HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 08/15/2016 (2)Public Works Committee Agenda
Councilmembers: Brenda FincherDana Ralph•Dennis Higgins, Chair
Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1st & 3rd Mondays of each month.
Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
(253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
August 15, 2016
4:00 p.m.
Item Description Action Speaker Time Page
1. Call to Order -- Chair Higgins 01 --
2. Roll Call -- Chair Higgins 01 --
3. Changes to the Agenda -- Chair Higgins 01 --
4. Approval of August 1, 2016 Minutes YES None 03 03
5. Water System Update NO Sean Bauer
6. City of Covington Interlocal Water
Agreement – Jenkins Creek
YES Sean Bauer 05
7. Information Only/James Street Update NO Eric Connor 05
8. Information Only/Quiet Zone Update NO Chad Bieren 05
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Public Works Committee Minutes
August 1, 2016
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Item 1 – Call to Order: The meeting was called to order at 4:05 p.m. by Acting
Committee Chair, Dana Ralph.
Item 2 – Roll Call: Committee Chair, Dennis Higgins and Committee member Brenda
Fincher were absent. Committee members Dana Ralph and Bill Boyce were present.
Item 3 – Changes to the Agenda: There were no changes to the agenda.
Item 4 – Approval of Meeting Minutes Dated July 18, 2016:
Council member Boyce MOVED to approve the minutes of July 18, 2016. The
motion was SECONDED by Committee member Ralph and PASSED 2 - 0.
Item 5 – Water and Sewer Ordinances:
Paul Scott, Public Works Accounting Manager noted that the Public Works Committee has
reviewed options presented by staff over the last six months. The ordinance has been
prepared and is ready to move forward to the August 16, Council for action under other
business. It was noted that the ordinance will go into effect on January 1, 2017.
Committee member Boyce MOVED recommend Council adopt an ordinance that
amends the Kent City Code to reallocate internal utility taxes, to increase rates
and charges for all water service, and to increase sewer rates, subject to final
ordinance provisions acceptable to the City Attorney and Public Works Director.
The motion was SECONDED by Committee member Ralph and PASSED 2 - 0.
Item 6 – Sanitary Sewer Code Ordinance - Update:
Shawn Gilbertson, Environmental Supervisor noted that the code ordinance before the
committee is a proposal to repeal the old version, which is outdated.
The code defines when sanitary sewer connections are required, what type of
components and materials are required, prohibited discharges, a rate structure to pay for
operations, and mechanisms for enforcement of the code.
The new enforcement provisions would allow the City to recover costs incurred in
responding to violations, making it a violation not to reimburse the City for the costs, and
create criminal penalties for negligent or knowing violations of the City’s sewer code.
Gilbertson said a sound code enforcement strategy is important in the event those
cooperative efforts fail.
On July 25, 2016, a public hearing was held concerning the proposed ordinance no
comments were received on the proposal. At the close of the hearing, the Land Use and
Planning Board recommended adoption of the sewer code update. Also on today’s
committee agenda is an ordinance that, among other things, would amend sewer rates
and charges if it were adopted. If that rate ordinance were to pass out of Committee and
proceed to Council, this ordinance updating the sewer code will be amended before it is
presented to Council to include any adjustments made to the sewer rates and charges
and reflected in that contemporaneous ordinance.
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Committee member Boyce MOVED recommend Council adopt an ordinance that
repeals and readopts Chapter 7.04 of the Kent City Code, entitled “Sanitary
Sewers”, to establish and enhance regulatory procedures, including minimum
requirements necessary to remove fats, oils, and grease from wastewater, and
to create additional enforcement provisions that will give staff more flexibility to
obtain code compliance, subject to final ordinance provisions approved by the
City Attorney and Public Works Director. The motion was SECONDED by
Committee member Ralph and PASSED 2 - 0.
Item 7 – PSE Easement on James Street Pump Station Property:
Ken Langholz, Interim Design Engineering Manager noted that the James Street Pump
Station project is currently under construction. As part of the project, Puget Sound
Energy (PSE) electrical facilities need to be installed on the site.
Committee member Boyce MOVED to recommend Council authorize the Mayor to
sign the Puget Sound Energy easement for installation of electrical facilities on
the James Street Pump Station property, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director. The motion was
SECONDED by Committee member Ralph and PASSED 2 - 0.
Item 8 – Information Only/Potential Transportation Grant Opportunities:
Lacey Jane Wolfe, Sr. Transportation Planner presented an ongoing series of grant
opportunities. Projects that Wolfe touched on were:
132nd Ave Pedestrian Improvements
- Fill in sidewalk gaps
- Between SE 248th and Kent-Kangley Road
- Match available
- Due August 19, 2016
Kent Valley Signal System Upgrade – Phased Approach
- Upgrade 35 controllers
- Install Flashing Yellow Arrow (FYAs)at 31 approaches
- Requested $930,000
S. 212th Street Burlington Northern Santa Fe Grade Separation
- Update Freight Mobility Plan
- Reserve option to apply for FAST funding in future (40% match)
Information Only/No Motion Required
Item 9 – Information Only/Signal Box Lightning Damage:
Kelly Peterson, Transportation Engineering Manager, noted that Kent has 119 signalized
intersections, of which 85 have old signal controllers that are no longer supported by the
manufacturer. 24 intersections were recently updated with modern controllers as part of
the grant funded citywide traffic signal system upgrade project. Older controllers are not
able to be used at intersections where flashing yellow arrows are used, or for
communication purposes between the flashing yellow intersections and the traffic signal
system.
Peterson brought in several controllers that were damaged from lightning he explained
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August 1, 2016
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the impacts to our system.
Annual costs due to lightning damage have ranged from $0 to a high of $100,000 in
2008. The average cost ranges from $15,000 - $20,000. Currently, $48,000 has been
budgeted for signal parts for 119 signals, 12 advanced warning flashing signals, 12 radar
speed signs and 49 school flashers.
It was noted that the traffic signal section is maintained by a staff of five.
INFORMATION ONLY/NO MOTION REQUIRED
Item 10 – Information Only/Residential Traffic Calming Update:
Kelly Peterson, Kelly Peterson, Transportation Engineering Manager noted that the City
receives complaints about speeding and cut-through traffic at approximately 20 locations
per year. Public Works and the Police Department work with citizens to address concerns
through traffic studies, education and enforcement. If these measures aren’t successful,
a physical solution such as speed bumps, traffic circles or speed radar signs may be
implemented, if funding is available. Peterson stated that a number of neighborhoods
and/or residents are working through the Residential Traffic Calming Program (RTCP) to
address concerns related to speeding and cut-through traffic.
