HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 07/18/2016 (2)Public Works Committee Agenda
Councilmembers: Brenda FincherDana Ralph•Dennis Higgins, Chair
Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1st & 3rd Mondays of each month.
Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact
Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
(253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay
Service at 1-800-833-6388.
July 18, 2016
4:00 p.m.
Item Description Action Speaker Time Page
1. Call to Order -- Chair Higgins 01 --
2. Roll Call -- Chair Higgins 01 --
3. Changes to the Agenda -- Chair Higgins 01 --
4. Approval of June 20, 2016 Minutes YES None 03 03
5. Information Only/Recycling for Multi-
Family
NO Pat McLaughlin 10 07
6. Ordinance to Amend Sewer Rates and the
Internal Utility Tax
YES Paul Scott 10 09
7. Water Rate Proposal YES Paul Scott 20 11
8. Utility Easement Revision YES Chad Bieren 05 13
9. Amendment No. 1 with Natural Systems
Design for the Habitat Conservation Plan
YES Richard Schleicher 05 19
10. Downey Farmstead Salmon Recovery Fund
Board Grant Funding Resolution
YES Mike Mactutis 05 25
11. 2017-2018 B&O, Residential Asphalt
Overlay & Solid Waste Utility List
YES Joe Araucto
Tim LaPorte
20 31
12. Information Only/Quiet Zone Update NO Chad Bieren 05 33
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Public Works Committee Minutes
June 20, 2016
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Item 1 – Call to Order: The meeting was called to order at 4:02 p.m. by Committee
Chair, Dennis Higgins.
Item 2 – Roll Call: Committee Chair, Dennis Higgins and Committee members Dana
Ralph and Brenda Fincher were present.
Item 3 – Changes to the Agenda: There were no changes to the agenda.
Item 4 – Approval of Meeting Minutes Dated June 6, 2016:
Council member Fincher MOVED to approve the minutes of June 6, 2016. The
motion was SECONDED by Committee member Ralph and PASSED 3-0.
Item 5 – Spoils Disposal Agreement with Republic Services, Inc:
Greg Reed, Utilities Superintendent sat in on behalf of Jens Vincent. Reed noted that
they are looking at getting rid of spoils from the vactor site due to lack of room to
aerate the spoils and there is too much material to work with at one time. Crews are
screening a lot of the material which they then reuse for fill and plantings. Reed
further stated that through normal business operations of catch basin pumping and
drainage ditch cleaning, a considerable volume of soil (material) is generated
annually. This material is temporarily stored and processed at the utilities vactor
decant facility located along 64th Ave South. The level of contaminants (hydrocarbons
and metals) within the material is tested prior to disposal to determine an appropriate
disposal location.
Currently there are approximately 1,200 cubic yards of material that contains high
levels of contaminants requiring disposal at an approximate cost of $70,000. Staff is
recommending disposal of the material through Republic Services Inc.
It was decided by Committee Members to hold off making a motion on this
topic at this time.
Item 6 – Complete Streets Ordinance:
Lacey Jane Wolfe, Senior Transportation Planner noted that the goal of the Complete
Streets policy is to include a design approach that requires streets to be planned,
designed, operated and maintained to enable safe, convenient and comfortable access
for all users, regardless of age or ability. Wolfe briefed the committee on what the
ordinance states, she summarized the exemptions (mowing and sweeping to alleviate
a back log). Hayley Bonsteel noted that Planning and Public Works staff have been
working together on this ordinance.
Since the June 6, 2016 presentation to Public Works Committee, staff has presented
to Economic and Community Development Committee and conducted a public hearing
at the Land Use and Planning Board. Edits to the draft since June 6 include:
- Amended recitals to reflect potential action by the Public Works Committee
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Public Works Committee Minutes
June 20, 2016
2
- Clarified the applicability section
- Refined the decision-making process for exceptions
- Defined “disconnected sections” and “historic structures and sites”
Committee member Ralph MOVED to recommend Council approve
amendments to the Kent City Code, related to Complete Streets, as presented
by staff and recommended by the Land Use and Planning Board, subject to
final terms and conditions acceptable to the City Attorney and Public Works
Director. The motion was SECONDED by Committee member Fincher and
PASSED 3-0.
Item 7 – Crosswalk Recommendations:
Lacey Jane Wolfe, Senior Transportation Planner presented a draft resolution that
provides guidelines for installing and maintaining marked crosswalks within the City.
The guidelines are consistent with the Manual on Uniform Traffic Control Devices
(MUTCD), which is the national standard approved by the Federal Highway
Administration and adopted by the Washington State Department of Transportation.
Staff solicited public input through a series of focus groups and individual outreach to
residents and businesses most impacted by the recommended changes.
