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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 6/7/2016 WASHINGTON40 ENT Kent City Council Workshop Minutes June 7, 2016 The workshop meeting was called to order at 5:02 p.m. by Council President Boyce. Councilmembers present: Boyce, Budell, Fincher, Higgins, Ralph and Thomas. Water System Update — Sean Bauer, Water Superintendent presented a water system update. He spoke about the news lately with lead in drinking water in Flint Michigan, and then the issues in Tacoma, WA. Flint made changes to the chemistry in the systems causing the problems with their water system. Tacoma's lead problem was a result of goose neck fixtures, those have been removed and their water is now safe. The City has offered their services to the Kent School District to test their fixtures, which will begin this fall. Structures constructed before 1950 were contacted to let customers know we would be collecting samples for lead in the water. Those constructed prior to 1950 were contacted because the lead goose neck fixtures were not used after World War II. In 1991 Environmental Protection Act initiated testing for all public water distribution systems for corrosion. We clear out our water lines every year in the fall. Had a wet winter which gives us full storage of our regional water supply at Howard Hanson Dam, plenty of clean fresh water for the summer. Questions and comments from Councilmembers, included what the sample rules for schools are. To which the answer was that there is sampling twice a year while kids are there. Sampling during the summer is done every five years. Guiberson well was lined last February. This was a three week process between construction, lining, sanitizing and is now at full strength, although this is a bandaid. Bauer noted that we have some of the safest water in the state, because of how vigilant the City has been at testing the water in Kent. 2017 B&O and Solid Waste Utility Tax Project List — Kelly Peterson, Special Projects Manager and Joe Araucto, Pavement Managment will make presentation on projects for use of B&O funds. Projects done in house or contracted out, list of ones to be contracted out East Valley Highway turned in a Federal Grant Fund for overlay of 196th/180th for grant matching funds will be done 2018 if get the funding. 212th/72nd road is in very tough shape, needs to be done in concrete to carry the amount of trucks that pass through that intersection approximately $1 million dollars. Two new guardrail projects Snake Hill (208th) roadside is unprotected, even with guardrails cars have gone over the side and have to be pulled out of the ravine. Approximately 10,000 cars per day drive Snake Hill, also guardrails near Winco on 212th for approximately $100,000. James Street $1.4 million to lay concrete due to the high water level content. Mill Creek Bridge is having some work done, approximately $60,000 and working on pavement markings for striping on major streets, that budget is $300,000. Sidewalk crossings are being worked on in 2017 due to ADA Transition Plan we have $250,000 to implement the sidewalk policies. Public Works crews continue to work on sidewalk and street projects and street lights. New LED lights are great and can really tell where they are installed and where they are not, great improvement. Councilmember Ralph requested that the City reach out to Chamber of Commerce regarding particular projects that don't fit into the original B&O Tax. Perhaps there is a need to revisit the original content. Council is receiving this list much earlier in the June 7, 2016 Kent City Council Workshop Meeting Minutes season than before, and should approve the list by next month. The list will be distributed to Chamber of Commerce and neighborhood groups, and will be put on website. The list of proposed contracts utilizing the garbage tax were shown on a map, these are project samples of repairs. These pictures show dry days not easy to get photos of the asphalt breaking apart. New City Website Update - Michelle Wilmot presented new website approved Vision Internet in March. The go live date will be November 2016. Goals for website - user friendly, customizable, compatible for mobile use, content strategy, organize by services. In April the City did a news release and conducted a usability survey, currently we have 1,600 pages and want to reduce that number to 500 pages. The remaining pages will be updated before this is done will be conducting Writing for the Web training on June 8, approximately 30 people to attend. Finalized a wire map that shows what a mobile application will look like, will be easy to read on your phone. Governance plan talks about the rules of the website, what needs