There are currently five locations that meet the RTCP criteria for physical devices:
98th Ave S near East Hill Elementary – Speed bumps
152nd Ave SE / SE 208th St – Speed Radar Signs
148th Ave SE /152nd Way near 149th Ave SE – Speed Radar Signs
Lakeside Blvd. West near 44th Ave S – Speed Radar Signs
Riverview Blvd near 44th Ave S. – Speed Radar Signs
INFORMATION ONLY/NO MOTION REQUIRED
Item 11 – Information Only/Construction Projects Update:
Chad Bieren, City Engineer gave an update on the various construction projects going on
throughout the City.
INFORMATION ONLY/NO MOTION REQUIRED
Item 12 – Information Only/Quiet Zone Update:
Chad Bieren, City Engineer noted that staff will continue to move ahead contingent on
money from the Business & Occupation funds.
INFORMATION ONLY/NO MOTION REQUIRED
The meeting was adjourned at 5:18 p.m.
Cheryl Viseth, Council Committee Recorder
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: August 3, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: August 15, 2016
From: Sean Bauer, Water Superintendent
Through: Dave Brock, P.E., Public Works Operations Manager
Item 5: Information Only/Water System Update
Summary: Water Superintendent Sean Bauer will provide the Committee with an
update on our water sources, water system projects, water sampling and key
accomplishments.
Exhibit: None
Budget Impact: Information only, no budget impact.
INFORMATION ONLY/NO MOTION REQUIRED
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: August 4, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: August 15, 2016
From: Sean Bauer, Water Superintendent
Through: Dave Brock, P.E. Operations Manger
Item 6: City of Covington Interlocal Agreement
Summary: The Kent Water Utility owns three transmission mains that are located in SE
272nd Street, within the City of Covington, and crossing Jenkins Creek. These transmission
mains convey water supply to Kent from the water utilities’ eastern primary water sources.
The transmission mains require replacement to construct a bridge over Jenkins Creek. As
the owner of this infrastructure, in another jurisdiction’s right-of-way, Kent is responsible for
relocation and associated expenses.
The most efficient method for both agencies to facilitate the design, permitting, coordination,
and relocation of Kent’s transmission mains is for Covington , as the lead agency for the
roadway project, to incorporate Kent’s body of work within the road project. The relocation
work will be performed concurrent with the roadway and bridge construction.
Exhibit: Interlocal Agreement
Budget Impact: Water Utility revenue will be used to fund the work. This project has been
anticipated by staff for several years. The total project cost will not be known until
construction is completed (projected the end of 2018). At this time, the total cost is
anticipated to be $1 million to $1.5 million.
Motion: Move to recommend Council authorize the Mayor to sign an Interlocal
Agreement (ILA) with the City of Covington for Joint Public Works Operations for
Capital Improvement Project No. 1127; SE 272nd Street (SR516) Improvements
between Jenkins Creek and 185th Place SE; subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
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INTERLOCAL AGREEMENT
BETWEEN THE CITIES OF COVINGTON AND KENT
FOR JOINT PUBLIC WORKS OPERATIONS FOR CIP1127
SE 272ND ST. (SR 516) IMPROVEMENTS
BETWEEN JENKINS CREEK AND 185TH PLACE SE
THIS INTERLOCAL AGREEMENT (“Agreement”) is entered into between the CITY
OF COVINGTON, a Washington municipal corporation (“Covington”), and the CITY OF
KENT, a Washington municipal corporation (“Kent”), (collectively the “Parties” or “Cities” or
in the singular “Party” or “City”).
WHEREAS, the Parties are “public agencies” as defined by Chapter 39.34 RCW, and
through the provisions of that Chapter are authorized by state law to enter into interlocal
agreements on the basis of mutual advantage and thereby to provide services and facilities in the
manner and pursuant to forms of governmental organization that will accord best with
geographic, economic, population, and other factors influencing the needs of local communities;
and
WHEREAS, RCW 39.34.030 authorizes an agreement for joint or cooperative action by a
public agency upon appropriate legislative action by the governing body of each agency prior to
entry into such agreement; and
WHEREAS, the Parties have similar operational needs in relationship to Covington’s
public works capital improvement project CIP 1127, SE 272nd St. (SR 516) Improvements
between Jenkins Creek and 185th Place SE (“Project” or “CIP 1127”), and can provide savings to
taxpayers through contracting for shared services and by Covington providing services on behalf
of Kent; and
WHEREAS, Kent has three water transmission mains (Kent’s Facilities) that are located
in SE 272nd St. and cross Jenkins Creek. These water mains will need to be relocated in order to
construct the Jenkins Creek bridge.
WHEREAS, the engineering design scope of work and cost estimate for the relocation of
Kent’s facilities within the Project is attached hereto as Exhibit “A” and incorporated herein by
reference; and
WHEREAS, actual construction costs will be determined as a result of approved contract
bids and actual construction and construction administration costs approved by both Parties; and
WHEREAS, each Party can realize certain economies from sharing resources and
piggybacking onto contracts; and
WHEREAS, Kent has agreed to follow Covington’s contracting procedures for bidding,
contracting, and purchasing where required by this Agreement; and
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WHEREAS, Kent has agreed to compensate Covington for expenses incurred when
utilizing the procedures offered under this Agreement;
NOW THEREFORE, in consideration of the mutual promises contained herein, it is
agreed between the Parties as follows:
1. Purpose. It is the purpose of this Agreement to utilize the provisions of state law to
enable the Parties to take advantage of economies of scale in sharing resources, by providing
services to Kent, by conducting joint operations and by utilizing cooperative purchasing, in
relation to CIP 1127.
2. Definitions.
2.1. “Contracting Procedures” means the ordinances, resolutions, and administrative
orders adopted by a Party that specify the methods by which that Party purchases
goods, equipment and services and the methods by which that Party obtains
professional services, advertises for bids and awards contracts.
2.2. “Lead Agency” is the Party designated as having administrative oversight of the
services being provided to other Parties, including the responsibility for tracking
expenses, providing invoices, and reconciling costs for services rendered.
2.3. “Piggybacking” refers to the process by which a Party utilizes the contract that
another Party has entered into with an outside vendor to make purchases or to receive
services from that outside vendor.
3. Offered Contracted Services.
Covington agrees to perform the following services for Kent pursuant to the terms of this
Agreement:
3.1. Design. Covington agrees to offer design services to relocate Kent’s Facilities by
third-party vendors contracting with Covington, to Kent for CIP 1127.
3.2. Right-of-Way Services Covington agrees to offer right-of-way services by third-
party vendors contracting with Covington, to Kent for CIP 1127.
3.3. Construction Management. Covington agrees to offer construction management
services, either by Covington staff or third-party vendors contracting with Covington,
to Kent for CIP 1127.
