HomeMy WebLinkAboutCity Council Committees - Operations Committee - 06/07/2016
OPERATIONS COMMITTEE MINUTES
June 7, 2016
Committee Members Present: Les Thomas; Bill Boyce; Dana Ralph, excused
The meeting was called to order by Les Thomas at 4:00 p.m.
1. ROLL CALL.
2. CHANGES TO THE AGENDA.
There were no changes to the agenda.
3. APPROVAL OF THE CHECK SUMMARY REPORT DATED 5/01/2016 THRU
5/15/2016.
B. Boyce moved to approve the check summary report dated 5/01/16 through
5/15/16. L. Thomas seconded the motion, which passed 2-0.
4. APPROVAL OF MINUTES DATED MAY 17, 2016.
B. Boyce moved to approve the Operations Committee minutes dated May 17, 2016. L.
Thomas seconded the motion, which passed 2-0.
5. PRIMARY DATA CENTER ASSESSMENT & IMPROVEMENT PROJECT -
RECOMMEND.
Information Technology (IT) Director Mike Carrington and Technical Services Manager
James Endicott requested to move the City’s primary data center to the King County
Institutional Network at the Sabey Data Center (Sabey) facility in Tukwila, Washington.
The City’s current location is at Fire Station 74 in Kent.
In the event of a natural or manmade disaster, moving to this new location provides the
City with increased infrastructure redundancy and a stronger Disaster Recover Business
Continuity capability. The Sabey move significantly improves reliability, security
posture, provides for efficient future expansion and scalability and will also allow IT to
concentrate its efforts on restoration of business systems, applications and data. This
would remove the additional burden IT and Facilities faces by also needing to address
restoration of data center infrastructure, hardware and equipment.
Budget impact to the 2016 expenditures includes the implementation cost of $37,750
and recurring monthly charges of $5,600.
B. Boyce moved to recommend council authorize the Mayor to execute all documents
necessary to enter into a three year contract with King County to establish the Sabey
Data Center in Tukwila, Washington as the City’s new primary data center facility . L.
Thomas seconded the motion, which passed 2-0.
Operations Committee Minutes
June 7, 2016
Page: 2
6. C3 HIGH SPEED FIBER OPTIC RING EXTENSION PROJECT AGREEMENT #70 -
RECOMMEND.
Mr. Carrington and Mr. Endicott made a request to have Community Connectivity
Consortium (C3), University of Washington, and contributing project members such as
Kent to design, provisioning and delivery of a high speed optical network around and
extended beyond Lake Washington. The project includes pathway, conduit, fiber and
electronics to build and operate a high speed Dense Wave Division Multiplex (DWDM)
optical network connecting the Westen-Seattle, UW-Bothell Campus, the City of
Bellevue, The King County Regional Communications and Emergency Coordination
Center/RCECC, Renton, Valley Communications Center, Kent and the King County Data
Center/KDCD at Sabey Campus in Tukwila.
Kent Public Works Department and the IT Department have been working in
conjunction to have spare conduit and dark fiber placed in city right of ways whenever
public works projects were being planned and executed on non-fiber specific projects.
For its part the City is making an in-kind asset contribution of shared network
equipment costs estimated to be approximately $3,500 - $4,500, right of way/conduit
system access and spare fiber optic cable use of approximately 59,300 feet.
B. Boyce moved to recommend council authorize the Mayor to execute all documents
necessary to enter into an agreement with the Community Connectivity Consortium to
design, provision and deliver a high speed optical network extension that includes the
City of Kent, subject to terms and conditions acceptable to the City Attorney and
Information Technology Director. L. Thomas seconded the motion, which passed 2-0.
The meeting was adjourned at 4:16 p.m. by L. Thomas.
J. Hays
Jennifer Hays
Operations Committee Secretary