to go where, content fire drills, how content to be edited there will be approval for what goes on the website. The main goal is to create a customer or resident website, when the website was first created was designed for the employees, now we need to find out what our customers are looking for. Will use plain language concept and take out all the fluff, most people scan the web they don't read long pages of content. Meeting adjourned at 6:06 p.m. Sue Hanson Acting City Clerk 2 WASHINGTON40 a 11_'III7�v K F if ENT Kent City Council Meeting Minutes June 7, 2016 The regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor Cooke. Councilmembers present: Boyce, Budell, Fincher, Higgins, Ralph, and Thomas. CHANGES TO THE AGENDA FROM COUNCIL ADMINISTRATION OR STAFF Derrick Matheson adds Executive Session to review Performance of a Public Employee Personnel Matter according to RCW 42.30.110 (1) (G). PUBLIC COMMUNICATIONS A. Public Recognition —The Mayor presented Councilmember Dennis Higgins a certificate and letter from Paul Roberts, Association of Washington Cites President and Councilmember at the City of Everett. The letter congratulated Higgins on his completion of the AWC Advance Certificate of Municipal Leadership program, recognized his efforts in seeking out advanced professional development opportunities and acknowledged his volunteer commitment in the community. Higgins appreciated this recognition however, he didn't feel it was that hard to obtain so long as you show up. He is honored to serve on the association. Mayor Cooke congratulated graduating seniors of Kent and those receiving scholarships of over $46, 000, money raised by the community for the students. B. Proclamation for Juneteenth Day — Gwen Allen, along with members of the Black Action Commission brought back the celebration to Kent. The public is invited to the celebration on June 19th, from 10 to dusk. This is the 5th year of the Juneteenth celebration at Morrill Meadows providing free food, and free entertainment. Michael Powers will be on stage from 2-3 p.m. for a free concert. C. Proclamation for Summer of 2016 to Promote Family and Healthy Lifestyles — Mark Hendrickson of Kent Parks and Recreation accepted the proclamation. City of Kent Parks and Recreation and Kent for Health encourage community involvement with free events like walks. South King County challenge comprised of Federal Way, Maple Valley, Covington and Kent where people can earn medals and prizes, there is a commitment to make the program affordable, and easy to do. D. Community Events — Council President Boyce spoke about the Juneteenth event on June 19th, the ShoWare Center basketball shootout on June 16-17 and the Abbott Brothers on July 23. There will be a Seattle Thunderbird Hockey Camp August 8-12 and 15-19, Legion Football League conference August the 12. Sold out show Dolly Parton 9-5 on September 21st Councilmember Fincher reminded the public that the Juneteenth celebration is for everyone in Kent, all are invited to this free event. Kent City Council Meeting Minutes June 7, 2016 Councilmember Ralph noted that June 8t" is the opening of summer arts event, community is welcome, will be on display in the Centennial Building. Mayor recognized the June 2016 employee of the month, Laura Hosford Castillo. She was hired part time June 19, 1997 in the Parks Department. In July 2010 she was hired full time as Adaptive Recreation Program Coordinator and hands on programs for the City and Kent School District. E. Economic and Community Development Report - Ben Wolters, Economic and Community Development Director noted that Sports Authority is closing due to bankruptcy. The Kent Des Moines Station on Pacific Highway is already funded and not dependent on new ST3 funding. If ST# passes, the Kent Des Moines, S 272"d and Federal Way stations would open in 2024. If ST3 does not pass, Kent Des Moines would open in 2023 and the other two stations would be delayed indefinitely. Mayor Cooke asked Wolters to explain what the benefit is for this to occur earlier rather than later. Wolters responded when commuter rail stations open they attract new investments and helps to create a new part of our city such as apartments, condos, homes, retail and restaurants. Kent is trying to take advantage of the economic attraction. City of Kent is a sponsor of NewSpace Conference in Seattle on June 21st - 23rd part of annual Space Frontier Foundation, a non- profit foundation that brings together the emerging commercial space industry. Important part of what we are trying to do in Kent by working on a fundamental element to continue to attract a wide range of industries to the Kent Valley. One of the areas is craft beer we have Airways Brewery which is