3.4. Project Management Services. Covington agrees to offer general project
management services, either by Covington staff or third-party vendors contracting
with Covington, to Kent for CIP 1127.
4. Request for Services.
The following process shall be followed by Kent when seeking to engage Covington for joint
operations or contracted services under this Agreement (excluding cooperative purchasing,
which is addressed in Section 5, herein):
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4.1. Requests for Additional Services. In addition to the agreed-upon scope of work, as
set forth in Exhibit “A,” Kent shall submit a written request for any additional
service, not covered in Exhibit “A,” to Covington, setting forth the requested scope of
work, requested duration or frequency of work, the location of the work, the
estimated cost of the work and budgeted amount for the work, any equipment and
materials required, any additional specifications or standards that must be considered,
and a date by which a response is requested. If Kent is limited in the amount of
money it can spend on the request due to a budget appropriation, Kent must specify
that limitation in its request. For the purposes of this sub-section, the Parties agree
that a written request may be submitted by Kent to Covington via email.
4.2. Acceptance of Request for Additional Services. Covington shall respond to the
written request for additional services, made pursuant to Subsection 4.1, through a
written acceptance or denial. Should Covington fail to respond to Kent by the date
specified in the request, Kent’s request shall expire and be void. An acceptance shall
include the agreed upon scope of work, the total estimated direct cost for the work,
the estimated indirect cost (all administrative charges and overhead), whether a
deposit will be required and if so, for what purpose, and the duration and/or schedule
for the work and any specifications or standards that will be applicable. The written
acceptance shall require the signature of the appointed administrator of Covington,
the appointed administrator of Kent.
4.3. Outside Vendor Contracts. If any of Covington’s services, to be rendered, related to
this Agreement, are services provided by a contract between Covington and an
outside vendor, Covington’s contract with the vendor shall reference this Agreement,
specify that the vendor agrees to provide services to a Party other than Covington,
and add Kent as an additional insured on the vendor’s required insurance policies.
Covington shall provide a copy of its contract with the outside vendor to Kent with its
written acceptance to Kent.
4.4. Covington as Lead Agency. Covington shall have administrative oversight of the
services requested, any advertisement for bids and award of contract, and the
accounting for the services. Covington shall generally incur the cost of the service
being performed for Kent and, in most circumstances, shall be responsible for
invoicing Kent for services rendered.
4.5. Services that Require Bidding and Contracting. A service that requires an
advertisement for bids and an award of contract shall be specified by Covington in
writing. Pursuant to Subsection 4.4, Covington, as Lead Agency, shall be solely
responsible for conducting an advertisement for bids and awarding a contract. In
advertising for bids and awarding a contract, Covington shall follow state law and
Covington’s adopted local ordinances/rules. Covington may consult with Kent as to
the terms and provisions in a request for bids, but Kent shall have no role in awarding
the contract. Covington assumes sole responsibility for compliance with state law and
Covington’s adopted local ordinances and rules pertaining to the award of the
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contract, management of the contract, contract close-out, warranty, and required
financial guarantees. Any claims by laborers/materialmen/mechanics/suppliers shall
be handled by Covington. Resolution of any dispute under the contract awarded by
Covington shall be the sole responsibility of Covington. The prosecution or defense
of any legal claim involving the contract awarded by Covington shall be the sole
responsibility of Covington. Covington may request contribution or assistance from
Kent in resolving any dispute or in prosecuting or defending any legal claim
involving the contract awarded by Covington, but any such contribution or assistance
shall be at the sole discretion of Kent.
4.5.1. Allocation of Costs for Shared Bid Items.
To protect the Parties from a bidder shifting disproportionate costs of shared
bid items onto either Party’s bid schedule, shared bid items such as, but not
limited to, mobilization, clean-up, demobilization, temporary erosion
control, and various items related to traffic control shall all be contained
within the primary Schedule of the Bid Documents (i.e. Schedule A).
The cost of said shared bid items shall be proportioned between Covington
and Kent based on either: (1) Identification of bid items subject to cost
sharing and item by item proportional allocation of costs as agreed between
the Parties prior to bid advertisement; or (2) Identification of bid items
subject to cost sharing as agreed between the Parties prior to bid
advertisement and proportional allocation of their costs based solely upon
the costs of the Parties’ Bid Schedules relative to the sum of the two.
The Parties shall agree to the method for cost sharing. The derived
allocation percentages shall be applied to the engineer's estimate to
determine each Party's estimated dollar share prior to bids, to the contract
bid to estimate each Party's contract share, and then to the final contract cost
for said items to determine each Party's final contract share.
4.5.2. Bid Approval. Covington shall furnish Kent with an electronic summary of
all received bids, bid items, bid prices, and the list of contractors and
subcontractors to perform the requested work for Kent’s approval within
three business days after the closing of the bidding period. Kent shall review
the bid documents and notify Covington in writing, within 14 days of receipt
of all responsive bid documents, whether Kent approves or rejects the bids
for Kent’s requested work. Covington shall not proceed with Kent’s work if
Covington received written notification from Kent that Kent found
supportable grounds for rejecting the bids for Kent’s Facilities. A proposed
bid may be rejected if among other things, any of the unit prices are
excessively unbalanced, either above or below the amount of a reasonable
bid, to the potential detriment of Kent. Bid awards shall be made to the
lowest responsible bidder for the project, subject to applicable laws and
regulations.
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4.5.3. Bid Rejection. In the event Kent rejects the lowest responsible bid and
Kent’s Bid Schedule is additive or deductive, Kent may elect to have its
own contractor perform Kent’s work. Timing of work issues shall be
determined in a specific addendum to this Agreement. Kent shall complete
its work prior to the scheduled beginning of Covington work, provided that
Covington may, in its sole discretion, allow Kent’s contractor to perform
work concurrently with Covington’s contractor. In such event, Kent shall
require its contractor to coordinate all Kent work located at the project site
with the Covington contractor and with any contractors or work crews from
other utilities and to not unreasonably interfere with or delay Covington’s
contractor or the work by other utilities. Kent shall notify its contractor of
such requirement and shall provide written notice to Covington and
Covington’s contractor a minimum of 10 calendar days prior to beginning
Kent work on the Project site.
4.6. Right of Entry. The Parties to this Agreement hereby grant and convey to each other
the right to enter upon all land in which the Parties have an interest, within or
immediately adjacent to the right-of-way of a highway, road, or street for the purpose
of accomplishing all work or services requested as part of this Agreement; provided,
however that any request by Covington to enter upon Kent’s property immediately to
the South of the Project site must require advance written approval from Kent, which
may be withheld at Kent’s sole and absolute discretion, due to the ecologically
sensitive nature of this property..
