines the professional engineering and permitting assistance services to be provided to the City of Kent, Public Works Department, Environmental Engineering Section (City) by Anchor QEA, LLC (Anchor QEA), for General Stormwater Drainage Design and Permitting Services for the City’s Stormwater Capital Improvement Plan (CIP) projects. City-requested services will be completed by Anchor QEA on a Service Directive (SD) basis, as assigned and approved by City staff based on Anchor QEA project-level scoping and budgeting. All services will be completed in accordance with the terms of the executed Consultant Services Agreement (Agreement), and at the direction of and in coordination with City staff. The City plans to implement selected Stormwater CIP projects contained in the City’s Drainage Master Plan (DMP; 2008) or as otherwise adjusted by City staff based on updated drainage problems and improvement needs. These projects play a vital role in reducing flooding risks, improving water quality, providing environmental protection and habitat preservation, protecting public health and safety, and increasing City livability and economic development success. Anchor QEA will assist the City through completion of requested services to move priority project solutions through design development and permitting process in conjunction with certain City-provided services. Anchor QEA’s services will generally include collecting and assessing project data, evaluating recommended drainage improvements; conducting site investigations and technical analyses supporting project design; defining project design criteria; developing improvements design documents; providing project implementation cost opinions; assisting the City with project permitting applications for permitting agencies reviews and approvals; public and stakeholder coordination support; and project administration, management, meetings and other coordination. Services under this Agreement for the initial funding authorization will focus on moving projects through the preliminary design phase, although final design and permitting services may be completed for selected projects at the City’s direction subject to Agreement funding limitations. The following stormwater CIP projects are targeted to be completed (through preliminary design) under this Agreement, although the City may request adjustments to projects and priorities over the duration of this Agreement: • Lake Meridian Estates Stormwater Outfall Repair • Scenic Hill Drainage Project (near Kensington) • 144th Ave South Roadway Raising/Stormwater Culvert Replacement at Soosette Creek • Earthworks Parks Stormwater Culvert Replacement (downstream of the sedimentation pond) • South 236th Street/Meridian Valley Creek Stormwater Culvert Replacement 64 • South 267nd Street/Upper Mill Creek Stormwater Drainage Culvert Replacement Once implemented, the collective project improvements will improve the collection and conveyance of stormwater runoff, reduce flooding and erosion problems, and improve discharge water quality within the City’s watersheds and trunk drainage systems. Scope of Services The following Scope of Services summarize Anchor QEA’s understanding of the range of expected service needs for the collective projects and expected deliverables as the basis for level-of-effort and estimated service costs under this Agreement. Project-specific Scopes of Services including deliverable products, schedule to complete, and the agreed-to service costs within Agreement funding limitations will be defined for each City-requested SD. Project Design Data Collection and Assessment These services will generally provide data collection and its review and assessment as the basis for project improvements design. This may require that the following services be conducted: • Review and assessment of existing City Geographic Information System (GIS) drainage system infrastructure files and as-built drawing records • Review of existing drainage or related technical reports, hydrologic and hydraulic modeling, or other analysis findings • Defining needs for City-provided project survey data collection, and creation of improvements base mapping required for improvements design • Identification of data gaps needing further data collection and/or analysis in support of improvements design Deliverables are expected to include brief summary memoranda prepared to document findings and needs for additional data collection in support of project design. Recommended Improvements Conceptual Design Development and Evaluation These services will generally include an evaluation of City DMP Stormwater CIP Improvements for City-selected projects as the basis for recommended adjustments and facility improvements layout needed to advance projects through conceptual design development. For projects requested by the City, and not included in the existing Stormwater CIP, Anchor QEA will develop alternative and recommended solutions to identified drainage problems, including preliminary opinions of construction/implementation costs, for City consideration and selection of preferred improvements. This may require that the following services be conducted: • Conducting site reconnaissance to review site conditions and drainage problems • Assessment of improvement solution opportunities and alternatives