HomeMy WebLinkAboutCity Council Committees - Operations Committee - 04/19/2016
OPERATIONS COMMITTEE MINUTES
April 19, 2016
Committee Members Present: Les Thomas; Bill Boyce; Dana Ralph, Chair
The meeting was called to order by Dana Ralph at 4:00 p.m.
1. ROLL CALL.
2. CHANGES TO THE AGENDA.
There were no changes to the agenda.
3. APPROVAL OF THE CHECK SUMMARY REPORT DATED 3/16/2016 THRU
3/31/2016.
B. Boyce moved to approve the check summary report dated 3/16/16 through
3/31/16. L. Thomas seconded the motion, which passed 3-0.
4. APPROVAL OF MINUTES DATED APRIL 5, 2016.
L. Thomas moved to approve the Operations Committee minutes dated April 5, 2016.
B. Boyce seconded the motion, which passed 3-0.
5. DRUG FORFEITURE FUNDS – AMEND BUDGET AND AUTHORIZE EXPENDITURE -
RECOMMEND.
Police Chief Ken Thomas revisited this request that was previously tabled during the
April 5 Committee meeting to answer any remaining questions members may have. A
detailed presentation was provided at the April 12 Public Safety Committee meeting and
is attached to the April 19 Committee agenda packet.
As a key part of Suburban King County Coordinating Council on Gangs (SKCCCG) work,
Youth LINC (Leadership, Intervention and Change) delivers direct service through a
multidisciplinary intervention. Seed money from the City, in the amount of $175,000,
will be used to replicate Youth LINC to provide coordinated services to youth and
families in the Kent community.
The $175,000 estimated breakdown of expenditures are:
Program Staff/Supervision (Center for Children and Youth Justices) - $74,000
Administrative costs - $1,000
Youth LINC Team Operation and Supplies - $6,000
Program Evaluation - $15,000
Youth LINC Client Support Funds (individual/family needs, employment program
placement) - $19,000
Street Outreach Services (Alive and Free) - $30,000
Community Program Contract(s) - $30,000
Operations Committee Minutes
April 19, 2016
Page: 2
B. Boyce moved to recommend Council amend the budget and authorize the Mayor to
issue funds, in the total amount of $175,000, to the Suburban King County
Coordinating Council on Gangs, in support of Youth LINC and grants to community -
based organizations serving youth in Kent, payable from funds seized and forfeited to
the Kent Police Department under the state’s drug forfeiture statutes; and authorize
the Mayor to sign all necessary documents, subject to final terms and conditions
acceptable to the Police Chief and City Attorney. L. Thomas seconded the motion,
which passed 3-0.
6. BUSINESS STRATEGY AND PERFORMANCE ANALYST POSITION - RECOMMEND.
Human Resources Director Marty Fisher requested a new position that will lead, direct,
plan, and organize the City's performance measurement and Lean business process
improvement programs with significant impact to the City and its citizens. The
incumbent will also provide guidance, analysis and recommendations for developing key
performance indicators, using data and evidence to inform decision-making that
supports the achievement of the City’s Strategic Plan.
This position will report to Mr. Fisher, is non-represented, and will have a salary grade
41 (minimum $73,920; maximum $90,084). The only other regional city to have a
similar position is the City of Bellevue.
L. Thomas moved to recommend council authorize the Mayor to add a new position
titled “Business Strategy and Performance Analyst”. B. Boyce seconded the motion,
which passed 3-0.
7. CONSOLIDATING BUDGET ADJUSTMENT ORDINANCE FOR ADJUSTMENTS
BETWEEN JANUARY 1, 2016 AND MARCH 31, 2016 - RECOMMEND.
Finance Deputy Director Barbara Lopez requested authorization to approve the technical
gross budget adjustment ordinance reflecting an overall budget increase of
$10,767,337. From that amount, adjustments totaling $9,149,577 have already been
approved by Council.
The remaining amount not yet approved by Council is an overall increase of
$1,617,760, are funded by grants, existing fund balance, or other new revenues. The
remaining amounts include:
$664,125 to establish an annual operating budget for the School Zone Camera
($488,000), Sex Trafficking ($39,700) and Traffic School ($135,925) programs
in the Criminal Justice Fund
$500,000 to add funds to the Strategic Land Account for acquisition of
strategic property parcels
$175,635 for Parks contribution to the Regional Trails Connector project
$110,000 for an accounting change for payments made for the Sound Transit
parking garage
$168,000 towards phase two of the Facilities space/efficiency study.
Operations Committee Minutes
April 19, 2016
Page: 3
B. Boyce moved to recommend council approve the consolidating bu dget adjustment
ordinance for adjustments made between January 1, 2016 and March 31, 2016
reflecting an overall budget increase of $10,767,337 . L. Thomas seconded the
motion, which passed 3-0.
8. QUARTERLY PROCUREMENT REPORT.
Chief Administrative Officer Derek Matheson supplied information to members from the
first quarter 2016 procurement report that fall below the Mayor’s signature authority,
specifically all contracts/agreements over $25,000 and below $65,000 that include all
leases/agreements that convey an interest in real property.
A request was made to have a rolling report of quarters with the most current report
being reported at the top.
The meeting was adjourned at 4:24 p.m. by D. Ralph.
J. Hays
Jennifer Hays
Operations Committee Secretary