HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 10/4/2016 Kent City Council Regular Workshop Meeting October 4, 2016
Minutes Kent, Washington
The regular workshop meeting was called to order at 5:03 p.m. by Council President
Bill Boyce.
Councilmembers present: Jim Berrios, Bill Boyce, Tina Budell, Brenda Fincher, Dennis
Higgins, Dana Ralph and Les Thomas.
Regional Animal Services Update
Aaron BeMiller, Finance Director, gave a brief overview regarding the information that
will be presented today on regional animal services. Representatives from the King
County Department of Executive Services, Norm Alberg, Sean Bouffiou will detail
significant changes discussed for contract services beginning in 2018, important
upcoming timelines and decisions and potential modifications to the allocation models
that will increase costs due to Kirkland leaving the system.
The presentation included an overview of regional animal services, an overview of the
current 2015-2017 ILA, proposed changes to the 2018 ILA, and the proposed timeline.
Details were provided regarding the benefits of a regional animal service system, a list
of the partner cities, numbers of service field requests and responses, shelter services,
licensing services, .
An overview of King County's contribution to the program was presented, in addition to
the details regarding the canvassing.
Derek Matheson conveyed that the intent is to sign the Non-Binding Notice of Intent to
participate in the regional system prior to the December deadline and then to seek
council authorization to sign the ILA in 2017.
2017/2018 Budget Process
Aaron BeMiller, Finance Director, provided the council with an overview of the items
that will be discussed during today's workshop in addition to responding to the
following budget questions from the council:
Question #1 - Provide a copy of the Mayor's speech. Aaron indicated the speech has
been provided in today's packet.
Question #3 - Funding in previous budgets for KIVA replacement; what happened?
Mike Carrington will respond to this question.
Question #4 - B&O exemption/threshold change. Aaron conveyed that there is no
impact to the budget and this conversation will be continued to 2017.
Question #7 - History of FTEs by department. Aaron indicated the report is included
in today's packet.
Aaron indicated that there are budget replacement pages that include a correction to
the Law Department's number of FTEs.
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Tim LaPorte, Public Works Director, presented information regarding the Public Works
Department's capital outlay for 2017 - 2018.
Phung Huynh, Project Accountant for the Parks Department presented information
regarding the Parks capital outlay for 2017 - 2018.
Alex Ackley, Facilities Superintendent, presented information regarding capital for city
facilities.
Mike Carrington, Information Technology Director, presented information regarding the
capital project list for the Information Technology Department.
Mike responded to the council's question #3 - Funding in previous budgets for KIVA
replacement; what happened? Mike provided a history of replacement of the KIVA
system.
Capital Resource Fund was moved to October 11, 2016.
Meeting adjourned at 6:40 p.m.
Sue Hanson
Interim City Clerk
October 4, 2016
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Kent City Council Regular Meeting October 4, 2016
Minutes Kent, Washington
The regular meeting of the Kent City Council was called to order at 7 p.m. by Mayor
Cooke.
Councilmembers present: Berrios, Boyce, Budell, Fincher, Higgins, Ralph and Thomas.
CHANGES TO THE AGENDA FROM COUNCIL ADMINISTRATION OR STAFF
1. Add item - 8A Replacement of the ShoWare Center Zamboni Hot Water Tank -
Recommended by Operations Committee this afternoon, not technically an
emergency under the city purchasing policy.
2. Add item 11B - Executive Session to Evaluate Applicant Qualifications for potential
Employment.
3. Add 11C - Executive Session to discuss potential litigation.
PUBLIC COMMUNICATIONS
A. Public Recognition - None
B. Proclamation for Fourth Annual Green Kent Da v - Fourth Annual Green Kent
Day, Desiree Kennedy from Parks Planning & Development is accepting the
proclamation.
C. Proclamation for "Releaf" 2016 at Clark Lake Park - Sat October 8 groups of
people will be removing invasive weeds at Clark Lake Park.
D. Proclamation for Torklift, Sixth Annual Turkey Challenge -Katie is receiving
the proclamation on behalf of Torklift. The Turkey challenge over the past five years
raised $81,700 and 25,000 pounds of food during the community service.
