HomeMy WebLinkAboutCity Council Committees - Operations Committee - 03/15/2016
OPERATIONS COMMITTEE MINUTES
March 15, 2016
Committee Members Present: Les Thomas; Bill Boyce; Dana Ralph, Chair, absent
The meeting was called to order by Les Thomas at 4:01 p.m.
1. ROLL CALL.
2. CHANGES TO THE AGENDA.
There were no changes to the agenda.
3. APPROVAL OF THE CHECK SUMMARY REPORT DATED 2/16/2016 THRU
2/29/2016.
B. Boyce moved to approve the check summary report dated 2/16/16 through
2/29/16. L. Thomas seconded the motion, which passed 2-0.
4. APPROVAL OF MINUTES DATED MARCH 1, 2016.
B. Boyce moved to approve the Operations Committee minutes dated March 1, 2016. L.
Thomas seconded the motion, which passed 2-0.
5. AIA AGREEMENT WITH ARC ARCHITECTS FOR THE CITY HALL SPACE
EFFCIENCY PLAN PHASE II - RECOMMEND.
Parks Director Jeff Watling requested approval for the second phase of the project
which initiates conceptual design and cost estimating. Completion of this work will
allow the city to determine projecte d costs, ideas for phasing/sequencing the
work and options for funding the work for all four buildings that comprise the
City Hall Campus: City Hall, the Police Department, Centennial building, and
the annexed City Hall building directly east of Centennial .
Results of the space efficiency study were presented to Council last fall. The
results of the analysis identified the opportunity to address the City’s current
space needs for the Police Department through renovation and modernization
of the current cam pus.
At the end of 2015, the City transferred $100,000 of available general fund monies into
this account to help fund the second phase of this contract. Finance is recommending
the remaining $68,364 come from available monies in the Capital Resources Fund
(formerly the CIP fund) which will be part of the second quarter supplemental budget
adjustment. The timeframe for this next phase should be complete mid to late fall.
B. Boyce moved to recommend authorizing the Mayor to sign all documents necessary
to enter into an AIA Agreement with ARC Architects for the City Hall Space Efficiency
Plan – Phase II, subject to terms and conditions acceptable to the Parks Director and
the City Attorney. L. Thomas seconded the motion, which passed 2-0.
Operations Committee Minutes
March 15, 2016
Page: 2
6. SCHOOL ZONE TRAFFIC SAFETY CAMERA PROGRAM FUND EXPENDITURES -
RECOMMEND.
Police Chief Thomas presented information on budgeting funds derived from the use of
school zone traffic safety cameras. The current balance in the fund is in excess of $1
million.
An excess fund in the amount of $329,000 was requested to be used for criminal justice
related purposes. After researching, the Police Department has determined two
separate items to spend funds on:
Set aside $50,000 for city-matching funds for the Traffic Safety Grant Program
that the Police Department and the Public Works Department is applying for, and
Use $279,000 to replace seven of the Department’s aging police vehicles.
School speed zones are located in areas occupied by a high number of pedestrians,
especially before, during, and after school, and driver inattention and speeding can
have devastating consequences. The strategic placement of automated traffic safety
cameras in school zones has been shown to reduce vehicle speeds, thereby reducing
the risks to pedestrians.
It was noted that the Public Safety Committee previously passed this motion 3-0.
B. Boyce moved to recommend Council authorize the Mayor to approve the
expenditure of $329,000 from the School Zone Traffic Safety Camera fund that include
$50,000 for matching funds for the traffic safety grant program and $279,000 to
replace seven of the Police Department’s aging police vehicles, and authorize the
Mayor to sign all necessary documents, subject to the approval of the Police Chief and
City Attorney. L. Thomas seconded the motion, which passed 2-0.
7. CITY INVESTMENT REPORT.
Finance Director Aaron BeMiller, Senior Financial Analyst Joe Bartlemay, and Accounting
and Reporting Manager Levina Brennecke reported on the City’s diversified investment
strategy that includes opportunities outside of the Local Government Investment Pool
(LGIP).
The summary provided to the City’s investment portfolio is current through December 31,
2015 and has been previously presented to the Advisory Investment Committee. The list
of portfolio investments includes:
Nearly $17 million in government securities, just over $80 million in local
government investment pool, and started out the 2016 year with just under $1
million in other investments, and
In the last quarter of 2015, purchased roughly $8 million in new investments that
are similar to past investments, and
The City has an average rate of return of 1.6 percent (does not include the LGIP
rate of 2.59 percent), has an average days to maturity of 981 days, and average
years to maturity is 2.69 years, and
Operations Committee Minutes
March 15, 2016
Page: 3
With new investments purchased, the City has earned about $88,000 in additional
interest for the 2015 year.
The Advisory Investment Committee is comprised of Mayor (or designee), one member of
the City’s Operations Committee, the Public Works director, and the Finance director. The
investment committee meets quarterly.
The meeting was adjourned at 4:27 p.m. by Les Thomas.
J. Hays
Jennifer Hays
Operations Committee Secretary