solutions 65 • Initial technical analysis to estimate sizing requirements of new improvements • Conceptual design layout of recommended improvement plans • Development or update of conceptual design construction/implementation cost opinions Deliverables are expected to include conceptual design layout plans for selected project recommended improvements (and alternatives for new projects), new and updated project construction/implementation cost opinions, and brief summary memoranda prepared to document conceptual design evaluation findings. Site Investigations and Technical Analysis Supporting Project Design These services will generally include conducting site investigations and technical analyses for City- selected projects in support of recommended improvements design development. This may require that the following services be conducted: • Conducting hydrologic modeling analysis for recommended project improvements design flows generation as an extension of analyses conducted in the City DMP or for new projects • Conducting hydraulic analysis supportive of the sizing of recommended improvements including hydraulic control structures • Providing geomorphic evaluation of open drainage corridors and streams adequate to support design of protective or restoration measures associated with drainage improvements • Conducting geotechnical investigations and providing geotechnical and soils testing laboratory analysis necessary to support of project improvements design • Evaluating available groundwater data and soils infiltration potential in support of project improvements and any low-impact development best management practice improvement needs Deliverables are expected to include summary memoranda or reports addressing each distinct element of site investigation and analysis for recommended project improvements. Project Design Criteria and Reporting These services will generally include identifying, evaluating, and selecting project recommended improvements design criteria, including their documentation. This may require that the following services be conducted: • Assessing project minimum/core drainage requirements under the City’s stormwater manual/design standards • Preparing Technical Information Reports (TIRs) supportive of project improvements design • Documenting project design flows and hydraulic control structures sizes and elevations • Assessing potential wetland or waters improvements impacts and mitigation criteria • Documenting other improvements design criteria (e.g., geomorphic, geotechnical) 66 Deliverables are expected to include project improvements design criteria tables and TIRs preparation for recommended projects improvements. Project Design Documents Development These services will generally include advancement of project improvement conceptual design layouts into preliminary design plans adequate to support project environmental permitting applications. For certain projects, services may include further advancement of selected improvement designs into or through the final design process, inclusive of project specifications development (to the extent funding allows beyond preliminary design with initial Agreement authorization). This may require that the following services be conducted: • Preliminary design drawings preparation (typically to 30% design level) • Final design drawings preparation (typically to 60%, 90%, and 100% design level) • Project specifications development (typically at 60%, 90%, and 100% design level) • Contract documents development (not expected under initial agreement authorization) Deliverables are expected to include design drawing package submittals at the identified levels of project improvements design completion, along with associated specification files for those projects advanced beyond preliminary design. Construction/Implementation Cost Opinion Updates These services will generally include completing updates to City DMP selected project cost opinions based on project improvement adjustment needs and current unit cost estimates for the various design-level submittals. For new projects, services will include development of new conceptual level cost opinions for the recommended improvements, with further updates to them as the design advances. This may require that the following services be conducted: • Preparing targeted bid item lists for recommended project improvements • Conducting quantity takeoffs from design plans as input to construction cost opinions • Updating targeted bid item unit costs to current construction cost estimate levels based on available data and recent similar project bid tabulations • Summarizing construction and implementation cost opinions for City design reviews Deliverables are expected to include construction costs opinion summary files at the identified levels of project design completion. Public and Stakeholder Meetings and Coordination Support These services will generally include supporting City staff with required project-specific public and stakeholder meeting presentations and other associated project coordination needs to report on the 67 project improvement proposals and status. This may require that the following services be conducted: • Assistance to the City with preparation of public/stakeholder project presentation materials • Preparing for and attending/presenting