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Home My WebLink AboutCity Council Meeting - Council - Agenda - 8/2/2016adccW11411 Mayor Suzette Cooke Council President Bill Boyce Councilmembers Jim Berrios Tina Budell Brenda Fincher Dennis Higgins Dana Ralph Les Thomas City of Kent Council MeetingAgenda August 2, 2016 This page intentionally left blank. KENT CITY COUNCIL AGENDAS August 2, 2016 Council Chambers Mayor Suzette Cooke Council President Bill Boyce Councilmember Jim Berrios Councilmember Tina Budell Councilmember Brenda Fincher Councilmember Dennis Higgins Councilmember Dana Ralph Councilmember Les Thomas ******************************************************************** COUNCIL MEETING AGENDA 5 p.m. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF 4. PUBLIC COMMUNICATIONS A. Public Recognition B. Community Events C. Intergovernmental Reports 5. PUBLIC HEARING 6. PUBLIC COMMENT - Please state your name and address for the record. You will have up to three (3) minutes to provide comment. Please address all comments to the Mayor or the Council as a whole. The Mayor and Council may not be in a position to answer questions during the meeting. For more details regarding the public comment process, please refer to the section titled, “Public Comments,” on the reverse side. 7. CONSENT CALENDAR A. Excused Absence for Dennis Higgins – Approve B. Downey Farmstead Salmon Recovery Funding Board – Grant Funding Authorization Resolution – Adopt C. Utility Easement Revision – Authorize D. Amendment No. 1 with Natural Systems Design for the Habitat Conservation Plan – Authorize E. 2016 First and Second Quarter Fee-in-Lieu Funds – Accept 8. OTHER BUSINESS 9. BIDS A. South 212th Street Erosion Repairs – Award 10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION (Continued) COUNCIL MEETING AGENDA CONTINUED 12. ADJOURNMENT NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office. The Agenda Summary page and complete packet are on the website at KentWA.gov An explanation of the agenda format is given on the back of this page. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at 253.856.5725. For TDD relay service, call the Washington Telecommunications Relay Service at 1.800.833.6388. CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF This page intentionally left blank. PUBLIC COMMUNICATIONS A) Public Recognition B) Community Events C) Intergovernmental Reports This page intentionally left blank. PUBLIC HEARING This page intentionally left blank. PUBLIC COMMENT This page intentionally left blank. Agenda Item: Consent Calendar 7_ CONSENT CALENDAR 7. City Council Action: Councilmember moves, Councilmember seconds to approve Consent Calendar Items A through E. Discussion Action This page intentionally left blank. Agenda Item: Consent Calendar – 7A_ TO: City Council DATE: August 2, 2016 SUBJECT: Excused Absence for Dennis Higgins – Approve SUMMARY: Councilmember Higgins is unable to attend the City Council meetings of August 2, 2016. RECOMMENDED BY: Council President Boyce YEA: N/A NAY: N/A BUDGET IMPACTS: N/A MOTION: Approve excused absence for Councilmember Thomas as he is unable to attend the City Council meeting of August 2, 2016. This page intentionally left blank. Agenda Item: Consent Calendar – 7B_ TO: City Council DATE: August 2, 2016 SUBJECT: Downey Farmstead Salmon Recovery Funding Board – Grant Funding Authorization Resolution – Adopt SUMMARY: The Downey Farmstead habitat restoration project is applying for SRFB 2016 grant funding for Phase II - final construction. The Recreation and Conservation Office (RCO), which administers the SRFB grants for the state, now requires that an authorization resolution be signed and submitted with the application for SRFB funding. The Resolution provides the assurances that RCO requires to approve the grant agreements. Once completed, the Downey Farmstead restoration project will create off-channel habitat adjacent to the Green River that will provide rearing and refuge habitat for salmon, enhance riparian (near-water) habitat, and restore floodplain functions. The 22 acre Downey Farmstead site is owned by the City, purchased specifically for this restoration project. EXHIBITS: Resolution RECOMMENDED BY: Public Works Committee YEA: Ralph, Fincher, Higgins NAY: BUDGET IMPACTS: This resolution does not have any budget impact. MOTION: Adopt Resolution No. _______, in support of the City’s application for grant funding assistance to the Salmon Recovery Funding Board (SRFB) for the Downey Farmstead Salmon Habitat Restoration project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. This page intentionally left blank. RESOLUTION NO. ___________ A RESOLUTION of the City Council of the City of Kent, Washington, in support of the City’s application for grant funding assistance for salmon recovery projects to the Salmon Recovery Funding Board as provided in RCW 77.85, WAC 420 and subsequent Legislative action. RECITALS A. The organization name for these applications is the city of Kent, a Washington municipal corporation. B. The project name and number is the Downey Farmstead salmon habitat restoration project, number 16-2163. C. Under the provisions of the Salmon Recovery Act, state grant assistance is requested to aid in financing the cost of the Downey Farmstead salmon habitat restoration project. D. The city of Kent considers it in the best public interest to complete the projects described in the application(s). 