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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 4/5/2016 KENT xsNtQ W A S H I N G T O N Kent City Council Workshop Minutes April 5, 2016 The workshop meeting was called to order at S:00 p.m. by Council President Boyce. Councilmembers present: Berrios, Budell, Fincher, Higgins, Ralph and Thomas. Crosswalk Policy — Tim LaPorte, Public Works Director introduced Lacey Jane Wolfe, Senior Transportation Planner who presented the new crosswalk policy. She stated that this is a consistent way to install and maintain crosswalks based on State law and engineering best practices. In Kent, there have been 100 vehicle/pedestrian accidents, 93 with injury and 5 were fatal, she announced. Public Works is working with a focus group to help create a policy that will be brought to the Council for approval. The first priority, she explained, is marking all the downtown areas. She stated that all markings should be installed the same and all old markings removed. Specific recommendations for the policy were communicated to the Council. Councilmembers communicated their concerns about crosswalks in the City and ensured proper tracking and investigation was occurring with each incident. It was communicated that the intersection of 4th and Meeker is the location with the highest number of incidents in the City. 2015 Year End Budget Wrap-up — This item was removed from agenda. Strategic Plan Process — Chief Administrative Officer Derek Matheson highlighted the Council Retreat and the 2012 Strategic Plan. He stated that at the Council Retreat the Council agreed that this would only be a refresh and not a major revision of the plan. He reviewed what specific updates would take place with the plan. He added that Steven Thompson has been hired by the city to focus on Code Enforcement, Police Performance Measures and Public Works Lean processes. He continued and stated that Thompson would lead one-on-one meetings with the Mayor, Directors, and appropriate staff to work on the plan. Following that, there would be mini retreats with Dr. Gilbert that would be six to eight hours in length, with one to focus on goals other than focusing on objectives. He noted the timeframe and that the cost is approximately $11,000. Additionally, he stated that the Council expressed interest in a retreat for homeless and a strategic planning process, timeline, and cost. Council President Boyce said coordinating dates for a retreat will be a challenge to schedule. However, the Council needs to stay focused to make this happen added Matheson, as nothing is more important than strategic planning at this time. Meeting adjourned at 6:35 p.m. Sue Hanson Acting City Clerk KENT RENT�� WASH I N O T O N Kent City Council Meeting Minutes April 5, 2016 The regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor Cooke. Councilmembers present: Boyce, Berrios, Budell, Fincher, Higgins, Ralph, and Thomas. CHANGES TO THE AGENDA FROM COUNCIL ADMINISTRATION OR STAFF. Remove 9B Kent Regional Trails Connector PUBLIC COMMUNICATIONS A. Historical Note from Kent's 125th Anniversary — Shari Sayre, longtime member of Kent Historical society gave a presentation on the early days of mail delivery to Kent. The first federally funded post office was located in 1940 on W. Gowe and 1st; the post office was expanded in 1964. In 1975 the current post office was built on 2nd and Gowe, which was sold in the last couple of years, however, the post office; will continue to lease part of the building. B. Public Recognition — Councilmember Ralph gave a shout out to Kentridge High School's Robotics Team.. Mayor Cooke wanted to give a shout out to the T-birds for the great job they are doing. C. Appointments to the Human Services Commission — Council confirmed the appointment of Shatha Abbas and Zenovia Harris to the Human Services Commission for three year terms. D. Reappointment of Pauline Thomas to the Civil Service Commission — Council confirmed reappointment of Pauline Thomas to the Civil Service Commission for an additional six-year term. Pauline has served on the Civil Service Commission for 12 years. E. Proclamation for Sexual Assault Awareness Month — No one present at meeting to accept proclamation. Mayor commented that this is not a routine matter like other crimes that can happen anywhere. Police detectives are so well trained to apprehend sex predators, no one in Kent should have tolerance for sexual assault. F. Earth Day Proclamation — Jeff Watling, Parks Director accepted the proclamation and noted that Saturday April 16th will be the 18th year celebrating Earth Day. G. Sikh Heritage Day Proclamation — Ms. Sautwinder accepted the proclamation on behalf of the Sikh community, beginning of Harvest Season on April 14, 2016. There will be a parade and prayer at the ShoWare Center on May 21, 2016. Ms. Sautwinder said there are 500,000 members of the Sikh religion in the United States, with 25,000 members in the State of Washington, it is the fifth largest religion in the world. Kent City Council Meeting