HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 04/18/2016 (2)Public Works Committee Agenda
Councilmembers: Brenda FincherDana Ralph•Dennis Higgins, Chair
Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1st & 3rd Mondays of each month.
Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895.
For information please contact Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
(253) 856-5725 in advance.
For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388.
April 18, 2016
4:00 p.m.
Item Description Action Speaker Time Page
1. Call to Order -- Chair Higgins 01 --
2. Roll Call -- Chair Higgins 01 --
3. Changes to the Agenda -- Chair Higgins 01 --
4. Approval of April 4, 2016 Meeting Minutes YES None 03 03
5. Information Only/King County Metro –
Long Range Plan Updates
NO Stephen Hunt 15 05
6. Information Only/Water Festival Update NO Gina Hungerford 05 07
7. Information Only/Public Works Week
May 19, 2016
NO Katie Fischnaller 05 09
8. Information Only/Grandview Development
Project Update
NO Evan Swanson 05 13
9. Information Only/Update on Construction
Projects
NO Chad Bieren 10 15
10. Information Only/Pacific Highway
Landscape Project
NO Chad Bieren 05 17
11. Information Only/Mill Creek Side
Channel/Leber Homestead Property Project
Update
NO Mike Mactutis 05 19
12. Information Only/Quiet Zone Update NO Chad Bieren 15 21
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Special Public Works Committee Minutes
April 4, 2016
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Item 1 – Call to Order: The meeting was called to order at 4:04 p.m. by Committee Chair, Dennis
Higgins.
Item 2 – Roll Call: Committee Chair, Dennis Higgins and Committee members Dana Ralph and
Brenda Fincher were present.
Item 3 – Changes to the Agenda: There were no changes to the agenda, except for the order items
were discussed.
Item 4 – Approval of Meeting Minutes Dated March 21, 2016:
Council member Fincher MOVED to approve the minutes of March 21, 2016. The motion was
SECONDED by Committee member Ralph and PASSED 3 - 0.
Item 5 7 – Information Only/Sewer Rates:
Paul Scott, Finance Manager talked about sewer rates. Scott noted that he presented at the Council
Workshop in February and presented the structure of the rates. Today we will be looking at staff
proposals. Scott then turned it over to Kristin Lykken, Financial Analyst who summarized an analysis of
the rates. Lykken went over the following:
2016 Metro Service Areas for Soos Creek, Kent, Newcastle, Auburn, Renton, Tukwila and Skyway
Sewer-Revenue Uses Demonstrating City Rate Use – Sewer Rate Breakdown, City Rate Use
breakdown by Expenses in percentages and City Rate Use – Breakdown by Expenses in dollars
Yearly Capital Needs for Sewer = $5,000,000
Scott then presented the Opportunities & Proposals:
Opportunity and Proposal based on Cost of Living Increase and Sewer Connection Fees
Opportunity and Proposal based on Rate Increases and Internal Utility Taxes
After a brief discussion Committee Chair Higgins asked why the proposal isn’t for the entire $5 million
capital need. Committee member Ralph asked staff to come back to the committee to show what the
impact would be at the different percentage rates.
Lykken noted that any Metro increases will impact available Capital. Higgins stated we won’t know
what the council will want to do with the internal utility fund. Lykken noted that the $5 million cost is
an average.
Higgins stated that cost increases are a tough topic, but that they need to be addressed. Not
addressing the true capital need not what we want to accomplish. Public Works Director, Tim LaPorte
noted the sewer and storm funds are currently combined, and that we would like to separate them.
Scott asked for direction, he stated that staff can show what our neighbors are doing but what if our
rates are higher? Is the committee willing to accept that? It is a constraint that we work with in putting
together our analysis. We can do comparisons with our neighbors, but we may have different
circumstances. He stated he understands it is important to be comparable, but is this really the
benchmark we want to base our rates on. Higgins stated that he would like them to show the
comparisons and that it is okay to justify the reasons behind them. Fincher concurred with Higgins.
Higgins also asked staff to verify the capital needs are $5 million a year or can they be reduced. Staff
will come back around May with proposals that fill the capital. need.