Wolfe noted that staff has compared the City’s approximately 700 existing marked
crosswalks against the proposed recommendations. While the majority of existing
marked crosswalks were found to be consistent with the guidelines, 47 marked
crosswalks were identified as candidates for removal. Two marked crosswalks require
pedestrian volume studies before a recommendation can be made. Staff has also
identified 61 locations that could be improved by adding crosswalk markings. Further
outreach will be done with neighborhood groups.
Committee member Fincher MOVED to recommend Council recommend the
Public Works Committee forward the Draft Crosswalks Resolution to the full
Council and recommend that Council set a date for a Public Hearing. The
motion was SECONDED by Committee member Ralph and PASSED 3-0.
Item 8 – Mill Creek (Auburn) Bridge Change Order:
Eric Connor, Construction Engineering Manager noted that the West Valley Highway
bridge at 261st Street there is a significant void where materials have washed away.
Scarsella Brothers Construction from Kent began work on the Upper Mill Creek
(Auburn) 14 West Valley bridge to install the sheet piles to secure the failing wing
walls that have compromised guardrail and roadway subgrade and an existing water
main that crosses the bridge. Work is expected to cost in the range of $60,000 to
$90,000.
Committee member Ralph MOVED to recommend Council authorize the Mayor
to sign a change order for emergency bridge repair of the Mill Creek
(Auburn) 14 Bridge on West Valley Highway, subject to the final terms and
conditions acceptable to the City Attorney and Public Works Director. The
motion was SECONDED by Committee member Fincher and PASSED 3-0.
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Public Works Committee Minutes
June 20, 2016
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Item 9 – Information Only/Grant Award:
Kelly Peterson, Transportation Engineering Manager noted that Kent submitted a
Preservation Grant through the Puget Sound Regional Council (PSRC) for 180th – 196th
Street. The King County Project Evaluation Committee recommended approval to the
King County members of the Transportation Policy Board which is the first step of
approval. We are hopeful that a $1.5-million grant will be awarded later this fall.
INFORMATION ONLY/NO MOTION REQUIRED
Item 10 – Information Only/FEMA Re-Mapping:
Mike Mactutis, Environmental Engineering Manager gave a brief history about the
Federal Emergency Management Agency (FEMA) and FEMA Flood Insurance Rate Map
(FIRM).
FEMA is now starting to update the FIRMs in King County for flood hazard areas not
affected by levees. They recently provided a webinar and report on areas that will be
updated and others that will be secluded from this update until levee policies are
interpreted.
Mactutis noted that later this year community meetings will be held with final appeals
due in 2017. It is anticipated that by spring of 2018 a plan will be adopted.
INFORMATION ONLY/NO MOTION REQUIRED
Item 11 – Sewer Rate Discussion:
Paul Scott, Accounting Manager, Engineering and Kristin Lykken, Financial Analyst
presented a proposed change to the allocation of the internal utility tax to be charged
to each utility (Water, Sewer and Drainage) based on the percentage of the city
served by each utility. This change would decrease the Sewer internal utility tax from
13% to 9.5%, the Water internal utility tax would remain the same at 13% and the
Drainage internal utility tax would increase from 13% to 19.5%. Each utility tax was
shown in comparison to other cities in Washington. There were also proposed rate
changes for Sewer rates to include an increase over the next three years to the city
rate, in addition to continuing to pass along any metro increases. On top of the city
increase and metro pass along a cost of living increase is proposed using the
consumer price index for Seattle/Tacoma/Bremerton. For the years of 2017-2022 the
cost of living increase will not exceed 2.4% of the entire rate with the cap on the
increase expiring in 2023.
Committee member Fincher MOVED to direct staff to prepare an ordinance to
amend the Sewer Rates, adopt cost of living increases and redistribute the
Internal Utility Tax for Water, Sewer and Drainage based on the percent of
the City each Utility covers as presented to the Public Works Committee on
June 20, 2016, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by
Committee member Ralph and PASSED 3-0.
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Public Works Committee Minutes
June 20, 2016
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Item 12 – Information Only/Quiet Zone Update:
Chad Bieren, City Engineer noted that staff will continue to move ahead contingent on
money from the Business & Occupation funds.
INFORMATION ONLY/NO MOTION REQUIRED
ADDED ITEM:
Perry Sobolick 735 3rd Avenue South wanted to say Thank You for doing such a great
job on the asphalt overlay, the neighborhood is very happy!
The meeting was adjourned at 5:37 p.m.
