HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 11/15/2016 Kent City Council Regular Workshop Meeting November 15, 2016
Minutes Kent, Washington
The workshop meeting was called to order at 5:02 p.m. by Councilmember Dana
Ralph.
Present were Councilmembers Dana Ralph, Tina Budell, Brenda Fincher, Dennis
Higgins (via conference call).
King County Regional E-911 Strategic Plan
Lora Ueland, Executive Director of Valley Communications Center, provided an update
on the King County Regional E-911 Strategic Plan. Lora explained the current E-911
call routing system and indicated that E-911 technology has remained stable for the
past 50 years, but with the next generation 911 and text to 911, the current network
needs to be updated.
The next generation 911 is an IP based system that allows digital information to flow
seamlessly from the public, through the 911 network and onto emergency responders.
King County adopted an ordinance that formed a scoping committee to develop a
strategic plan. A leadership group was formed to approve recommendations, a
planning group was formed to refine recommendations, and a task force was formed to
develop recommendations that will be agreed upon and will be consistent with national
best practices for calls for service, effective deployment of evolving technology, and
efficient use of public resources. After the leadership group reviews and approves the
plan, King County will adopt the plan.
It is anticipated that in July of 2017, King County will deploy SMS text to 911 as
interim until the full process is complete.
2016 Third Quarter Update
Aaron BeMiller, Finance Director
Presented third quarter financial status report for the quarter ended September 30,
2016.
Aaron reviewed his presentation that included a review of financial policies and fund
balances in addition to detailing the Government Finance Officers Association best
practices regarding: adopting financial policies, the appropriate level of unrestricted
fund balances in the general fund.
Aaron reviewed the five-year history of fund balances and provided information on the
plan to develop fund balance policies that serve a similar purpose to general fund
reserve policies.
Reviewed GFOA Best Practice: Appropriate levels of working capital in the enterprise
fund, reviewed cash and investments and general fund cash flows
Provided a recap of the 2016 budgetary status in comparison over previous years.
Barbara Lopez, Deputy Finance Director, presented information regarding B&O revenue
collections and expenditures.
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Aaron BeMiller detailed special revenue and enterprise collections by fund, general
fund spending compared to budget and spending by classification and all other funds
spending compared to budget.
The meeting adjourned at 5:49 .m.
Kimberley A. Komoto
City Clerk
November 15, 2016
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The regular meeting of the Kent City Council was called to order at 7:02 p.m., by
Mayor Cooke.
ROLL CALL
Present were Councilmembers Jim Berrios, Tina Budell, Brenda Fincher, and Dana
Ralph.
CHANGES TO THE AGENDA FROM COUNCIL ADMINISTRATION OR STAFF
Chief Administrative Officer, Derek Matheson added items:
4.A.2 - Presentation to the Kent Food Bank
7.R - A replacement Exhibit will be made to the Multi-Family Tax Exemption Resolution
7.S - Excused Absence of Councilmember Dennis Higgins
7.T - Excused Absence of Councilmember Les Thomas
PUBLIC COMMUNICATIONS
A. Public Recognition
Mayor Cooke recognized November's employee of the month, Jennifer Harrell. Marty
Fisher, Human Resource Director, presented a recap of the City's Giving Campaign.
Marty congratulated the Public Works Operations Department for winning the game
challenge. Marty presented a check in the amount of $7,992.55 to Susan Greathouse,
a volunteer representative and board member of the Kent Food Bank.
B. Proclamation for "Small Business Day"
Mayor Cooke presented the "Small Business Day" proclamation to Greg Haffner. Greg
provided information regarding Small Business Day and expressed his appreciation for
everyone that supports small businesses.
C. Proclamation for "Arbor Day"
Mayor Cooke presented Garin Lee, Interim Parks Director, with the Arbor Day
proclamation. Garin provided a brief history regarding "Arbor Day" in Kent. Garin
advised that November 19, 2016, the City's host site is Clark Lake Park.