1 Salmon Recovery Funding Board – Support Application Resolution NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: RESOLUTION SECTION 1. - The Mayor is authorized to make formal application to the Salmon Recovery Funding Board for grant assistance. SECTION 2. - The city has reviewed the sample project agreement on the Recreation and Conservation Office’s web site at: http://www.rco.wa.gov/documents/manuals&forms/SampleProjAgreement. pdf and authorizes the Mayor to enter into such a project agreement, if funding is awarded. We understand and acknowledge that the project agreement will contain the indemnification (applicable to any sponsor) and waiver of sovereign immunity (applicable to Tribes) and other terms and conditions that are contained in the sample project agreement. SECTION 3. - Any grant assistance received will be used for direct costs associated with implementation of the project referenced above. SECTION 4. - The city expects our matching share of project funding will be derived from a King County Cooperative Watershed Management Grants and in-kind city funding and meets the requirements of WAC 420-12-040. In addition, our organization understands it is responsible for supporting all non-cash commitments to this project should they not materialize. SECTION 5. - We acknowledge that if the Salmon Recovery Funded Board approves grant assistance for the project(s), the Recreation and Conservation Office will pay us on only a reimbursement basis, except for a 2 Salmon Recovery Funding Board – Support Application Resolution specially approved advance payment. We understand reimbursement basis means that we will only request payment from the Recreation and Conservation Office after we incur eligible and allowable costs and pay them. The Recreation and Conservation Office may also determine an amount of retainage and hold that amount until the project is complete. The Recreation and Conservation Office may approve advance payments in limited circumstances, pursuant to WAC 420-12-060 and the policy outlined in Manual 8, Reimbursements. SECTION 6. - We acknowledge that any property acquired with grant assistance be dedicated for salmon recovery purposes for perpetuity unless otherwise agreed to by our organization and the Salmon Recovery Funding Board. We agree to dedicate the property in a signed “Deed of Right to Use Land for Salmon Recovery Purposes” for fee acquisitions, or an “Assignment of Rights” for conservation easement acquisitions, to be recorded on the title of the property with the county auditor. SECTION 7. - We acknowledge that any property acquired in fee title must be accessible to the public unless the Recreation and Conservation Office Director or the Salmon Recovery Funding Board agrees to other restrictions. SECTION 8. - We acknowledge that any property restored be maintained for a period of ten years after the project is complete unless otherwise provided and agreed to by our organization and the Salmon Recovery Funding Board. 3 Salmon Recovery Funding Board – Support Application Resolution SECTION 9. - This application authorization becomes part of a formal application to the Salmon Recovery Funding Board for grant assistance. SECTION 10. – The city has provided appropriate opportunity for public comment on this application. SECTION 11. – The city certifies that this resolution was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that the person signing as authorized representative is duly authorized to do so. SECTION 12. – Effective Date. This resolution shall take effect immediately upon its passage. PASSED at a regular open public meeting by the City Council of the City of Kent, Washington, this day of ____________, 2016. CONCURRED in by the Mayor of the City of Kent this ______ day of __________________, 2016. SUZETTE COOKE, MAYOR ATTEST: SUE HANSON, INTERIM CITY CLERK APPROVED AS TO FORM: TOM BRUBAKER, CITY ATTORNEY P:\Civil\Resolution\Salmon Recovery Funding Board Application Downey Farmstead.Docx 4 Salmon Recovery Funding Board – Support Application Resolution Agenda Item: Consent Calendar – 7C_ TO: City Council DATE: August 2, 2016 SUBJECT: Utility Easement Revision – Authorize SUMMARY: Soil on the property located at 7830 South 206th Street (Parcel 6315000381) has been contaminated. Remedial action removed most of the contamination. However, contaminated soil still remained in the area around underground utilities including the City’s water infrastructure. A city owned water line was located on the site within an existing utility easement. While the integrity of the water infrastructure had not been adversely impacted by the contamination, as a preventative measure, staff physically disconnected the water infrastructure in the area of contamination. The now disconnected 8-inch diameter main provided service to a fire hydrant located approximately 160 feet to the north. Staff has discussed and confirmed with the Regional Fire Authority that a fire hydrant is no longer required at this location. Therefore, staff is recommending abandoning the City’s interest in the no longer used water infrastructure to the property owner and revising the easement document(s). EXHIBITS: Quit Claim, Release, and Cancellation of Portion of Easement RECOMMENDED BY: The Public Works Committee YEA: Ralph, Fincher, Higgins NAY: BUDGET IMPACTS: Staff time to prepare the easement documents is funded through existing water utility budgets. MOTION: Authorize the Mayor to sign all documents to revise the water line utility easement on parcel 6315000381 and release ownership of approximately 160 feet of existing, abandoned 8-inch diameter water line to the property owner, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. This page intentionally left blank. AFTER RECORDING RETURN TO: Engineering Department City of Kent 400 West Gowe St. Kent, Washington 98032 Attn: Property Services Reference Number of Related Document: 197809060731 GRANTOR: CITY OF KENT, a Washington municipal corporation GRANTEE: MKB Holdings, L.L.C., a Washington limited liability company ABBREVIATED LEGAL DESCRIPTION: Ptn. of S ½ of Tract 29, O’Brien Station