Cheryl Viseth, Council Committee Recorder
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: July 6, 2017
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: July 18, 2016
From: Kelly Peterson, AICP Transportation Manager
Through: Tim LaPorte, P.E., Public Works Director
Item 5: King County Solid Waste Director Pat McLaughlin Presentation
Summary: Pat McLaughlin will be discussing the solid waste disposal fee increase
proposed for 2017-18. The current rate, $120.17 was adopted for 2013-14, with an
increase scheduled for 2015-16. Despite the lasting effects of the recession on
services, King County pursued efficiencies and refocused priorities to make the two-
year rate last four years. However, to sustain current services and reinforce service
reliability, a rate increase can no longer be deferred.
The rate change included the following goals (adopted from the KC code, Strategic
Climate Action Plan, and city/county Interlocal Agreements):
Achieve zero waste of resources by 2030, with an interim goal of 70% recycling
by 2020 in the region.
Provide disposal for unincorporated King County and partner cities, including
Kent, through 2040.
Achieve carbon neutral division operations by 2025.
The new rate will pay for the increased cost of current services and planned capital
improvements at the Cedar Hills landfill and transfer stations including the
previously-approved South County and Factoria stations, consistent with the Solid
Waste Comprehensive Plan and ILA. It will also reinforce service reliability and
conduct a transfer station demand management pilot project.
Under our contract with Republic Services, the disposal cost is just one component
of customers’ bills, with collection comprising the rest, the anticipated disposal fee
increase is not expected to make a big impact on customers’ bills. Customers with a
32 gallon garbage cart will see an increase of 81-cents as the cost goes from $17.43
to an estimated $18.24.
Exhibit: None
Budget Impact: None
Information Only/No Action Required
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: June 29, 2016
To: Chair Dennis Higgins and Public Works Committee Members
Meeting Date: July 18, 2016
From: Paul Scott, Accounting Manager
Through: Chad Bieren, P.E., City Engineer
Item 6: Draft Ordinance to Amend Sewer Rates and the Internal Utility
Tax
Summary: The Sewer utility has a need for increasing the available capital used for
system improvements and replacements. Staff has worked with Administration and
Finance to prepare a recommendation. This recommendation includes redistributing
the internal utility taxes based on the area within the City that each utility covers,
adopting cost of living increases based on the Seattle-Tacoma-Bremerton consumer
price index (CPI-W) and City rate increases on sewer service changes.
This is a follow up on the presentation given to Public Works Committee June 20th.
Exhibit: None
Budget Impact: Increased revenues for Sewer utility.
Motion: Move to recommend staff prepare an ordinance amending Sewer
Rates, adopt cost of living increases and redistribute the Internal Utility
Tax for Water, Sewer and Drainage; subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
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6 PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: July 14, 2016
To: Chair Dennis Higgins and Public Works Committee Members
Meeting Date: July 18, 2016
From: Paul Scott, Accounting Manager, Engineering
Through: Chad Bieren, P.E., City Engineer
Item 7: Water Rate Proposal
Summary: Paul Scott, Accounting Manager and Kristin Lykken, Financial Analyst will
present updated information discussed at the February 1, 2016, Public Works
Committee meeting.
Staff are proposing changes to the City water rate structure that include adding a
cost of living increase based on the Seattle/Tacoma/Bremerton Consumer Price
Index (CPI-W); eliminating the rate change for winter and summer consumption,
adjusting the meter rates; and adding a rate for fire lines.
Exhibit: None
Budget Impact: Increased revenue for Water utility.
Motion: Move to recommend staff prepare an ordinance amending the
City’s water rate structure rate based on the proposed changes presented
at the Public Works Committee meeting on July 18, 2016, subject to final
terms and conditions acceptable to the City Attorney and Public Works
Director.
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: June 29, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: July 18, 2016
From: Sean Bauer, Water Superintendent
Through: Dave Brock, P.E., Public Works Operations Manager
Item 8: Utility Easement Revision
Summary: Soil on the property located at 7830 South 206th Street (Parcel
6315000381) has been contaminated. Remedial action removed most of the
contamination. However, contaminated soil still remained in the area around
underground utilities including the City’s water infrastructure. A city owned water
line was located on the site within an existing utility easement. While the integrity of
the water infrastructure had not been adversely impacted by the contamination, as a
preventative measure, staff physically disconnected the water infrastructure in the
area of contamination.
The now disconnected 8-inch diameter main provided service to a fire hydrant
located approximately 160 feet to the north. Staff has discussed and confirmed with
the Regional Fire Authority that a fire hydrant is no longer required at this location.
Therefore, staff is recommending abandoning the City’s interest in the no longer
used water infrastructure to the property owner and revising the easement
document(s).
Exhibit: Quit Claim, Release, and Cancellation of Portion of Easement
Budget Impact: Staff time to prepare the easement documents is funded through
existing water utility budgets.