4.7. Kent Inspector. Kent may furnish and Covington shall allow an inspector to be on a
project site to verify proper compliance with the requirements set forth in the contract
documents while the contractor is doing Kent work. Kent’s inspector shall advise
Covington of any deficiencies noted in Kent work. Covington may designate Kent’s
inspector as Covington’s agent to communicate directly with the contractor's field
personnel regarding compliance with the contract specifications for Kent work.
Kent’s inspector shall maintain a daily record pertaining to the project and shall assist
Covington’s contract management personnel in preparing reports of daily quantities
of Kent work.
4.8. Change Orders. During construction, Kent shall notify Covington in writing as soon
as practicable of any changes it wishes to make in the plans and specifications that
affect Kent’s work. Such changes shall be made, if feasible. Covington shall notify
Kent in writing as soon as practicable of any changes required by Covington in the
scope of the project or of any changes that substantially change the nature of Kent’s
work and shall obtain Kent’s approval of such changes to Kent’s work. Notification
by a Party shall be given prior to commencement of the changes. The cost of the
change shall be borne by the Party initiating the changes and any cost savings shall
benefit the Party initiating the changes provided that those cost savings are applicable
to expenses that Party would otherwise have been subject to pay. When calculating
the cost of changes, such calculation shall include costs to other items of work
impacted by the change and/or claims arising from the change. Covington shall act as
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Kent’s agent in negotiating change orders and/or force account work with the
contractor, provided that Kent shall be given notice and an opportunity to have input
and the right to reject any change order relating solely to Kent’s work.
4.9 Uninterrupted Operation of Kent’s Facilities. Because Kent’s facilities are a primary
source of Kent’s water supply, Covington acknowledges and agrees that it will not cause, nor
permit to be caused, any unnecessary interruption of flows through Kent’s Facilities during
Project construction. Project construction shall be sequenced, to the maximum extent
practicable, to ensure that the water mains remain fully-functional at all times during
construction of the Project. Should flow interruptions be necessary during construction, they
shall be sequenced so as to only interrupt flows in one water main at a time. When flows are
interrupted, Covington shall direct its contractor to work continuously to re-establish the flows in
the water main, unless otherwise approved by Kent. Covington shall provide Kent 14 days
advance notice for flow interruptions.
5. Project Completion; Acceptance.
5.1. Substantial Completion. Covington shall provide Kent with written notice of
substantial completion of the project work. Upon notification of substantial
completion, Kent shall promptly perform a final inspection of Kent work. Within 30
calendar days of its final inspection, Kent shall provide to Covington acceptance of
Kent’s work, or alternatively, provide an itemized and detailed response as to why
final acceptance of Kent’s work cannot be given. If Kent fails to respond to
Covington within said 30 calendar days of Kent’s receipt of the notice of completion
from Covington, Kent will be deemed to have given final acceptance of Kent’s work.
5.2. Final Acceptance. Upon final acceptance of Kent work, Covington shall be relieved
of any and all responsibility and/or liability for Kent work and the condition of Kent
Facilities, provided that Covington shall assign its rights under the project contract
relating to Kent work to Kent, including warranty and maintenance obligations by the
contractor relating to Kent work.
5.3. Record Drawings. Covington shall provide Kent with record drawings of Kent Work
(as builts) in a mutually acceptable digital format within 10 days of the notice to Kent
of project completion. Any revisions to the project plans shall be incorporated on to
the record drawings digitally. The record drawings for water facilities and
roadway/storm water facilities shall conform to Kent and City standard details for
record drawings. The work described in this sub-section shall be included in any
third-party consultant construction management services contract/s described in
Subsection 4.3 above.
6. Joint and Cooperative Purchasing.
6.1. Contract Piggybacking. Kent bears the sole responsibility for conducting its own
due diligence to determine whether Covington has lawfully entered into a contract for
purchasing and/or services according to Covington’s adopted Contracting Procedures
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prior to placing any orders, or engaging services from a provider under Covington’s
contract. Due diligence includes ascertaining whether Kent’s contract with an outside
vendor allows Kent to piggyback.
6.2. Contracting Procedures. Covington’s Purchasing Policies and Procedures are those
as adopted by City of Covington Resolution No. 10-14, effective June 8, 2010.
6.3. Piggybacking Party’s Responsibilities. If Kent, as a piggybacking Party, decides to
utilize Covington’s contract to purchase supplies, equipment, or services, Kent bears
the sole responsibility for observing the terms of Covington’s contract and assumes
any liability under the terms of the contract between Covington and the
vendor/service provider pertaining to the supplies, equipment, or services it obtains
under that contract, thereby stepping into the shoes of Covington for all purposes for
which Kent is utilizing Covington’s contract.
6.4. Piggybacking Not Authorized. This Agreement does not authorize any Party to
piggyback onto any Party’s Intergovernmental Agreement for State Purchasing
Cooperative with the State of Washington, Department of General Administration.
7. Administration.
7.1. No Separate Entity. The Parties agree that no separate or independent legal entity is
created by this Agreement.
7.2. Joint Administration. The Parties shall each appoint a representative to administer
the terms of this Agreement, and the appointed administrators shall comprise the Joint
Administrative Board. The appointed administrators, which may be amended from
time to time with notice to the other Parties are:
For Covington:
Don Vondran, Public Works Director
16720 SE 271st Street, Suite 100
Covington, WA 98042
(253) 638-1110
With a copy to:
Regan Bolli, City Manager
For Kent:
Tim LaPorte, Public Works Director
400 W. Gowe Street
Kent, WA 98032
253-856-5500
With a copy to:
Suzette Cooke, Mayor
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220 Fourth Avenue South
Kent, WA 98032
253-856-5700
7.3 Notices. Unless otherwise provided for, notices to be provided pursuant to this
Agreement shall be provided in writing to the persons indicated herein, at the
addresses indicated herein. Notices shall be deemed delivered three days after
placement of the notice in the U.S. Mail, first class postage pre-paid. Courtesy copies
of notices may be provided via email transmission but shall not constitute delivery of
written notice as set forth herein.
7.4 Coordination. The Parties may schedule meetings to discuss the services being
provided under this Agreement and any issues that arise. Meeting attendees shall
include each Party’s appointed administrator or his/her designee(s), as well as any
staff who administer service requests pursuant to this Agreement. Summaries of these
meetings shall be provided to the administrator for each Party.
7.5 Legislative Updates. Each Party shall have discretion as to the frequency of
communications with its City Council regarding services performed under this
Agreement.
7.6 Audit of Lead Agency. Covington shall be subject to audit by Kent upon five days
advance notice. Covington shall make its records available to Kent for any service,
project, cooperative purchase, or joint undertaking for which it provided services as
Lead Agency. Covington shall retain all records pertaining to any service, project,
cooperative purchase, or joint undertaking for a minimum period of six years. Such
records shall include, but are not limited to: bid documents, contracts, change orders,
work orders, contract close out records, labor timekeeping records, and financial
records.