Garden Tracts No. 2, Vol. 15 page 66 ASSESSOR’S PROPERTY TAX PARCEL NO.: 6315000381 PARTIAL CANCELLATION, RELEASE, AND QUIT CLAIM OF EASEMENT This Partial Cancellation, Release, and Quit Claim of Easement is made this day of , 2016, by the city of Kent, a Washington municipal corporation (“City"). RECITALS A. On August 21, 1978, Penton, Inc., a Washington corporation, Steven S. May, Linda S. May, Sterling W. May, Marie S. May and Stephen C. Ellis (collectively, the “Original Grantors”) granted City a perpetual easement for a water main utility and necessary appurtenances across a portion of the Original Grantors’ property, by instrument recorded on September 6, 1978, under King County Recording No. 7809060731 (“Easement”). MKB Holdings, L.L.C., a Washington limited liability company (“MKB”), is the successor in interest to the Original Grantors. B. City now desires to cancel and release a portion of the Easement because City has determined that, due to soil contamination, that portion of the Easement is no longer necessary. Partial Cancellation, Release, and Quit Claim Page 1 of 4 C. City and MKB have determined that it is in their mutual best interest to cancel that portion of the Easement and release the City’s interest therein. PARTIAL CANCELLATION, RELEASE, AND QUIT CLAIM 1. Effective as of the date of this document, as written above, the City cancels, releases, and quit claims all of its right, title and interest in that portion of the Easement, recorded as Document Number 7809060731, to the extent legally described in Exhibit “A” and depicted in Exhibit “B” attached and incorporated by this reference, pertaining to King County Assessor’s property tax parcel #6315000381, situated in King County, Washington, as legally described in Exhibit “C” attached and incorporated by this reference. 2. Except for the portion released by this instrument, the Easement remains in full force and effect, along with the rights and responsibilities of both parties to the Easement. 3. The terms, covenants and conditions of this Partial Cancellation, Release, and Quit Claim shall be binding on and inure to the benefit of MKB, its successors and assigns. GRANTOR: CITY OF KENT BY: ITS:_ ACCEPTED BY GRANTEE: MKB HOLDINGS, L.L.C. BY: ITS:_ (Notary Acknowledgements Appear on Next Page) Partial Cancellation, Release, and Quit Claim Page 2 of 4 STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) I certify that I know or have satisfactory evidence that Suzette Cooke is the person who appeared before me, and said person acknowledged that she signed this instrument, on oath stated that she was authorized to execute the instrument and acknowledged it as the Mayor of the City of Kent to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. (Signature) NOTARY PUBLIC, in and for the State of Washington, residing at My appointment expires Partial Cancellation, Release, and Quit Claim Page 3 of 4 STATE OF WASHINGTON ) ) ss. COUNTY OF KING ) I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that (he/she) signed this instrument, on oath stated that (he/she) was authorized to execute the instrument and acknowledged it as the of ___________________________ to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: P:\Civil\Files\Open Files\0177-Public Works-General-2016\Partial Release of Easement - 7830 MKB Holdings.docx -Notary Seal Must Appear Within This Box- IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. (Signature) NOTARY PUBLIC, in and for the State of Washington, residing at My appointment expires Partial Cancellation, Release, and Quit Claim Page 4 of 4 EXHBIT B EXHIBIT C This page intentionally left blank. Agenda Item: Consent Calendar – 7D_ TO: City Council DATE: August 2, 2016 SUBJECT: Amendment No. 1 with Natural Systems Design for the Habitat Conservation Plan – Authorize SUMMARY: Upon execution of the City of Kent Clark Springs Water Supply System Habitat Conservation Plan (HCP), the City obtained an Incidental Take Permit (ITP) which serves to protect the City should operation of the City’s water supply system result in harm to endangered salmon species. As a condition of the HCP, the City is required to implement a number of Habitat Conservation Measures (HCM’s) that will enhance the habitat conditions in the watershed. This contract with Natural Systems Design is needed to complete design, obtain permits, and provide project management as needed to oversee construction of several HCM’s that need to be constructed in 2017. EXHIBITS: Amendment No. 1 Natural Systems Design RECOMMENDED BY: The Public Works Committee YEA: Fincher, Ralph, Higgins NAY: BUDGET IMPACTS: Funded through budgeted water utility funds. MOTION: Authorize the Mayor to sign a contract amendment with Natural Systems Design in the amount of $49,434 for project design and management of Rock Creek Fish Passage Improvements as required by the City’s Habitat Conservation Plan, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. This page intentionally left blank. AMENDMENT - 1 OF 2 AMENDMENT NO. 1 NAME OF CONSULTANT OR VENDOR: Natural Systems Design CONTRACT NAME & PROJECT NUMBER: Clark Springs Habitat Conservation Measures ORIGINAL AGREEMENT DATE: January 26, 2015 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or Vendor’s work is modified as follows: 1. Section I of the Agreement, entitled “Description of Work,” is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: Provide additional permitting and construction support services for the Rock Creek Habitat Conservation Plan projects. For a description, see the Consultant's Scope of Work which is attached as Exhibit A and incorporated by this reference. 