INFORMATION ONLY/NO MOTION REQUIRED
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Special Public Works Committee Minutes
April 4, 2016
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Item 6 – Information Only/Crosswalk Policy:
Lacey Jane Wolfe, Senior Transportation Planner stated that there are 700 crosswalks in Kent with an
annual cost of $200,000 to keep them up. There were 100 accidents 93 of which were injury related
and 5 fatalities. She reviewed all 703 crosswalks and found 48 locations to be removed. Recommend
enhanced features are one or more of the following:
Raise the crosswalk
installing a traffic signal
Install rectangular rapid flashing beacons (Cost is $100,000 to $200,000 per sign)
Staff is keeping a prioritized list of locations where we would like to invest in pedestrian crossings.
Recommendations are to mark uncontrolled locations where safety thresholds and pedestrian crossing
volumes are met. In downtown locations where crossings are unsafe due to trip hazards or limited site
distance we have found that 28 should be removed and 34 added. Where removed, they would go on
our prioritized list for possible repainting at a later date. Recommend marking all signal controlled
locations.
Working with schools for where to mark crosswalks in the walking route; it is best to channel students
to fewer crossing points because it is safer to cross in groups.
INFORMATION ONLY/NO MOTION REQUIRED
Item 7 5 – Information Only/Quiet Zone Update:
Chad Bieren, P.E., City Engineer noted that staff has been going over the diagnostic study and putting
together estimated cost of items that can be added now or later. Bieren mentioned the missing pieces
of sidewalk work in our right-of-way and those in the railroads right-of-way that requires approval
from the railroad. Bieren will come back to the committee on April 18, to discuss the estimate with the
cost of the quiet zone and what “extras” should be added.
INFORMATION ONLY/NO MOTION REQUIRED
Item 8 – Added Item:
Mel Roberts – 9421 SE 241st Street
Mel requested that bicycle greenways, school and pedestrian crosswalk signs to be changed from a
standard yellow sign to a lime green sign. He feels that it shows up more. Lacey Jane has been asked
to compare other city’s crosswalk policies for what con tent they have regarding bicycle infrastructure.
The meeting was adjourned at 5:27 p.m.
Cheryl Viseth,
Council Committee Recorder
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PUBLIC WORKS DEPARTMENT
Timothy J LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: April 12, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 18, 2016
From: Lacey Jane Wolfe, Senior Transportation Planner
Through: Chad Bieren, P.E., City Engineer
Item 5: Information Only/King County Metro Long Range Plan
Summary: Stephen Hunt from the King County Department of Transportation will
present on Metro’s update of its Long Range Plan. In drafting this update, Metro is
anticipating the needs of King County through 2040. Major features of the plan
include integration of bus and rail, expanded RapidRide, and more transit options.
Kent staff provides input into the plan through Metro’s Technical Advisory
Committee. In December of 2015, Mayor Cooke provided comments on the draft
preliminary concept for King County Metro service. In the comment letter, the Mayor
emphasized the need for east-west connections as well as alternative services to
serve Kent’s population.
Exhibits: None
Budget Impact: None
NO MOTION REQUIRED/INFORMATION ONLY
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E. Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: April 14, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 18, 2016
From: Gina Hungerford, Conservation Coordinator
Through: Kelly Peterson, AICP – Special Projects/Transportation Engineering Mgr.
Item 6: Water Festival, Curbside Cleanup, Repair Time, Just Eat It Film
Summary:
The Water Festival took place on March 22 & 23 at Green River Community College.
1,730 students participated, 1,013 of whom came from Kent schools, the rest coming from
Auburn & Federal Way. We had 43 great presenters (10 of whom were in-house staffers) to
teach the students in 353 sessions between 10am-1:30pm over the two day event. Topics
presented included water conservation, water quality protection, salmon & habitat
protection, and recycling. Started in 2000, it is estimated that the Festival has benefitted
25,000 students.