Motion: Move to authorize the Mayor to sign all documents to revise the
water line utility easement on parcel 6315000381 and release ownership of
approximately 160 feet of existing, abandoned 8-inch diameter water line to
the property owner, subject to final terms and conditions acceptable to the
City Attorney and Public Works Director.
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AFTER RECORDING RETURN TO:
Engineering Department
City of Kent
400 West Gowe St.
Kent, Washington 98032
Attn: Property Services
Reference Number of Related Document: 197809060731
GRANTOR: CITY OF KENT, a Washington municipal corporation
GRANTEE: MKB Holdings, L.L.C., a Washington limited liability company
ABBREVIATED LEGAL DESCRIPTION: Ptn. of S ½ of Tract 29, O’Brien Station
Garden Tracts No. 2, Vol. 15 page 66
ASSESSOR’S PROPERTY TAX PARCEL NO.: 6315000381
PARTIAL CANCELLATION, RELEASE, AND QUIT CLAIM OF
EASEMENT
This Partial Cancellation, Release, and Quit Claim of Easement is made this
day of , 2016, by the city of Kent, a Washington
municipal corporation (“City").
RECITALS
A. On August 21, 1978, Penton, Inc., a Washington corporation, Steven S. May,
Linda S. May, Sterling W. May, Marie S. May and Stephen C. Ellis (collectively, the
“Original Grantors”) granted City a perpetual easement for a water main utility and
necessary appurtenances across a portion of the Original Grantors’ property, by
instrument recorded on September 6, 1978, under King County Recording No.
7809060731 (“Easement”). MKB Holdings, L.L.C., a Washington limited liability
company (“MKB”), is the successor in interest to the Original Grantors.
B. City now desires to cancel and release a portion of the Easement because
City has determined that, due to soil contamination, that portion of the Easement
is no longer necessary.
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C. City and MKB have determined that it is in their mutual best interest to cancel
that portion of the Easement and release the City’s interest therein.
PARTIAL CANCELLATION, RELEASE, AND QUIT CLAIM
1. Effective as of the date of this document, as written above, the City cancels,
releases, and quit claims all of its right, title and interest in that portion of the
Easement, recorded as Document Number 7809060731, to the extent legally
described in Exhibit “A” and depicted in Exhibit “B” attached and incorporated
by this reference, pertaining to King County Assessor’s property tax parcel
#6315000381, situated in King County, Washington, as legally described in
Exhibit “C” attached and incorporated by this reference.
2. Except for the portion released by this instrument, the Easement remains in
full force and effect, along with the rights and responsibilities of both parties to the
Easement.
3. The terms, covenants and conditions of this Partial Cancellation, Release,
and Quit Claim shall be binding on and inure to the benefit of MKB, its successors
and assigns.
GRANTOR:
CITY OF KENT
BY:
ITS:_
ACCEPTED BY GRANTEE:
MKB HOLDINGS, L.L.C.
BY:
ITS:_
(Notary Acknowledgements Appear on Next Page)
16
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
I certify that I know or have satisfactory evidence that Suzette Cooke is the
person who appeared before me, and said person acknowledged that she signed this
instrument, on oath stated that she was authorized to execute the instrument and
acknowledged it as the Mayor of the City of Kent to be the free and voluntary act of
such party for the uses and purposes mentioned in the instrument.
Dated:
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official seal
the day and year first above written.
(Signature)
NOTARY PUBLIC, in and for the State
of Washington, residing at
My appointment expires
17
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
I certify that I know or have satisfactory evidence that
is the person who appeared before me, and said person
acknowledged that (he/she) signed this instrument, on oath stated that (he/she) was
authorized to execute the instrument and acknowledged it as the
of ___________________________ to be the free and voluntary act of such
party for the uses and purposes mentioned in the instrument.
Dated:
P:\Civil\Files\Open Files\0177-Public Works-General-2016\Partial Release of Easement - 7830 MKB Holdings.docx
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day
and year first above written.
(Signature)
NOTARY PUBLIC, in and for the State
of Washington, residing at
My appointment expires
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: July 11, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: July 18, 2016
From: Richard Schleicher, E.I.T., Environmental Engineer II
Through: Chad Bieren, P.E., City Engineer
Item 9: Amendment No. 1 with Natural Systems Design for the Habitat
Conservation Plan
Summary: Upon execution of the City of Kent Clark Springs Water Supply System
Habitat Conservation Plan (HCP), the City obtained an Incidental Take Permit (ITP)
which serves to protect the City should operation of the City’s water supply system
result in harm to endangered salmon species. As a condition of the HCP, the City is
required to implement a number of Habitat Conservation Measures (HCM’s) that will
enhance the habitat conditions in the watershed. This contract with Natural
Systems Design is needed to complete design, obtain permits, and provide project
management as needed to oversee construction of several HCM’s that need to be
constructed in 2017.