at public/stakeholder project meetings • Responding to other miscellaneous City requests for project stakeholder coordination Deliverables are expected to include public/stakeholder meeting presentation materials (e.g., PowerPoint slides, project graphics), and public/stakeholder meeting notes. Project Environmental Permitting Assistance These services will generally include assisting the City with project environmental permitting, including permit applications development and early/follow-on coordination with permitting agencies (to the extent funding allows beyond preliminary design with initial Agreement authorization). This may require that the following services be conducted: • Identification of project-specific environmental permitting needs and strategies • Providing up-front agency project coordination prior to permit application submittals • Conducting cultural/historic resource assessments in support of Section 106 project approval • Assistance with preparation of required project permitting applications, including the following: ‒ State Environmental Policy Act checklist documentation ‒ Joint Aquatic Resource Permit Application development for U.S. Army Corps of Engineers Section 404 and Washington Department of Fish and Wildlife Hydraulic Project Approval permit approvals ‒ Endangered Species Act review documentation ‒ Washington State Department of Ecology National Pollutant Discharge Elimination System Construction Stormwater General Permit ‒ Section 401 approvals • Providing project application inputs to City administrative permitting of project improvements (i.e., grade/fill permits, Critical Areas Review approvals) Deliverables are expected to include various project permitting applications, and supporting documentation will be defined more specifically for each project. Project Administration, Management, Coordination, and Quality Control Review These services will generally include providing project administration, management, and coordination with City staff in the execution of services assigned through each project SD. This may require that the following services be conducted: 68 • Project administration, including project setup in Anchor QEA’s Deltek financial management system and project monthly invoicing and reporting • Project management including City and project staff coordination, project SD kickoff coordination meetings, ongoing budget and schedule compliance tracking, and periodic status reporting to City staff (typically monthly) • Project evaluation/status meetings preparation, attendance, and follow-on reporting • E-mail and other City and project team coordination • Ongoing Quality Control review of project services, products, and deliverables Deliverables are expected to include budget and schedule compliance tracking files and meeting notes. Key Assumptions The following key assumptions are included as the basis for the Agreement Scope of Services and their associated estimated cost to complete. Additional project-specific assumptions will be included with each SD Scope of Services with associated budget: • Services under this Agreement, within the framework of the general Scope of Services included herein will be reviewed and approved by City staff on a project-level SD basis. • Phase 1 Agreement services will be focused on project preliminary design development. Cost for final design and permitting services for targeted projects is not included in the initial Agreement funding authorization. Authorization for additional Agreement funding will be needed to fully complete expected design and permitting service needs. • Services will be performed at the City’s direction in accordance with the City-approved SD Scope of Services and assigned budgets up to the Agreement maximum allowable cost limit. • City staff will provide complementary and coordinated services with Anchor QEA, including project sites surveying and mapping, portions of the project permitting applications and documentation, public/stakeholder meeting leadership, and other services to be established through the project-specific SD scoping. Fee Basis and Estimated Cost of Services Exhibit A-1 provides a level-of-effort and associated service cost estimate for initial Scope of Service activities expected to advance targeted projects through preliminary design completion. Anchor QEA’s 2016 standard service rates for the various staff labor categories are incorporated into the spreadsheet estimate as are documented in Exhibit A-2. An allocation for direct expense costs is also provided in Exhibit A-1, including Anchor QEA’s standard 10% markup. No subconsultants are anticipated to be needed for this work, but if requested by the City, those services will also include a 10% markup. The maximum, not-to-exceed estimated cost for initial phase services under the Agreement is $250,000. 69 Schedule The schedule for completion of initial phase services will be at the City’s direction, dependent on the extent and timing of project SD authorizations. Anchor QEA and the City will mutually agree to an acceptable schedule for services completion within each authorized SD. The expected term of this Agreement is 2 years, extending until December 31, 2018. Attachments Exhibit A-1 Anchor QEA Fee Estimate for City of Kent General Stormwater Drainage Design and Permitting Services Exhibit A-2 Anchor QEA Standard 2016 Billing Rates 70 AN C H O R Q E A , L L C . 