The second King County Repair Time event, in Kent was held on April 7. 22 items were
brought in, of which 88% were successfully repaired, keeping an estimated 129 pounds out
of the landfill. A big Thank You goes to Tom Watson, King County Eco-Consumer for
hosting these events, and to fixers: Roberto & Paul, and seamstress Kathy for their efforts.
The next event is scheduled for June 15, 3-7 p.m. at the Senior Center.
The Curbside Cleanup took place April 4 -15. After doing their spring cleaning and getting
landscapes ready for summer, residents are always delighted to have this opportunity to
place extra garbage and yard waste at their curb at no additional charge.
Last but not least, we are partnering with King County, Maple Valley, Covington and Black
Diamond to present the film “Just Eat It” with a focus on reducing the estimated 133
billion pounds of food thrown out each year. The film will be shown at the Kentlake High
School Performing Arts Center, Thursday, April 28, 7 p.m. followed by a discussion panel.
Exhibit: None
Budget Impact: The Water Festival is paid for through the Water Utility and helps us meet
our Water and Habitat Conservation goals. Repair time is sponsored by King County Solid.
The Curbside Cleanup is part of Republic Services’ Solid Waste Disposal Contract.
INFORMATION ONLY/NO MOTION REQUIRED
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PUBLIC WORKS DEPARTMENT
Timothy J LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: April 12, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 18, 2016
From: Katie Fischnaller, Maintenance Work 3 – Drainage Vegetation
Phil Becker, Inspector - Construction
Through: Dave Brock, P.E., Operations Manager
Item 7: Information Only/2016 Public Works Week
Summary:
Kent Public Works Department – Providing Services That Bring Our City to Life.
The City of Kent will celebrate National Public Works Week at a free and open-to-
the-public event on Thursday May 19, from 10 a.m. – 3 p.m. at ShoWare Center.
This annual event is a celebration of the tens of thousands of dedicated people who
provide and maintain our infrastructure and services (collectively known as public
works) that we all use every day.
The focus of the event is to educate and energize the public about the contributions
Public Works Departments and their employees make to the quality of life in our
communities, from cleaning and greening our neighborhoods, maintaining our river
levees, building our roads and sidewalks, keeping our water and sewer systems
working safely, and managing projects. It’s also a chance to highlight career
opportunities in Public Works. The event will feature climb-on displays of public
works equipment and other interactive and informational displays.
Our first event in 2014 was attended by about 250; this year with our additional
outreach efforts to schools and local agencies, we hope to see even more.
Exhibit: Public Works Week event flier
Budget Impact: Existing operating budgets cover the expense of the event.
NO MOTION REQUIRED/INFORMATION ONLY
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Providing Services
That Bring Our City to Life
Kent Public Works Department
• Meet the people providing services
• Climb into the machines that do the ‘heavy lifting’
• Experience hands-on educational displays
• Join our interactive scavenger hunt
• Explore career opportunities
• Learn what it takes to bring our city to life
National Public Works WeekYou’re invited to celebrate
FREE EVENT Thursday, May 19 10 am – 3 pm
ShoWare Center
More info at KentWA.gov/PWW or call Public Works at 253-856-5600
pwgeW14078_3_16
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PUBLIC WORKS DEPARTMENT
Timothy J LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: April 12, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 18, 2016
From: Evan Swanson, Water Quality Inspector
Through: Chad Bieren, P.E., City Engineer
Item 8: Information Only/Grandview Development Project Update
Summary: Staff will give a brief update on the status of compliance efforts related
to stormwater discharges from construction.
Exhibits: None
Budget Impact: None
NO MOTION REQUIRED/INFORMATION ONLY
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PUBLIC WORKS DEPARTMENT
Timothy J LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: April 12, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 18, 2016
From: Chad Bieren, P.E., City Engineer
Item 9: Information Only/Project Update
Summary: Staff will give a brief update on the status of construction on the
Central Avenue, James Street, 72nd Avenue Improvements and the Upper Russell
Road South Reach Levee projects.