2. The contract amount and time for performance provisions of Section II “Time of Completion,” and Section III, “Compensation,” are modified as follows: Original Contract Sum, including applicable WSST $73,890.00 Net Change by Previous Amendments including applicable WSST $0 Current Contract Amount including all previous amendments $73,890.00 Current Amendment Sum $49,434.00 Applicable WSST Tax on this Amendment $0 Revised Contract Sum $123,324.00 AMENDMENT - 2 OF 2 Original Time for Completion (insert date) 11/15/16 Revised Time for Completion under prior Amendments (insert date) n/a Add’l Days Required (±) for this Amendment 411 calendar days Revised Time for Completion (insert date) 12/31/17 The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: By: (signature) Print Name: Its (title) DATE: CITY OF KENT: By: (signature) Print Name: Suzette Cooke Its Mayor (title) DATE: APPROVED AS TO FORM: (applicable if Mayor’s signature required) Kent Law Department Natural Systems Design - Clark Springs Amd 1/Schleicher EXHIBIT A Agenda Item: Consent Calendar – 7E_ TO: City Council DATE: August 2, 2016 SUBJECT: 2016 First and Second Quarter Fee-in-Lieu Funds – Accept SUMMARY: Between March and June 2016 the city of Kent received a total of $33,675 from the following developers, who voluntarily paid a fee in lieu of dedicating park land to mitigate the development of single-family homes in local subdivisions. These funds will be held in a reserve account for capital improvements at Lake Meridian Park and Service Club Ballfields, and must be expended within five years. • Parriott LLC: subdivision into 12 lots on the 13300 block of SE 261st Place; $22,650.00 at Lake Meridian Park • Soundbuilt NW LLC: subdivision into 12 lots on the 27800 block of 152nd Avenue SE; $11,025.00 at Service Club Ballfields EXHIBITS: Copy of Revenue Report RECOMMENDED BY: Parks and Human Services Committee YEA: Fincher, Higgins, Budell NAY: BUDGET IMPACTS: Revenue and expense impact of $33,675 to the Community Park Reinvestment Program budget. MOTION: Accept $33,675 of Fee-in-Lieu funds, amend the Community Parks Reinvestment Program budget, and authorize the future expenditure of these funds for capital improvements at Lake Meridian Park and Service Club Ballfields. This page intentionally left blank. R55GA014 7/5/2016 8:47:44Search GL by Account Number Page:16/30/20163/14/2016 -GL Dates: Amount PO# Ref 2 PC R/V RecLT Description Vendor or CustomerSubledgerBatch # Doc #GL Date Acount Number 1679353/16/2016 P346600 P20006.56730 (22,650.00)16-69777 681385 Active Construction IncJK AA 1697116/27/2016 P358992 P20006.56730 (11,025.00)16-71903 706259 Copper Ridge LlcJK AA (33,675.00)Account Total (33,675.00)Report Total This page intentionally left blank. OTHER BUSINESS This page intentionally left blank. Agenda Item: Bids – 9A_ TO: City Council DATE: August 2, 2016 SUBJECT: South 212th Street Erosion Repairs – Award SUMMARY: This project consists of erosion repairs to the roadway embankment of South 212th Street on the east side of State Route 167. Due to unique construction and site access requirements, all contractors bidding on this project were required to attend a mandatory pre-bid walkthrough on July 14, 2016. EXHIBITS: Memo dated July 19, 2016 RECOMMENDED BY: Public Works Director YEA: N/A NAY: N/A BUDGET IMPACTS: The project will be paid for using Street and Drainage funds. MOTION: Award the South 212th Street Erosion Repairs Project to Maroni Construction Inc. in the amount of $92,606.72 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. This page intentionally left blank. PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E., Public Works Director Address: 400 West Gowe Street Kent, WA. 98032-5895 Phone: 253-856-5500 Fax: 253-856-6500 DATE: July 19, 2016 TO: Mayor Cooke and Kent City Council FROM: Timothy J. LaPorte, P.E. Public Works Director RE: South 212th Street Erosion Repairs Project - Award Bid opening for the South 212th Street Erosion Repairs Project was held on Tuesday July 19, 2016 with three (3) bids received. The lowest responsible and responsive bid was submitted by Maroni Construction, Inc. in the amount of $92,606.72. The Engineer's estimate was $78,525.00. The Public Works Director recommends awarding this contract to Maroni Construction, Inc. Bid Summary 01. Maroni Construction Inc. $92,606.72 02. Pivetta Brothers Construction, Inc. $132,524.50 03. Mike McClung Construction Co. $172,122.00 Engineer's Estimate $78,525.00 This page intentionally left blank. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF A. Council President B. Mayor C. Administration D. Economic & Community Development E. Operations F. Parks & Human Services G. Public Safety H. Public Works I. Regional Fire Authority J. Other K. Other This page intentionally left blank. Page 1of 9 OFFICE OF THE MAYOR Derek Matheson, Chief Administrative Officer Phone: 253-856-5700 Fax: 253-856-6700 Address: 220 Fourth Avenue S. Kent, WA. 98032-5895 DATE: 08/02/16 TO: Mayor Cooke Councilmembers FROM: Derek Matheson, Chief Administrative Officer SUBJECT: CAO Report for Tuesday, August 02, 2016 The Chief Administrative Officer’s report is intended to provide Council, staff and community an update on the activities of the City of Kent. ADMINISTRATION • The second of two city council strategic planning mini-retreats is set for Saturday, August 13, at 7 a.m. at Down Home Catering on 1st Ave. S. Also on the agenda is homelessness and tenants’ rights. • The mayor, CAO, and Finance Department have finished meeting with city departments to discuss new program requests. Our baseline budget is balanced (or at least close to it), meaning we can continue existing programs into 2017-18. However… labor negotiations, the non-represented employee salary survey, and millions of dollars in departments’ requests will quickly throw the baseline out of balance. • Our new performance analyst starts Monday, August 29. The