Minutes April 5, 2016 H. Community Events - Council President Boyce congratulated the T-Birds for their first division title on Friday against the Silvertips. Saturday the Seattle Mist will play arena football at 8:00 p.m. at the ShoWare Center. Kent Chamber of Commerce Leadership Awards will be May 6th, May 9th and May 13th ; May 28th will be ladies night out. On June 4th the International Festival will take place at the ShoWare Center. I. Economic and Community Development Report - Ben Wolters, Director of Economic and Community Development said REI who has been in Kent for 18 years is moving to the Spring District in Bellevue, they have run out of room at their current location at 228th and West Valley Highway. Key factors for the move REI is looking for better transportation and connectivity. Last quarter increase up 22% from last years activity in permits, many commercial, some single family homes, builders buying buildable lots 6-8 months ahead of time. I. Intergovernmental Reports - Council President Boyce serves on SCA and PIC and attended a networking dinner with Senator Hobbs. Larry Springer participated in round table talks about the process, Mayor Bacus starting a mentoring program. Marina Hanson also attended the dinner to get better start for kids, gather input how we can connect to community; provide list of agencies for help, gathering input and feedback April 7th Highline Community Center and April 27th at Kent Community Center; May 3rd Northgate Community Center. PUBLIC HEARING - None. PUBLIC COMMENT Jacob Dreifus - Pine Tree Park is sale is withdrawn another offer might come along and buy $800,000 property save parks Idea to have citizens defend park from development would be willing to keep park maintained by citizen committee. Logan Evans- Spent $87.23 for 32 gallon trash can and lock on the eastside and did trash pickup. He is willing to do maintenance to save the city money. Improve infrastructure for who lives here now. Amanda Elmer - Pine Tree Park is where she grew up. The park is important to the kids, and is extremely important to the people willing to help. CONSENT CALENDAR Council President Boyce moved to approve Consent Calendar items A through S, seconded by Councilmember Thomas. Motion carried 7-0. A. Approval of Minutes - Apl2rove. Minutes of the regular council meeting of February 16, 2016 were approved. B. Approval of Bills - Approve. Bills received through February 29 and paid on February 29 after auditing by the Operations Committee on March 15, 2016. Approval of checks issued for vouchers: 2 Kent City Council Meeting Minutes April 5, 2016 Date Check Numbers Amount 2/29/2016 Wire Transfers 6569 - 6585 $1,792,061.99 2/29/2016 Regular Checks 701113 - 701525 $2,987,646.36 Void Checks ($2,125.60) 2/29/2016 Use Tax Payable $10,182.07 $4,787,764.82 Approval of checks issued for payroll for February 16 through February 29 and paid on March 4, 2016: Date Check Numbers Amount 3/4/2016 Checks $0.00 Voids and Reissues 3/4/2016 Advices 362500 - 363312 $1,415,928.28 $1,415,928.28 C. Appointments to the Human Services Commission — Confirm. Council confirmed the Mayor's appointment of Shatha Abbas and Zenovia Harris to the Kent Human Services Commission for three year terms. D. Reappointment of Pauline Thomas to the Civil Service Commission — Confirm. Council confirmed the Mayor's reappointment of Pauline Thomas to the Civil Service Commission for an additional six-year term. E. Construction Agreement with Puget Sound Energy for S. 228t" Street Grade Separation Transmission Relocation — Authorize. The Mayor was authorized to sign a Facility Relocation/Modification Agreement with Puget Sound Energy in an amount not to exceed $1,579,286.00 to raise their transmission facilities for the 228tn Street Union Pacific Grade Separation project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. F. Consultant Services Agreement with Tierra Right of Way Services, Ltd. For S. 228t" St. UPRR Grade Separation Project — Authorize. The Mayor was authorized to sign a Consultant Services Agreement with Tierra Right of Way Services, Ltd. in an amount not to exceed $71,200.00 to provide Property Negotiation Services for the South 228t" Street Union Pacific Railroad Grade Separation project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. G. Schedule 74 Design Agreement with Puget Sound Energy for the 228t" Street Railroad Grade Separation Project — Authorize. The Mayor was authorized to sign the Puget Sound Energy Schedule 74 Design Agreement for the South 228tn Street/Union Pacific Railroad Grade Separation Project in the amount of $36,300 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. H. 2015 Asphalt Overlays — Accept as Complete. The Mayor was authorized to accept the 2015 Asphalt Overlay project as complete and release retainage to ICON Materials Inc., upon receipt of standard releases from the state and the release of any liens. 