HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 9/6/2016adccW11411
Mayor Suzette Cooke
Council President Bill Boyce
Councilmembers
Jim Berrios
Tina Budell
Brenda Fincher
Dennis Higgins
Dana Ralph
Les Thomas
City of Kent
Council MeetingAgenda
September 6, 2016
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KENT CITY COUNCIL AGENDAS
September 6, 2016
Council Chambers
Mayor Suzette Cooke
Council President Bill Boyce
Councilmember Jim Berrios Councilmember Tina Budell
Councilmember Brenda Fincher Councilmember Dennis Higgins
Councilmember Dana Ralph Councilmember Les Thomas
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COUNCIL WORKSHOP AGENDA
5 p.m.
Subject Speaker Time
City Hall Campus and Shops Studies Garin Lee/Alex Ackley 30 min
Resident Survey Michelle Wilmot 60 min
COUNCIL MEETING AGENDA
7 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
4. PUBLIC COMMUNICATIONS
A. Public Recognition
B. Proclamation for National Recovery Month
C. Proclamation for Mayor’s Day of Concern for the Hungry
D. Proclamation for Constitution Week
E. Proclamation for Women on the Rise Month
F. Community Events
G. Economic and Community Development Report
H. Intergovernmental Reports
5. PUBLIC HEARING
6. PUBLIC COMMENT - Please state your name and address for the record. You
will have up to three (3) minutes to provide comment. Please address all
comments to the Mayor or the Council as a whole. The Mayor and Council
may not be in a position to answer questions during the meeting. For more
details regarding the public comment process, please refer to the section
titled, “Public Comments,” on the reverse side.
7. CONSENT CALENDAR
A. Minutes of Previous Meetings and Workshops – Approve
B. Payment of Bills – Approve
C. City of Covington Interlocal Water Agreement, Jenkins Creek – Authorize
D. 2017-2018 Biennial Budget – Set Date for First Public Hearing
(Continued)
COUNCIL MEETING AGENDA CONTINUED
E. 2017-2022 Capital Improvement Plan – Set Date for First Public Hearing
F. Non-Represented Salary Survey – Resolution – Adopt
G. Storm Vegetation Utility Job – Share Positions – Approve
H. Leland Glen Final Long Plat – Approve
8. OTHER BUSINESS
A. Resolution in Support of “Proposition No. 1, Kent School District No. 415,
Capital Improvement and School Construction General Obligation Bonds -
$252,000,000.” – Adopt
9. BIDS
10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office. The Agenda Summary page and complete packet are on the website at
KentWA.gov
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at 253.856.5725. For TDD relay service, call the Washington
Telecommunications Relay Service at 1.800.833.6388.
COUNCIL WORKSHOP
1) City Hall Campus and Shops Studies, Garin Lee/Alex Ackley
2) Resident Survey, Michelle Wilmot
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CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
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PUBLIC COMMUNICATIONS
A) Public Recognition
B) Proclamation for National Recovery Month
C) Proclamation for Mayor’s Day of Concern for the Hungry
D) Proclamation for Constitution Week
PUBLIC COMMUNICATIONS CONT.
E) Proclamation for Women on the Rise Month
F) Community Events
G) Economic and Community Development Report
H) Intergovernmental Reports
PUBLIC HEARING
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PUBLIC COMMENT
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Agenda Item: Consent Calendar 7A – 7B_
CONSENT CALENDAR
7. City Council Action:
Councilmember moves,
Councilmember
seconds to approve Consent Calendar Items A through H.
Discussion
Action
7A. Approval of Minutes.
Approval of the minutes of the workshop of June 21 and the special council
meeting of August 13, 2016.
7B. Approval of Bills:
Approval of payment of the bills received through July 31 and paid on July 31
after auditing by the Operations Committee on August 16, 2016.
Approval of checks issued for vouchers:
Date Check Numbers Amount
7/31/2016 Wire Transfers 6756 - 6772 $1,700,672.08
7/31/2016 Regular Checks 705752 - 706230 $7,118,643.79
Void Checks $0.00
7/31/2016 Use Tax Payable $901.16
$8,820,217.03
Approval of checks issued for payroll for July 16 through July 31 and paid on
August 5, 2016:
Date Check Numbers Amount
8/5/2016 Checks $0.00
Voids and Reissues
8/5/2016 Advices 371213 - 372087 $1,536,376.02
$1,536,376.02
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Kent City Council Workshop Minutes
June 21, 2016
The workshop meeting was called to order at 5:03 p.m. by Council President Boyce.
Councilmembers present: Boyce, Budell, Fincher, Higgins, Ralph and Thomas.
Kent Creates Website Demo – Rhonda Billerbeck, from Parks happy to be here to
present new public art program called Kent Creates, along with User Experience
Design the vendor developing the website. There are a great deal of artists in Kent,
this is a new art program for the Arts Commission allowing artists a new way to
display their work. The content will be reviewed and approved by a content manager
before showing on the website. Once the artwork is on the website it will be voted on
by the Arts Commission, and members of the community will be able to select their
favorite artwork. The new website will be bringing the World to Kent. Looking to do a
soft launch and then a bigger one, want to have enough on the website so people feel
it is a worthwhile website. Parks Director thanked Rhonda for her work on this project
and all that have participated to make this project great.
Mill Creek & Springbrook Creek Rehabilitation Project – Matt Knox from Public
Works Engineering, Mike Mactutis and Gill Housman presented a status update on Mill
Creek Channel work to reduce flooding in Kent Valley. These are the main creeks that
run through the valley and drain into the Green River. The issue is sediment build up
in the creek channels, invasive grasses start to grow build up on the sediment causing
areas of chronic flooding. The King County Drainage District 1 has partnered with the
city they are some of the driving force on the drainage project. The project will be
clearing out the culvers, taking out sediment making for larger capacity for water flow.
Area planning to dredge out is 3 miles long, pulling the sediment out and removing the
fish for a 25 foot work zone area. Part of the project is to expand some of the culvert
sizes in order to create overflow channels. They will be coming back the second week
of July to propose to Council property parcels the city will need to purchase for this
project.