council added this position to the budget to integrate strategic planning, Lean process improvement, and performance metrics into the city’s day-to-day culture. • Space planning work for the City Hall campus, Russell Road shops, and East Hill shops continues behind the scenes. ARC Architects is working on more detailed bubble diagrams for the Police Department’s space and ARC’s sub-consultants are evaluating physical structures of existing buildings; the deliverable is a reliable cost estimate to increase KPD’s space by 50% and align city departments more efficiently. The city is working with a firm called Mackenzie to develop a scope of work to evaluate rebuilding or relocating the Russell Road shops and creating an interim solution for the East Hill shops if the mayor and council choose to sell the latter. • In the wake of Parks & Recreation Director Jeff Watling’s departure, we have decided to reassign responsibility for animal control. The Finance Department will represent the city in contract negotiations and money-related issues, and the Police Department will take over contract implementation and day-to-day service-delivery issues. Page 2of 9 • The city and Water District #111 continue to work on a franchise agreement. The district’s board of commissioners held a special meeting on Thursday, July 21, to discuss the most recent draft. • Mill Creek Historic District neighborhood along with the Greater Kent Historical Museum and ten other community businesses are collaborating to offer Experience Historical Kent free events on the weekends in August. Stroll through historic downtown and listen to stories; Visit the nation’s only hydroplane and raceboat museum; Wander through a local botanical garden with a heritage center full of local antiques and photos, or hop on a bus tour to visit multiple pioneer cemeteries and learn about a famous lion named, Little Tyke. Visit www.KentWA.gov/ExperienceHistoricalKent for more information. • Kent’s Neighborhood Program was been contacted by KUOW Seattle’s Public Radio Station to partner on a listening tour in August. They want to hear from representative groups that care deeply about Kent and would like to learn how growth has affected Kent i.e. transportation and housing. Beyond growth, KUOW wants to learn about other issues that affect people. Their goal is to find stories they might be hearing about. • Seven Oaks East Neighborhood council received a matching grant award through the Kent Neighborhood Program to paint house numbers on the curbs. This will help police, fire and visitors identify home address easily as well as build neighborhood comradery. The matching grant project is expected to be completed in early August. • On Saturday, August 6, noon – 4 p.m. at Kent Station, the City is co-sponsoring Dog Daze and Feline Fantasies, an afternoon dedicated to animal lovers, pets and their owners to promote cat and dog licensing in Kent. Featuring pet adoptions, pet licensing and pet vendors, the event is a fun way to learn about the benefits of pet licensing. Mandatory in the city, pet licensing protects pets and helps sustain vital animal care and control services. • The citywide resident satisfaction survey data collection is complete - For the first time since 2006, the City conducted a citywide resident satisfaction survey to gauge residents’ opinions about city services, how safe they feel in the city and in their neighborhoods, and how Kent is perceived as a place to live. Census data and an address-based sampling methodology were used to develop a survey sample that is statistically valid and provide an accurate representation of Kent’s population. Data collection is complete; the survey results and analysis will be presented at the September 6 City Council workshop. HUMAN RESOURCES • Benefits o The dependent audit has been completed and all employees are in compliance. o Staff is working on open enrollment. • Labor, Classification & Compensation o LCC is assisting with department budget requests that pertain to position changes or establishments. o Two of our upcoming dates for negotiations with AFSCME in August have been canceled due to the absence of the PERC mediator and a key member of the union Page 3of 9 team. Discussions have been productive thus far and the teams are moving into final interest list items. • Recruitment o Proctoring the written exam on Monday, July 25 for the customer service representative position (Stephanie is taking care of Tuesday’s tests). 225 applicants were invited and 179 scheduled. o Administration and staff met with Karras Consulting, Inc. on Tuesday regarding the Parks Director executive search. o Staff is preparing for and facilitating oral boards for lateral and entry level PD candidates on July 27-29. o Staff are met with Lynnette Smith on Tuesday to discuss the open position in IT’s admin division. o The Virtualization Engineer position opened Monday, July 25 and closes August 3. o Staff is finalizing the corrections officer position oral board invites for interviews on August 3 and 4. • The Corwin v. Kent lawsuit involving injury to a man who was wading to his boat in Lake Meridian was dismissed on a summary judgment motion in King County Superior based on lack of evidence to support his premises liability claim. While the judge ruled against other elements of our motion, the lack of evidence of premises liability ends the entire lawsuit. An appeal is still possible. INFORMATION TECHNOLOGY • In an effort to address our organization’s ever increasing internet usage, IT has completed a project that will provide an immediate increase in our internet capacity. This is an interim solution until the larger Internet Redundancy project can be completed in 2017. • The citywide copier replacement project is in planning phases