D. Proclamation for "Kent Recycles Day"
Mayor Cooke presented Gina Hungerford, Conservation Specialist with the city of Kent
with "Kent Recycles Day" proclamation. Gina provided a brief history on America
Recycles Day and provided information regarding recycling.
E. Community Events
Councilmember Ralph advised of some upcoming events at the ShoWare Center,
including details on attendance at the Disney on Ice and Thunderbird events. She
invited the public to Kent's Spotlight Series and the Kent Downtown Partnership
Holiday Sip and Shop.
Councilmember Fincher invited everyone to attend the third annual Thanksgiving
dinner at the Kent Community Center Friday, November 18, 2016, 6:30 - 8:30 p.m.
She advised that the Holiday Bazaar will be held December 2"d and 3rd. She
encouraged everyone to register online for the Christmas Rush that will be held
December 10tn
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Mayor Cooke invited everyone to attend the Kent's Got Talent competition on
November 18, 2016 at 7:00 p.m. The event will be held at the Kent Meridian
Performing Arts Center.
F. Public Safety Report
Assistant Chief Eric Hemmen presented the Public Safety Report that focused on the
Support Services Division of the Police Department. Assistant Chief Hemmen reviewed
his PowerPoint presentation that included detailed information regarding corrections,
Evidence, Records, Accreditation/grants, recruiting and training.
G. Update on .lames Street Project
Chad Bieren, Deputy Public Works Director and Eric Conner, Construction Engineering
Manager, presented an update on the progress on the James Street Project. Chad
thanked the public for their support and patience during construction.
Chad reviewed the work done that included overlaying the street, landscaping and
sidewalk replacement, and the new James Street Pump Station.
Chad indicated there will a second phase of paving on bottom of James Street during
2017. Additionally, Chad provided details regarding their choice of landscaping
materials.
Eric Conner expressed his appreciation of the work done by his crew.
H. Update on Website
Michelle Wilmot, Communication and Public Affairs Manager, provided an overview of
the features of the City's new website that went live on November 1, 2016. Michelle
encouraged everyone to go directly to KentWA.gov to avoid any issues getting routed
to the website via search engines.
Michelle provided a history on the procurement process used to acquire Vision Internet
as the City's cloud-based hosted solution. Michelle advised that the hosted solution
provides support, security, and updates at no additional charge.
I. Intergovernmental Reports
Councilmember Ralph provided updates on the following committees:
Transportation Policy Board. Councilmember Ralph advised that the Board will include
a new section to the 2040 update to the Regional Transportation Plan addressing
measures for health and equity. The second issue discussed was to pay for the
transportation system.
South County Area Transportation Board. There was a presentation from Washington
State Transportation Commission regarding road usage charges and a pilot program in
2017 to determine if a road usage charge is the appropriate way to pay for
transportation.
Sound Cities Executive Board. Meets tomorrow and will be approving appointments to
regional committees.
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Councilmember Budell provided an update on the Sound Cities Association Domestic
Violence Initiative and their work concerning Initiative 1491 - Concerns court-issued
extreme risk protection orders temporarily preventing access to firearms.
Councilmember Berrios provided an update on the Puget Sound Regional Council
Economic Development Board and their work on an economic strategy. Goals of the
Board include: (1) Sustain a high quality of life; (2) open economic opportunities to
everyone; (3) compete globally; and (4) connect this region to the world.
Councilmember Fincher provided updates on the following committees:
King Conservation District Advisory Committee. Meet November 16, 2016. Advised
the public to visit KingCD.org for information regarding programs and classes .
Mental Illness and Drug Dependency Advisory Committee. Will meet on December 8,
2016.
PUBLIC HEARING
No Public Hearing
PUBLIC COMMENT
Robert M. Lovell IV spoke in support of the Teamsters #117 and provided details
regarding the services the Teamster employees perform for the city of Kent. Mr.
Lovell provided a brief history of furlough days in 2008 and 2009. 2008 - 2014 no
raises. Agreed to get rid of uniform services and be responsible for their own
uniforms.