James Street Closure – Eric Connor and Chad Bieren from Public Works Engineering
to discuss the James Street closure, contractor Eric Conner will be doing consecutive
projects, water main, irrigation and landscaping then the pump station and followed by
overlay. The street will need to close and have detours set up for end of shift Friday till
end of shift the following Friday at 7:00 p.m. this will be a five day closure with crews
working 7:00 a.m. till 7:00 p.m. Residents are being notified by flyers mailed to the
homes the closure will affect. This notification is also on the city website.
Meeting adjourned at 6:45 p.m.
Sue Hanson
Interim City Clerk
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CITY COUNCIL STRATEGIC PLAN MINI-RETREAT: SESSION 2
Down Home Catering, 211 1st Ave S., Kent 98032
Saturday, August 13, 2016, 7 a.m. to 3 p.m.
Council Members Present: Jim Berrios, Bill Boyce, Tina Budell, Brenda Fincher, Dennis
Higgins, Dana Ralph; Les Thomas, absent
Mayor: Suzette Cooke
Mayor’s Leadership Team: Finance Director Aaron BeMiller, IT Director Mike
Carrington, HR Director Marty Fisher, Public Works Street Superintendent Bill Thomas,
Parks Interim Co-Director Merina Hansen, CAO Derek Matheson, Chief Ken Thomas,
Economic & Community Development Deputy Director Curt Hanson, Court Administrator
Margaret Yetter, and Communications/Public Affairs Manager Michelle Wilmot
Facilitator: Dr. Chris Gilbert, NobleEdge Consulting LLC
Consultant: Dr. Steven Thomson, Steven Thomson Consulting Group LLC
Council Administrative Assistant: Jennifer Hays
The meeting was called to order by Bill Boyce at 7:30 a.m.
1. ROLL CALL.
All participants introduced themselves.
Facilitator Dr. Chris Gilbert presented a review of the purpose of strategic
planning, ground rules and expectations, and reviewed accomplishments from
Retreat 1.
Over the course of the day, Dr. Gilbert introduced the distinctions among the
concepts of Critical Success Factors, Barriers, and Strategies to assist the process
of developing the Strategic Plan.
2. VISION AND MISSION.
The Vision and Mission statements developed by Dr. Gilbert based on Retreat 1
consultation were reviewed and adjusted.
3. GOAL STATEMENTS.
Table groups were formed to review the Goal statements developed by Dr.
Gilbert based on Retreat 1 consultation. Adjustments to statements were
proposed the table groups and ratified by the group as a whole.
City Council Strategic Plan Mini-Retreat: Session 2 Minutes
August 13, 2016
Page: 2
4. OBJECTIVES.
Table groups reviewed the draft SMART objectives prepared in Retreat 1 and
those submitted by department heads between Retreats. Their edited versions of
these objectives were presented and ratified by the group as a whole.
Dr. Gilbert led an exercise to assess the objectives from the current Strategic
Plan to categorize them as
o Objectives to be refined and reorganized under the new Goals.
o Strategies, Critical Success Factors, or Barriers that could be reorganized
under the new Goals.
o Discard: Completed, currently unachievable, irrelevant or inappropriate
Table groups took ideas from current strategic plan assigned to their Goal and
recast them as SMART objectives as they saw fit. The results of their work were
presented the group as a whole and edited or ratified.
5. RESULTS.
The group agreed to allow Dr. Gilbert and Dr. Thomson to take their work and
make additional adjustments to help separate objectives from strategies.
The content of the refreshed Strategic Plan will be brought before a future
Council meeting for formal adoption.
6. HOMELESSNESS.
Council and staff discussed a draft Strategy Framework for Kent’s approach to
homelessness and affordable housing within the regional system. The City of
Kent is committed to working toward collaborative solutions for homelessness by
working with All Home, the Sound Cities Association, and other jurisdictions in
South King County and the region. Strategies addressing homelessness should be
informed by local community needs, but also by national best practices, and
other local and regional policy documents. The continuing trend of low vacancy
rates and increasing rent costs will lead to ongoing challenges, both in Seattle
and the surrounding communities. Staff discussed the impact of these housing
challenges and the ongoing widespread discussions regarding how cities can
ensure long term affordability and quality housing. While rent control is expressly
prohibited in Washington State, Council discussed other tenant protection options
and directed staff to further research the cost and the pros and cons of those
strategies.
The meeting was adjourned at 3:00 p.m. by B. Boyce.
Agenda Item: Consent Calendar – 7C_
TO: City Council
DATE: September 6, 2016
SUBJECT: City of Covington Interlocal Water Agreement, Jenkins Creek –
Authorize
SUMMARY: The Kent water utility owns three transmission mains that are located in
SE 272nd Street within the City of Covington and which cross Jenkins Creek. These
transmission mains convey water supply to Kent from the water eastern primary water
sources. The transmission mains require replacement to construct a bridge over
Jenkins Creek. As the owner of this infrastructure in another jurisdictions right-of-way,
Kent is responsible for the relocation.
The most efficient method for both agencies to facilitate the design, permitting,
coordination, and relocation of Kent’s transmission mains is for Covington, as the lead
agency for the roadway project, to incorporate Kent’s work within Covington’s project.
The relocation work will be performed concurrent with the roadway and bridge
construction.
EXHIBITS: Interlocal Agreement
RECOMMENDED BY: Public Works Committee
YEA: Ralph, Fincher, Higgins NAY:
BUDGET IMPACTS: Water Utility revenue will be used to fund the work. This project
has been anticipated by staff for several years. The total project cost will not be
known until construction is completed (projected the end of 2018). At this time, the
total cost is anticipated to be in excess of $1 million.
MOTION: Authorize the Mayor to sign an Interlocal Agreement with the City
of Covington to pay Covington to replace three water transmission mains as
part of Covington’s Jenkin’s Creek bridge construction project on SE 272nd
Street between Jenkins Creek and 185th Place SE; subject to final terms
and conditions acceptable to the City Attorney and Public Works Director.