8. Term of Agreement. This Agreement shall become effective as of the date this
Agreement is approved by both legislative bodies of the Parties and subsequently executed by
those Parties according to each of those Parties’ adopted policies and procedures. Unless
terminated by all Parties pursuant to the terms of this Agreement, this Agreement shall remain in
full force and effect until December 31, 2018, or final acceptance and exchange of record
drawings, whichever comes first. This Agreement may be extended by written agreement of the
Parties subject to the approval of such extension by each Party’s legislative body.
9. Payment. Kent shall pay for services provided pursuant to the following provisions:
9.1. Payments for Services. Kent shall pay for actual direct and related indirect costs,
including any overhead and administrative charges, for products/materials/equipment
and services purchased or provided by Covington. All costs shall be part of the
written acceptance pursuant to Section 4 herein. Any indirect costs may be waived by
Covington at its discretion.
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9.2. Billing Statement. Covington shall submit a monthly invoice to Kent on a form
agreed upon by the appointed administrators and shall contain the amount of
products/materials/equipment and/or services purchased during the preceding month,
along with such supporting documentation as shall be reasonably necessary to verify
all amounts so invoiced. Payment shall be made by Kent each month within 30 days
of receipt of the invoice.
9.3. Billing Disputes. In the event there is a dispute regarding the amount of money owed
among the Parties, the appointed administrators of the Parties shall make every effort
to resolve such dispute by mutual agreement. No dispute shall be resolved by
majority vote. In the event there is no mutually agreed resolution to the dispute, the
appointed administrators shall forward the dispute to each Party’s City Manager/City
Administrator/Mayor for resolution. In the event there is no resolution after review
by the Parties’ City Managers/City Administrator/Mayor, the Parties shall seek
mediation through a mutually agreed mediation service, and each Party shall bear its
own costs for mediation. If mediation is unsuccessful, any Party may pursue any legal
remedy available from a court of competent jurisdiction. Any dispute that has gone to
mediation and mediation was unsuccessful in resolving the dispute shall be grounds
for any Party to terminate this Agreement for material breach.
10. Ownership of Property. Any property owned by a given Party at the time of execution of
this Agreement shall remain the property of that Party. Any property jointly acquired by
Parties under this Agreement shall require a separate, written agreement to specify the terms,
under which said property will be acquired, the Party responsible for storage, maintenance,
and insurance of said property, and all other necessary terms including disposition of said
property.
11. Termination.
11.1. Termination by Notice. Any Party may terminate its participation in this Agreement
by providing the other Party with 60 days advance written notice of the effective date
of such termination. The Party providing such notice shall remain responsible for any
costs incurred under this Agreement, including any costs to which the Party is
contractually obligated under any joint undertaking that extends beyond the 60 day
termination date provided in the notice of termination.
11.2. Termination by Mutual Written Agreement. This Agreement may be terminated
in its entirety at any time by written agreement that is executed by both of the Parties.
11.3. Termination for Breach. Any Party may terminate its participation in this
Agreement with 14 days advance written notice to the other Party for any material
breach of the terms of this Agreement, provided that disputes regarding billing
statements shall be handled pursuant to Subsection 9.3 and shall not be deemed a
breach of this Agreement except as set forth in Subsection 9.3.
12. Indemnification and Hold Harmless.
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Interlocal Agreement
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Each Party hereto (the “Indemnifying Party”) shall hold harmless and indemnify the other Party
hereto, its elected officials, officers, employees, and agents (collectively the “Indemnitees”) from
and against any and all suits, actions, claims, liability, damages, judgments, costs and expenses
(including reasonable attorney’s fees) that result from or arise out of the acts or omissions of the
indemnifying party, its elected officials, officers, employees, and agents in connection with or
incidental to the performance or non-performance of services, duties, and obligations under this
Agreement.
In the event the acts or omissions of the officials, officers, agents, and/or employees of a Party in
connection with or incidental to the performance or non-performance of services, duties, or
obligations under this Agreement are the subject of any liability claims by a third party, each
Party shall each be liable for its proportionate concurrent negligence in any resulting suits,
actions, claims, liability, damages, judgments, costs, and expenses and for their own attorney’s
fees.
Nothing contained in this section or this Agreement shall be construed to create a right in any
third party to indemnification.
The provisions of this section shall survive any termination or expiration of this Agreement.
Waiver of Workers Compensation Immunity. It is further specifically and expressly
understood and agreed that the indemnification provided herein constitutes each Party’s waiver
of immunity under Industrial Insurance, Title 51 RCW, solely to carry out the purposes of this
indemnification clause. The Parties further acknowledge that they have mutually negotiated this
waiver.
13. Insurance.
Covington is a member of an insurance risk pool, and, consistent with the policies established
therein, Covington is insured and agrees to maintain for the duration of the Agreement insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the services hereunder by Covington, its agents,
representatives, or employees. Should Kent require specific insurance coverage for a specific
service request, Kent shall indicate any additional insurance specifications or standards in their
written request for services pursuant to Section 4.1 herein.
14. Independent Service Provider.
14.1. Notwithstanding Subsection 4.6 herein, the Parties intend that an independent
contractor relationship is created by this Agreement. In providing services under this
Agreement, Covington is an independent contractor and neither it nor its officers, nor
its agents nor its employees or vendors, are employees of Kent for any purpose,
including responsibility for any federal or state tax, industrial insurance, or Social
Security liability. Neither shall the provision of services under this Agreement give
rise to any claim of career service or civil service rights, which may accrue to an
employee of Covington under any applicable law, rule, or regulation. Nothing in this
Agreement is intended to create an interest in or give a benefit to third persons not
signing as a party to this Agreement. As an independent contractor, Covington shall
20
Interlocal Agreement
Page 11 of 13
be responsible for the reporting and payment of all applicable local, state, and federal
employment taxes.
14.2. To the extent that Kent exercises control and direction over the work of Covington,
such control and directions will be for purposes of achieving the results specified in
the Acceptance of Services letter according to Section 4.2 herein. No agent,
employee, servant, or representative of Covington shall be deemed to be an
employee, agent, servant or representative of Kent for any purpose, and the
employees of Covington are not entitled to any of the benefits that Kent provides for
its employees. Covington shall be solely and entirely responsible for its acts and for
the acts of its agents, employees, servants, subcontractors or representatives,
performed within the authorized scope of its agents, employees, servants,
subcontractors or representatives’ duties during the performance of this Agreement.
14.3. In the performance of the services herein contemplated Covington is an independent
contractor with the authority to control and direct the performance of the details of the
work; however, the results of the work contemplated herein must meet the approval
of Kent and shall be subject to Kent’s general rights of inspection and review to
secure the satisfactory completion thereof.