20 1 6 L A B O R B U D G E T E S T I M A T I N G F O R M 11 / 3 0 / 1 6 Ci t y o f K e n t - E n v i r o n m e n t a l E n g i n e e r i n g , P u b l i c W o r k s D e p a r t m e n t Pr o j e c t N u m b e r : 16 0 4 3 4 - 0 0 . 0 0 Ex h i b i t A - 1 - G e n e r a l S t o r m w a t e r D r a i n a g e D e s i g n a n d P e r m i t t i n g S e r v i c e s F e e E s t i m a t e Pr e p a r e d : J B i b e e Re v i e w e d b y : T W a n g Ta s k 1 Pr o j e c t D e s i g n D a t a C o l l e c t i o n a n d A s s e s s m e n t Ta s k 6 Co n s t r u c t i o n / I m p l e m e n t a t i o n C o s t O p i n i o n U p d a t e s Ta s k 2 Re c o m m e n d e d I m p r o v e m e n t s C o n c e p t u a l D e s i g n D e v e l o p m e n t a n d E v a l u a t i o n Ta s k 7 Pu b l i c / S t a k e h o l d e r M e e t i n g s a n d C o o r d i n a t i o n S u p p o r t Ta s k 3 Si t e I n v e s t i g a t i o n s a n d T e c h n i c a l A n a l y s i s S u p p o r t i n g P r o j e c t s D e s i g n Ta s k 8 Pr o j e c t s E n v i r o m e n t a l P e r m i t t i n g A s s i s t a n c e Ta s k 4 Pr o j e c t s D e s i g n C r i t e r i a a n d R e p o r t i n g Ta s k 9 Pr o j e c t A d m i n i s t r a t i o n , M a n a g e m e n t , C o o r d i n a t i o n , a n d Q C R e v i e w Ta s k 5 Pr o j e c t s D e s i g n D o c u m e n t s D e v e l o p m e n t Ta s k 1 0 Bi l l i n g Ta s k Ta s k Ta s k Ta s k Ta s k Ta s k Ta s k Ta s k Ta s k Ta s k To t a l To t a l La b o r C a t e g o r i e s Ra t e 1 2 3 4 5 6 7 8 9 10 Ho u r s Do l l a r s Pr i n c i p a l 23 5 $ 0 2 2 2 4 0 0 8 16 0 34 7, 9 9 0 $ Se n i o r M a n a g e r 20 7 $ 12 24 20 20 32 16 16 20 64 0 22 4 46 , 3 6 8 $ Ma n a g e r 19 3 $ 12 48 64 24 12 0 24 8 20 0 0 32 0 61 , 7 6 0 $ Se n i o r S t a f f 17 1 $ 0 0 0 0 0 0 0 96 0 0 96 16 , 4 1 6 $ St a f f 3 15 1 $ 0 0 80 24 24 0 0 0 0 0 12 8 19 , 3 2 8 $ St a f f 2 13 6 $ 0 0 0 0 0 0 16 0 0 0 16 2, 1 7 6 $ St a f f 1 11 4 $ 24 48 80 40 16 0 24 16 0 0 0 39 2 44 , 6 8 8 $ Se n i o r C A D D e s i g n e r 11 9 $ 24 48 0 0 16 0 0 16 24 0 0 27 2 32 , 3 6 8 $ CA D D e s i g n e r 10 0 $ 0 0 0 0 0 0 0 0 0 0 0 - $ Pr o j e c t C o o r d i n a t o r / T e c h n i c a l E d i t o r 10 0 $ 8 8 20 12 24 8 12 20 0 0 11 2 11 , 2 0 0 $ Pr o j e c t C o o r d i n a t o r ( A d m i n ) 96 $ 0 0 0 0 0 0 0 0 32 0 32 3, 0 7 2 $ Te c h n i c i a n 97 $ 0 0 0 0 0 0 0 0 0 0 0 - $ Na t i o n a l E x p e r t C o n s u l t a n t 38 5 $ 0 0 0 0 0 0 0 0 0 0 0 - $ To t a l H o u r s 80 17 8 26 6 12 2 52 4 72 84 18 8 11 2 0 1, 6 2 6 To t a l L a b o r 11 , 1 9 2 $ 26 , 6 8 6 $ 40 , 1 6 2 $ 18 , 6 2 6 $ 74 , 0 2 8 $ 11 , 4 8 0 $ 11 , 9 6 0 $ 31 , 1 5 2 $ 20 , 0 8 0 $ - $ 24 5 , 3 6 6 $ Av e r a g e H o u r l y R a t e 15 1 $ Su b c o n s u l t a n t s - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ To t a l C o s t - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Ma r k u p 10 . 0 % - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ In t e r n a l R e i m b u r s a b l e s ( n o m a r k u p ) CA D / G I S / C o m p u t e r M o d e l i n g ( $ / h r ) $1 0 . 0 0 24 0 $ 48 0 $ - $ - $ 1, 6 0 0 $ - $ 16 0 $ 24 0 $ - $ - $ 2, 7 2 0 $ Mi l e a g e ( $ / m i l e ) $0 . 5 7 5 28 8 $ - $ 28 8 $ - $ 28 8 $ - $ 17 3 $ 11 5 $ - $ - $ 1, 1 5 0 $ Co p i e s ( $ / c o p y ) $0 . 1 0 - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ An c h o r b o a t ( $ / d a y ) $3 0 0 - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Fa x e s ( $ / f a x ) $1 . 0 0 - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Ex t e r n a l E x p e n s e s ( m a r k u p ) Ve h i c l e R e n t a l - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Re p r o / P l o t t i n g - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Ma i l / F e d e x / C o u r i e r - $ - $ - $ - $ - $ - $ - $ - $ 30 0 $ - $ 30 0 $ Tr a v e l - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Ho t e l / P e r D i e m - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Mi s c e l l a n e o u s - $ - $ - $ - $ - $ - $ - $ - $ 20 0 $ - $ 20 0 $ To t a l C o s t 52 8 $ 48 0 $ 28 8 $ - $ 1, 8 8 8 $ - $ 33 3 $ 35 5 $ 50 0 $ - $ 4, 3 7 0 $ Ma r k u p ( E x t e r n a l E x p e n s e s O n l y ) 10 . 0 % - $ - $ - $ - $ - $ - $ - $ - $ 50 $ - $ 50 $ Fi e l d E q u i p m e n t a n d S u p p l i e s S u m m a r y (i n c l u d e s e p a r a t e b a c k u p i f n e e d e d ) - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Ma r k u p 10 . 0 % - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ TO T A L C O S T S 11 , 7 2 0 $ 27 , 1 6 6 $ 40 , 4 5 0 $ 18 , 6 2 6 $ 75 , 9 1 6 $ 11 , 4 8 0 $ 12 , 2 9 3 $ 31 , 5 0 7 $ 20 , 6 3 0 $ - $ 24 9 , 7 8 6 $ 71 Exhibit A-2 Anchor QEA, L.L.C. 2016 BILLING RATES Professional Level Hourly Rates Principal CM 1/Engineer/LA 2/Planner/Scientist ......................................................................... $235 Senior Managing Analyst/CM/Engineer/LA/Planner/Scientist ................................................. $207 Managing Analyst/CM/Engineer/LA/Planner/Scientist ............................................................. $193 Senior Analyst/CM/Engineer/LA/Planner/Scientist .................................................................. $171 Staff 3 Analyst/CM/Engineer/LA/Planner/Scientist .................................................................. $151 Staff 2 Analyst/CM/Engineer/LA/Planner/Scientist .................................................................. $136 Staff 1 Analyst/CM/Engineer/LA/Planner/Scientist .................................................................. $114 Senior CAD 3 Designer ............................................................................................................... $119 CAD Designer ............................................................................................................................ $100 Technician .................................................................................................................................... $97 Technical Editor ......................................................................................................................... $100 Project Coordinator ...................................................................................................................... $96 Special Hourly Rates National expert consultant.......................................................................................................... $385 All work by a testifying expert ........................................................1.5 times professional level rate EXPENSE BILLING RATES Expense Rates Computer Modeling (per hour) ............................................................................................... $10.00 Graphic Plots (varies with plot size) ...................................................................................... $3-6/sf Mileage (per mile) ..................................................................................... Current Federal Standard FEE ON LABOR AND EXPENSE CHARGES Subcontracts/subconsultants ...................................................................................................... 10% Travel and other direct costs ...................................................................................................... 10% Field equipment & supplies........................................................................................................ 10% This is a company confidential document. 1 CM = Construction Manager 2 LA = Landscape Architect 3 CAD = Computer Aided Design 72 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Street Kent, WA 98032-5895 DATE: December 5, 2016 TO: Public Works Committee Members FROM: Toby Hallock, P.E., CFM, Environmental Engineer THROUGH: Mike Mactutis, P.E. CFM, Environmental Engineering Manager Chad Bieren, P.E. Deputy Director / City Engineer ITEM 9: Consultant Agreement Jacobs Engineering Group, Inc. for Green River Natural Resources Area (GRNRA) Pump Station - Recommend Summary: The Green River Natural Resources Area (GRNRA) features a regional stormwater detention and water quality improvement facility in the heart of the Kent valley. A series of ponds in the GRNRA collect and treat stormwater runoff from streets and buildings in the valley. High flows from Mill Creek are also directed to the GRNRA. The proposed stormwater pump station will increase flood storage in the ponds by pumping treated stormwater to the Green River, which will reduce flood risk along Mill Creek and other areas in the Kent valley. The firm, Jacobs Engineering Group, Inc. (Jacobs) was selected based on the firm’s qualifications, qualifications of key personnel, and their experience with similar projects. This contract proposal with Jacobs is to evaluate project alternatives for the pump station sizing and location. Other future contract proposals with Jacobs will be presented before committee for authorization as the project designs move forward. Exhibit: Consultant Scope and Budget Budget Impact: Costs for this project are budgeted and will be paid from the stormwater fund. Motion: Recommend Council authorize the Mayor to sign a Consultant Services Agreement with Jacobs Engineering Group, Inc. for the Green River Natural Resources Area Pump Station project not to exceed $74,318.28 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. 73 This page intentionally left blank 74 November 2016 Page 1 of 5 Jacobs Engineering Group Inc. Exhibit A City of Kent SCOPE OF SERVICES GRNRA Pump Station and Force Main Project Evaluation and Alternatives Analysis ------------------------ Jacobs Engineering Group Inc. November 2016 1. PROJECT UNDERSTANDING Study Area Issues / Problems: The Green River Natural Resource Area (GRNRA) within the City of Kent is a 304-acre stormwater treatment, flood control and wildlife habitat area located within the Kent Valley. The project converted previous sewage treatment facilities to the current use in 1996, and includes a 35-acre lagoon, 20-acre constructed wetland, and three smaller pre-settling ponds (5.6 acres total). The GRNRA contains extensive plantings and provides trails, significant habitat, wildlife diversity and multiple uses. Flood flows in Mill Creek (a Class 2 salmonid stream and tributary to the Green River) are diverted through the GRNRA Diversion Channel to the GRNRA, and routed after treatment and detention by GRNRA through the Boeing Channel, back to Mill Creek. The GRNRA ponds are currently operating higher than the design target elevation levels, resulting in a loss of roughly 25% of the active flood storage capacity. Project Goals:  Provide pump station and force main system capable of diverting up to 50 cubic feet per second (CFS) from the GRNRA Lagoon to outfall to the nearby Green River, to maintain flood storage capacity, thereby reducing repeated flooding in the downtown Kent and nearby industrial areas. The pump station was part of the original concept for GRNRA permitted in 1993, but was not constructed due to funding shortages (based on Joint Aquatic Resources Permit Application [JARPA]).  