expanding on 212t" in Kent. Building of the Economic Development Plan adopted by council a few years ago, "the Four E's" Employers-Education- Entrepreneurs-Events. F. Intergovernmental Reports - President Boyce, no reports - meeting tomorrow. Councilmember Budell sits on the Domestic Violence Initiative for Associated Washington Cities. The second quarterly meeting will be held at the Bellevue City Hall. Councilmember Higgins serves on Sound City Association King County Regional Transit. The two major items adopted were the access to transit report, and to set expectations for people to walk to a bus and to find a parking spot. The Mayor has sent a letter to Metro requesting an increased amount of Metro service in Kent. Councilmember Ralph serves on Sound City Association and she spent time talking on the topic of ST3. Discussion on the work by the Heroin Task Force and what is being done. There was a community meeting in Renton made up of first responders, counselors, and care givers. Ralph attended the Regional Safety and Law Justice Committee on crime prevention of residential property and car prowls, much of which is driven by the heroin addiction. She discussed the things Seattle is doing about the heroin problem that Kent is also doing. Both are looking at repeat offenders, having discussions as to what treatment should be done or whether they should serve jail 2 Kent City Council Meeting Minutes June 7, 2016 time. Heroin addiction is a regional issue, and there is a need to get those addicted off of the streets. Councilmember Fincher serves on Mental Illness and Drug Dependency Advisory Committee. The major item at their last meeting was sending the budget to King County Council. People are interested in what services will be cut and what will be available to seniors. King County Conservation District what is it what does it do, how are we getting the word out to the people 27% have heard about the program. How do we talk to people about farms, distribution what do we want the dollars to help increase in the county. G. Park and O en Space Plan - Jeff Watling started by thanking the Parks and Recreation Commission, staff and the Berger Partnership for working on such an important document. The four themes of this document are Quality Public Spaces, Performance Based Approach, Transformation through Reinvestment and Sustainable Funding. The commission outlined to the council that the commission fully endorses the plan; however, the plan needs additional funding. Councilmember Thomas inquired as to whether this was on the agenda to vote on funding or to vote on adopting the plan. Watling noted that this was just to adopt the plan. Councilmember Fincher wanted to thank the commission for all their work. One of the things this plan looks at is how we judge if the park is doing what it should be doing. Need to keep parks relevant to today knowing how the park performs. Councilmember Higgins thanked the commission for excellent work on the plan seeing the park system through new glasses. It shows how parks were evaluated and how the plan can improve and fix our parks and the future we want to build for our parks. PUBLIC HEARING - None. PUBLIC COMMENT - None. CONSENT CALENDAR Council President Boyce moved to approve Consent Calendar items A through I, seconded by Councilmember Higgins. Motion carried 6-0. A. Minutes of Previous Meetings and Workshops - Approve. The minutes of the workshop and regular council meetings of April 19, 2016 and May 3, 2016 were approve. B. Approval of Bills - Approve. Bills received through April 30 and paid on April 30 after auditing by the Operations Committee on May 17, 2016. Approval of checks issued for vouchers: Date Check Numbers Amount 3 Kent City Council Meeting Minutes June 7, 2016 4/30/2016 Wire Transfers 6646 - 6661 $2,321,997.51 4/30/2016 Regular Checks 702918 - 703476 $3,530,014.15 Void Checks 4/30/2016 Use Tax Payable $83.07 $5,852,094.73 Approval of checks issued for payroll for April 16 through April 30 and paid on May 5, 2016: Date Check Numbers Amount 5/5/2016 Checks $0.00 Voids and Reissues 5/5/2016 Advices 365878 - 366780 $1,468,918.80 $1,468,918.80 C. Excused Absences for Jim Berrios — Approve. Council approved excused absences for Councilmember Berrios as he is unable to attend the City Council meetings of June 7 and June 21, 2016. D. 2017 — 2022 Transportation Improvement Program — Set Public Hearing Date. Council set June 21, 2016, as the Public Hearing date to consider the DRAFT 2017-2022 Six-Year Transportation Improvement Program. E. 2016 Street Sweeping Services Contract with McDonough and Sons, Inc. — Authorize. The Mayor was authorized to sign a Street Sweeping Services contract with McDonough and Sons, Inc., in an amount