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HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 04/04/2016 (2)Public Works Committee Agenda Councilmembers: Brenda FincherDana Ralph•Dennis Higgins, Chair Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1st & 3rd Mondays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500. Any person requiring a disability accommodation should contact the City Clerk’s Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. April 4, 2016 4:00 p.m. Item Description Action Speaker Time Page 1. Call to Order -- Chair Higgins 01 -- 2. Roll Call -- Chair Higgins 01 -- 3. Changes to the Agenda -- Chair Higgins 01 -- 4. Approval of March 21, 2016 Meeting Minutes YES None 03 03 5. Information Only/Sewer Rates NO Paul Scott & Kristin Lykken 50 07 6. Information Only/Crosswalk Policy NO Lacey Jane Wolfe 20 09 7. Information Only/Quiet Zone Update NO Chad Bieren 05 11 1 This page intentionally left blank 2 Special Public Works Committee Minutes March 21, 2016 1 Item 1 – Call to Order: The meeting was called to order at 4:02 p.m. by Committee Chair, Dennis Higgins. Item 2 – Roll Call: Committee Chair, Dennis Higgins and Committee members Dana Ralph and Brenda Fincher were present. Item 3 – Changes to the Agenda: There were no changes to the agenda. Item 4 – Approval of Meeting Minutes Dated March 7, 2016: Council member Fincher MOVED to approve the minutes of March 7, 2016. The motion was SECONDED by Committee member Ralph and PASSED 3 - 0. Item 5 – Consultant Services Agreement with Shearer Design, LLC – Bridge Analysis: Tim LaPorte Public Works Director was filling in for Joseph Araucto who was called away. LaPorte reminded committee members that this item was brought to them a few meetings ago at which time the Committee chose to defer action until a later date. LaPorte noted that the bridges listed below were not on the B & O list at the start of 2016 and reminded the committee that these inspections are a new requirement by the Federal Highway Administration (FHWA). It is now required of agencies who own bridges within the National Bridge Inventory (NBI) to have structural analyses of the bridges performed to account for use by specialized hauling vehicles such as; commercial vehicles with closely spaced multi-axles including dump trucks, cranes, solid waste trucks, specialized hauling trucks and other multi-axle vehicles that were introduced by the trucking industry during the last decade. The compliance schedule provided by the FHWA allows the City to group its bridges into 2 groups. Group 1 bridges are required to be analyzed by December 31, 2017 for compliance (6 City of Kent bridges), and Group 2 by December 31, 2022 (11 City of Kent bridges). After much discussion, Committee members decided to table the motion until a funding source could be decided. Action was deferred until a later date. Item 6 – Consultant Agreement with Tierra Right of Way - South 228th Street Union Pacific Railroad Grade Separation Project: Mark Madfai, P.E., Design Engineering Supervisor noted that in order to construct the South 228th Street Union Pacific Railroad Grade Separation project the City will need to acquire property rights from adjacent owners to install utilities and pay damages for modified access to certain properties. Under this agreement the Consultant will help the City negotiate with property owners for these rights based on values determined by professional appraisers. Tim LaPorte, Public Works Director noted that because this is a federal project, we are not permitted to begin construction until the right-of-way process is done; appraisals and review appraisals are part of the process. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a Consultant Services Agreement with Tierra Right of Way in an amount not to exceed $71,200.00 to provide Property Negotiation Services for the South 228th Street Union Pacific Railroad Grade Separation project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher and PASSED 3 - 0. 3 Special Public Works Committee Minutes March 21, 2016 2 Item 7 – Consultant Agreement with PSE for 228th Street Grade Separation Project – Transmission Relocation: Mark Madfai, P.E., Design Engineering Supervisor noted the background for this item is the same as Item 6 on today’s agenda. Under this agreement Puget Sound Energy will complete the relocation/raising of its overhead transmission system to accommodate the new bridge. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a Facility Relocation/Modification Agreement with Puget Sound Energy in an amount not to exceed $1,579,286.00 to raise their transmission facilities for the 228th Street Union Pacific Grade Separation project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 3 - 0. Item 8 – Interlocal Agreement with King County Flood Control Zone District: Mark Madfai, P.E., Design Engineering Supervisor noted that the Milwaukee II levee is a part of the Horseshoe Bend Levee that spans between 3rd Avenue South and the Union Pacific railroad embankment. The King County Flood Control District (KCFCD) has allocated funding to Kent for this project to purchase property and construct the levee improvements. Mike Mactutis, Environmental Engineering Manager noted that he went to the KCFCD meeting earlier in the day and that only a few changes were made to the agreement that were sent earlier in the packet.  