and will be deployed in late Fall 2016. LAW • Civil Division Report o Pat Fitzpatrick completed the preparation of the jail food contract with an outside vender. It is now in the vendor’s hands for consideration. o Pat has continued to work on his revisions to the police internal affairs investigation process and has provided legal advice on claim filed by employee for violation of ADA/Worker’s Comp laws • Criminal Division Report o Staff represented the City in five trials (every prosecutor was in trial) One trial was a defendant who was representing himself on six charges. He was a bail recovery agent who, without lawful authority, broke into the victim’s house twice and assaulted her looking for a person who failed to appear in court. Additionally, he pepper-sprayed another individual who was coming to the aid of the victim and her children. o The City filed 135 criminal citations of which, 30 were domestic violence charges, 15 were DUI charges and three were weapons charges. Page 4of 9 o The prosecutors attended 35 criminal calendar calendars with a total of 681 individual defendant cases being addressed. o The criminal division received three appeals to Superior Court and one emergency writ of certiorari appeal to Superior Court as well as motion for discretionary review to the Court of Appeals. o The criminal division received 10 new drug forfeiture cases from the police department. o The prosecution staff participated in two separate police officer trainings. o The criminal division filed a five person co-defendant case that stemmed from the RAT program that includes nine criminal charges in total and encompasses 18 victims of theft, vehicle prowl, and ID theft. PARKS, RECREATION, AND COMMUNITY SERVICES • Recreation o The City of Kent Parks Department Volunteer Appreciation party was held on July 20 at the Kent Valley Ice Centre. Over 200 volunteers participated in a free night of ice skating, miniature golf and dinner in their honor. Annually, volunteers log in over 50,000 hours. The hours logged in by the many dedicated volunteers transcends all social barriers with their devotion and mentorship. Many programs could not happen without the help, commitment, and involvement from local community members. With the support of volunteers we are able to provide community based programs which helps develop lasting relationships within our diverse community. o Five Hundred and forty-eight people crossed the finish line at the 2016 Cornucopia Days Run/Walk on July 9 which is about 40 more than last year. Sponsorship was strong with The Tab Wizard once again generously paying for all participants, age 60 and over. One, 87-year-old woman ran the entire way and one, 101-year-old woman crossed the finish line in a wheelchair! o The 2016 Kent Summer Concert Series kicked off on Wednesday, July 13 with Tickle Tune Typhoon at Town Square Plaza. An enthusiastic crowd of approximately 750 enjoyed the educational and positive songs of this long-time summer concert favorite. “Thursdays at the Lake” concerts kicked off on July 14 with the folk music of Reilly and Maloney on their final tour. Approximately 500 people attended the concert. “Wednesday Picnic Performances” for kids and families continued with Seattle-based The Not-It’s on July 20. Approximately 500 people attended. o Approximately 10,000 people attended Kent’s Fourth of July Splash at Lake Meridian Park. The event featured community showcase performances and professional headline performances by Nick Drummond/The Senate and Shaggy Sweet on the stage. Additional activities included games and hands-on activities, food booths and, of course, the fireworks display. Cool, wet weather kept crowds a bit lighter throughout the day, but the event received relatively little rain and cleared up in time for ideal fireworks viewing weather. o The Senior Activity Center was happy to again put on the exciting Pie Eating Contest at this year’s Splash. All three contests (kids, teens and adults) filled their slots at a rapid pace. Kids ate ¼ pie, teens 1/3 pie, and adults ½ pie. The flavor this year was Page 5of 9 apple and all pies were donated by the downtown Shari’s. Parents and friends cheered on the eaters as they stuffed themselves with pie. Always a crowd pleaser! • Housing and Human Services o Staff met with King County Housing Authority to discuss a Family Independence Initiative (FII) pilot in Kent which will support families that utilize housing vouchers. FII is an approach to economic and social mobility that demonstrates that low- income families have the capacity to move themselves and their communities out of poverty. Peer-to-peer supportive relationships are at the foundation of this approach and families have access to an array of self-directed resources and financial capital. With funding approval, KCHA expects to begin recruiting families to the pilot in January. o Staff has joined the Out of School Time System Building Task Force, which Schools Out WA and Youth Development Executives of King County lead. The purpose of the task force is to work towards building out an effective system of high quality out-of- school-time programs across the county, and leveraging and informing statewide infrastructure. The first activity is to inform/leverage other funds to support Best Starts for Kids implementation planning and success (currently $4 Million is dedicated to out-of-school time). • Facilities o The maintenance crew is painting the exterior at Service Club Fields; they worked with a plumbing contractor to repair a drain line leak in City Hall on the 3rd floor in Human Services; plumbing repairs were completed at the Kent Memorial Pool: toilet repairs, shower repairs and toilet replacement; the water supply line leak at the corrections building was repaired. o