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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 11/15/2016 Kent City Council Regular Workshop Meeting November 15, 2016 Minutes Kent, Washington The workshop meeting was called to order at 5:02 p.m. by Councilmember Dana Ralph. Present were Councilmembers Dana Ralph, Tina Budell, Brenda Fincher, Dennis Higgins (via conference call). King County Regional E-911 Strategic Plan Lora Ueland, Executive Director of Valley Communications Center, provided an update on the King County Regional E-911 Strategic Plan. Lora explained the current E-911 call routing system and indicated that E-911 technology has remained stable for the past 50 years, but with the next generation 911 and text to 911, the current network needs to be updated. The next generation 911 is an IP based system that allows digital information to flow seamlessly from the public, through the 911 network and onto emergency responders. King County adopted an ordinance that formed a scoping committee to develop a strategic plan. A leadership group was formed to approve recommendations, a planning group was formed to refine recommendations, and a task force was formed to develop recommendations that will be agreed upon and will be consistent with national best practices for calls for service, effective deployment of evolving technology, and efficient use of public resources. After the leadership group reviews and approves the plan, King County will adopt the plan. It is anticipated that in July of 2017, King County will deploy SMS text to 911 as interim until the full process is complete. 2016 Third Quarter Update Aaron BeMiller, Finance Director Presented third quarter financial status report for the quarter ended September 30, 2016. Aaron reviewed his presentation that included a review of financial policies and fund balances in addition to detailing the Government Finance Officers Association best practices regarding: adopting financial policies, the appropriate level of unrestricted fund balances in the general fund. Aaron reviewed the five-year history of fund balances and provided information on the plan to develop fund balance policies that serve a similar purpose to general fund reserve policies. Reviewed GFOA Best Practice: Appropriate levels of working capital in the enterprise fund, reviewed cash and investments and general fund cash flows Provided a recap of the 2016 budgetary status in comparison over previous years. Barbara Lopez, Deputy Finance Director, presented information regarding B&O revenue collections and expenditures. Page 1 of 2 Kent City Council Regular Workshop Meeting November 15, 2016 Minutes Kent, Washington Aaron BeMiller detailed special revenue and enterprise collections by fund, general fund spending compared to budget and spending by classification and all other funds spending compared to budget. The meeting adjourned at 5:49 .m. Kimberley A. Komoto City Clerk November 15, 2016 Page 2 of 2 Kent City Council Regular Meeting November 15, 2016 Minutes Kent, Washington The regular meeting of the Kent City Council was called to order at 7:02 p.m., by Mayor Cooke. ROLL CALL Present were Councilmembers Jim Berrios, Tina Budell, Brenda Fincher, and Dana Ralph. CHANGES TO THE AGENDA FROM COUNCIL ADMINISTRATION OR STAFF Chief Administrative Officer, Derek Matheson added items: 4.A.2 - Presentation to the Kent Food Bank 7.R - A replacement Exhibit will be made to the Multi-Family Tax Exemption Resolution 7.S - Excused Absence of Councilmember Dennis Higgins 7.T - Excused Absence of Councilmember Les Thomas PUBLIC COMMUNICATIONS A. Public Recognition Mayor Cooke recognized November's employee of the month, Jennifer Harrell. Marty Fisher, Human Resource Director, presented a recap of the City's Giving Campaign. Marty congratulated the Public Works Operations Department for winning the game challenge. Marty presented a check in the amount of $7,992.55 to Susan Greathouse, a volunteer representative and board member of the Kent Food Bank. B. Proclamation for "Small Business Day" Mayor Cooke presented the "Small Business Day" proclamation to Greg Haffner. Greg provided information regarding Small Business Day and expressed his appreciation for everyone that supports small businesses. C. Proclamation for "Arbor Day" Mayor Cooke presented Garin Lee, Interim Parks Director, with the Arbor Day proclamation. Garin provided a brief history regarding "Arbor Day" in Kent. Garin advised that November 19, 2016, the City's host site is Clark Lake Park. D. Proclamation for "Kent Recycles Day" Mayor