Exhibit: Amendment No. 1 Natural Systems Design
Budget Impact: Funded through budgeted water utility funds.
Motion: Move to recommend Council authorize the Mayor sign a contract
amendment with Natural Systems Design in the amount of $49,434 for
project design and management of Rock Creek Fish Passage
Improvements as required by the City’s Habitat Conservation Plan,
subject to final terms and conditions acceptable to the City Attorney and
Public Works Director
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Stream & Riparian
Resource Management
P.O. Box 15609
Seattle, WA 98115
AMENDMENT # 1
EXHIBIT B – ADDITIONAL CONSULTING SERVICES
Rock Creek HCMs – May 20, 2016
This amendment is to provide additional consulting services for the Rock Creek HCMs project. Relevant scope,
schedule, and budget for this amendment are contained below. This effort is intended to provide additional
services for permitting and construction support.
Company:
City of Kent – Public Works Department
By:______________________________
Name: ___________________________
Title: ____________________________
Date:_____________________________
Consultant:
Natural Systems Design, Inc.
By:
Name:___________________________
Title: ___________________________
Date:
TASK 1 – PROJECT MANAGEMENT
Consultant will communicate with City staff on an as-needed basis via email and telephone. Consultant will
prepare monthly invoices and process payments received by the City.
Summary of Consultant Sub-tasks:
• Communicate via telephone and email with City staff.
• Prepare and process monthly invoices.
Deliverables:
• Communications including emails, phone calls
• Up to 2 phone meetings with City staff
• Monthly invoices.
Assumptions:
• Up to 14 monthly invoices anticipated.
• Meetings are expected to occur prior to construction
Schedule: Project Management will be ongoing through permitting and construction.
TASK 2 – PERMITTING SERVICES
Consultant will prepare and submit all permitting materials and provide the City with permits prior to
construction. Initial work will be to lead onsite meeting with regulators to follow up on discussions at pre-
application meeting, particularly around re-routing the stream into the historic channel and through the dredge
pit, use of rock at mouth of Rock Creek, and placement of wood in proximity to berms and monitoring wells on
the Clark Springs site. Key outcome of the site visit will be regulatory endorsement of preliminary approach
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File No. 0000-001-00
and/or adjustments to address regulator requests. Also, it will be determined whether a full wetland
determination is required for HCM 3 site; a wetland delineation does not exist for the entire site. The current
work may need to be updated to expand the project area and meet regulatory requests – such additional work
will be scoped and budgeted separately if needed or accomplished through re-structuring of the referenced
Scope, Budget, and Work Breakdown Structure.
Summary of Consultant Sub-tasks:
• Complete one each JARPA, SPIF and SEPA checklist for combined HCMs 2, 3, and 6
• Complete one clear and grade permit application for King County
• Submit permit applications
• Lead one on-site meeting with regulators to review site and discuss content of application materials
Deliverables:
• Draft permit applications for City review
• Final permit applications
• Final permits
Assumptions:
• City will reimburse NSD for permit application fees at actual cost with no markup – permit application
fees are estimated at a total cost of $1,025
• NSD will act as authorized agent to procure permits on City’s behalf
• King County will approve city permits on a timely basis, including clear and grade SEPA determination
• City will act as lead agency for SEPA review and determination of HCMs 2, 3, & 6
• Permit material for construction to proceed on all projects during the 2017 “fish window” (HCM 2, 3 &
6)
• City will be lead agency for SEPA and issue a Determination of Non Significance (DNS) for HCMs 2, 3,
& 6
• City will separately contract as needed to perform archaeological review if required by USACOE
• City will amend or modify this contract with additional scope and budget to increase the area of
coverage for wetland delineation if required by USACOE
Schedule: Permits submitted by September 31, 2016 to receive permits by April 31, 2017
TASK 3 –FINAL BID PACKAGE
The consultant will prepare a consolidated camera-ready bid package, including construction specifications and
bid tab to accompany the 100% design drawings. A nominal planting plan using native plants will be developed
suitable for stabilizing disturbed soils for access, staging and construction activities consisting of up to 3
planting zones: upland, riparian and wetland.
Summary of Consultant Sub-tasks:
• Preparation and submittal of planting plans and plant schedule incorporated into the PS&E package at
90% and 100%
• Preparation of special provisions and contract documents for City prior to advertising
• Preparation of final camera-ready plans and contract documents
Deliverables:
• PS&E package at 90% and 100%
• Final camera-ready bid package for City to advertise
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File No. 0000-001-00
Assumptions:
• City will be primary point of contact for contractor during advertising
• WSDOT standard specifications shall be used
• A common set of planting palettes will be used for all three sites
Schedule: Task complete by May 31, 2017
TASK 4 – SUPPLEMENTAL SERVICES
Consultant shall provide on-call supplemental services as needed and authorized in writing by the City project
manager.