Select most feasible location for pump station, force main, and outfall to Green River.  Provide lower, more consistent water levels in the GRNRA Lagoon to benefit emergent vegetation and overall habitat (based on JARPA and discussions with City staff). Project Objectives: The City has asked Jacobs Engineering Group Inc. (Jacobs) to evaluate the existing project concept, reviewing the existing materials prepared to date, the pump station sizing/function/ location, the force main layout, and the outfall location. It is our understanding that the City submitted a JARPA in June of 2015 for the project concept described above, and has received initial agency review comments. Jacobs will provide an alternatives analysis focusing on the location and alignment of the pump station, force main, and outfall facilities. Jacobs will provide 75 November 2016 Page 2 of 5 Jacobs Engineering Group Inc. confirmation of the concept and project definition prior to the City proceeding with the more detailed preliminary engineering (pre-design) phase. 2. ASSUMPTIONS This scope of work is based on the following assumptions: a. This project will consist of four phases:  Phase 1: Project Evaluation / Alternatives Analysis  Phase 2: Preliminary Engineering  Phase 3: Detailed Design Services  Phase 4: Construction Services b. The objectives, activities and deliverables described herein include the project evaluation and alternatives analysis only; separate scopes and budgets will be necessary for the remaining phases, and will be influenced by the outcome of Phase 1. Topographic survey and geotechnical studies will not be provided during this phase. c. The City has provided and will provide certain additional documents including the following:  JARPA and related documents and figures  JARPA agency review comments  Initial design drawings for pump station and force main  Wetland delineation information and reports  Water quality information and reports  Mitigation plans  Bank stabilization memo  Cultural resources report  Biological assessment report  Hydraulic modeling information for river and pump station  GIS data for project area 3. PROPOSED SCOPE OF WORK FOR PROJECT EVALUATION AND ALTERNATIVES ANALYSIS Task 100 – Project Management The purpose of this task is to provide oversight and management of the work including contract administration, quality review and assurance, and periodic communication with the City. Activities: Project Management Plan. The Consultant will prepare a Project Management Plan that will describe project background and purpose, include the project scope, schedule, budget, list of 76 November 2016 Page 3 of 5 Jacobs Engineering Group Inc. relevant design standards, project-specific QA/QC plan, and project communication and administrative protocols. Project Administration. The following activities are included:  The Consultant will manage the project according to the Scope, Schedule, and Budget as defined in herein and as contracted.  The project schedule will be prepared using MS Project and will identify significant tasks and anticipated durations, significant milestones, and agency reviews and approvals.  The Consultant will monitor the schedule and prepare updates monthly, as necessary.  The Consultant will prepare a monthly progress report to accompany each monthly invoice. Progress reports will include a narrative of work completed, schedule adherence, budget adherence, and anticipated work for the next period.  The Consultant will develop and maintain an Action Item Log and a Decision Log throughout the project. Meeting agendas will include review of action items and significant decisions. Meeting notes will include a copy of the current logs. Action items will include action, responsible party, and resolution date. The Decision Log will be a record of all significant project decisions and it will be used throughout the project. Monthly progress reports will include a copy of the current Decision Log. Periodic Communication. The Consultant will maintain regular communication with the City’s Project Manager to discuss and review information and issues that may affect the progress of the work. Communication may include phone conversations, scheduled meetings, and electronic communication. The Scope of Work includes one two-hour project management meeting per month for the Consultant Project Manager, including agendas and meeting notes. This Scope of Work includes an allowance of five (5.0) man-hours per calendar month for periodic communication to support the City’s Project Manager in completion of the work. Deliverables: The following Deliverables are included in this Task:  Project Plan, Draft and Final, one electronic copy each.  Monthly Progress Report & Invoices.  Monthly Project Management meeting agendas and meeting notes.  