Cooke presented Gina Hungerford, Conservation Specialist with the city of Kent with "Kent Recycles Day" proclamation. Gina provided a brief history on America Recycles Day and provided information regarding recycling. E. Community Events Councilmember Ralph advised of some upcoming events at the ShoWare Center, including details on attendance at the Disney on Ice and Thunderbird events. She invited the public to Kent's Spotlight Series and the Kent Downtown Partnership Holiday Sip and Shop. Councilmember Fincher invited everyone to attend the third annual Thanksgiving dinner at the Kent Community Center Friday, November 18, 2016, 6:30 - 8:30 p.m. She advised that the Holiday Bazaar will be held December 2"d and 3rd. She encouraged everyone to register online for the Christmas Rush that will be held December 10tn Page 1 of 8 Kent City Council Regular Meeting November 15, 2016 Minutes Kent, Washington Mayor Cooke invited everyone to attend the Kent's Got Talent competition on November 18, 2016 at 7:00 p.m. The event will be held at the Kent Meridian Performing Arts Center. F. Public Safety Report Assistant Chief Eric Hemmen presented the Public Safety Report that focused on the Support Services Division of the Police Department. Assistant Chief Hemmen reviewed his PowerPoint presentation that included detailed information regarding corrections, Evidence, Records, Accreditation/grants, recruiting and training. G. Update on .lames Street Project Chad Bieren, Deputy Public Works Director and Eric Conner, Construction Engineering Manager, presented an update on the progress on the James Street Project. Chad thanked the public for their support and patience during construction. Chad reviewed the work done that included overlaying the street, landscaping and sidewalk replacement, and the new James Street Pump Station. Chad indicated there will a second phase of paving on bottom of James Street during 2017. Additionally, Chad provided details regarding their choice of landscaping materials. Eric Conner expressed his appreciation of the work done by his crew. H. Update on Website Michelle Wilmot, Communication and Public Affairs Manager, provided an overview of the features of the City's new website that went live on November 1, 2016. Michelle encouraged everyone to go directly to KentWA.gov to avoid any issues getting routed to the website via search engines. Michelle provided a history on the procurement process used to acquire Vision Internet as the City's cloud-based hosted solution. Michelle advised that the hosted solution provides support, security, and updates at no additional charge. I. Intergovernmental Reports Councilmember Ralph provided updates on the following committees: Transportation Policy Board. Councilmember Ralph advised that the Board will include a new section to the 2040 update to the Regional Transportation Plan addressing measures for health and equity. The second issue discussed was to pay for the transportation system. South County Area Transportation Board. There was a presentation from Washington State Transportation Commission regarding road usage charges and a pilot program in 2017 to determine if a road usage charge is the appropriate way to pay for transportation. Sound Cities Executive Board. Meets tomorrow and will be approving appointments to regional committees. Page 2 of 8 Kent City Council Regular Meeting November 15, 2016 Minutes Kent, Washington Councilmember Budell provided an update on the Sound Cities Association Domestic Violence Initiative and their work concerning Initiative 1491 - Concerns court-issued extreme risk protection orders temporarily preventing access to firearms. Councilmember Berrios provided an update on the Puget Sound Regional Council Economic Development Board and their work on an economic strategy. Goals of the Board include: (1) Sustain a high quality of life; (2) open economic opportunities to everyone; (3) compete globally; and (4) connect this region to the world. Councilmember Fincher provided updates on the following committees: King Conservation District Advisory Committee. Meet November 16, 2016. Advised the public to visit KingCD.org for information regarding programs and classes . Mental Illness and Drug Dependency Advisory Committee. Will meet on December 8, 2016. PUBLIC HEARING No Public Hearing PUBLIC COMMENT Robert M. Lovell IV spoke in support of the Teamsters #117 and provided details regarding the services the Teamster employees perform for the city of Kent. Mr. Lovell provided a brief history of furlough days in 2008 and 2009. 