Summary of Consultant Sub-tasks:
• As-needed on-call supplemental services
Deliverables:
• To be determined on written authorization by City project manager
Schedule: At any time between contract start and completion of contract
PROJECT BUDGET AND SCHEDULE
This project budget represents our knowledge of the work already completed, best understanding of the
requested project elements, and accompanying assumptions. This budget estimate is based on a time-and-
materials not to exceed basis and is broken out per task in the table below. It is our understanding that the
necessary funds are available for this project and that these funds are committed to the project upon execution of
this agreement.
TOTAL AMENDMENT BUDGET- HCM 2, 3 & 6
DESCRIPTION BEGINNING DATE ENDING DATE SUB TOTAL
TASK 1 – Project Management June 2016 September 2017 $5,820
TASK 2 – Permitting Services July 2016 May 2017 $20,323
TASK 3 - Planting Plan & Final Bid Package June 2016 May 2017 $18,290
TAKS 4 – Supplemental Services June 2016 September 2017 $5,000
PROJECT TOTAL $49,434
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$245 $185 $140 $135 $120 $105 $80 $75 $75
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Task Description Labor Cost Expenses
1
1 .1 comm w/City 6 6 12 $2,280 $0 $2,280
1 .2 2 phone meetings w/City staff 4 4 8 $1,520 $0 $1,520
1 .3 invoicing, project tracking, staff comm 8 8 4 20 $2,020 $0 $2,020
10 0 0 18 0 0 8 4 0 40 $5,820 -$ $5,820
2
2 .1 VERIFY PERMITTING REQUIREMENTS, incl. onsite mtg 8 2 8 18 $3,190 $38 $3,228
2 .2 JARPA 4 12 12 28 $4,040 $200 $4,240
2 .3 SPIF 4 12 16 $2,420 $0 $2,420
2 .4 SEPA CHECKLIST 2 30 32 $4,090 $0 $4,090
2 .5 CORRESPONDANCE W/AGENCY STAFF 2 12 14 $1,710 $0 $1,710
2 .7 LOCAL PERMITS (CLEAR/GRADE, SENS. AREAS)2 16 18 $2,410 $1,025 $3,435
2 .8 SUBMITTAL AND TRACKING OF PERMITS 10 10 $1,200 $0 $1,200
2 .9 0 $0 $0 $0
20 0 0 16 100 0 0 0 0 136 $19,060 1,263$ $20,323
3
3 .1 Preparation of Planting Plans 4 16 4 20 44 $5,620 $0 $5,620
3 .2 Preparation of consolidated photo-ready bid set 16 2 2 60 80 $12,670 $0 $12,670
3 .3 0 $0 $0 $0
16 6 18 64 0 20 0 0 0 124 $18,290 -$ $18,290
4
4 .1 supplemental services 20.41 20.41 $5,000 $0 $5,000
20.41 0 0 0 0 0 0 0 0 20.41 $5,000 -$ $5,000
66.41 6 18 98 100 20 8 4 0 320.41 48,170.45$ 1,263$ $49,434
Admin. Allocation (6% of labor)-$
Labor Contingency -$
Subcontractor Fees +4% markup = -$
49,434$
5/20/2016
4: Scope, Budget and Work Breakdown Structure
Job Number:CKENT-002 Rock Creek HCMs (Clark Springs)Owner:City of Kent
Client:City of Kent - Public Works Garvey Dooley Date:
Supplemental Services
Billing Rates
Total
Hours Total Cost
Staff Name:
Staff Level (below):
Task
Project Management
Subtotals
Permitting Services
Subtotals
Final Bid Package
Subtotals
Subtotals
SubTotals
0%
TOTAL
Instructions for use: First, un-hide all rows in the worksheet. Identify the necessary subtask names/descriptions necessary in order to accomplish each
24
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 W Gowe St.
Kent, WA 98032-5895
Date: July 11, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: July 18, 2016
From: Robyn Bartelt,
Through: Mike Mactutis, Environmental Engineering Manager
Chad Bieren, P.E., City Engineer
Item 10: Downey Farmstead Salmon Recovery Funding Board – Grant Funding
Authorization Resolution
Summary: Staff is proposing to apply for SRFB 2016 grant funding for Phase II - final
construction of the Downey Farmstead habitat restoration project. The Recreation and
Conservation Office (RCO), which administers the SRFB grants for the state, now requires that
an authorizing resolution be passed and submitted with the application for SRFB funding. The
Resolution provides the assurances that RCO requires to approve the grant agreements.