Josh Harris spoke on behalf of the Teamsters #117 and expressed why the public
works and parks employees are worth and have earned pay raises. He detailed the
increase in work they perform maintaining city facilities. Mr. Harris expressed that the
members don't feel appreciated and have been told my management that they are not
worth the investment. He asked the council to ask the question "do you think we are
worth it?"
Frederic Scholter spoke in support of the Teamsters #117 and provided details
regarding the work performed on all city vehicles. Mr. Scholter indicated the
Teamsters are not asking for everything they gave up in prior years, but are asking for
what they deserve.
Adam Barker spoke on behalf of Teamsters #117 and how moral has been affected.
Looking for good, fair negotiation that gets everyone on the path to better days.
Sara Craft spoke in support of the Teamsters #117. She thanked all workers for all
the hard work they perform. Ms. Craft indicated that all the Teamsters are an integral
part of fulfilling the City's Mission, Vision, and Values. She indicated she wants to live
in a city that supports these employees.
Dustin Phelan spoke in support of the Teamsters #117. Mr. Phelan is an employee
and resident of the city. Mr. Phelan expressed that the Teamster employees are being
paid below average but are expected to be the best. Mr. Phelan expressed his
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appreciation of the Teamsters performing the work behind the scenes to ensure the
safety of the public. Mr. Phelan requested that the council show their appreciation
through their actions, not their words.
Annie Sieger, chair of the Parks and Recreation Commission indicated she was pleased
that the 2017-2018 budget includes additional capital funding allocated to parks, but
that she is dismayed that it is a short-term solution and a new tax to residents. Does
not address prior recommendations to reallocate existing capital sources to maintain
current levels of service in current parks. Could impact parks levy. Council has
options for funding parks sustainably. Ms. Sieger asked the council to please consider
funding parks with existing revenues in a sustainable manner.
Tanner Claggett advised the council that he is doing a civics project for his senior
project and would like to ask the council the question "what would you recommend is
the best way for a student my age to make a positive impact on the community?"
Mayor Cooke requested Councilmember Ralph make an exception to the common
council procedure to allow give and take with speaker. Councilmember Ralph
approved.
Councilmembers all suggested Mr. Claggett volunteer. Find something he is
passionate about and look for volunteer opportunities.
CONSENT CALENDAR
Councilmember Ralph moved to approve Consent Calendar Items A through T,
seconded by Councilmember Budell. The motion carried 4-0 and the following
items were approved:
A. Minutes of Previous Meetings and Workshops — Approve.
The minutes of the workshop and regular council meetings of September 6, 2016 were
approved.
B. Payment of Bills — Approve.
Bills received through October 15, 2016 and paid on October 15, 2016, after auditing
by the Operations Committee on November 1, 2016 were approved.
C. Excused Absence for Bill Boyce — Approve.
An excused absence for Council President Boyce who was unable to attend the
November 15, 2016 Council meeting was approved.
D. Consultant Services Agreement with MacLeod Reckord for Owner's
Representation on the Lower Russell Road Levee Project — Authorize.
The Mayor was authorized to sign the consultant services agreement with MacLeod
Reckord in an amount not to exceed $225,000, to act as the City's representative on
the Lower Russell Road Levee project, subject to final terms and conditions acceptable
to the Parks Director, the Public Works Director and the City Attorney.
E. Street Light Policy — Resolution — Adopt.
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Resolution No. 1937 was adopted, establishing a street light policy which prioritizes
the installation, power and maintenance of street lights on arterials.
F. Goods and Services Agreement with JCI Jones Chemical, Inc. for Supply of
2017 Water Treatment Chemicals — Authorize.
The Mayor was authorized to sign the goods and services agreement with JCI Jones
Chemicals, Inc. for the supply of water treatment chemicals Gas Chlorine and Sodium
Hydroxide, for 2017, in an amount not to exceed $98,465, subject to final terms and
conditions acceptable to the City Attorney and Public Works Director.
G. Valley Communications Tower Lease Extension — Authorize.
The Mayor was authorized to sign the second lease amendment between the city of
Kent and Valley Communications Center for the Cambridge tank site subject to final
terms and conditions acceptable to the City Attorney and Public Works Director.