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Agenda Item: Consent Calendar – 7D_
TO: City Council
DATE: September 6, 2016
SUBJECT: 2017-2018 Biennial Budget – Set Date for First Public Hearing
SUMMARY: This is the first required public hearing for the 2017 – 2018 biennial
budget process. Public input is welcome.
EXHIBITS: None
RECOMMENDED BY: Finance Director
BUDGET IMPACTS: N/A
MOTION: Set September 20, 2016 as the date for the first public hearing on
the 2017 – 2018 biennial budget at the regular City Council meeting.
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Agenda Item: Consent Calendar – 7E_
TO: City Council
DATE: September 6, 2016
SUBJECT: 2017-2022 Capital Improvement Plan – Set Date for First Public
Hearing
SUMMARY: This is the first of the required public hearings on the City’s 2017 – 2022
Capital Improvement Plan. Public input is welcome.
EXHIBITS: None
RECOMMENDED BY: Finance Director
BUDGET IMPACTS: N/A
MOTION: Set September 20, 2016 as the date for the first public hearing of
the 2017 – 2022 Capital Improvement Plan at the regular City Council
meeting.
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Agenda Item: Consent Calendar – 7F_
TO: City Council
DATE: September 6, 2016
SUBJECT: Non-Represented Salary Survey – Resolution – Adopt
SUMMARY: The City currently is in need of a compensation review for non-
represented positions due in large part to the time lapse since the previous survey
(2006) and the increasingly competitive labor market for specialty classifications
(e.g. engineering and design), technical classifications (e.g. information
technology), and key management positions.
The City gathered cost information on benchmark positions using the 2016 AWC
Survey and Milliman Puget Sound Public Agency survey results in three job
classification family categories; phase 1-professional/technical positions; phase 2 –
mid-management level positions; phase 3 – executive positions. It is estimated that
the final cost for market adjustment of non-represented positions in the City will be as
follows:
EXHIBITS: Resolution
RECOMMENDED BY: Operations Committee
YEA: Ralph, Boyce, Thomas NAY:
BUDGET IMPACTS: None
Phase 1 Estimated Cost 343,454.00$
Phase 2 Estimated Cost 157,733.00$
Phase 3 Estimated Cost 25,776.00$
526,963.00$
Social Sec/DRS/Medicare x18%
621,816.34$
MOTION: Adopt Resolution No. , authorizing a salary survey for
non-represented employees.
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1 2016 -2017 Salary Survey
Resolution
RESOLUTION NO. ___________
A RESOLUTION of the City Council of the
city of Kent, Washington, authorizing a salary
survey for non-represented employees.
RECITALS
A. It has been a nearly a decade since the City conducted a salary
survey for its non-represented employees.
B. The City currently is in need of a compensation review for non-
represented positions due in large part to the time lapse since the previous
survey and the increasingly competitive labor market for specialty
classifications (e.g. engineering and design), technical classifications (e.g.
information technology), and key management positions.
C. In order to provide quality service to the public and carry out
the City’s overall strategic plan effectively and efficiently, Kent must attract
and retain highly qualified, competent and innovative people for its
workforce. Employees are one of the City’s most valuable assets and
conducting this survey will help us recruit top talent and retain the talent the
City already has. Conducting this survey and authorizing any resulting
market adjustments will also improve employee morale and engagement.
D. The survey will assess key benchmark positions against the
average of selected comparable cities. This will provide non-represented
positions with the same level of salary review as compared to represented
employees.
2 2016 -2017 Salary Survey
Resolution
E. The Human Resources Department (HR) proposes that a salary
survey be conducted using a three-phase approach beginning in the fall of
2016. First, HR will survey line level (professional/administrative) positions;
next, it will survey mid-management positions; and finally, top management
positions will be surveyed. HR intends to complete this process in the
summer 2017.
F. A majority of the cities utilized by HR as comparables will be
those cities utilized as comparables for Kent’s various bargaining units.
However, in order to obtain the most reliable comparable data, and due to
changing demographics and the unique kinds of work conducted by many
non-represented employees, HR may select some cities that were not utilized
as bargaining unit comparables.
G. HR intends to utilize existing staff in its Labor, Class and
Compensation division (LCC) to conduct the survey, which results in no
additional cost to the City.
H. To assist HR staff with some of the initial work and with
employee appeals, a delegate from each department will be part of a task
force that will assist LCC in completing this project.
I. For this survey, LCC staff will be comparing current base salary
(plus longevity when applicable) of benchmark positions (minus health care
cost of employee with full family) with the market average of like positions of
the comparable cities. If the market average is higher than in Kent, staff will
recommend an upward adjustment to achieve the average. If the market
average is lower than in Kent, no market adjustment will be recommended.
J. Relying primarily on a survey conducted by the Association of
Washington Cities and secondarily on the 2016 Washington Public Employers
Salary Survey for Puget Sound Region cities conducted by the Milliman
3 2016 -2017 Salary Survey
Resolution
company, a national provider of actuarial salary survey services, it is
estimated that the final cost for market adjustments to non-represented
positions will be as follows:
K. As the above explanation reflects, this procedure is complex,
with extensive review of job descriptions within both Kent and comparable
cities, close examination of salary and benefit levels, and detailed analysis of
all the data gathered. As a result, and with a desire to assist the city’s
policymakers, this resolution includes a condition that the City Council
approve or disapprove the results of this survey as a complete package,
restricting the council’s ability to adjust any individual position salaries.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. – Recitals Incorporated. The foregoing recitals are
incorporated into this resolution and shall further act as the findings of the
Kent City Council on this matter.
SECTION 2. – The Kent City Council approves and authorizes
conducting the three-phased salary survey for non-represented city
employees as generally described in this resolution. The Council further
authorizes HR to select an appropriate group of comparable cities for non-
represented salary comparisons. Last, the Council, by approving this
resolution, confirms that it will approve or disapprove the staff’s
recommended salary adjustments at the conclusion of this process as a
Phase 1 Estimated Cost 343,454.00$
Phase 2 Estimated Cost 157,733.00$
Phase 3 Estimated Cost 25,776.00$
526,963.00$
Social Sec/DRS/Medicare x18%
621,816.34$
4 2016 -2017 Salary Survey
Resolution
complete set of adjustments for all non-represented positions, eliminating
Council’s ability to adjust any of the individual position recommendations
within the set of recommended adjustments.