2008 - 2014 no raises. Agreed to get rid of uniform services and be responsible for their own uniforms. Josh Harris spoke on behalf of the Teamsters #117 and expressed why the public works and parks employees are worth and have earned pay raises. He detailed the increase in work they perform maintaining city facilities. Mr. Harris expressed that the members don't feel appreciated and have been told my management that they are not worth the investment. He asked the council to ask the question "do you think we are worth it?" Frederic Scholter spoke in support of the Teamsters #117 and provided details regarding the work performed on all city vehicles. Mr. Scholter indicated the Teamsters are not asking for everything they gave up in prior years, but are asking for what they deserve. Adam Barker spoke on behalf of Teamsters #117 and how moral has been affected. Looking for good, fair negotiation that gets everyone on the path to better days. Sara Craft spoke in support of the Teamsters #117. She thanked all workers for all the hard work they perform. Ms. Craft indicated that all the Teamsters are an integral part of fulfilling the City's Mission, Vision, and Values. She indicated she wants to live in a city that supports these employees. Dustin Phelan spoke in support of the Teamsters #117. Mr. Phelan is an employee and resident of the city. Mr. Phelan expressed that the Teamster employees are being paid below average but are expected to be the best. Mr. Phelan expressed his Page 3 of 8 Kent City Council Regular Meeting November 15, 2016 Minutes Kent, Washington appreciation of the Teamsters performing the work behind the scenes to ensure the safety of the public. Mr. Phelan requested that the council show their appreciation through their actions, not their words. Annie Sieger, chair of the Parks and Recreation Commission indicated she was pleased that the 2017-2018 budget includes additional capital funding allocated to parks, but that she is dismayed that it is a short-term solution and a new tax to residents. Does not address prior recommendations to reallocate existing capital sources to maintain current levels of service in current parks. Could impact parks levy. Council has options for funding parks sustainably. Ms. Sieger asked the council to please consider funding parks with existing revenues in a sustainable manner. Tanner Claggett advised the council that he is doing a civics project for his senior project and would like to ask the council the question "what would you recommend is the best way for a student my age to make a positive impact on the community?" Mayor Cooke requested Councilmember Ralph make an exception to the common council procedure to allow give and take with speaker. Councilmember Ralph approved. Councilmembers all suggested Mr. Claggett volunteer. Find something he is passionate about and look for volunteer opportunities. CONSENT CALENDAR Councilmember Ralph moved to approve Consent Calendar Items A through T, seconded by Councilmember Budell. The motion carried 4-0 and the following items were approved: A. Minutes of Previous Meetings and Workshops — Approve. The minutes of the workshop and regular council meetings of September 6, 2016 were approved. B. Payment of Bills — Approve. Bills received through October 15, 2016 and paid on October 15, 2016, after auditing by the Operations Committee on November 1, 2016 were approved. C. Excused Absence for Bill Boyce — Approve. An excused absence for Council President Boyce who was unable to attend the November 15, 2016 Council meeting was approved. D. Consultant Services Agreement with MacLeod Reckord for Owner's Representation on the Lower Russell Road Levee Project — Authorize. The Mayor was authorized to sign the consultant services agreement with MacLeod Reckord in an amount not to exceed $225,000, to act as the City's representative on the Lower Russell Road Levee project, subject to final terms and conditions acceptable to the Parks Director, the Public Works Director and the City Attorney. E. Street Light Policy — Resolution — Adopt. Page 4of8 Kent City Council Regular Meeting November 15, 2016 Minutes Kent, Washington Resolution No. 1937 was adopted, establishing a street light policy which prioritizes the installation, power and maintenance of street lights on arterials. F. Goods and Services Agreement with JCI Jones Chemical, Inc. for Supply of 2017 Water Treatment Chemicals — Authorize. The Mayor was authorized to sign the goods and services agreement with JCI Jones Chemicals, Inc. for the supply of water treatment chemicals Gas Chlorine and Sodium