H. Lifeline Water Rates — Ordinance — Adopt.
Ordinance No. 4219 was adopted, amending section 7.02.300 of the Kent City Code to
create a reduced monthly water demand charge for lifeline water customers.
I. King Conservation District Grant for Mill Creek Side Channel Leber
Homestead Property — Accept.
The Mayor was authorized to accept the King Conservation District (KCD) grant in the
amount of $200,000, direct staff to establish a budget for the funds to be spent within
the Mill Creek Side Channel (Leber) Restoration project, and authorize the Mayor to
sign all documents necessary, subject to final terms and conditions acceptable to the
City Attorney and Public Works Director.
J. Consultant Services Agreement with GeoEngineers, Inc. for Kent Airport
Levee Certification — Authorize.
The Mayor was authorized to sign a Consultant Services Agreement with
GeoEngineers, Inc. in an amount not to exceed $88,000 for engineering services on
the Kent Airport Levee, subject to final terms and conditions acceptable to the City
Attorney and the Public Works Director.
K. Consultant Services Agreement with GeoEngineers, Inc. for Frager Road
Levee Certification — Authorize.
The Mayor was authorized to sign a Consultant Services Agreement with
GeoEngineers, Inc., in an amount not to exceed $333,271, for engineering services on
the Frager Road Levee, subject to final terms and conditions acceptable to the City
Attorney and the Public Works Director.
L. Consultant Services Agreement with KBA, Inc. for 108/208th Street
Intersection Project — Authorize.
The Mayor was authorized to sign a Consultant Services Agreement with KBA, Inc., in
an amount not to exceed $130,500, to provide construction management services for
the 108th Ave SE (SR 515) and SE 208th St intersection improvements project,
subject to final terms and conditions acceptable to the City Attorney and Public Works
Director.
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M. Consultant Services Agreement with David Evans & Associates for Design
Services for the Quiet Zone - Authorize.
The Mayor was authorized to sign a Consultant Services Agreement with David Evans
and Associates, Inc., in an amount not to exceed $83,133, for engineering design
services and technical assistance related to railroad grade crossings in support of the
City's proposal to establish railroad quiet zones on the Burlington Northern Sante Fe
(BNSF) and Union Pacific (UP) railroad mainline tracks throughout the City, subject to
final terms and conditions acceptable to the City Attorney and Public Works Director.
N. Public Facilities District Board Reappointment - Confirm.
Council confirmed the reappointment of Jeff Piecewicz to Position No. 1 of the Public
Facilities District Board for a four-year term of September 1, 2016 - August 31, 2020,
and ratify all acts consistent with this reappointment.
O. Ordinance Amending KCC 5.01 - General Business Licenses, and KCC 5.14
- Rental Housing Safety - Adopt.
Ordinance No. 4220 was adopted, amending the City's general business licensing and
rental housing safety codes to clarify and strengthen annual business licensing
requirements and provide enforcement options to encourage compliance.
P. Consolidating Budget Adjustment Ordinance - 3rd Quarter - Adopt.
Ordinance No. 4221 was adopted, approving the consolidating budget adjustments
made between July 1, 2016, and September 30, 2016, reflecting an overall budget
increase of $77,763,280.
Q. Fiscal Year 2016 Bureau Justice Assistance Grant - Authorize.
The Mayor was authorized to accept the fiscal year 2016 Edward Byrne Memorial
Justice Assistance Grant through the State of Washington Department of Commerce in
the amount of $127,887, ratify and authorize the Mayor's signing of all necessary
documents, amend the budget, and authorize expenditure of the funds in accordance-
with grant terms and conditions acceptable to the Police Chief and City Attorney.
R. Multi-family Tax Exemption - Resolution - Adopt.
Resolution No. 1938 was adopted, establishing an "urban center" for multi-family
residential tax exemption purposes and setting a public hearing date to receive
comment on the council's intent to designate the Riverbend Gateway project area as a
"residential targeted area."