SECTION 3. – Severability. If any one or more section, subsection, or
sentence of this resolution is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this resolution
and the same shall remain in full force and effect.
SECTION 4. – Corrections by City Clerk. Upon approval of the city
attorney, the city clerk is authorized to make necessary corrections to this
resolution, including the correction of clerical errors; resolution, section, or
subsection numbering; or references to other local, state, or federal laws,
codes, rules, or regulations.
SECTION 5. – Effective Date. This resolution shall take effect and be
in force immediately upon its passage.
SUZETTE COOKE, MAYOR
ATTEST:
SUE HANSON, INTERIM CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
5 2016 -2017 Salary Survey
Resolution
PASSED: day of , 2016.
APPROVED: day of , 2016.
PUBLISHED: day of , 2016.
I hereby certify that this is a true copy of Resolution No.
passed by the City Council of the City of Kent, Washington, and approved by
the Mayor of the City of Kent as hereon indicated.
(SEAL)
SUE HANSON, INTERIM CITY CLERK
P:\Civil\Resolution\Salary Survey.doc
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Agenda Item: Consent Calendar – 7G_
TO: City Council
DATE: September 6, 2016
SUBJECT: Storm Vegetation Utility Job – Share Positions – Approve
SUMMARY: Staff is requesting approval of four .25 storm vegetation positions. Parks
Maintenance was approved to hire four .75 personnel in the 2015/2016 biennial
budget. Due to rules governing the Affordable Health Care Act and Public Employees
Retirement program, these approved positions have gone unfilled.
Public Works and the Parks Departments have an opportunity to job-share these
FTE’s.
• Parks Operations schedule will be March through November.
• Public Works Storm Vegetation will be December through February.
During the months of December through February, the four Parks personnel will move
to storm vegetation and work at various drainage sites. Currently, existing personnel
can mow and line-trim over 450 storm ponds once per year. Work areas will include
sapling and tree removal in storm detention/retention ponds; ditch debris removal;
wetland maintenance (over 700 acres); and flood fights assistance.
EXHIBITS: None
RECOMMENDED BY: Operations Committee
YEA: Ralph, Boyce, Thomas NAY:
BUDGET IMPACT: $80,000 Annually - Public Works Drainage Utility Fund
MOTION: Approve funding four .25 storm vegetation utility positions in the
current Public Works Drainage Utility Fund budget.
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Agenda Item: Consent Calendar – 7H_
TO: City Council
DATE: September 6, 2016
SUBJECT: Leland Glen Final Long Plat – Approve
SUMMARY: On May 30, 2007, the Hearing Examiner recommended approval to
subdivide 2.63 acres into 13 single family residential lots and 3 tracts containing a
new public road, a new private road and stormwater drainage facilities located at the
southwest corner of SE 278th Street and 152nd Ave SE in Kent. The applicant has
complied with the conditions required prior to recordation.
EXHIBITS: Map and Conditions
RECOMMENDED BY: Economic & Community Development & Public Works
Department
BUDGET IMPACTS: None
MOTION: Approve the final plat mylar for Leland Glen Final Plat and
authorize the Mayor to sign the mylar.
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Agenda Item: Other Business – 8A_
TO: City Council
DATE: September 6, 2016
SUBJECT: Resolution in Support of “Proposition No. 1, Kent School District No.
415, Capital Improvement and School Construction General Obligation
Bonds - $252,000,000.” – Adopt
SUMMARY: The Board of Directors of the Kent School District has determined that
additional schools and capital improvements to School District facilities are required to
better serve the needs of the students in the district. In order to fund the capital
investments, the Board of Directors of the Kent School District will ask the voters to
approve a bond measure at the November 8, 2016, special election.
This Resolution affirms the City Council’s support for Kent School District No. 415’s
Resolution No. 1490, attached as Exhibit A to the resolution, and the District’s ballot
Proposition 1 – “Capital Improvement and School Construction General Obligation
Bonds - $252,000,000,” which the Board of Directors of the Kent School District will
submit to the voters at the November 8, 2016, special election.
Pursuant to RCW 42.17A.555, city councils are authorized to take collective action
regarding ballot measures appearing before the voters so long as the action is taken
at a public meeting, the notice of the meeting includes the title and number of the
ballot proposition and members of the council or the public are afforded an
approximately equal opportunity for the expression of an opposing view. Members of
the council and general public shall be provided approximately equal opportunity for
the expression of an opposing view at this meeting.
EXHIBITS: Resolution, with attachments
RECOMMENDED BY:
BUDGET IMPACTS: None
MOTION: Adopt Resolution No. , in support of the Kent School
District No. 415’s November 8, 2016, ballot proposition for the issuance of
unlimited tax general obligation bonds.
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RESOLUTION NO. ___________
A RESOLUTION of the City Council of the
City of Kent, Washington, expressing support for
the Kent School District’s Capital Improvement and
School Construction General Obligation Bond ballot
proposition entitled, “Capital Improvement and
School Construction General Obligation Bonds -
$252,000,000.”
RECITALS
A. The Board of Directors (“Board”) of the Kent School District
No. 415, King County, Washington, has adopted its Resolution No. 1490,
calling for a special election on November 8, 2016, for the issuance, in one
or more series, of unlimited tax general obligation bonds in the principal
amount of $252,000,000, payable from ad volorem taxes levied against all
of the taxable property within the district.
B. The Kent School District’s Board determined that various
capital improvements to the facilities of the District, including construction
of two new elementary schools and 20 new classrooms; renovations to
multipurpose rooms, fields, tracks, and courts; and other improvements
and refurbishments to school facilities. The school board has determined
that these improvements are required to better serve the needs of the
1 Resolution
Support – Kent School District Proposition 1
Endorsement Capital Improvement and
School Construction General Obligation Bonds
students in the District, and are in the best interest of the residents and
students of the District.