3 Kent City Council Meeting Minutes April 5, 2016 I. Guiberson Reservoir Joint Sealing Project — Accept as Complete. The Mayor was authorized to accept the Guiberson Reservoir Joint Sealing project as complete and release retainage to Northwest Linings & Geotextile Products, Inc. upon receipt of standard releases from the state and the release of any liens. J. 2016 City Art Plan and Five Year City Art Plan 2016-2020 — Approve. Council approved the 2016 City Art Plan and Five year Plan. K. First Amendment to 2015 Community Development Block Grant Annual Action Plan — Approve. Council approved the First Amendment to the 2015 Annual Action Plan and authorized the Mayor to submit the amendment to HUD. L. First Amendment to the 2016 Community Development Block Grant Annual Action Plan — Approve. Council approved the First Amendment to the 2016 Annual Action Plan and authorized the Mayor to submit the amendment to HUD. M. Kent Senior Center Lunch Program Food Services Agreement — Authorize. The Mayor was authorized to sign the Dietary Management Services Agreement with Consolidated Food Management, Inc. in the amount of $119,170 for the Kent Senior Activity Center lunch program, subject to terms and conditions acceptable to the Parks Director and City Attorney. N. Consultant Services Agreement with ARC Architects for the City Hall Space Efficiency Plan Phase II — Authorize. The Mayor was authorized to sign all documents necessary to enter into an AIA Agreement with ARC Architects in an amount not to exceed $168,364.00 for the City Hall Space Efficiency Plan - Phase II, subject to terms and conditions acceptable to the Parks Director and the City Attorney. O. Genesis Marketing Agreement — Authorize. The Mayor was authorized to sign a consultant services agreement with Genesis Marketing not to exceed $70,000, for a term of 6 months, subject to final terms and conditions acceptable to the City Attorney. P. Garrison Glen Bill of Sale — Accept. Council accepted the Bill of Sale for Garrison Glen Plat. For: sanitary sewers, including 10 manholes and 948 linear feet of 8-inch PVC pipe; new streets, including 2,280 linear feet of curb, gutter, sidewalk and paving; frontage improvements including 425 linear feet of lights, trees and landscaping; storm sewers including 1,575 linear feet of 12-24 inch CPEP storm pipe, along with 5 manholes and 30 catch basins. Q. Kent Auburn Water Conveyance System Bill of Sale — Accept. Council accepted the Bill of Sale for Kent/Auburn Conveyance System for 3 watermains and 185 linear feet of Class 52 8-inch diameter ductile iron pipe waterline. R. Parriott Final Plat — Approve. Council approved the final plat map for the Parriot Plat and authorized the Mayor to sign the final plat map. S. Briscoe-Desimone Levee Improvements Reach I — Accept as Complete. The Mayor was authorized to accept the Briscoe-Desimone Levee Improvements Reach I 4 Kent City Council Meeting Minutes April 5, 2016 project as complete and release retainage to Tapani, Inc., upon receipt of standard releases from the state and the release of any liens. OTHER BUSINESS — None. BIDS — None. A. Riverbend Well — Award. Councilmember Fincher moved to award the Riverbend Irrigation Well Project to Charon Drilling, Inc. in the amount of $135,106.00 and authorized the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Parks Director, seconded by Councilmember Higgins. Motion carried 7-0. B. Kent Regional Trails Connector — Award. - Removed from the agenda. C. 2016 Asphalt Overlay Project — Award. Councilmember Higgins moved to award the 2016 Asphalt Grinding Project to Puget Paving & Construction Inc. in the amount of $ 62,790.00 and authorized the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director, seconded by Councilmember Ralph. Motion carried 7-0. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES A. Council President. — Council President Boyce commented on the presentation by Lacey Jane Wolfe on crosswalk safety during the council workshop. He wants to see Kent as a safe place and is looking at other cities to see what they are doing. Public Works is working on crosswalk safety policies within the city. At our February retreat we set a goal to make enhancements to the 2012 Strategic Plan, the plan is working well however, the council would like to make improvements and enhancements. A. Mayor. — Mayor Cooke reiterated regarding this initiative passed by the King County Voters last November the initiative is to work on the Best Starts for Kids, asking the public to be involved in the community conversation. The first conversation will be at Birch Street Park community center on April 27th, beginning at 6:30 p.m. These conversations will determine how the dollars should be spent. The Mayor spoke about attending the Puget Sound Regional Council annual meeting (PSRC) where they recognized State Representative Judy Clibborn for her years of service working on and finessing a transportation package which was adopted. Kudos out to our April Employee of the Month, Melanie Robinson. Melanie works as a Detective and Public Information Officer to protect life and property in Kent. She enforces our laws and Ordinances of Kent. She was recognized