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HomeMy WebLinkAboutCity Council Committees - Parks and Human Services Committee - 11/17/2016Page 1 CITY OF KENT PARKS AND HUMAN SERVICES COMMITTEE Summary Minutes of Regular Meeting November 17, 2016 - 5:00 p.m. Kent City Hall Council Chambers East Kent, Washington PRESENT: Committee Chair Brenda Fincher and Councilmembers Tina Budell and Jim Berrios ABSENT: Dennis Higgins 1. Call to Order Chair Brenda Fincher called the meeting to order at 5:08 p.m. 2. Roll Call All Councilmembers were present. 3. Changes to the Agenda Chair B. Fincher indicated there were no changes to the agenda. 4. Minutes, dated October 20, 2016 - Approve T. Budell moved to approve the minutes dated October 20, 2016. The motion passed unanimously by a vote of 3-0. 5. Grant Agreement with Recreation and Conservation Office for Hogan Park Athletic Field #1 – Recommend Parks Planning and Development Planner Brian Levenhagen reported that staff received a grant from the Recreation and Conservation Office (RCO) from the Youth Athletic Facilities program in the amount of $750,000. Combined RCO funds will help finance the cost of converting Hogan Park Field One from natural to synthetic turf. The total project cost is approximately $1,744,800. The remaining $994,800 will be paid through the Hogan Park at Russell Road Field Conversion budget. Page 2 The year-round field will support baseball, softball, soccer, lacrosse and flag football. It will make Hogan Park the second city park to have synthetic turf fields, providing greater insurance against inclement weather. This year-round all-weather facility will attract more events and create a positive economic impact for the city. The design uses the existing drainage system for a cost savings. A number of options are being reviewed for the mounds. The entire field will be converted to synthetic turf and the average life span of the turf is ten years. J. Berrios moved to recommend council authorize the mayor to sign a grant agreement with the Recreation and Conservation Office in the amount of $750,000 for the renovation of Hogan Park Field One, subject to final terms and conditions acceptable to the parks director and city attorney The motion passed unanimously by a vote of 3-0. 6. Lease Agreement with Perfect Drive Golf and Utility Vehicles and Riverbend Golf Complex – Recommend Superintendent of the Riverbend Golf Complex Pete Petersen explained that every four years the complex enters into a new operating lease for golf carts and maintenance utility carts. Through a RFP process and a two-week trial period of carts, the Parks Department has selected Perfect Drive Golf and Utility Vehicles. Perfect Drive Golf and Utility Vehicles was selected for the following reasons; overall quality, design and durability, customer input, better warranty (fully covered for four years), reduced maintenance costs, and a lower interest rate. In addition, Perfect Drive Golf and Utility Vehicles is a division of Thermo King Northwest located in Kent. The four year operating lease from Perfect Drive Golf and Utility Vehicles will include; 36 electric golf carts, 36 low emission gas powered golf carts, two low emission gas powered marshal carts, two low emission gas powered utility carts and one low emission gas powered driving range cart. Charging stations are included with the carts and are located in the cart barn. The choice to purchase half of the carts gas and half electric is due to the 36-cart parking capacity of the cart barn. T. Budell moved to recommend council authorize the mayor to sign the lease agreement with Perfect Drive Golf and Utility Vehicles in the amount of $255,616 for the four-year lease of seventy-four golf carts and three utility carts, subject to final terms and conditions acceptable to the parks director and city attorney. The motion passed unanimously by a vote of 3-0. P. Petersen shared that testing for the new irrigation well was completed in August and the electrical portion of the project will be completed next. The city won't have to pay for Fire hydrant water, which results in a cost savings of $140-150,000 per year. The project will pay for itself in two years. Page 3 The new restaurant at Riverbend, Scotch and Vine, opened in August. They are hosting regular business lunch meetings and have booked every weekend until the end of the year. Staff is working with them on football game day - golf and lunch specials to encourage attendance. 7. Public Works Agreement with Great Floors, LLC for the Senior Center Flooring Project - Recommend G. Lee reported that the agreement with Great Floors is to remove and replace approximately 1,217 square yards of worn and dated carpeting with 18" carpet tiles and wall base, as well as replace tile and tile base in the four restrooms at the Senior Center. J. Berrios moved to recommend council authorize the mayor to enter into an agreement with Great Floors, LLC in the amount of $136,875.00, including Washington State Sales Tax, to perform all work necessary for the removal and replacement of the carpeting and tile at the Kent Senior Center, subject to final terms and conditions acceptable to the parks director the city attorney. The motion passed unanimously by a vote of 3-0. 8. Director's Report - INFO ONLY Winter Class Registration is underway. Sign up for classes online at kentwa.gov. November 18: 6:30 to 8:30 p.m. Thanksgiving Dinner for 13 - 19 year olds at the Community Center at the Phoenix Academy. Bring a dish, make a donation or just enjoy the meal. December 10: Starts at 9:00 a.m. The Christmas Fun Run and Walk at Hogan Park at Russell Road. December 4: 3:00 p.m. the 30th Anniversary Magical Strings Yuletide Concert at Kent Meridian. December 9: 7:30 p.m. The 30th Anniversary Windham Hill Winter Solstice Concert at Kent Meridian. Concert tickets are on sale on line at: kentwa.gov. November 19: 9:00 a.m. Arbor Day at Clark Lake Park - plantings and clean up. See more information at kentwa.gov. December 3: 10 a.m. to 3:00 p.m. Demo Day at Riverbend Golf Complex. Parks and Recreation Commission has four vacancies and one high school position available. Applications are on the city's website under the government tab. Page 4 The Human Services Commission also has a vacancy this year for a high school student. The new Parks Director starts on December 5. Julie Parascondola brings 19 years of parks, recreation and management experience from Metro Parks of Tacoma. Chair Fincher recognized high school students in the audience, attending the meeting for their Civics class. Chair Fincher announced a free dinner on Thanksgiving Day at the Golden Steer. It is by reservation only - please call first. The committee members each extended compliments and their appreciation of Garin and Merina for their outstanding work in upholding the operation of the department during recruitment of a new director and specifically for managing the 2017/2018 Biennial budget process. 9. Adjournment Committee Chair Fincher adjourned the meeting at 5:53 p.m. Teri Petrole Teri Petrole Parks and Human Services Committee Secretary