C. If approved, and unless paid from other sources, the principal
and interest necessary to repay the bonds shall be payable from annual
property tax levies to be made on all taxable property within the District.
D. Pursuant to RCW 42.17A.555, city councils are authorized to
take collective action regarding ballot measures appearing before the
voters so long as the action is taken at a public meeting, the notice of the
meeting includes the title and number of the ballot proposition and
members of the council or the public are afforded an approximately equal
opportunity for the expression of an opposing view.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. - The Kent City Council supports the Board of Directors
of the Kent School District No. 415’s Resolution No. 1490, attached as
Exhibit A to this resolution, and the District’s ballot Proposition 1 – “Capital
Improvement and School Construction General Obligation Bonds -
$252,000,000,” which the Board of Directors of the Kent School District will
submit to the voters at the November 8, 2016, special election. The
Proposition 1 ballot title and ballot statement are as follows:
2 Resolution
Support – Kent School District Proposition 1
Endorsement Capital Improvement and
School Construction General Obligation Bonds
PROPOSITION NO. 1
KENT SCHOOL DISTRICT NO. 415
CAPITAL IMPROVEMENT AND SCHOOL CONSTRUCTION
GENERAL OBLIGATION BONDS - $252,000,000
The Board of Directors of Kent School District No. 415
adopted Resolution No. 1490 concerning a proposition to
finance capital improvements to its facilities. This proposition
would authorize the District to construct two new elementary
schools and 20 new classrooms, make capital improvements
to roofs at numerous schools, improve multipurpose rooms
and fields, tracks and courts at numerous schools and; to
issue $252,000,000 of general obligation bonds maturing with
a maximum term of 20 years and to levy annual excess
property tax levies to pay and retire such bonds, all as
provided in Resolution No. 1490. Should this proposition be:
□ APPROVED: □ REJECTED:
SECTION 2. - The mayor is authorized to take action as necessary
and appropriate to implement the directives of this resolution, including
forwarding copies of this resolution to the Board of Directors of the Kent
School District No. 415, and others as warranted.
SECTION 3. – Severability. If any one or more section, subsection,
or sentence of this resolution is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this
resolution and the same shall remain in full force and effect.
SECTION 4. – Corrections by City Clerk. Upon approval of the city
attorney, the city clerk is authorized to make necessary corrections to this
resolution, including the correction of clerical errors; resolution, section, or
subsection numbering; or references to other local, state, or federal laws,
codes, rules, or regulations.
3 Resolution
Support – Kent School District Proposition 1
Endorsement Capital Improvement and
School Construction General Obligation Bonds
SECTION 5. - Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
City of Kent, Washington, this day of , 2016.
CONCURRED in by the Mayor of the City of Kent this day of
, 2016.
SUZETTE COOKE, MAYOR
ATTEST:
SUE HANSON, INTERIM CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
I hereby certify that this is a true and correct copy of Resolution No.
______ passed by the City Council of the City of Kent, Washington, the
________ day of ____________________, 2016.
SUE HANSON, INTERIM CITY CLERK
p:\civil\resolution\ksd bond resolution - support.docx
4 Resolution
Support – Kent School District Proposition 1
Endorsement Capital Improvement and
School Construction General Obligation Bonds
EXHIBIT A
EXHIBIT A
EXHIBIT A
EXHIBIT A
EXHIBIT A
EXHIBIT A
EXHIBIT A
EXHIBIT A
BIDS
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REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
A. Council President
B. Mayor
C. Administration
D. Economic & Community Development
E. Operations
F. Parks & Human Services
G. Public Safety
H. Public Works
I. Regional Fire Authority
J. Other
K. Other
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OFFICE OF THE MAYOR
Derek Matheson, Chief Administrative Officer
Phone: 253-856-5700
Fax: 253-856-6700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: 09/06/16
TO: Mayor Cooke
Councilmembers
FROM: Derek Matheson, Chief Administrative Officer
SUBJECT: CAO Report for Tuesday, September 6, 2016
The Chief Administrative Officer’s report is intended to provide Council, staff and
community an update on the activities of the City of Kent.
ADMINISTRATION
• We are getting closer to a 2017-18 proposed budget, which the mayor will transmit to
the city council at a special meeting on Tuesday, September 27.
• We are getting very close to a draft franchise agreement with Water District #111,
which serves the Lake Meridian area. The City Attorney’s Office will brief the Operations
Committee on September 6.
• City clerk interviews are September 9 and the parks director position closes a week
later.
• The CAO attended the Washington City/County Management Association’s (WCMA)
summer conference in Walla Walla, WA in mid-August. He assumed the role of
president-elect for 2016-17 and will serve as president in 2017-18. The president
automatically serves on AWC’s Board of Directors, which will effectively give Kent two
seats on the 25-member board.
• The first phase of S. 228th St. Grade Separation work begins this month. This project
requires closure of both S. 288th St. and the Interurban Trail at the Union Pacific
Railroad mid-September – late October, 2016. The overpass construction gets
underway in 2017, with full completion anticipated by the middle of 2018. More
information is available at KentWA.gov/228.
• A new crosswalks policy will make placement of Kent’s crosswalks consistent across the
city. Removal of crosswalk markings will take place September-November 2016. New
crosswalk markings are anticipated to be placed next year. Postcards will be mailed this
week to 6300 residents within ¼ mile of crosswalk markings that are scheduled for
removal. Visit KentWA.gov/Crosswalks for more details.
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ECONOMIC AND COMMUNITY DEVELOPMENT
• Economic Development
o Staff is working with the Food Innovation Network and Project Feast to take
advantage of the Port of Seattle’s Partnership Program, which provides cities in the
region grant dollars to realize economic development projects that align with the
Port’s Century Agenda. The proposal being drafted for Kent operationalizes a
community commercial kitchen and business incubator in the Titusville Station
building.
o Staff met with interim president of Green River College Scott Morgan to welcome,
orient to the area, and discuss Kent’s several initiatives with the college. The
president invited assessment and suitability of the college’s many programs to the
needs of area employers and community.
o Staff met with potential investors from NYC in the historic central business district to
provide a market overview and review the permitting process.