Exhibits: None
Budget Impact: None
NO MOTION REQUIRED/INFORMATION ONLY
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PUBLIC WORKS DEPARTMENT
Timothy J LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 400 West Gowe Street
Kent, WA 98032-5895
Date: April 12, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 18, 2016
From: Chad Bieren, P.E., City Engineer
Item 10: Information Only/Pacific Highway Landscape Project Update
Summary: Staff will give a brief update on the Pacific Highway Landscape Project.
Exhibits: None
Budget Impact: The bids forwarded to Council for award on April 19, 2016 ranged
from $1.04 million to $1.4 million, a close grouping that indicates clear understanding
of the project and likely the best bids available. Council allocated $980,000 from the
Business and Occupation Tax towards this project in 2014 and 2015. Council would
need to approve an additional $160,000 for the construction contract and construction
management/ administration, or a total project cost of $1.14-million. We propose
using Business and Occupation funds for the additional $160,000.
Business & Occupation funds are managed in a revolving account, we could use cash
reserves from this fund to complete the project from South 272nd to South 240th
Street.
NO MOTION REQUIRED/INFORMATION ONLY
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 11, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 18, 2016
From: Mike Mactutis, P.E., Environmental Engineering Manager
Through: Chad Bieren, P.E., City Engineer
Item 11: Information Only / Mill Creek Side Channel - Leber Homestead
Property Project Update
Summary: Bids were opened on Thursday, April 7, to construct Phase II of the Mill
Creek Side Channel / Leber Homestead project (Phase I, completed in 2015, cleared
non-native, invasive plants and planted over 5,500 native plants along the riverbank
in areas that will not be disturbed by Phase II). The low bidder Scarsella Brothers,
Inc. provided a bid of $2,225,176.52. The construction contract is on the consent
calendar for approval at the Tue 4/19/16 council meeting.
This project is a large regionally supported restoration project that will provide
rearing and refuge habitat for juvenile salmonids as well as additional flood storage
just across the Green River from the Riverview Park project. Grants from the Salmon
Recovery Funding Board, Puget Sound Acquisition and Restoration Fund, King
County Cooperative Watershed Management Fund and King County Waterworks
Grant Program are being used to cover construction costs. This project has been
planned, designed and permitted over the past 10-years on property purchased
(with other grant funds) specifically for this purpose
Exhibit: None
Budget Impact: This contract is grant funded except for required City matching
funds by the city stormwater utility. Requests for reimbursement of funds will be
submitted after construction invoices are received and are expected to be approved
shortly after submittal by granting agencies.
INFORMATION ONLY/NO MOTION REQUIRED
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: April 11, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: April 18, 2016
From: Chad Bieren, P.E., City Engineer
Item 12: Information Only / Quiet Zone Update
Summary: Staff has researched the requirements to implement a Quiet Zone on
both the Union Pacific and Burlington Northern Santa Fe railroads through Kent, and
based on preliminary feedback from the Federal Rail Administration (FRA), Railroads
and Washington State Utilities and Trade Commission (UTC) we have prepared
layouts and rough cost estimates to complete the work.
Work on the Burlington Northern crossings is estimated to cost roughly $1,000,000
to establish a Quiet Zone. A Quiet Zone along the Union Pacific tracks will cost
approximately $500,000; this assumes that the S. 228th Street Grade Separation
Project is completed. The original estimate for the Quiet Zone ranged from $2-
million to $4-million due to a number of unknown issues that we now understand,
reducing the total project cost to our current estimate of $1.5-million.
There are opportunities to complete some of the work, most notably fencing through
downtown, via safety grants from the UTC which could save about $20,000-
$30,000. Assuming that Council proceeds with the Quiet Zone, staff would pursue
these and any other available grants to offset the cost of implementation.
Exhibit: None
Budget Impact: Council authorized $100,000 in 2015 to investigate the
requirements for Quiet Zone and the potential for a local improvement district (LID).
The current estimate does not include an estimate for proposing a LID, which would
likely cost an additional $200,000-$300,000 for consultants, legal experts and
additional staff time. Based on a more thorough understanding of the costs to
implement the Quiet Zone, budgeting for the project with other funds would be more
cost effective than attempting the LID.
INFORMATION ONLY/NO MOTION REQUIRED
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