The custodial crew is working on window cleaning; the floor at Kent Memorial Park building was cleaned and refinished, and the carpet at the City Hall Annex was cleaned. o The HVAC crew replaced heat pump #4 on the Corrections roof top and two HVAC pump heads on Centennial Center cooling tower. POLICE • Karen Wesson will start on August 16 as the administrative assistant I. • Significant crime activities/arrests/investigations o A car was stolen after it was left running when the victim went back in the house to turn out lights. A 911 call came in regarding occupants of a black car that were throwing personal items from the car. Patrol responded and found that the property belonged to the stolen vehicle and that there was video surveillance that provided footage of the suspects. Officers shortly located the two juvenile suspects and the stolen vehicle was found nearby. The 14-year-old suspect had drugs in his possession and was then booked on an no-bail warrant out of juvenile court for burglary while the other suspect, a 15-year-old juvenile high impact offender, fled on foot. The case will be filed with the King County juvenile prosecutors’ office. o On July 20, at 1 a.m., a robbery occurred in the 24200 block of Pacific Hwy South. Two male suspects struck a victim over the head with an unknown object and stole his wallet. The case referred to detectives. o On July 24, at 12:30 a.m., officers were dispatched to the 76 Station/7-11 convenience store located at 18010 E. Valley Hwy S. in regard to a suspicious Page 6of 9 subject. An anonymous caller had called 911 to report that a subject with warrants was in that vicinity hanging out with the racing crowd. Officers located the subject and quickly engaged in a foot pursuit after him. As the subject was tased and was actively resisting arrest, a large crowd from the racer group quickly circled the officers as they yelled obscenities and threw a bottle at them. One male wanted to fight the officers and has been identified as one of the ongoing problem instigators in the racers. This male was the same person who pulled a gun on someone a week prior at the same location. Several units, including King County and Renton arrived to assist. This is known as a Code-3. No other arrests were made and no officers were injured. o The Traffic unit worked on a reckless driving, DUI, Attempted Assault 1, Violation of the Uniform Firearms Act and Violation of the Uniform Controlled Substance Act at the Mannheim Auto Auction. The suspect, a dealership driver, came to pick up a $75k Nissan GT-R and was driving 100mph on the test track then crashed into three other cars. The suspect got out of the vehicle and ran but was stopped by bystanders. The suspect (a three-time felon) made several attempts to draw a concealed and loaded stolen pistol. There were enough bystanders to control him, remove the weapon, and detain him until police arrived. Suspect also had a large amount of prescription pills on him. • The Special Operations Unit made numerous business contacts as well as patrolling the parks. The Officers have been spending a few hours a week at the summer concert series at Town Square Plaza to ensure a positive atmosphere for the people attending. • Events and awards o The police community meeting on July 21 went very well with over 200 in attendance. The Kent Reporter wrote a great article, which can be viewed at http://www.kentreporter.com/news/387992432.html. o Officers Miller and Clay were interviewed by KOMO TV for a kind gesture from last fall, where a family had a car stolen with their car seat in it. After a collision, Officer Miller purchased a car seat for the family with his own funds. Officer Clay was able to go to Fred Meyer to pick it up for him. A great demonstration of public service and putting others before self. o Officers Miller, Clay, Farr, Bateman, and Sergeant Schanbacher assisted Auburn PD with an funeral escort of Officer Miller’s Nephew. He was Auburn’s Chief for A Day who unfortunately was not able to make it long enough to attend the actual event. APD and the family were very appreciative of the display of respect. o Recruiting attended the City Career Fair Diversity Employment Day at ShoWare Center on Wednesday, July 20 and the Stand with Those Who Serve career fair at Joint Base Lewis-McChord on Saturday, July 23. PUBLIC WORKS • Street concrete crews are finishing up with grind and inlay work on 124th Ave SE from SE 257th to SE 261st St. this week and then they will be moving to 124th Ave SE between Kent Kangley and SE 270th St. They are also finishing the new sidewalk installation on Reith Road and upgrading wheelchair ramps in the Triangle Park at Kennebeck Ave and Gowe St. • The Signs and Markings crews are upgrading signs along 84th Ave S at S 222nd St., S 212th St., S 228th St., SE 223rd Drive and 122nd Ave SE. Page 7of 9 • Vegetation crews are working on streetscapes, sidearm mowing of the east hill areas. o Mowing Kent Kangley from 132nd to 160th, 132nd from Kent Kangley to 287th, Russell Road; tansy removal at Eagle Creek. o General maintenance at Country Club Village, Meridian Valley Creek, Countryside, Tahoma Vista, Cambridge East Div. 1 and 3, Royal Skies, McSorley Wetland, Pacific Parke, Meridian Pacific, Linda Crest A & B . o Mowing and line trimming at Greenfield Park Tract C, Kaywood Estates 1 and 2, Meadow Lane East, Stonepine East Tract A, East Benson Hills, Benson Place, Williamsberg Estates, Rosewood, Carena Glen, Goodwin Short Plat, Birchwood Acres, Wildwood Estates, Misty Meadows, Maplewood East, Fern Crest Division 1, Matheson Park. • Water Source and Supply Crews will be taking our 125K tank off-line for flow control vault upgrades beginning Thursday, July 28. During this project flows into the 485 Pressure Zone will be