• Permit Center
o Preliminary Plat Application
Scope of Work: Subdivide two parcels into 32 lots
27115 124th Ave SE and 27037 124th Ave SE
o Pre-Application Conferences
25448 Pacific Hwy S
Scope of work: Split into (2) lots
Retail Bldg A – Petco Store, 11,700 Sq Ft, single story
Retail Bldg B – Shop Bldg, 4,000 Sq Ft, single story
Auto-Chlor - 19450 68th Ave S
Scope of work: Construct a new 38,000 Sq Ft concrete tilt-up warehouse
building. The building will be approximately 28’ clear inside dimension with a total
height not exceeding 35’.
Volken Foundation
Scope of work: New Retail/Warehouse detached office building. The building will
be approximately 12,500 sq ft and approximately 3,000 sq ft of upper floor office
Wind Chime - 28424 144th Ave SE
Scope of work: Proposal to subdivide 5 acre lot into 23 single family lots with an
average size of 4,150 Sq Ft and a 17,080 Sq Ft tract for storm drainage and
landscape buffer.
Gagan Preliminary Plat - 11404 SE Kent Kangley Rd
Scope of work: Proposal to subdivide 2.69 acres into a total of 15 lots.
Panther Lake Elementary - 20831 108th Ave SE
Scope of work: Redevelopment of Panther Lake Elementary to retail
o 213permits were issued 8/1/2016 – 8/22/2016, valued at $21,185,907.31.
HUMAN RESOURCES
• Labor, Classification and Compensation
o Prepping materials for next session of AFSCME negotiations on September 8.
o Completing salary information for Teamsters negotiations that are set to begin on
September.
o Policy revisions are continuing and we are sending those along to all unions.
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• The employee Wellness scavenger hunt ended August 31. Staff will be reviewing
answers. Employees that answered 10 of the 20 questions will receive 1000 Wellness
Points.
• Recruitment
o Todd Babcock began as the Business Strategy & Performance Analyst on August 29.
o Staff conducted phone screens for the City Clerk position; five interviewed and three
are moving on to face-to-face interviews on Friday, September 9.
o Staff met with the Parks leadership to outline plans for an all-employee survey and
focus groups to collect input on the Parks Director recruitment process; we will be
sending out the survey this week and scheduling focus groups for the first two weeks
of September.
o Staff conducted oral boards for the Police Department entry level and lateral
positions, August 31- September 1.
o Richard Campbell was hired as the Virtualization Engineer, effective August 29.
o Leeann Grip was hired as the Accounting Technician in IT, effective September 16.
• City Reinsurer (MunichRe America) is auditing our liability claims prior to the 2017 policy
year renewal.
• Community Outreach
o Community outreach is concentrating on supported employment interviews.
o Johnetta Rowsey has been asked to participate on the Green River College Diversity
& Equity Council Community Advisory Committee.
o Staff is participating in a survey for immigrant and refugee services.
o Staff is participating in a statewide meeting with the Governor's Policy Office
Workforce regarding highly skilled immigrants.
LAW
• The criminal division is working diligently to try to keep up with preparing responses to
complex motions and preparing for the ever increasing number of cases set for trial.
o Notable work of the prosecutors
Julie Stormes responded to an amicus brief for the COA.
Sara Watson is working in cooperation with the Police Department on addressing
problems of mentally ill chronic offenders.
Michele Walker is busy with the increased number of forfeiture cases.
Ben Milgrom continues to work with the Police Department addressing the issues
of High Impact Offender cases for the Reduce Auto Theft (RAT) focus – asking for
high jail sentences on these cases.
• The civil division is in the process of recruiting for an Assistant City Attorney that
specializes in land use matters and hopes to have an attorney hired by the middle of
October.
o Notable work of the civil attorneys
Tom Brubaker gave a presentation to the Finance Department on Local
Improvement Districts.
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Pat Fitzpatrick reviewed, researched and edited numerous City polices and
continues to assist the Human Resource Department with their City Policy manual
review project.
Pat reviewed and researched issues related to card rooms and land use
regulations.
Tammy White reviewed, researched and edited City policies in the areas of wage
garnishment and bloodborne pathogens.
Tammy assisted the Clerk’s Office by providing guidance on multiple public
records requests.
Victoria Robben assisted the Economic and Community Development Department
with her review of: 24 Correction Notices, 5 Notices of Violation, 1 Stop Use
Order, 2 Voluntary Correction Agreements, and 1 Admonishment Letter.
MUNICIPAL COURT
• Earlier this month Judge Phillips and Judge Jorgensen met with Doug Levy to discuss
possible legislation affecting the courts.
• Judge Jorgensen and Margaret Yetter served as faculty for the “Attorney Training for
Service as Pro Tem” on August 19. The training is presented in partnership with The
District and Municipal Court Judges Association. Judge Jorgensen made a presentation
on “Pro Tem Basics”: an introduction to training and best practices including case
management and preliminary ethical considerations. Margaret Yetter made a
presentation with Judge(s) Linda Coburn and Lisa O’Toole on “Working with Court
Personnel”: recognizing the role and importance of court personnel.
PARKS, RECREATION, AND COMMUNITY SERVICES
• Human Services
o Staff and Mayor Cooke met with Sarah Peterson, Washington State Refugee
Coordinator and Chief of the Office of Refugee and Immigrant Assistance (ORIA). As
South King County continues to be a strong community for refugee resettlement,
ORIA is committed to serving as a resources and a support for the local cities and
communities. Topics discussed included: how refugees come to our state and local
cities, as well about the resources that are available to help them get jobs, keep
jobs, and get better jobs. They recognize that resettlement is a complex process that
is challenging for many individuals and families and it is their goal to support these
newest members of our communities in any way they can, either through policies or
programs.