S. Excused Absence for Dennis Higgins - Approve.
An excused absence for Councilmember Higgins who was unable to attend the
November 15, 2016 Council meeting was approved.
T. Excused Absence for Les Thomas - Approve.
An excused absence for Councilmember Les Thomas who was unable to attend the
November 15, 2016 Council meeting was approved.
OTHER BUSINESS
None
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BIDS
None
REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
A. Council President.
Acting Council President Ralph spoke of councilmember's concerns action taken in
Renton to start looking at an ordinance regarding source of income discrimination
regarding rental properties and requested approval to have a discussion during the
November 29, 2016, special City Council workshop.
Councilmember Ralph provided a recap of the discussions during tonight's workshop
that included an update on the E-911 system in addition to the third quarter financial
update and the plan to update the City's financial policies.
B. Mayor.
Mayor Cooke advised that Boeing has decided to consolidate and Kent will be losing
almost 1,186 jobs that will go to Tukwila over the next three years.
Mayor Cooke advised she serves on Aerospace works for Washington Coalition
Steering Committee to generate interest and support for aerospace in the region.
C. Administration.
Chief Administrative Officer, Derek Matheson indicated his report is included in
tonight's agenda packet. He advised that there will be a special council meeting on
Tuesday, November 29, 2016, at 5 p.m. and the first part of the meeting will be a joint
workshop with Parks & Recreation Commission to provide an update on the YMCA
project. The second half will be a city council-only discussion regarding the income
discrimination issue.
Derek advised that there will be an executive session tonight to discuss collective
bargaining and property negotiations. The session is expected to last 30 minutes and
there will be action after executive session.
D. Economic & Community Development Committee.
Councilmember Ralph attended the November 17, 2016, meeting in Council President
Boyce's place. There was a presentation on the multi-family design guidelines which
the committee approved unanimously. Additionally, there was discussion on
expanding the multi-family tax exemption zone to include the Par 3 property.
E. Operations Committee.
Councilmember Ralph provided an update on the items on today's agenda. The
committee approved contract to make improvements to the parking garage to provide
for improved security to the police officers while entering and exiting the bullpen.
The committee reappointed Tim Higgins to Lodging Tax Advisory committee.
The committee heard a report on the multi-family tax exemption.
F. Parks and Human Services Committee.
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Councilmember Fincher indicated the next meeting will be held on November 17, 2016.
G. Public Safety Committee.
Councilmember Jim Berrios indicated that there was discussion regarding graffiti and
indicated that the city does not tolerate graffiti and asked that residents report graffiti
to 253-856-4723.
H. Public Works Committee.
No report
I. Regional Fire Authority.
No report
EXECUTIVE SESSION
At 8:54 p.m., Mayor Cooke advised that executive session is anticipated to last 30
minutes and collective bargaining and property negotiations will be discussed.
A. Collective Bargaining, as per RCW 42.30.140(4)(a).
B. Property Negotiations, as per RCW 42.30.110(1)(b).
At 9:25 p.m., executive session was extended for an additional 15 minutes
At 9:39 p.m., executive session was extended for an additional 15 minutes
At 9:55 p.m., executive session was extended for an additional 15 minutes
At 10:13 p.m., Mayor Cooke reconvened the meeting.
ACTION AFTER EXECUTIVE SESSION
Councilmember Fincher moved to authorize the mayor to sign all necessary
documents to purchase the Martin property, located at 10822 S.E. 248t" Street at a
cost not to exceed $370,000, plus reasonable closing costs, plus to lease the property
back to Glen and Mari Martin for up to six months at a leasehold rate of $2,000 per
month, plus applicable leasehold excise tax, subject to final terms and conditions
acceptable to the city attorney and the interim parks and recreation director.
Councilmember Budell seconded the motion.
Councilmember Fincher conveyed that this purchase will complete the assemblage of
the YMCA project between Morrill Meadows and East Hill park.
Motion passed 4-0.
ADJOURNMENT
The eeting adjourned at/10:15
Kimberley A `1 moto
City Clerk
November 15, 2016
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