E. Watermain Break S. 218th Street Presentation - Sean Bauer, Water
Superintendent Public Works, discussed water rates, and the cities aging water
structures with Council on Aug. 16. The next night they received notification indicating
something unusual was taking place in regards to water usage. The Police Department
notified him of a leak someplace on 218th. The work crews arrived less than two hours
after the first notification and went right to work to repair the leak. As they were
finishing the repairs another call came in about a water leak on James St. Since the
water crew worked all night on the first leak, the fire hydrant crew went out to check
the leak. Council recognized Public Works for a great job finding the leaks, and getting
the crews lined up and repaired so quickly.
F. Community Events - Council President Boyce Discussed various shows and
events at Showare in the coming weeks.
Mayor Cooke noted the Christmas Cantata concert with wonderful costumes and the
Christmas Story done on stage, free tickets at the ShoWare, this Thursday, Oct. 6.
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Councilmember Ralph added that on Thursday Oct. 6 there will be a Norwegian Folk
Music & Dance at the Senior Center approximately 50 Norwegians coming to perform
this show as a fund raiser for Sister Cities. The 2016 Gala for the Greater Kent
Historical Society fund raiser for the year and will be held at the Senior Center. First
Spotlight Series show is a play of 600 years of history in 6,000 seconds presented on
Oct. 15th.
G. Economic and Community Develooment Report - What we have seen in Kent
over the last 4 1/2 years, total building valuation 2012-2016 $870 million dollars of
construction. If you added in 2011 there was $100 million in construction in Kent.
These figures are split in commercial and housing both big and small projects. Large
increase in multifamily developments, the Platform, Dwell, downtown, some projects
are being funded by Washington Finance Commission these are subsidized units.
Working with FNW 500 units Riverbend Gateway more upscale and different unique
development will have both housing and retail mixed use.
H. Intergovernmental Reports - Council President Boyce reported SCA will meet on
Oct. 5, in Kenmore to hear Mayor Ed Murry. SCA/PIC workshop on Oct. 12 King County
will be presenting a proposed budget, Kent will be impacted in the Police Department
by the transportation of inmates to Seattle. Looking at three state legislative agenda
items voting on them on Oct. 12 they are adjusting property tax lid; invest in public
health service and addressing housing and homelessness. Another item voting on from
Federal Government proposed by Senator Cantwell and Senator Hatch to expand
allocation for low income housing by 50% over 5 years, this is throughout the country
not just King County or Washington State.
Councilmember Budell sits on Domestic Violence Task Force last meeting on Sept. 8
next meeting will be first quarter 2017.
Councilmember Higgins noted that the Regional Transit Committee last meeting went
over long range plan in detail, this document has been a long time coming setting
vision for 2025 and 2040 long range plans. He also wanted to recognize Lacey Jane
Wolfe from Public Works for representing the City on this topic.
Councilmember Berrios Puget Sound Regional Council Economic Development
Committee will meet Nov. 2 and in December.
Councilmember Ralph Sound Cities Association Board meeting met in Duvall had a tour
of the downtown good example of what even a small city can do to make the city more
welcoming. Regional Law Safety and Justice Committee held at the King County
Emergency Center, all cities are required to have some type of emergency center. The
biggest event the City of Seattle has ever opened up their emergency center for was
the Seattle Seahawks parade.
Councilmember Fincher attended Mental Illness and Advisory Council will resume in
November. King Conservation District discussing the tree canopy talking about health
of trees, talking about grant programs.
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PUBLIC HEARING - None
PUBLIC COMMENT Toni Troutner, member of Kent Drug Free Coalition, invites you all
to our Town Hall Meeting titled You Are "The First Line of Defense for Under Age Drug
and Alcohol Use" on Oct. 19t" from 6-9 p.m.at Mill Creek Middle School.
CONSENT CALENDAR
Council President Boyce moved to approve Consent Calendar items A through
N, seconded by Councilmember Thomas. Motion carried 6-0.
A. Approval of Minutes. The minutes of the workshop and regular council meetings
of July 5, 2016 were approved.
B. Approval of Bills. Bills received through August 31 and paid on August 31 after
auditing by the Operations Committee on September 20, 2016 were approved.