by her peers for all the amazing work she does. 5 Kent City Council Meeting Minutes April 5, 2016 Met with King County Accessor John Wilson have information I have asked for this to be sent to me by email so it can be forwarded to you. The medium value in Kent residential tax changes for 2015-2016 went up 7.7%. The tax rate went down 1.7%, but the taxes increased due to voter improved initiatives for both Best Starts for Kids and the new emergency communication radio program. Mayor Cooke spoke about working with King County Board of Supervisors for the flood control as it relates to the Milwaukee II Levy, The County rejected the (ILA) Interlocal Agreement I had a real problem with the terminology at the heading of Exhibit A. this Levy is located at the south part of the city recognized by the green river south of 259 between the tracks. Very thankful Board of Supervisors Dunn and Upthegrove removed from the agenda, it was ready to be passed on June 6th, that is the Milwaukee II Levy. B. Chief Administrative Officer. - Chief Administrative Officer, Derek Matheson communicated that his report is in the packet and there will be an executive session to discuss potential litigation lasting about 30 minutes. C. Economic & Community Development Committee. - Council President Boyce commented that Ben Wolters did a good job. D. Operations Committee. - Councilmember Ralph mentioned the three items on Operations Committee agenda. The first item was the use of drug forfeiture funds of to support education outreach and enforcement especially working with our youths. Committee was supportive of this however the vote was deferred to the next meeting as more information was requested. The second item was the Regional Fire Authority agreement working with the city on the completion of 72nd street connect to allow access to business in the industrial area, help businesses more direct access to middle of the valley they are contributing one million dollars to this project, which will repaid over a number of years. The third item was the 2016 bond refunding that should save the City $7-7.5 million dollars. The committee agreed to move forward. F. Parks and Human Services Committee. - Councilmember Fincher spoke about the five year Art Plan. This included the discussion of expenditures such as caring for the art we have, purchasing artwork and the Do it Yourself (DIY) website. Human Services grant applications are well underway; Earth Day at Morrow Meadow Parks Saturday 9to noon. Parks Commission update, may move the meeting to the third Thursday. G. Public Safety Committee. - No report. H. Public Works Committee. - Councilmember Higgins spoke about taking a deeper dive into our sewers, including the rates and the capital needs of our sewer system. Looking at what the rates support, lift station reports, have work to do need to figure out the proper maintenance of our sewer systems, will keep you posted. 6 Kent City Council Meeting Minutes April 5, 2016 I. Regional Fire Authority. - Councilmember Thomas spoke about the longevity awards ceremony of firefighters and said he was truly amazed at the longevity of firefighters. The next meeting will be on May 20 at 5:30 p.m. at station 78. EXECUTIVE SESSION A. Potential Litigation, as per RCW 42.30.110(1)(i) Executive Session 8:30 P.M.; Return after Executive 9:38 P.M. ACTION AFTER EXECUTIVE SESSION Councilmember Ralph spoke about the vote and said it will likely make people angry. She will be voting against $800,000 for mistakes that were made by staff, she believes the Council acted on their opinions. Councilmember Barrios - Everyone on March 1st did not want to sell park other issues concerning not supporting sale of park. Accountability of fund of $800,000 has turned out to be a lack of trust. Looking at right now conversation with people Oakpointe did everything right when buying property appreciate working with us, Public has done a good job supporting this. Commend council going through this process many issues council needed to work through not happy to use B&O money. Councilmember Thomas spoke about spending months to come to possible resolutions. He read a fortune from a fortune cookie, saying "don't let others stop you from doing what's right". He spoke about how difficult it was to make a decision. Council President Boyce moved to authorize the Mayor to sign a settlement agreement and all necessary related documents between the City of Kent and Oakpointe LLC, Oakpointe Holdings LLC, and Pine Tree Park, providing for the return of $150,000 earnest money, payment of $759,968.50, authorization for a contingent right of first refusal for the property commonly referred to as the East Hill Shops property, and release of all claims by the parties, subject to approval of final terms and conditions by the City Attorney. Seconded by Councilmember Fincher. Motion carried 5-2. Roll call vote: Councilmember Berrios; Fincher; Budell and Higgins, yay. Councilmembers Ralph and Thomas, nay. ADJOURNMENT The meeting adjourned at 9:56 p.m. Sue Hanson Interim City Clerk 7