15. Miscellaneous.
15.1. Non-Waiver of Breach. The failure of any Party to insist upon strict performance of
any of the covenants and agreements contained in this Agreement, or to exercise any
option conferred by this Agreement in one or more instances, shall not be construed
to be a waiver or relinquishment of those covenants, agreements or options, and the
same shall be and remain in full force and effect.
15.2. Resolution of Disputes and Governing Law. This Agreement shall be governed by
and construed in accordance with the laws of the State of Washington. Subject to
Subsection 9.3, if the Parties are unable to settle any dispute, difference or claim
arising from the Parties’ performance of this Agreement, the exclusive means of
resolving that dispute, difference or claim, shall only be by filing suit exclusively
under the venue, rules, and jurisdiction of the King County Superior Court, King
County, Washington, unless the Parties agree in writing to an alternative dispute
resolution process.
15.3. Assignment. This Agreement is not assignable by any Party, in whole or in part.
15.4. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless made in writing and approved by the legislative
body of each city.
15.5. Compliance with Laws. Each Party agrees to comply with all local, federal, and
state laws, rules, and regulations that are now effective or in the future become
applicable to this Agreement.
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Interlocal Agreement
Page 12 of 13
15.5.1. Nondiscrimination in Employment. In the performance of this
Agreement, no Party will discriminate against any employee or applicant
for employment on the grounds of race, religion, creed, color, national
origin, sex, marital status, disability, sexual orientation, age or other basis
prohibited by state or federal law; unless based upon a bona fide
occupational qualification. Each Party shall take such action with respect
to this Agreement as may be required to ensure full compliance with local,
state and federal laws prohibiting discrimination in employment.
15.5.2. Nondiscrimination in Services. No Party will discriminate against any
recipient of any services or benefits provided for in this Agreement on the
grounds of race, religion, creed, color, national origin, sex, marital status,
disability, sexual orientation, age, or other basis prohibited by state or
federal law.
15.6. Entire Agreement. The written terms and provisions of this Agreement, together
with any exhibits attached hereto, shall supersede all prior communications,
negotiations, representations, or agreements, either verbal or written of any officer or
other representative of each party, and such statements shall not be effective or be
construed as entering into or forming a part of or altering in any manner this
Agreement. Any exhibits are hereby made part of this Agreement. Should any of the
language of any exhibits to this Agreement conflict with any language contained in
this Agreement, the language of this document shall prevail.
15.7. Severability. If any section, paragraph, sentence, clause, or phrase of this Agreement
is adjudicated to be invalid, such action shall not affect the validity of all other
sections, paragraphs, sentences, clauses, or phrases not so adjudicated.
15.8. Interpretation. The legal presumption that an ambiguous term of this Agreement
should be interpreted against the Party who prepared the Agreement shall not apply.
15.9. No Third Party Beneficiaries. This Agreement is between the Parties and is not
meant to benefit any third party.
15.10. Counterparts. This Agreement may be executed in multiple counterparts, any of
which shall constitute an agreement by and among the Parties who have executed this
Agreement, provided that Kent shall transmit to the attention of the Covington City
Clerk an original, executed signature page of this Agreement. The Covington City
Clerk shall cause a copy of this Agreement and a copy of each executed signature
page of each party to be posted on the Covington City website pursuant to RCW
39.34.040.
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Interlocal Agreement
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IN WITNESS WHEREOF, the Parties below execute this Agreement, herein.
COVINGTON:
CITY OF COVINGTON:
By:
(signature)
Print Name: Regan Bolli
Its: City Manager
(Title)
DATE:
KENT:
CITY OF KENT:
By:
(signature)
Print Name: Suzette Cooke
Its: Mayor
DATE:
APPROVED AS TO FORM:
Sara Springer, City Attorney
APPROVED AS TO FORM:
Tom Brubaker, City Attorney
P:\Civil\Files\Open Files\2106-Kent-Covington S. 516-Waterline Replacement ILA\DRAFT_ILA_COV_KENT_CIP1127_08DEC2015_DV_KL.doc
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24
EXHIBIT A
Scope of Work - Supplement #3 Page 1 SE 272nd Street (SR 516) between
Jenkins Creek and 185th Place SE
WORK ELEMENT 19. CITY OF KENT WATER SYSTEM DESIGN
The City of Kent is relocating/replacing new water mains (3) and crossings (3) of Jenkins Creek
as part of the City of Covington SE 272nd Street (SR 516) project. The CONSULTANT shall
coordinate with the City of Kent to determine the extent of the water main improvements,
construction sequence and operational limitations during construction. The CONSULTANT shall
then design the water main and associated appurtenances in conformance with the City of Kent’s
design standards and incorporate into the current City of Covington project plan set. Specific
activities will include:
Assumptions:
• Project will include federal funding and applicable funding conditions will apply
• City of Kent standards and specifications will be used where applicable
• An inter-local agreement will be executed between the City of Kent and the City of
Covington
• A bid schedule will be established to capture City of Kent costs related to design and
construction
• The City of Kent’s new improvements will lie within the impact limits established in the
permitting documents for the project. As such, no additional permitting is anticipated.
• Assumes one crossing each (three total crossing) of Jenkins creek for the City of Kent’s
Clark and Kent Springs Transmission Mains with an estimated total of 3000 LF of main
design.
Specific activities will include:
Work Element 19.1 City Coordination
The CONSULTANT shall coordinate with City of Kent on the design of new water mains to be
constructed as well as existing mains and related water facilities to be abandoned or replaced
during construction. Two (2) meetings with City of Kent at three (3) hours per meeting are
assumed as well as coordination via telephone, email and letter for this effort.
Deliverable(s):
• Attend Meetings
• Prepare Meeting Minutes
• Telephone Logs and Notes
25
Scope of Work Supplement #3 Page 2 SE 272nd Street (SR 516) between
Jenkins Creek and 185th Place SE
Work Element 19.2 Project QA/QC
The CONSULTANT shall provide QA/QC activities, reviews and documentation. These
activities will include senior engineer reviews, documentation and internal audits of project
required procedures.
Deliverable(s):
• Senior Reviews and Documentation
• Submittal Reviews and Documentation
• QA/QC File Documentation and Checklists
Work Element 19.3 Concept Design & Construction Sequence
The CONSULTANT shall develop and submit concept plans level showing the conceptual
horizontal and vertical layout of the proposed water main improvements in order to identify
space requirements within the right-of-way. The technical memo will identify the anticipated
construction cost and construction sequence needed to accommodate the construction of the
crossing(s) and for water mains, including outages. The concept will be laid out on base
drawings provided by the CONSULTANT.