• King County Council unanimously passed legislation that extends the Mental Illness
and Drug Dependency (MIDD) sales tax through 2025. King County Executive Dow
Constantine transmitted the MIDD Service Improvement Plan to Council, which
includes operational, programmatic, funding and policy recommendations for the
investment of revenue generated by King County’s MIDD sales tax. Budgeting and
appropriation of MIDD revenue will occur during the King County budget process that
commences in late September.
• Staff attended the South King County Housing Action Committee meeting. The
agenda focused on measures available to increase tenant protections and increase
access to tenant rights information. Tenant Rights info booklets were distributed and
staff will be inserting a South King County specific page.
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• Fall Youth Sport preparation is underway. Over 2,000 kids on 130 teams will be
engaged and involved in healthy sports activities. An important aspect of the programs
is the Youth Sport Mentorship program that involves coaching, teaching and
encouraging the kids. There will be over 140 Youth Sport Mentors involved that will log
in over 3,500 hours in support of our youth.
• Youth-Teen-Adaptive
o The Adaptive Recreation Kent Parks Fielders softball team came within one run of
taking home the gold! These 15 athletes took silver at the Special Olympic State
Tournament in Everett showing exceptional sportsmanship, commitment and hard
work while proudly representing Kent.
o Camp W.A.L.K.A.P.A.L.A. recorded another successful 8-week summer program with
617 registrations, an average of 77 participants each week and with several sessions
at capacity. This long running summer day camp for youth K-6th grade keeps
participants engaged, active and up and moving.
o The free Summer Playgrounds program, located at five parks across the city,
provided children ages 5-14 with plenty of games, arts and crafts, sports, special
events and a free sack lunch each day. Hundreds of kids took advantage of getting
out and active and making connections with positive adult role models.
o HERO program, a high energy mobile fitness and nutrition program attended the
Kent S.O.A.K.S event on August 18 at Kent Station. Lots of families came out to see
the various activities and agencies that offer programs for Kent youth and teens.
• Cultural Programs
o The 2016 Kent Summer Concert Series concluded on Thursday, August 18 with a
performance by the Ryan Shupe Band at Lake Meridian Park. Total attendance for
the 12 concerts (six Wednesday Picnic Performances for kids and six Thursdays at
the Lake) was more than 7,000, which is similar to last year. The series brought in
$8,500 in sponsorships and grants, as well as $500 in individual donations.
o The 2016-2017 Spotlight Series brochure has been released and ticket sales have
been coming in at a steady pace. Nearly 200 tickets have been sold in the last week.
• The Senior Activity Center hosted a Silversounds Northwest concert with desserts
provided by Stafford Suites. The Social Hall was full of attendees who enjoyed dessert
and dancing in the aisles to their favorite rock ‘n roll tunes. Silversounds is a group of
retirees who love to perform and believe “you are never too old to rock ‘n roll!” This
fund raising event (one of several fundraisers held throughout the year) brought in over
$3,000 to support the Senior Activity Center lunch program. Up next is Karaoke Bingo
on September 14. Come join this popular lunch program fundraiser.
POLICE
• Staff Changes - Hiring/Retirement/Recruitment/ Leaves/Promotions
o Chellsi James and Ian Lentz graduated from the Academy on August 11.
o Entry level Officer’s Michael Medina and Justin Brown started the Academy on
August 31.
• Significant crime activities/arrests/investigations
o On August 10, Officers responded to a drive-by shooting at the Cascade Apartments.
The suspect(s) shot up the front of an apartment that was occupied by two females.
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The victim’s ex-boyfriend is a person of interest in this case and is in custody on un-
related charges.
o On August 11, detectives responded to assist with an Officer Involved Shooting in
Tukwila. Tukwila and Federal Way VSWAT members shot and killed a man after he
shot another male and then fired his gun out a window towards the officers. Kent
detectives are taking the lead in this investigation.
o Detectives continue to interview possible witnesses and the Special Operations Unit
is seeking out potential witnesses who may have information on the two homicides
that took place on August 12 and 13.
o On August 21, in an attempt to stop racers racing in the north end, a pursuit ensued,
which was terminated nearly at the same time that the fleeing vehicle ducked behind
Great Floors at 180th and the East Valley Highway. Officers surrounded the vehicle,
detained the occupants and arrested the driver.
o On August 24, officers were dispatched to the report of “threats with a gun” on the
East Hill. The suspects were last seen fleeing in a vehicle. Officers located the
vehicle, detained the suspects and discovered a stolen handgun in the car.
o On August 26, in the area of 10600 and S 244th St., officers responded to a call
regarding a series of gun fire reports in the area and located a subject bleeding from
the head walking from a nearby residence. The subject claimed to have been
involved in a robbery and said his uncle had been shot nearby. A deceased male
was located in the wooded area north of S 244th St. Detectives responded and
processed the crime scene.
o On August 27, an officer located a stolen vehicle in the 22600 block of Pacific Hwy S.
The vehicle quickly tried to turn into a business but the officer followed and
unsuccessfully attempted a precision immobilization technique maneuver. There was
a brief pursuit and the vehicle collided with a bystander’s vehicle. The victim was
shaken up but reported no injuries. The suspect was taken into custody for
Possession of Stolen Vehicle, Eluding, and Violation of the Uniform Controlled
Substance Act.
o On August 29, officers responded to a “drug rip” robbery at Winco Foods. Two
suspects fled in a Nissan Maxima southbound on SR 167. Officers located the vehicle
just south of Willis Street and both suspects were taken into custody. A warrant
served on the vehicle revealed a revolver, a BB gun, and 100 grams of marijuana.
Both suspects confessed and were booked for Robbery 1st Degree.
• Major emphasis patrol
o On Saturday, August 13, Kent Police Department ran an emphasis on auto racing.
o Extra patrols happening near Bell Anderson as well as other businesses near the
Kent Kangley Y for taggers. Over 10 subjects have been contacted with many being
trespassed.
o Extra patrols happening at the McChevron on 108th and 240th due to juvenile
problems involving loitering and theft.
• Events and awards
o Chief for a Day was August 18. Commander Kasner did an outstanding job putting
this together.
