HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 7/16/2016 40
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CITY COUNCIL STRATEGIC PLAN MINI-RETREAT: SESSION 1
Down Home Catering, 211 1st Ave S., Kent 98032
Saturday, July 16, 2016, 7 a.m. to 1 p.m.
Council Members Present: Jim Berrios, Bill Boyce, Tina Budell, Brenda Fincher, Dennis
Higgins, Dana Ralph; Les Thomas, absent
Mayor: Suzette Cooke
Mayor's- Leadership Team: Finance Director Aaron BeMiller, City Attorney Tom
Brubaker, IT Director Mike Carrington, HR Director Marty Fisher, Public Works Director
Tim LaPorte, Interim Parks Director Garin Lee, CAO Derek Matheson, Chief Ken Thomas,
Economic & Community Development Director Ben Wolters, Court Administrator Margaret
Yetter
Facilitator: Dr. Chris Gilbert, NobleEdge Consulting LLC
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Consultant: Dr. Steven Thomson, Steven Thomson Consulting Group LLC
Council Administrative Assistant: Jennifer Hays
The meeting was called to order by Bill Boyce at 7:30 a.m.
1. ROLL CALL.
All participants introduced themselves with emphasis on position and tenure at City.
2. PURPOSE.
Facilitator Dr. Gilbert presented an overview of key concepts in strategic planning.
Strategic Planning and Refresh is focused on answering three questions: Where are we
today? Where do we want to be? How do we get there?
Consultant Dr. Thomson presented a summary of key findings on the state of the
current strategic plan based on prior individual interviews with the Retreat participants.
• Group assessment of current Strategic Plan
o There is very broad, substantial degree buy-in to the current plan.
o It is timely to review the current Strategic Plan.
o The plan has not driven action on a consistent basis.
o The current plan is too visionary and doesn't help with choices.
o There needs to be a stronger emphasis on communicating the Strategic
Plan with the public.
■ Some respondents felt the public should be engaged in making the
next Strategic Plan.
City Council Strategic Plan Mini-Retreat: Session 1 Minutes
July 16, 2016
Page: 2
• Key topics for consideration through next planning process:
o Current major policy issues - topics in annual retreat, but not the focus for
strategic planning
o Capital versus operating budgets
o Employee morale, motivation and retention
o Strategic direction to service departments: HR, IT, Finance, Legal.
3. WHERE DO WE WANT TO BE? KENT: 2026 CITY OF THE DECADE AWARD.
Visioning exercise introduced by Dr. Gilbert. Some of the key themes surfaced by this
exercise include:
• Communication
• Connectivity to People and Places
• Funding sustainability
• Innovative government
4. GOAL DEVELOPMENT.
Each table of participants was tasked with developing a title and description for a new
goal:
• Connect Our Communities
• Sustainability
• Innovative Government
• Beautiful Neighborhoods and Urban Centers
The group agreed to allow the facilitator and the consultant to take ideas generated
through this process, weave them together, edit themes, and bring results back to the
group at Mini-Retreat Session 2 for review and ratification.
S. OBJECTIVE DEVELOPMENT.
Dr. Gilbert presented the standard of SMART objectives with examples: specific,
measurable, achievable, relevant to the goal, and time bound.
Each table of participants drafted at least one SMART objective relevant to the goal they
had presented to the plenary group.
6. STRATEGIC PLAN MINI-RETREAT: SESSION 2 HOMEWORK.
Dr. Gilbert asked participants to draft an additional SMART objective that will be
brought back to the group for the second session.
7. SESSION FEEDBACK.
Dr. Gilbert asked participants for feedback.
S. OTHER NOTES ACCUMULATED.
• Add themes to list of values?
o Trust, Pride, Service
• Some themes for potential refresh of Mission Statement
• 7.2.1 Public trust, pride of employment, pride of residency, sustainable growth,
inspiring, welcoming city, safety, team work
City Council Strategic Plan Mini-Retreat: Session 1 Minutes
July 16, 2016
Page: 3
9. STRATEGIC PLAN MINI-RETREAT: SESSION 2.
• Down Home Catering, 211 1st Ave S., Kent 98032
• Saturday, August 13, 7:00 a.m. to 3:00 p.m.
The meeting was adjourned at 1:00 p.m. by B. Boyce.