Hydroxide, for 2017, in an amount not to exceed $98,465, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. G. Valley Communications Tower Lease Extension — Authorize. The Mayor was authorized to sign the second lease amendment between the city of Kent and Valley Communications Center for the Cambridge tank site subject to final terms and conditions acceptable to the City Attorney and Public Works Director. H. Lifeline Water Rates — Ordinance — Adopt. Ordinance No. 4219 was adopted, amending section 7.02.300 of the Kent City Code to create a reduced monthly water demand charge for lifeline water customers. I. King Conservation District Grant for Mill Creek Side Channel Leber Homestead Property — Accept. The Mayor was authorized to accept the King Conservation District (KCD) grant in the amount of $200,000, direct staff to establish a budget for the funds to be spent within the Mill Creek Side Channel (Leber) Restoration project, and authorize the Mayor to sign all documents necessary, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. J. Consultant Services Agreement with GeoEngineers, Inc. for Kent Airport Levee Certification — Authorize. The Mayor was authorized to sign a Consultant Services Agreement with GeoEngineers, Inc. in an amount not to exceed $88,000 for engineering services on the Kent Airport Levee, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. K. Consultant Services Agreement with GeoEngineers, Inc. for Frager Road Levee Certification — Authorize. The Mayor was authorized to sign a Consultant Services Agreement with GeoEngineers, Inc., in an amount not to exceed $333,271, for engineering services on the Frager Road Levee, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. L. Consultant Services Agreement with KBA, Inc. for 108/208th Street Intersection Project — Authorize. The Mayor was authorized to sign a Consultant Services Agreement with KBA, Inc., in an amount not to exceed $130,500, to provide construction management services for the 108th Ave SE (SR 515) and SE 208th St intersection improvements project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Page 5 of 8 Kent City Council Regular Meeting November 15, 2016 Minutes Kent, Washington M. Consultant Services Agreement with David Evans & Associates for Design Services for the Quiet Zone - Authorize. The Mayor was authorized to sign a Consultant Services Agreement with David Evans and Associates, Inc., in an amount not to exceed $83,133, for engineering design services and technical assistance related to railroad grade crossings in support of the City's proposal to establish railroad quiet zones on the Burlington Northern Sante Fe (BNSF) and Union Pacific (UP) railroad mainline tracks throughout the City, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. N. Public Facilities District Board Reappointment - Confirm. Council confirmed the reappointment of Jeff Piecewicz to Position No. 1 of the Public Facilities District Board for a four-year term of September 1, 2016 - August 31, 2020, and ratify all acts consistent with this reappointment. O. Ordinance Amending KCC 5.01 - General Business Licenses, and KCC 5.14 - Rental Housing Safety - Adopt. Ordinance No. 4220 was adopted, amending the City's general business licensing and rental housing safety codes to clarify and strengthen annual business licensing requirements and provide enforcement options to encourage compliance. P. Consolidating Budget Adjustment Ordinance - 3rd Quarter - Adopt. Ordinance No. 4221 was adopted, approving the consolidating budget adjustments made between July 1, 2016, and September 30, 2016, reflecting an overall budget increase of $77,763,280. Q. Fiscal Year 2016 Bureau Justice Assistance Grant - Authorize. The Mayor was authorized to accept the fiscal year 2016 Edward Byrne Memorial Justice Assistance Grant through the State of Washington Department of Commerce in the amount of $127,887, ratify and authorize the Mayor's signing of all necessary documents, amend the budget, and authorize expenditure of the funds in accordance- with grant terms and conditions acceptable to the Police Chief and City Attorney. R. Multi-family Tax Exemption - Resolution - Adopt. Resolution No. 1938 was adopted, establishing an "urban center" for multi-family residential tax exemption purposes and setting a public hearing date to receive comment on the council's intent to designate the Riverbend Gateway project area as a "residential targeted area." S. Excused Absence for Dennis Higgins - Approve. An excused absence for Councilmember Higgins who was unable to attend