City needs to discuss Alternative Analysis with the Flood District  Consultant agreement would be submitted to the District before approval  County wants the City to own South 259th Street This Interlocal Agreement (ILA) will allow the City to proceed with an Alternatives Analysis and acquire property for the levee project. A future ILA will be required to design and construct levee improvements. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign an Interlocal Agreement with the King County Flood Control District for the Milwaukee II Levee project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher and PASSED 3 - 0. Item 9 – Information Only/FAST & TIGER Grant Applications: Lacey Jane Wolfe, Senior Transportation Planner gave a brief PowerPoint presentation on both the Transportation Investment Generating Economic Recovery (TIGER) and the Nationally Significant Freight and Highway Projects (FASTLANE) programs. Wolfe noted that both the TIGER and Freight Mobility Investment Strategic Board (FMISB) provide federal Department of Transportation grant funding for large transportation projects. Applications for both opportunities are due in April. Wolfe suggested that the following key preparation items needed to be done before applying for the grants.  Make key decisions about phasing and design  Begin to acquire right of way  Begin discussion with railroad  Then apply for funding 4 Special Public Works Committee Minutes March 21, 2016 3 Tim LaPorte, Public Works Director stated that this would take at least 2 years, and that was optimistic. Applying for these programs could not occur until 2017 at the earliest. Chair Higgins would like to know how much effort it would take to develop competitive grant applications. The item will be discussed at the next meeting. Information Only/No Motion Required ITEM 10 – Information Only/Kent Water Supply & Treatment: Water Superintendent, Sean Bauer brought in show and tell items (pipes) of varying ages and conditions. He spoke of Flint, Michigan lead issue as well as information on how Kent’s water system stays in compliance with the federal Lead & Copper Rule. Kent is in compliance for both lead and copper, with levels below the concentration level. He further noted that water main cleaning is in the department annual work plan. Information Only/No Motion Required Item 11 – Information Only/Traffic Control Signal Box-Lightning Damage: This item was deferred until a later date. Information Only/No Motion Required Item 12 – Information Only/Quiet Zone Update: City Engineer, Chad Bieren noted that staff met with Burlington Northern Railway personnel about the quiet zone. Staff will bring back a cost estimate report later in April. Information Item/No Motion Required ADDED Item – Perry Sobolick 735 3rd Ave S: Mr. Sobolick was happy to report that the neighborhood was happy with the traffic signage improvements and that it has had a positive effect on the speeding in the area. Mr. Sobolick said he would still like to see an ordinance that precludes heavy truck traffic in residential neighborhoods, specifically in his neighborhood. Committee Chair Higgins asked that the underpass at the Union Pacific Railroad on South 259th Street be revisited. Staff will come back to the committee at a later date with more information. Information Item/No Motion Required The meeting was adjourned at 5:25 p.m. Cheryl Viseth, Council Committee Recorder 5 This page intentionally left blank 6 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 Date: March 29, 2016 To: Chair Dennis Higgins and Public Works Committee Members PW Committee Meeting Date: April 4, 2016 From: Paul Scott, Finance Manager Kristin Lykken, Financial Analyst Through: Chad Bieren, P.E., City Engineer Item 5: Information Only/Sewer Rates Summary: Paul Scott, Accounting Manager and Kristin Lykken, Financial Analyst will give a presentation with recommendations for Sewer Rates. Exhibit: N/A Budget Impact: N/A INFORMATION ONLY / NO ACTION REQUIRED 7 This page intentionally left blank 8 PUBLIC WORKS DEPARTMENT Timothy J LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Street Kent, WA 98032-5895 Date: April 1, 2016 To: Chair Dennis Higgins and Public Works Committee Members From: Lacey Jane Wolfe, Senior Transportation Planner Through: Chad Bieren, P.E., City Engineer Item 6: Crosswalks Policy Recommendations Summary: Public Works staff is developing a crosswalk policy for Council consideration. The purpose of this policy is to establish a consistent methodology for marking and maintaining crosswalks. Exhibits: None Budget Impact: None NO MOTION REQUIRED/INFORMATION ONLY 9 This page intentionally left blank 10 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Street Kent, WA 98032-5895 Date: April 1, 2016 To: Chair Dennis Higgins and Public Works Committee Members Meeting Date: April 4, 2016 From: Chad Bieren, P.E., City Engineer Item 7: Information Only/Quiet Zone Update Summary: Staff will provide an update on progress to date. Exhibit: None Budget Impact: None INFORMATION ITEM/NO MOTION REQUIRED 11