Once completed, the Downey Farmstead restoration project will create off-channel habitat
adjacent to the Green River that will provide rearing and refuge habitat for salmon, enhance
riparian (near-water) habitat, and restore floodplain functions. The 22 acre Downey
Farmstead site is owned by the City, purchased specifically for this restoration project.
Exhibit: Downey Farmstead Resolution for the Salmon Recovery Funding Board - Funding
Agreement
Budget Impact: This resolution does not have any immediate budget impact. The overall
project will be built largely using grant funds, similar to the on-going Leber Back Channel
project. More specific budget impacts will be determined closer to project construction. City
storm drainage utility funds have been used on the projects, including purchase of the Downey
Property.
Motion: Recommend Council authorize the Mayor to sign the Salmon
Recovery Funding Board (SRFB) resolution for the Downey Farmstead
Salmon Habitat Restoration project, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
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26
1
Salmon Recovery Funding
Board – Support
Application
Resolution
RESOLUTION NO. ___________
A RESOLUTION of the City Council of the
City of Kent, Washington, in support of the City’s
application for grant funding assistance for salmon
recovery projects to the Salmon Recovery Funding
Board as provided in RCW 77.85, WAC 420 and
subsequent Legislative action.
RECITALS
A. The organization name for these applications is the city of
Kent, a Washington municipal corporation.
B. The project name and number is the Downey Farmstead
salmon habitat restoration project, number 16-2163.
C. Under the provisions of the Salmon Recovery Act, state grant
assistance is requested to aid in financing the cost of the Downey
Farmstead salmon habitat restoration project.
D. The city of Kent considers it in the best public interest to
complete the projects described in the application(s).
27
2
Salmon Recovery Funding
Board – Support
Application
Resolution
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. - The Mayor is authorized to make formal application
to the Salmon Recovery Funding Board for grant assistance.
SECTION 2. - The city has reviewed the sample project agreement
on the Recreation and Conservation Office’s web site at:
http://www.rco.wa.gov/documents/manuals&forms/SampleProjAgreement.
pdf and authorizes the Mayor to enter into such a project agreement, if
funding is awarded. We understand and acknowledge that the project
agreement will contain the indemnification (applicable to any sponsor) and
waiver of sovereign immunity (applicable to Tribes) and other terms and
conditions that are contained in the sample project agreement.
SECTION 3. - Any grant assistance received will be used for direct
costs associated with implementation of the project referenced above.
SECTION 4. - The city expects our matching share of project
funding will be derived from a King County Cooperative Watershed
Management Grants and in-kind city funding and meets the requirements
of WAC 420-12-040. In addition, our organization understands it is
responsible for supporting all non-cash commitments to this project should
they not materialize.
SECTION 5. - We acknowledge that if the Salmon Recovery Funded
Board approves grant assistance for the project(s), the Recreation and
Conservation Office will pay us on only a reimbursement basis, except for a
28
3
Salmon Recovery Funding
Board – Support
Application
Resolution
specially approved advance payment. We understand reimbursement basis
means that we will only request payment from the Recreation and
Conservation Office after we incur eligible and allowable costs and pay
them. The Recreation and Conservation Office may also determine an
amount of retainage and hold that amount until the project is complete.
The Recreation and Conservation Office may approve advance payments in
limited circumstances, pursuant to WAC 420-12-060 and the policy
outlined in Manual 8, Reimbursements.
SECTION 6. - We acknowledge that any property acquired with
grant assistance be dedicated for salmon recovery purposes for perpetuity
unless otherwise agreed to by our organization and the Salmon Recovery
Funding Board. We agree to dedicate the property in a signed “Deed of
Right to Use Land for Salmon Recovery Purposes” for fee acquisitions, or
an “Assignment of Rights” for conservation easement acquisitions, to be
recorded on the title of the property with the county auditor.
SECTION 7. - We acknowledge that any property acquired in fee
title must be accessible to the public unless the Recreation and
Conservation Office Director or the Salmon Recovery Funding Board agrees
to other restrictions.
SECTION 8. - We acknowledge that any property restored be
maintained for a period of ten years after the project is complete unless
otherwise provided and agreed to by our organization and the Salmon
Recovery Funding Board.
29
4
Salmon Recovery Funding
Board – Support
Application
Resolution
SECTION 9. - This application authorization becomes part of a
formal application to the Salmon Recovery Funding Board for grant
assistance.
SECTION 10. – The city has provided appropriate opportunity for
public comment on this application.
SECTION 11. – The city certifies that this resolution was properly
and lawfully adopted following the requirements of our organization and
applicable laws and policies and that the person signing as authorized
representative is duly authorized to do so.
SECTION 12. – Effective Date. This resolution shall take effect
immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
City of Kent, Washington, this day of ____________, 2016.