Approval of checks issued for vouchers:
Date Check Numbers Amount
8/31/2016 Wire Transfers 6791 - 6807 $1,664,412.18
8/31/2016 Regular Checks 706658 - 707055 $3,688,034.05
Void Checks $0.00
8/31/2016 Use Tax Payable $2,023.74
$5,354,469.97
Approval of checks issued for payroll for August 16 through August 31 and paid
on September 2, 2016:
Date Check Numbers Amount
9/2/2016 Checks $0.00
Voids and Reissues
9/2/2016 Advices 372959 - 373815 $1,489,387.32
$1,489,387.32
C. 2017-2018 Biennial Budget - Set Date for Second Public Hearing. Council
set October 18, 2016, as the date for the second public hearing on the 2017 - 2018
biennial budget at the regular City Council meeting.
D. 2017-2022 Capital Improvement Plan - Set Date for Second Public
Hearing. Council set October 18, 2016, as the date for the second public hearing of
the 2017 - 2022 Capital Improvement Plan at the regular City Council meeting.
E. Comprehensive Plan/Capital Facilities Element Amendment and Update to
Kent City Code Chapter 12.13 School Impact Fees - Set Date for Public
Hearing. Council set October 18, 2016, as the date for a public hearing to consider
amendment of the Capital Facilities Element of the Kent Comprehensive Plan and
amendment of Chapter 12.13 Kent City Code to incorporate the updated Capital
Facilities Plans of the Auburn, Federal Way, Highline and Kent School Districts, the
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City's 2016-2021 Capital Improvement Plan, and changes to adopted school impact
fees.
F. 2016 Tax Levy for 2017 Budget — Set Date for Public Hearing. Council set
October 18, 2016, as the date for the public hearing of the 2016 Tax Levy for the 2017
Budget at the regular City Council meeting.
G. Consultant Services Agreement with Kennedy/Jenks Consultants for Water
System Seismic Vulnerability Assessment — Authorize. The Mayor was
authorized to sign a Consultant Services Agreement with Kennedy/Jenks Consultants
in an amount not to exceed $180,265 to complete a Water System Seismic
Vulnerability Assessment, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director.
H. Change Order with Scarsella Brothers, Inc. for Mill Creek (West Valley
Highway) Water Line and Bridge Repair — Authorize. The Mayor was authorized
to sign a Change Order with Scarsella Brothers, Inc. in an amount not to exceed
$133,382.23 for services related to the water line repair of the Mill Creek (Auburn) 14
Bridge on West Valley Highway, and to ratify all acts consistent with this motion,
subject to final terms and conditions acceptable to the City Attorney and Public Works
Director.
I. King County Waterworks Grant Acceptance — Leber Homestead Arsenic
Remediation — Authorize. The Mayor was authorized to sign the WaterWorks Grant
in the amount of $100,000, direct staff to accept the grant and establish a budget for
the funds to be spent within the Mill Creek Side Channel (Leber) Restoration project.
J. Port of Seattle Partnership Program — City Application — Resolution —
Adopt. Resolution No.1934 was adopted, declaring the support of the City's 2016
application to the Port of Seattle's Economic Development Partnership Program.
K. Write-offs of Uncollectable Accounts — Authorize. The Mayor was authorized
to write-off uncollectable accounts owed to the City in the amount of $59,429.20,
subject to final approval by the Finance Director.
L. Amendment to the King County Conservation Futures Interlocal Agreement
— Authorize. The Mayor was authorized to sign Amendment "O" to the King County
Conservation Futures Interlocal Cooperation Agreement for funds in the amount of
$500,000 to be used toward the purchase of the Walla property at Clark Lake, subject
to final terms and conditions acceptable to the Parks Director and City Attorney.
M. Naden Avenue Properties Surplus — Resolution — Adopt. Resolution No. 1935
was adopted, declaring the Naden Avenue properties surplus to the City's needs, and
authorizing the Mayor to take all appropriate actions to market the properties for sale
or lease in one or more phases.
N. Riverbend Clubhouse HVAC Replacement Project — Accept as Complete.
Council accepted as complete, the replacement/upgrade of HVAC equipment and
controls project at the City of Kent Riverbend Clubhouse and release retainage funds
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of $34,380.95 to contractor, subject to receipt of all releases required from state
agencies.