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o AC Padilla and Sergeant Lontz attended the homeless dinner at the Kent Lutheran
Church on Monday, August 15 to discuss the homicides, answer questions and solicit
assistance with information.
o Chief Thomas, AC Padilla, Officer Mello and Officer Birkhofer attended the memorial
services for Robert Diaz and Louisa Campos, homicide victims.
o Chief Thomas attended the Homeless Dinner at Kent Lutheran Church on Thursday,
August 25.
o Chief Thomas attended Hooded or Being Black for Dummies Thursday, August 25.
o Sergeant Gagner and Sergeant Grove attended the Homeless Supper at Holy Spirit
Parish on August 26.
PUBLIC WORKS
• Street maintenance and concrete crews will be hot patching sidewalks on 97th Pl, 260th
St., 101st Ave, and along the Neely O’Brien walking trail and also removing sidewalk
panels and pouring new sidewalks on 64th between 236th and 240th.
• The Signs and Markings crews are providing vision control near all stop signs on the
West and East Hill.
• Vegetation crews are mowing and line trimming Meagan’s Meadow, Lynden Place,
Panther Meadow, Fenton Ridge Bioswale Project, Tomilson Short Plat, Kara Crest, Ridge
at Garrison Creek, Country View Estates, Benson Pond, Frager Rd., Interurban Trail,
200th from 121st to 124th and Military Rd. from Reith to Veterans Drive
• Water Mains and Services Crews are working on finishing up the Armstrong Springs
project and coordinating with the contractor on the manufactured home demo.
• Sewer crews will be tv’ing new storm lines in the area of James St and the tech crew will
continue electrical work on the Frager Road pump station and repairing a light at the
GRNRA nursery.
• Storm crews are cleaning catch basins/pumping out sumps at 256th and 114th, 225th and
116th. Another crew will be cleaning for TV inspection of storm lines on 253rd and 118th.
The project crew will be doing ditch work on 100th and 226th, casting change outs on
Kent Kangley and 256th, asphalt work on 111th and 244th and prepping for Alder Lane
catch basin and line install.
• Fleet crews are setting up new vehicles, monthly air brake inspections, emissions testing
and new VHF radio installs on snow removal trucks.
• Design
o 224th St. Phase 1 – Bid date is scheduled for September.
o 108th/208th – Bid advertisement is August 24, with bids opening on September 14.
o 132nd Ave. Pedestrian Improvements – Preliminary sidewalk layout and project
estimating completed.
o 277th St. Auburn Project – Reviewed the permit application from Auburn for
installation of wetland fencing, traffic control and lane revisions within Kent city
limits.
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• Survey
o Construction Surveying: James Street Overlay, James Street Pump Station, 72nd Ave.
Extension
o Topographic Mapping: 224th Phase II, 228th Grade Separation, Morrill Meadows Park,
Mill Creek Culvert at UPRR
o Right of Way: 228th/224th E. Leg, 228th Grade Separation
• Construction
o 72nd Ave Extension: The preload material is being placed in site fills and the first
concrete bridge abutment pour is expected to take place by the end of this week.
o James St. Pump Station: On-site work within the pump station site is ongoing with
work on the shelter structures, masonry, and electrical. Lane closures will
intermittently take place for the duration of the project.
o 2016 Asphalt Overlays: The new asphalt paving on James Street is complete. The
contractor is now completing the replacement of signal loops and raising castings to
grade. Lane restrictions will be staged in a manner to minimize commuter
impacts. Final striping will take place following a 21-day cure period after the paving
is complete.
o James Street Improvements – Landscaping: Planting work will commence in October.
o Kent Regional Trails Connector: Retaining wall construction is ongoing working from
64th Ave to the 72nd Ave. The concrete bridge abutments are poured and backfilled
and are on standby for a brief settlement period prior to finalizing the abutments and
placing the bridge deck slabs. Trail grading is taking place this week with trial paving
expected to begin in the following 2 weeks.
o Mill Creek Side Channel / Leber Homestead Property: Final grading and placement of
habitat features will proceed in the following weeks.
o Pacific Highway Median Planting Project: Final installation of the new irrigation
system is ongoing and testing the system has begun. Planting in the islands will
proceed in October.
o 1st Avenue North Improvements – W. Smith St to W. James St: Concrete paving is
complete and the contractor is proceeding with concrete sidewalk, driveway, and
curb ramp placement this week. The contract requires the work on W. Smith Street
to be completed in a 6-consecutive day window. This work will begin after the Labor
Day holiday. Pedestrian traffic from the parking garage to the train terminal will be
detoured during this period.
o S 228th St. Grade Separation at Union Pacific Railroad – Pier 2: Contract work will
proceed during the week of September 12 with a full closure of S 228th Street for an
extended period. Details of this closure will be provided in forthcoming updates.
• At the request of Washington State Department of Transportation, we made revisions to
our Highway Safety Improvement Program grant application and resubmitted.
• Environmental
o Participated in Flood Control District Executive Committee meeting related to the
Lower Russell Road Levee Memorandum of Understanding.
o Met with design consultant on the Upper Mill Creek Dam Improvement Project to
coordinate design completion in preparation for 2017 construction.
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o Staff is participating on the Water Resource Inventory Area 9 – Duwamish-Green
River Implementation Technical Committee related to salmon habitat projects in the
Green River.
o Staff is meeting with King County staff on project design issues on the Lower Russell
Road Levee Project.
o Staff is working on the draft Surface Water Design Manual, particularly references to
vaults and ponds for flow control and water quality.
o Staff is working on responding to Federal Emergency Management Agency (FEMA) on
Levee seclusion and going to meet with King County to review levee maintenance
documents.
o Staff is working with the Public Works Operations crew to add pavement this week to
the Narita levee at the Riverbend Golf Course to meet FEMA freeboard requirements.
o Staff is working with Construction Engineering staff on installation of large wood
structures at the Mill Creek Auburn/Leber Homestead Backchannel.
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EXECUTIVE SESSION
ACTION AFTER EXECUTIVE SESSION