Deliverable(s)
• Construction Sequence memo and operational limitations during construction
• Four (4) concept plan and profile view sheets
• Concept Level Cost Estimate
Work Element 19.4 Utility Coordination Associated with Water Main Design
The CONSULTANT will identify and document possible utility conflicts associated with water
main design. After the conceptual design is completed potential utility conflicts will be
identified and documented in matrix from. This matrix will be used to track the actions needed
to address the conflicts, including potholing.
Deliverable(s)
• Utility Conflict Matrix
• Utility Pothole Plan
• Utility Pothole Data Table
Work Element 19.5 30% Design PS&E
Develop and submit construction plans to a 30% design level showing the conceptual horizontal
and vertical layout of the proposed water main improvements in order to identify space
requirements within the right-of-way. The CONSULTANT shall prepare a 30% engineer’s
26
Scope of Work Supplement #3 Page 3 SE 272nd Street (SR 516) between
Jenkins Creek and 185th Place SE
estimate using City of Kent standard bid items to reflect the expected construction cost for the
project. Specifications will not be provided for this submittal. The design will be laid out on
base drawings provided by The CONSULTANT. The CONSULTANT’s project manager will
perform the QA/QC review on the 30% submittal documents. The CONSULTANT shall include
information pertaining to the horizontal and vertical alignment of other known planned utilities.
In addition, roadway improvements near the horizontal alignment of the transmission mains (i.e.,
type and location of retaining walls – including extents of any planned geotextile reinforcing) at
the time of reviews.
The 30% construction plans shall include the following:
Deliverable(s):
• Five (5) plan and profile view sheets (Digital and Hard Copy)
• 30% water main estimate (Digital and Hard Copy)
Work Element 19.6 60% Design PS&E
Develop and submit 60% design PS&E. The 60% design PS&E will include detailed plan and
profile views of the water main improvements so that any conflicts with other utilities or design
elements can be determined and resolved. Connection details, as well as other construction
details will be developed sufficiently to understand the construction requirements of the project.
The 60% Construction Specifications will be based on the CITY’s boilerplate special provisions
(WSDOT) and Kent’s standard specifications. The 60% engineer’s estimate will use the City of
Covington’s standard bid items to reflect the expected construction cost for the project. The
CONSULTANT shall address all 30% review comments on the proposed water main
improvements. and perform QA/QC reviews by its project manager and construction observer on
the 60% submittal document. The construction observer’s review will focus on constructability
issues. The CONSULTANT shall include information pertaining to the horizontal and vertical
alignment of other known planned utilities. In addition, roadway improvements near the
horizontal alignment of the transmission mains (i.e., type and location of retaining walls –
including extents of any planned geotextile reinforcing) at the time of reviews. The 60%
construction plans shall include the following:
Deliverable(s): (Digital and Hard Copy)
• Five (5) detailed plan and profile sheets of the water main improvements
• Two (2) detail sheets
• 60% water main specifications
• 60% water main estimate
• 30% comment matrix
Work Element 19.7 90% Design PS&E
27
Scope of Work Supplement #3 Page 4 SE 272nd Street (SR 516) between
Jenkins Creek and 185th Place SE
Develop and submit 90% design PS&E. The 90% design PS&E will include detailed plan and
profile views of the water main improvements. The design elements will be cross-checked with
the other street and utility improvements to eliminate the major conflicts. Minor conflicts will be
addressed during the 90% quality management review. The connection details and other
construction details will be sufficiently designed that potential bidders could conceivably
construct the project. All references and callouts will be checked to assure continuity within the
design. Specifications will be developed that describe the elements included in each bid item,
how each bid item will be measured and paid, and the material and construction requirements.
The 60% construction cost projections will be refined to provide an updated projection of
probable construction cost. The CONSULTANT shall address all 60% review comments on the
proposed water main improvements and perform QA/QC reviews by its project manager, quality
control manager, construction observer, and principal in charge on the 90% submittal document.
The CONSULTANT shall include information pertaining to the horizontal and vertical
alignment of other known planned utilities. In addition, roadway improvements near the
horizontal alignment of the transmission mains (i.e., type and location of retaining walls –
including extents of any planned geotextile reinforcing) at the time of reviews. The 90%
construction plans shall include the following:
Deliverable(s): (Digital and Hard Copy)
• Five (5) detailed plan and profile sheets of the water main improvements
• Two (2) detail sheets
• 90% water main specifications
• 90% water main estimate
• 60% comment matrix
Work Element 19.8 100% Design PS&E
The CONSULTANT shall develop and submit the 100% design PS&E addressing all comments
from the 90% review and should represent documents nearly ready to advertise for bids. This
effort is assumed to be minor and that no design changes will have occurred after the 90% design
has been completed. The CONSULTANT shall perform a final QA/QC review to ensure that all
design elements have been addressed and the documents are ready to be advertised for bids by
the CITY. The 100% level cost estimate for the project will be sufficiently detailed to determine
a fair price for the work to be performed, and to provide a basis for evaluating contractor bids.
The CONSULTANT shall include information pertaining to the horizontal and vertical
alignment of other known planned utilities. In addition, roadway improvements near the
horizontal alignment of the transmission mains (i.e., type and location of retaining walls –
including extents of any planned geotextile reinforcing) at the time of reviews. The 100%
construction plans shall include the following:
Deliverable(s): (Digital and Hard Copy)
• Five (5) detailed plan and profile sheets of the water main improvements
• Two (2) detail sheets
• 100% water main specifications
28
Scope of Work Supplement #3 Page 5 SE 272nd Street (SR 516) between
Jenkins Creek and 185th Place SE
• 100% water main estimate
• 90% comment matrix
Work Element 19.9 Final Design PS&E
The CONSULTANT shall make minor revisions, as necessary, to the PS&E to incorporate the
100% review comments. The final contract plans will include all complete stamped drawings
with date and signature. The contract provisions document will be complete and be ready to use
during bid advertisement. The CONSULTANT shall also prepare a final engineer’s estimate of
probable construction costs. This effort is assumed as a minor effort to address minor plan and
specification issues. Design changes are not provided for this submittal. The 100% construction
plans shall include the following sheets:
Deliverable(s): (Digital and Hard Copy)
• Five (5) detailed plan and profile sheets of the water main improvements
• Two (2) detail sheets
• Final water main specifications
• Final water main estimate
• 100% comment matrix
Work Element 19.10 Bidding Assistance
The CONSULTANT shall respond to written questions and review substitution requests where
engineering effort is required from potential bidders. The CONSULTANT shall prepare up to
two (2) addenda if required. Plans and specifications shall be modified as required to clarify
Bidder’s questions.