maintained by pressure reducing stations already in place. The project should take about 2-weeks to complete. • Water Department is working on selecting a consultant to perform a water system seismic vulnerability analysis. The outcome of this analysis would be to identify and prioritize areas of improvement to help strengthen our system in preparation of a seismic event. • Sewer crews will be cleaning lines in the North Valley and areas along 240th to 256th and 32nd to Kent Des Moines Rd. Another crew will be working on a motor change out at Victoria Ridge. • Storm crews are cleaning in the area of Central and James. Another crew will be pumping and cleaning catch basins in the 116th and 225th, 248th and 94th area. The project crew will be installing a storm system on 5th and Willis. • Fleet crews are working on setting up new additional neighborhood response team and traffic police vehicles, working on Opticom unit replacements for police light bars and conducting repairs and services for 14 Patrol, 3 Traffic and 4 Motor Pool vehicles. • Design o 224th St. Phase 1 – All documents have been submitted to WSDOT for temporary and permanent channelization, drainage revisions, fiber optic relocation, median barrier replacement and bridge approval. The variance hearing for the wetland mitigation site was held on July 20. Bid date is scheduled for August 16. Soil contaminated with cadmium and arsenic found on Hytek site. Additional testing will be done to determine extent. o 108th/208th – Received approval from WSDOT to obligate construction funds and to advertise. o 228th/UPRR Grade Separation –Opened bids on Phase I project to install drilled shafts on July 12th. Award to SB Structures scheduled for August 2nd pending WSDOT approval to award and potholing to determine clearance from Verizon fiber. o 132nd Ave. Pedestrian Improvements – Preliminary sidewalk layout and project estimating is under way. o 277th St. Auburn Project – Construction started last week. • Land Survey o Construction Surveying: James St., First Ave. North Page 8of 9 o Topographic Mapping: 224th Phase II, 228th Grade Separation o Right of Way: 228th/224th E. Leg, 132nd Ave. Walkway Improvements • Construction o Central Ave S. Pavement Preservation and Utility Improvements: The punch-list work started on Thursday, July 28. o 2016 Asphalt Overlays: Full grind and pave of James Street from 104th Ave (Benson) to Jason Ave N will proceed on August 8. This location will have activities for up to 4 weeks with significant traffic impacts. o Kent Regional Trails Connector: Retaining wall construction will begin this week. The trail section along 64th Ave is ready for placement of the paving subgrade and paving. Bridge abutment excavation is complete and ready for forming, rebar and placement of the concrete. o 2016 Plastic Markings: Contract work started and will continue as weather permits. o 2016 Paint Line Striping, RPM Replacement, and S 208th Street Permanent Signing: Replacement of Raised Pavement Markers (RPM’s) and replacement of permanent signing are complete. Striping work is approximately 35% complete and will continue as weather permits. o 2016 Guardrail Repairs: One installation of an impact attenuator on Canyon Drive at Smith Street remains to be completed this week. o Mill Creek Side Channel / Leber Homestead Property: Clean soil export and site grading has proceeded this week. Heavy truck traffic (10 to 15 trucks per hour) will continue on West Valley Highway for the next several weeks. o Pacific Highway Median Planting Project: Excavation and export of the exiting planter material and installation of new topsoil is ongoing (approximately 65% complete). o 1st Avenue North Improvements – W. Smith St to W. James St: Underground utility work is ongoing this week and is expected to conclude on Friday. Grading for new curb and gutter installation will follow. o 1st Avenue South Drainage Improvements: This contract has been awarded to Northwest Cascade, Inc. of Puyallup, WA. The contract is fully executed, and the preconstruction meeting was Wednesday, July 27. o Development Projects: The Rainier Pond Development is proceeding with their concrete wall construction on SE 248th St between 120th Ave SE and 124th Ave SE without the full closure as previously requested. A revised closure request may be forthcoming. • Transportation o Staff installed controller upgrades to all five intersections along Hwy99. Met with King County Metro and their Consultant to go over implementation plan. All Hwy99 intersections are now operating on the new traffic management system o Underground junction box welding was done at various locations to discourage copper theft. o Received delivery of communications equipment for interurban trail signals at Smith Street and Meeker. Page 9of 9 o Staff is preparing a Highway Safety Improvement Program grant for the installation of the remaining flashing yellow arrows and inter-connect with the Panther Lake area signals. • Environmental o Bids opened for the S 212th Street erosion repair project on Tuesday. o Staff participated in the Flood Control District Executive Committee meeting, where a draft policy was presented on property acquisition. o Staff is working with King County on FEMA’s (Federal Emergency Management Agency) proposed flood hazard maps. o Meeting with King County staff on design issues on the Lower Russell Road Levee Project. o Staff met with HOA reps at the Lakes on the Upper Russell Road Levee Project. o The update to the Kent Surface Water Design Manual continues. A draft version which adopts the 2016 King County Surface Water Design Manual is currently being reviewed by Economic and Community Development review staff. # # # This page intentionally left blank. EXECUTIVE SESSION ACTION AFTER EXECUTIVE SESSION