CONCURRED in by the Mayor of the City of Kent this ______ day of
__________________, 2016.
SUZETTE COOKE, MAYOR
ATTEST:
SUE HANSON, INTERIM CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
P:\Civil\Resolution\Salmon Recovery Funding Board Application Downey Farmstead.Docx
30
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: July 11, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: July 18, 2016
From: Joseph S. Araucto, P.E. – Pavement Manager Engineer
Through: Dave Brock, P.E., Public Works Operations Manager
Item 11: 2017 & 2018 Business & Occupation and Residential Street Repair
Project Lists
Summary: The majority of the 2016 Business & Occupation and Residential Street
improvements, funded from previous Council authorization, are either under construction
or under contract. Continuing improvements include the James Street pavement overlay,
Pacific Highway & James Street landscaping, 80th Avenue South pavement rehabilitation,
sidewalks, and pavement markings.
2017 Recommendations:
B&O Project List: For 2017 the Department recommends completion of the pavement
rehabilitation on James Street between Central Avenue North and Jason Street. Staff
recommends this area be repaved with concrete due to the overtopping of the roadway
by Mill Creek. The concrete surfacing will perform much better over time and would be
more economical over the pavements life cycle.
A second major endeavor is the recommended pavement replacement at the intersection
of South 212th Street and 72nd Avenue South. Staff also recommends this be repaved
with concrete due to the high truck count and the high water table in the area.
Again listed in 2017 is work for the 4 person crew funded out of this account for the
sidewalk repair program. Included in 2017 are improvements to the sidewalk on east
side of 6th Avenue North between West Meeker and West Smith Streets.
In addition to the rehabilitation work performed by the 4 person crew, staff is
recommending monies for further sidewalk, walking path, and ADA improvements.
Motion: Approve the 2017 and 2018 street improvement project lists, pay for
these additional project costs, except as may be supplemented by grant
funds or additional Council authorization, from available Business and
Occupation Tax receipts, or from solid waste utility tax receipts for the
residential street repair, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director.
31
Included in this work is completion of the missing non-motorized link on the north side of
West James Street between Russell Road and Lakeside Boulevard.
Staff also recommends setting aside funds for continuing the flashing yellow left turn
arrow program, street tree replacement/maintenance, and monies to fund the first phase
of improvements required for the railroad quite zone.
Residential Street Repair List: Residential streets that are planned for pavement
overlay work are listed separately on the attached sheet and map. Asphalt overlays are
proposed in the Misty Meadows, Star Lake Highlands, and Seven Oaks neighborhoods.
2018 Recommendations:
B&O Project List: For 2018 the Department recommends paving East Valley Highway
between South 196th Street and South 180th Street. The monies identified are proposed
to match a $1.5 million Puget Sound Regional Council grant application.
A second major endeavor is replacing the outside lane(s) on South 212th Street / South
208th Street hill-climb between SR-167 and 96th Place South. Staff recommends these
lane(s) be replaced with concrete due to the substantial grade, high traffic volumes, and
resulting roadway degradation due to these compounding conditions.
A third sizable project is rehabilitation of the South 212th Street bridge deck over the
Green River; the concrete wearing surface has delaminated in many locations.
Again listed in 2018 is work for the 4 person crew funded out of this account for the
sidewalk repair program. Included in 2018 are improvements to the sidewalks on East
Meeker Street between 1st and 2nd Avenue North and West Harrison and West Smith
Streets between 4th and 6th Avenue North.
Staff is again recommending monies for further sidewalk, walking path, and ADA
improvements. Included in this work is continuation of the missing pedestrian routes on
132nd Avenue SE.
Staff also recommends setting aside monies for continuing the flashing yellow left turn
arrow program, street tree replacement/maintenance, and monies for the second phase
of improvements required for the railroad quite zone.
Residential Street Repair List: Residential streets that are planned for pavement
overlay work are listed separately on the attached sheet and map. Asphalt overlays are
proposed in the Meridian Glen, Alderwood, Teresa Terrace, and Fox Creek neighborhoods.
On the west Hill South 268th Street between Military Road and 40th Avenue South.
Exhibit: Map and list of proposed B&O funded projects; map and list of residential street
– solid waste utility tax funded projects.
Budget Impact:
The B&O project list would come out of the B&O funds expected to be collected in 2017
and 2018.
The Residential Street Repair list would come out of the solid waste utility tax revenue
available in 2017 and 2018.
32
PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: July 12, 2016
To: Chair Dennis Higgins and Public Works Committee Members
Meeting Date: July 18, 2016
From: Chad Bieren, P.E., City Engineer
Item 12: Information Only/Quiet Zone Update
Summary: Staff will provide an update on progress to date.
Exhibit: None
Budget Impact: None
INFORMATION ITEM/NO MOTION REQUIRED
33