the November 15, 2016 Council meeting was approved. T. Excused Absence for Les Thomas - Approve. An excused absence for Councilmember Les Thomas who was unable to attend the November 15, 2016 Council meeting was approved. OTHER BUSINESS None Page 6 of 8 Kent City Council Regular Meeting November 15, 2016 Minutes Kent, Washington BIDS None REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES A. Council President. Acting Council President Ralph spoke of councilmember's concerns action taken in Renton to start looking at an ordinance regarding source of income discrimination regarding rental properties and requested approval to have a discussion during the November 29, 2016, special City Council workshop. Councilmember Ralph provided a recap of the discussions during tonight's workshop that included an update on the E-911 system in addition to the third quarter financial update and the plan to update the City's financial policies. B. Mayor. Mayor Cooke advised that Boeing has decided to consolidate and Kent will be losing almost 1,186 jobs that will go to Tukwila over the next three years. Mayor Cooke advised she serves on Aerospace works for Washington Coalition Steering Committee to generate interest and support for aerospace in the region. C. Administration. Chief Administrative Officer, Derek Matheson indicated his report is included in tonight's agenda packet. He advised that there will be a special council meeting on Tuesday, November 29, 2016, at 5 p.m. and the first part of the meeting will be a joint workshop with Parks & Recreation Commission to provide an update on the YMCA project. The second half will be a city council-only discussion regarding the income discrimination issue. Derek advised that there will be an executive session tonight to discuss collective bargaining and property negotiations. The session is expected to last 30 minutes and there will be action after executive session. D. Economic & Community Development Committee. Councilmember Ralph attended the November 17, 2016, meeting in Council President Boyce's place. There was a presentation on the multi-family design guidelines which the committee approved unanimously. Additionally, there was discussion on expanding the multi-family tax exemption zone to include the Par 3 property. E. Operations Committee. Councilmember Ralph provided an update on the items on today's agenda. The committee approved contract to make improvements to the parking garage to provide for improved security to the police officers while entering and exiting the bullpen. The committee reappointed Tim Higgins to Lodging Tax Advisory committee. The committee heard a report on the multi-family tax exemption. F. Parks and Human Services Committee. Page 7 of 8 Kent City Council Regular Meeting November 15, 2016 Minutes Kent, Washington Councilmember Fincher indicated the next meeting will be held on November 17, 2016. G. Public Safety Committee. Councilmember Jim Berrios indicated that there was discussion regarding graffiti and indicated that the city does not tolerate graffiti and asked that residents report graffiti to 253-856-4723. H. Public Works Committee. No report I. Regional Fire Authority. No report EXECUTIVE SESSION At 8:54 p.m., Mayor Cooke advised that executive session is anticipated to last 30 minutes and collective bargaining and property negotiations will be discussed. A. Collective Bargaining, as per RCW 42.30.140(4)(a). B. Property Negotiations, as per RCW 42.30.110(1)(b). At 9:25 p.m., executive session was extended for an additional 15 minutes At 9:39 p.m., executive session was extended for an additional 15 minutes At 9:55 p.m., executive session was extended for an additional 15 minutes At 10:13 p.m., Mayor Cooke reconvened the meeting. ACTION AFTER EXECUTIVE SESSION Councilmember Fincher moved to authorize the mayor to sign all necessary documents to purchase the Martin property, located at 10822 S.E. 248t" Street at a cost not to exceed $370,000, plus reasonable closing costs, plus to lease the property back to Glen and Mari Martin for up to six months at a leasehold rate of $2,000 per month, plus applicable leasehold excise tax, subject to final terms and conditions acceptable to the city attorney and the interim parks and recreation director. Councilmember Budell seconded the motion. Councilmember Fincher conveyed that this purchase will complete the assemblage of the YMCA project between Morrill Meadows and East Hill park. Motion passed 4-0. ADJOURNMENT The eeting adjourned at/10:15 Kimberley A `1 moto City Clerk November 15, 2016 Page 8 of 8