OTHER BUSINESS
Councilmember Ralph moved to authorize the Mayor to sign an agreement
with Hermanson Company LLP, in the amount of $78,000 for ShoWare Center
Zamboni Hot Water Tank Replacements subject to final contract terms and
conditions acceptable to the city attorney and the Economic & Community
Development Director. Seconded by Councilmember Thomas. Motion carried
6-0.
BIDS
A. Vactor Solid Waste Disposal 2016 - Award.
Councilmember Higgins moved to award the 2016 Vactor Solid Waste
Disposal Project to Rivers Edge Environmental Services in the amount of
$217,056.00 and authorize the Mayor to sign all necessary documents,
subject to final terms and conditions acceptable to the City Attorney and
Public Works Director, seconded by Councilmember Ralph. Motion carried 6-0.
Questions regarding why we are bidding this process out rather than our City crews..
Cost comparisons were done for an in house and outside agency and it is less
expensive to use an outside source. This is the first time we have had to do this
process, hope we are not seeing a trend.
REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
A. Council President. - Council workshop had Regional Animal Services of King
County of whom the City has a contract with through 2018; Kent has approximately
1,200 calls each year. Next Tuesday Oct. 11 at 5:30 p.m. Council will be reviewing the
Capital Resource Fund as well as Police; Finance, Human Resources the Courts and
Public Works budgets.
B. Mayor. - Mayor Cooke has been working on filling two key positions for the City,
the City Clerk and the Parks Recreation and Community Services Director. Today she
attended a meeting put on by the Association of Washington Cities with Kurt Hansen
and Merina Hansen discussing housing from Economic Development and from Human
Services. Washington State Housing Finance Commission is facilitating the topic of
housing affordability. The Youth Initiative is moving ahead due to the Best Starts for
Kids next week will be making final decisions to programmatic funds for this and for
Mental Illness and Drug Dependency. Lower Russell Levy celebration this Thursday,
10 a.m. at the Leber Homestead salmon rest stop. Region representatives will be
meeting with the state on Hwy's 167 and 509 make sure the plans for the routes to
help our businesses and residents to give our region the greatest value.
C. Chief Administrative Officer. - Derek Matheson noted that the written report is
in the packet, and that a 20 minute executive session is scheduled with action
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expected afterwards. Items being discussed will be collective bargaining, applicant for
public employment, a potential litigation.
D. Economic & Community Development Committee. - Council President Boyce
commented that Ben Wolters did a good job updating us.
E. Operations Committee. -Councilmember Ralph noted a few items on agenda one
was water heater replacement at ShoWare and a resolution in support of the City
Vision, Mission, Goals and Values that Council has worked on over the summer.
F. Parks and Human Services Committee. - Councilmember Fincher wanted to
remind people that on the 22 Releaf at Clark Lake, have people get out and volunteer
to help with parks cleanup. Human Services side in Kent the women's shelter will
open on Nov. 1.
G. Public Safety Committee. - Councilmember Berrios, Oct. 5 7:00-9:00 p.m. the
Police Department will be hosting a community meeting at Totem Middle School.
H. Public Works Committee. - Councilmember Higgins meeting on Oct. 3 check out
the video or read the minutes or both.
I. Regional Fire Authority. - Councilmember Thomas may need assistance from
Councilmember Higgins or Council President Boyce photos were to have been taken
however, not all were able to attend and will be rescheduled.
EXECUTIVE SESSION Began 8:22 p.m. Return 9:00 p.m.
A. Collective Bargaining, as per RCW 42.30.140(4).
ACTION AFTER EXECUTIVE SESSION
Derek Matheson, CAO noted that the Kent City Code provides that the City Clerk
position is appointed by the Mayor and confirmed by the City Council. Mayor Cooke
has appointed Kim Komoto as City Clerk, Kim is a fourth generation resident of the
City of Kent and an 8 year employee of the city. Council President Boyce would like to
move to confirm the Mayor's appointment of Kim Komoto as the City Clerk, seconded
by Councilmember Ralph vote 6-0.
ADJOURNMENT
The meeting adjourned at 9:01 p.m.
Sue Hanson
Interim City Clerk
October 4, 2016
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