Action Item and Decision logs.  Periodic communications documentation as requested. Quality Control The Consultant will implement quality assurance procedures so that project deliverables are subjected to in-house reviews prior to submittal to the City. These reviews will be conducted under the direction of the Consultant’s Project Quality Assurance Manager, Manager of Projects, and Project Manager, and will focus on checking the major elements with respect to adequacy of response to the specific design challenges, conformance to accepted design practices, compliance with the City’s standards and that the work is of professional quality meeting the customary standard of care. 77 November 2016 Page 4 of 5 Jacobs Engineering Group Inc. Task 200 – Data review, Research, Alternatives Analysis The purpose of this task is to receive and review data prepared for and by the City; to review in more detail the proposed project concept, and to generate alternative recommended improvements to mitigate downstream flooding issues, focusing on the layout and locations of the pumps station, force main, and outfall, including the associated environmental implications. Assumptions:  The Consultant will use and rely on data and previous reports provided by the City for evaluation of the project.  The City will detail any concerns with the current project concept.  Services will not include topographic survey, geotechnical services, or wetlands field services.  A maximum of three alternative concepts/locations will be analyzed for mitigation of the flooding issues. Activities: Data Review. The City will provide copies of previous studies, information, and models for the project area. The Consultant will review the data and applicable reports. The Consultant will review and provide written comments on the information as required to clarify the basis of the work for Task 200. One 2-hour data review meeting is anticipated with the City and others as the City may require to discuss comments and clarify the basis of Task 200 work. This meeting will also serve as the kick-off meeting for this project. Site Reconnaissance. The design team will conduct up to two site visits to walk the project area to understand field conditions and potential project challenges. The City or other agency representatives may participate in the site visits and share project knowledge and concerns. The Consultant will coordinate with the City prior to conducting any site visits. Development of Alternatives. The Consultant will develop and display basic alternatives in conjunction with information from GIS mapping. One 3-hour workshop is planned to review alternatives for the location and layout of the pump station, force main, and outfall, and to make a shortlist of up to three alternative concepts. Alternatives Analysis. The Consultant will evaluate alternatives based on engineering, permitting, environmental and Order of Magnitude preliminary Construction Cost Estimates (feasibility level or “Class 5”). A draft Technical Memorandum, Alternatives Analysis, will summarize this information and provide the rationale for the alternatives for City review and comment, along with planning level cost estimates. A second 3-hour workshop is planned to review the draft Technical Memorandum with the City, including defining the main criteria for project selection and a weighted scoring system. Up to four team members from Consultant will attend the workshop. A preferred alternative will be selected as a result of the City review and subsequent meeting. The final Technical Memorandum will be incorporated into the Basis of Design Report, Task 300. 78 November 2016 Page 5 of 5 Jacobs Engineering Group Inc. Deliverables:  Agenda and meeting notes, two meetings  Alternative Analysis, Draft and Final Technical Memorandum, digital (in PDF format) with two hard copies Task 300 – Basis of Design Report The purpose of this task is to incorporate the findings of Task 200 into a Basis of Design Report that describes the recommended project for Phase 2 and beyond. Activities: Draft Basis of Design Report. The Consultant will compile and summarize the information reviewed and prepared in Task 200. A draft report will include the following elements:  Executive summary,  Design criteria,  Alternatives analysis,  Preliminary plans using GIS mapping,  Discussion of permitting and environmental implications,  Planning level cost estimates for the elements of the work,  Preliminary engineering scope and schedule. Final Basis of Design Report. The City will review and comment on the draft report. The Consultant will respond to comments and prepare a Final Basis of Design Report. Design Scope Development. The Consultant will develop a final Scope of Work for preliminary engineering. The Scope will become the basis of a contract amendment for Phase 2. Deliverables:  Draft Basis of Design Report, digital (in PDF format) with two hard copies  Agenda, workshop and meeting notes  Response to comments  Final Basis of Design Report, digital (in PDF format) with two hard copies  Scope of work for Phase 2 END OF SCOPE OF WORK 79 Ke n t G R N R A S t o r m w a t e r P u m p S t a t i o n - P h a s e 1 P r o j e c t Ev a l u a t i o n a n d A l t e r n a t i v e s A n a l y s i s Jacobs PIC PM Environmental / Permitting Project Engineer Senior Cost Engineer Senior Contract Administrator Project Admin. Assistant TA S K / S U B T A S K T I T L E S Subtotal by Firm Jeff Schmidt Erik Brodahl Becki Kniveton Nich Van Buecken Christi Gallo Dawn Gamler Dee Dee Brazitis Ta s k 1 0 0 - P r o j e c t M a n a g e m e n t Pr o j e c t M a n a g e m e n t P l a n , S c h e d u l e , a n d S e t u p 18 2 8 2 4 2 18 3, 2 0 1 . 