Deliverable(s): (Digital and Hard Copy)
• Written Responses to questions
• Prepare up to Two (2) addenda
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30
CONSULTANT FEE SUMMARY
Project: City of Covington
SE 272nd Street (SR 516) between Jenkins Creek and 185th Place SE
Tetra Tech
Fee Estimate
Tetra Tech
DIRECT SALARY COST (DSC):
Classification Hours X Rate Cost
1. Project QA/QC Manager 10 62.00 $620.00
2. Project Manager/Sr. Supervising Engineer 90 69.39 $6,245.10
3. Project Engineer/Senior Engineer 64 53.50 $3,424.00
4. Staff Engineer 26 45.00 $1,170.00
5. CADD / Technical Support 8 35.00 $280.00
6. Project Administrator 28 32.81 $918.68
7. Struct Project Manager 8 71.74 $573.92
8. Senior Structural Engineer 0 65.00 $0.00
9. Junior Structural Engineer 0 35.00 $0.00
10. Structural CAD 0 35.00 $0.00
11. Structural Administration 0 28.00 $0.00
12. Survey Manager 0 53.00 $0.00
13. Computations Technician 0 42.00 $0.00
14. Survey CADD 0 30.00 $0.00
15. Field Tech 3 0 30.00 $0.00
16. Field Tech 2 0 25.00 $0.00
17. Survey Admin 0 24.00 $0.00
SUBTOTAL - DSC 234 $13,231.70
OVERHEAD (OH) COST (Including Salary Additives)
OH Rate X DSC or 151.00% X $13,231.70 $19,979.87
FIXED FEE (FF):
FF Rate = 30% X ( $13,231.70 )$3,969.51
REIMBURSABLES:
Mileage ( 190 Miles X 0.555/mile )$105.45
Survey Mileage ( 0 Miles X 0.555/mile )$0.00
Reprographics $100.00
APS (Potholing)$3,500.00
Courier $200.00
$3,905.45
SUBTOTAL $41,086.53
SUBCONSULTANTS
Stantec $96,672.93
GRAND TOTAL - ESTIMATED FEE $137,759.46
Prepared By: CJP Date: 2/1/2016
Checked By: CJP Date: 2/1/2016
TT FEE
31
CONSULTANT FEE SUMMARY
City of Covington
SE 272nd Street (SR 516) between Jenkins Creek and 185th Place SE
Tetra Tech
Fee Estimate
Project Project Project Staff Tech. Project HOURS
MAJOR TASK DESCRIPTION QA/QC Manager Engineer Engineer Support Admin TOTAL
19.0 City of Kent Water System Design
19.1 Covington Water District Coordination 16 16 4 36
19.2 Project QA/QC 10 10 4 4 28
19.3 Concept Design and Construction Sequence 4 8 8 4 4 28
19.4 Utility Coordination Associated with Water Main Design 8 24 8 4 4 48
19.5 30% Design PS&E 10 2 2 2 16
19.6 60% Design PS&E 10 2 2 2 16
19.7 90% Design PS&E 10 2 2 2 16
19.8 100% Design PS&E 10 2 2 2 16
19.9 Final Design PS&E 8 2 2 2 14
19.10 Bidding Assistance 4 2 2 16
TOTAL 10 90 64 26 8 28 234
TASK
32
CONSULTANT FEE SUMMARY
Project: City of Covington
SE 272nd Street (SR 516) between Jenkins Creek and 185th Place SE
Stantech
Fee Estimate
Stantec
DIRECT SALARY COST (DSC):
Classification Hours X Rate Cost
1. Principal/Project Manager (CPS/EJW)66 65.13 $4,298.58
2. Senior Project Engineer QA/QC (SKS)137 54.49 $7,465.13
3. EIT Designer (SMA)174 32.29 $5,618.46
4. Sr. Eng. Technician (JEG)162 46.69 $7,563.78
5. CADD Technician (BLG)46 32.11 $1,477.06
6. Project Administrator (RCS)22 40.87 $899.14
SUBTOTAL - DSC 607 $27,322.15
OVERHEAD (OH) COST (Including Salary Additives)
OH Rate X DSC or 186.04% X $27,322.15 $50,830.13
FIXED FEE (FF):
FF Rate = 30% X ( $27,322.15 )$8,196.65
REIMBURSABLES:
Mileage ( 600 Miles X 0.54/mile )$324.00
Computer time $9,000.00
Reprographics $1,000.00
Courier $0.00
$10,324.00
SUBTOTAL $96,672.93
SUBCONSULTANTS
GRAND TOTAL - ESTIMATED FEE $96,672.93
Prepared By: Chris Schmidt - Stantec Date: 2/1/2016
Checked By: Chris Schmidt - Stantec Date: 2/1/2016
Stantech FEE
33
CONSULTANT FEE SUMMARY
City of Covington
SE 272nd Street (SR 516) between Jenkins Creek and 185th Place SE
Stantech
Fee Estimate
PIC/PM PE EIT Sr. Tech. CAD Admin.HOURS TOTAL
MAJOR TASK DESCRIPTION CPS/EJW SKS SMA JEG BLG RCS TOTAL
19.0 City of Kent Water System Design -$
19.1 City Coordination 6 8 10 6 30 4,518.55$
19.2 Project QA/QC 16 14 4 4 38 6,702.77$
19.3 City Concept design & Construction Sequence 4 14 12 14 2 46 6,783.04$
19.4 Utility Coordination Associated with Water Main Design 8 12 16 24 60 8,887.43$
19.5 30% Design PS&E 4 16 34 34 20 2 110 14,353.34$
19.6 60% Design PS&E 6 27 34 28 10 4 109 15,017.49$
19.7 90% Design PS&E 6 21 28 20 10 4 89 12,191.46$
19.8 100% Design PS&E 6 15 18 20 6 4 69 9,731.79$
19.9 Final Design PS&E 6 8 16 10 4 44 6,237.75$
19.10 Bidding Assistance 4 2 2 2 2 12 1,925.32$
TOTAL 66 137 174 162 46 22 607 86,348.94$
TASK
34
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: August 11, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: August 15, 2016
From: Eric Connor, Construction Engineering Manager
Through: Chad Bieren, P.E. City Engineer
Item 7: Information Only/James Street Update
Subject: Construction Engineering Manager Eric Connor will provide the Committee with an
update on the James Street project.
Exhibit: None
Budget Impact: N/A
INFORMATION ONLY/NO MOTION REQUIRED
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36
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: August 9, 2016
To: Chair Dennis Higgins and Public Works Committee Members
Meeting Date: August 15, 2016
From: Chad Bieren, P.E., City Engineer
Item 8: Information Only/Quiet Zone Update
Summary: Staff will provide an update on progress to date.
Exhibit: None
Budget Impact: None
INFORMATION ITEM/NO MOTION REQUIRED
37