not to exceed $14,500 per month plus premium services and extra call-out charges for street sweeping services to the city, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. F. Woodmont Police Substation — Second Amendment to Lease Agreement — Authorize. The Mayor was authorized to sign the Second Amendment to Lease Agreement with Woodmont Investment, LLC for a Kent Police Department Substation. G. Term Limited Employees in the Public Works Department — Authorize. The Mayor was authorized to replace the Public Works Department's internship program with ten term-limited temporary employees, to be paid out of capital project funds. H. Comprehensive Plan Amendment, 2016 Park and Open Space Plan — Ordinance — Adopt. Ordinance No. 4204 was adopted, amending the comprehensive plan to adopt the 2016 Park and Open Space Plan along with associated amendments to the Capital Facilities Element and Parks and Recreation Element of the comprehensive plan. I. Boeing Space Center Market Based Affordability Bill of Sale — Accept. Council accepted the Bill of Sale for Boeing MBA Site Utilities Disconnect, Kent Space Center. OTHER BUSINESS 4 Kent City Council Meeting Minutes June 7, 2016 A. East Hill Operations Center Property Encroachment - Authorize. Councilmember Higgins moved to Authorize the Mayor to have staff resolve an encroachment and lot line dispute of a portion of property between the City of (Cent and Dennis and Shauna Tyler (adjacent property owner) and authorize the Mayor to sign necessary documents to complete the sale in an amount to be determined through negotiations with the property owner, subject to approval of the City Attorney and Public Works Director, seconded by Councilmember Boyce. Motion carried 6-0. Councilmember Thomas wanted to know if the picture shown from 1999 showed the pool the pool was pointed out to be under the cover of trees, the Tyler's did not put the pool in. Councilmember Ralph asked Assistant City Attorney Pat Fitzpatrick if this purchase fell under the new Surplus Ordinance. Fitzpatrick responded that this small amount of property, a 7 foot strip of land, does not fall under the ordinance. BIDS A. 15t Avenue South Storm Drainage Improvements - Award. Councilmember Higgins moved to award the 1st Avenue South Storm Drainage Improvements Project to Northwest Cascade, Inc. in the amount of $670,991.91 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director, seconded by Councilmember Fincher. Motion carried 6-0. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES A. Council President. - The new City of Kent website will go live November Vt. Council President Boyce also talked about 2017 proposal for improvements to the streets. B. Mayor. - Thank Nancy and Dave Skipton with the work they did on the International Fair, the Sister Cities and Kent for Health. Boeing is celebrating 100 year anniversary, will be attending a speaking engagement to talk about the future of Boeing. The Mayor said it is amazing how many people work for Boeing and how many work for their suppliers here in Kent. Mayor Cooke noted that she is starting to interview for the new Cultural Committee Board. June 27 conversation with the Latino Community, these meetings are held in a relaxed atmosphere, find out what the needs are and then see where the City might fit in or help families to be stronger in the community. C. Chief Administrative Officer. - First item State Audit Conference this Friday, if any councilmembers would like to attend let me know, should we have a quorum will need to advertise a public meeting on Thursday. Second item only a few weeks away from small mini retreats, will do one-on-one interviews. Third, the CAO report is in the packet. Fourth was a reminder that there will be an Executive Session to review the 5 Kent City Council Meeting Minutes June 7, 2016 performance of a public employee, this should last about 10 minutes and there will be no action at the end of the session. D. Economic & Community Development Committee. - Council President Boyce noted that the report was given by Ben Wolters. E. Operations Committee. -Councilmember Ralph had Councilmember Thomas sit in for her as chair. The minutes are in the package. F. Parks and Human Services Committee. - Reviewed and discussed Parks and Open Space Plan which was presented this evening. G. Public Safety Committee. - Meeting for next week has been cancelled. H. Public Works Committee. - In the minutes. I. Regional Fire Authority. - Fire conference in Lake Chelan regarding how to hire your Fire Chief and retain them. Next meeting will be Wednesday the 18th in Covington. EXECUTIVE SESSION ACTION AFTER EXECUTIVE SESSION ADJOURNMENT The meeting adjourned at 9:45 p.m. Sue Hanson Acting City Clerk 6