3 4 $ Pro j e c t A d m i n i s t r a t i o n 18 6 8 4 18 2, 8 3 1 . 2 2 $ Pe r i o d i c C o m m u n i c a t i o n ( 6 m o n t h s ) 14 14 14 2, 9 1 7 . 7 4 $ Sub t o t a l 50 2 28 2 0 0 1 2 6 5 0 8, 9 5 0 . 3 0 $ Tas k 2 0 0 - D a t a R e v i e w , R e s e a r c h , A l t s A n a l y s i s Da ta R e v i e w 24 6 4 14 24 3, 3 5 9 . 2 4 $ Sit e R e c o n n a i s s a n c e 24 8 8 8 24 3, 7 2 7 . 0 4 $ Dev e l o p m e n t o f A l t e r n a t i v e s 64 20 4 40 64 9, 0 8 2 . 1 2 $ Dev e l o p m e n t o f A l t e r n a t i v e s W o r k s h o p 25 5 6 6 8 25 4, 1 2 2 . 3 6 $ Alt e r n a t i v e s A n a l y s i s 74 2 20 12 40 74 10 , 7 2 3 . 2 8 $ Dra f t A l t e r n a t i v e s A n a l y s i s T M 80 2 8 8 40 1 6 6 80 10 , 0 5 7 . 5 4 $ QA/ Q C 14 10 4 14 3, 0 5 6 . 2 4 $ Fi n a l A l t e r n a t i v e s A n a l y s i s T M 37 1 6 4 16 6 4 37 4, 8 0 9 . 2 6 $ Su b t o t a l 34 2 20 78 46 1 6 6 2 2 0 1 0 3 4 2 48 , 9 3 7 . 0 8 $ Tas k 3 0 0 - B a s i s o f D e s i g n R e p o r t Dr a ft B a s i s o f D e s i g n R e p o r t 48 2 8 10 24 4 48 6, 4 2 4 . 2 0 $ QA/ Q C 8 6 2 8 1,7 5 0 . 3 8 $ Fin a l B a s i s o f D e s i g n R e p o r t 34 2 6 6 16 4 34 4, 5 4 5 . 9 4 $ De s i g n S c o p e D e v e l o p m e n t 18 2 1 2 2 2 18 3, 4 6 0 . 3 8 $ Su b t o t a l 10 8 12 28 18 42 0 0 8 1 0 8 16 , 1 8 0 . 9 0 $ TO T A L 50 0 34 13 4 66 2 0 8 2 2 1 2 2 4 5 0 0 7 4 , 0 6 8 . 2 8 TO T A L H O U R S 50 0 SU B T O T A L B U D G E T $7 4 , 0 6 8 . 2 8 Fi r m O D C s $ 2 5 0 . 0 0 TO T A L C O S T $ 7 4 , 3 1 8 . 2 8 No t e s : Sc h e d u l e g e n e r a l l y a s s u m e s 2 - w e e k r e v i e w t i m e b y C i t y f o r d e l i v e r a b l e s a n d d e c i s i o n s Sc op e / b u d g e t a s s u m e s t h a t p u b l i c i n v o l v e m e n t w i l l b e i n v o l v e d l a t e r i n p r o j e c t , b u t n o t p a r t o f s c o p e f o r t h i s p h a s e Total Budget by Task Ja c o b s E n g i n e e r i n g G r o u p I n c . Total Hours by Task Pa g e 1 o f 1 80 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E. Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Street Kent, WA 98032-5895 DATE: December 5, 2016 TO: Public Works Committee Members FROM: Matt Knox, Environmental Engineering Supervisor THROUGH: Chad Bieren, P.E. Deputy Director / City Engineer ITEM 10: Information Only/King County Disposal Rate Increase SUMMARY: After lengthy analysis, King County Solid Waste Division has confirmed a rate increase on disposal fees that will take effect on January 1, for 2017 and 2018. The new fee will be $134.59 per ton, up from $120/ton. The fee increase will primarily cover the rising costs of current services including recycling programs, waste transfer, and disposal while enhancing operations at the County’s ten solid waste facilities and the Cedar Hills Regional Landfill. The increased revenue will also help pay for the new Factoria Transfer Station, currently under construction in Bellevue, and a new facility in south King County to replace the 1960s-era Algona facility. King County residents and businesses recycle 54 percent of all solid waste generated, yet 70 percent of what is landfilled could have been reused, recycled, or composted. The new rate will allow the Solid Waste Division to provide new recycling options at transfer stations to help divert 42,000 additional tons of recyclable materials from the landfill. EXHIBIT: None BUDGET IMPACT: N/A INFORMATION ONLY/NO MOTION REQUIRED 81 This page intentionally left blank 82 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E. Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Street Kent, WA 98032-5895 DATE: December 5, 2016 TO: Public Works Committee FROM: Bryan Bond, Engineering Project Coordinator THROUGH: Dave Brock, P.E. Deputy Director / Operations Manager ITEM 11 : Information Only/Snow and Ice Response Preparedness SUMMARY: We will present information on our annual Snow and Ice Response Preparedness. The information provided will better inform the committee on the City’s plan to respond to severe winter weather. EXHIBIT: None BUDGET IMPACT: N/A INFORMATION ONLY/NO MOTION REQUIRED 83 This page intentionally left blank 84 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E. Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Street Kent, WA 98032-5895 DATE: December 5, 2016 TO: Public Works Committee FROM: Chad Bieren, P.E. Deputy Director / City Engineer ITEM 12: Information Only/2016 Construction Recap SUMMARY: Staff will provide an update on progress to date. EXHIBIT: None BUDGET IMPACT: N/A INFORMATION ONLY/NO MOTION REQUIRED 85 This page intentionally left blank 86 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Street Kent, WA 98032-5895 DATE: December 5, 2016 TO: Public Works Committee Members FROM: Chad Bieren, P.E. Deputy Director / City Engineer ITEM 13: Information Only/Quiet Zone Update SUMMARY: Staff will provide an update on progress to date. EXHIBIT: None BUDGET IMPACT: None INFORMATION ONLY/NO MOTION REQUIRED 87