HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 5/3/2016adccW11411
Mayor Suzette Cooke
Council President Bill Boyce
Councilmembers
Jim Berrios
Tina Budell
Brenda Fincher
Dennis Higgins
Dana Ralph
Les Thomas
City of Kent
Council MeetingAgenda
May 3, 2016
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KENT CITY COUNCIL AGENDAS
May 3, 2016
Council Chambers
Mayor Suzette Cooke
Council President Bill Boyce
Councilmember Jim Berrios Councilmember Tina Budell
Councilmember Brenda Fincher Councilmember Dennis Higgins
Councilmember Dana Ralph Councilmember Les Thomas
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COUNCIL WORKSHOP AGENDA
5 p.m.
Subject Speaker Time
Financial Sustainability Task Force
Preliminary Report Jerry Coupe 35 min
2017-2018 Biennial Budget Update Aaron BeMiller 10 min
Capital Project Prioritization Charlene Anderson 45 min
COUNCIL MEETING AGENDA
7 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
4. PUBLIC COMMUNICATIONS
A. Historical Note from Kent’s 125th Anniversary
B. Public Recognition
C. 2015 Employee of the Year – Bryan Reil
D. Proclamation for National Public Works Week
E. Community Events
F. Economic and Community Development Report
G. Intergovernmental Reports
5. PUBLIC HEARING
6. PUBLIC COMMENT - Please state your name and address for the record. You
will have up to three (3) minutes to provide comment. Please address all
comments to the Mayor or the Council as a whole. The Mayor and Council
may not be in a position to answer questions during the meeting. For more
details regarding the public comment process, please refer to the section
titled, “Public Comments,” on the reverse side.
7. CONSENT CALENDAR
A. Payment of Bills – Approve
B. 2015 Plastic Markings Project – Accept as Complete
C. Business Strategy and Performance Analyst Position – Authorize
(Continued)
COUNCIL MEETING AGENDA CONTINUED
D. Consolidating Budget Adjustment Ordinance for Adjustments between
January 1, 2016 and March 31, 2016 – Adopt
E. Consultant Services Agreement with MacLeod Reckord for the Morrill
Meadows Park Master Plan – Authorize
F. Resolution for Grant Application to Recreation Conservation Office for
Walla Property Acquisition – Adopt
G. 2016 First Quarter Fee-in-lieu Funds – Accept
8. OTHER BUSINESS
9. BIDS
A. 1st Avenue North Improvements – West Smith Street to West James
Street – Award
10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office. The Agenda Summary page and complete packet are on the website at
KentWA.gov
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at 253.856.5725. For TDD relay service, call the Washington
Telecommunications Relay Service at 1.800.833.6388.
COUNCIL WORKSHOP
1) Financial Sustainability Task Force Preliminary Report, Jerry Coupe
2) 2017-2018 Biennial Budget Update, Aaron BeMiller
3) Capital Project Prioritization, Charlene Anderson
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CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
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PUBLIC COMMUNICATIONS
A) Historical Note from Kent’s 125th Anniversary
B) Public Recognition
C) 2015 Employee of the Year – Bryan Reil
D) Proclamation for National Public Works Week
E) Community Events
F) Economic and Community Development Report
G) Intergovernmental Report
PUBLIC HEARING
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PUBLIC COMMENT
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Agenda Item: Consent Calendar 7A_
CONSENT CALENDAR
7. City Council Action:
Councilmember moves, Councilmember
seconds to approve Consent Calendar Items A through G.
Discussion
Action
7A. Approval of Bills:
Approval of payment of the bills received through March 31 and paid on March
31 after auditing by the Operations Committee on April 19, 2016.
Approval of checks issued for vouchers:
Date Check Numbers Amount
3/31/2016 Wire Transfers 6605 - 6625 $2,433,466.33
3/31/2016 Regular Checks 701901 - 702526 $4,667,837.58
Void Checks ($5,000.00)
3/31/2016 Use Tax Payable $2,925.42
$7,099,229.33
Approval of checks issued for payroll for March 16 through March 31 and paid on
April 5, 2016:
Date Check Numbers Amount
4/5/2016 Checks $0.00
Voids and Reissues
4/5/2016 Advices 364148 - 365002 $1,482,762.68
$1,482,762.68
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Agenda Item: Consent Calendar – 7B_
TO: City Council
DATE: May 3, 2016
SUBJECT: 2015 Plastic Markings Project – Accept as Complete
SUMMARY: The awarded amount for this project was $378,088.75. The total paid to
Specialized Pavement Markings, Inc. was $441,209.75.
The 2015 Plastic Markings project consisted of refreshing plastic pavement markings
including stop lines, crosswalks, arrows, “ONLY” legends, Railroad Crossing markings,
“BUS ONLY” legends, and bike lane symbols throughout the City. Use of plastic
material ensures legibility for a longer duration than paint.
These markings are an essential component of the City’s transportation infrastructure
which provides safety benefits and guidance to motorists, pedestrians, and bicyclists.
EXHIBITS: None
RECOMMENDED BY: Public Works Director
YEA: N/A NAY: N/A
BUDGET IMPACTS: This project was paid from Business & Occupation funds.
MOTION: Authorize the Mayor to accept the 2015 Plastic Markings project
as complete and release retainage to Specialized Pavement Markings, Inc.
upon receipt of standard releases from the state and the release of any
liens.
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Agenda Item: Consent Calendar – 7C_
TO: City Council
DATE: May 3, 2016
SUBJECT: Business Strategy and Performance Analyst Position - Authorize
SUMMARY: Under the direction of the Human Resources Director, the Business
Strategy and Performance Analyst will lead, direct, plan, and organize the City's
performance measurement and Lean business process improvement programs with
significant impact to the City and its citizens. This position will provide guidance,
analysis and recommendations for developing key performance indicators, using data
and evidence to inform decision-making that supports the achievement of the City of
Kent’s Strategic Plan. The incumbent also will lead the development, implementation,
and continuous improvement of strategic initiatives and business operations and will
be a subject matter expert in organizing, leading, facilitating, and consulting on
performance measurement and Lean process improvement practices.
Exhibits: Proposed Job Description
RECOMMENDED BY: Operations Committee
YEA: Thomas, Ralph, Boyce NAY:
Budget Impact: Non-represented salary grade 41(minimum $73,920; maximum
$90,084)
MOTION: Authorize the Mayor to add a new position titled “Business
Strategy and Performance Analyst”
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1
CITY OF KENT
POSITION DESCRIPTION
Position Inventory Number: ___ ______
Classification Specification: Business Strategy and Performance Analyst
Salary Range: ______________________________
Position Description (Working Title): _______
Incumbent: Vacant_ ____ ____________
Location: Human Resources Department
▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪▪
GENERAL PURPOSE:
Under the direction of the Human Resources Director, the Business Strategy and Performance
Analyst leads, directs, plans and organizes the City's performance measurement and Lean
business process improvement programs with significant impact to the City and its citizens.
This position provides guidance, analysis and recommendations for developing key performance
indicators, using data and evidence to inform decision-making that supports the achievement of
the City of Kent’s Strategic Plan. The incumbent will lead the development, implementation, and
continuous improvement of strategic initiatives and business operations and is a subject matter
expert in organizing, leading, facilitating and consulting on performance measurement and Lean
process improvement practices. Responsibilities also include producing and interpreting a broad
scope of reports that highlight the City’s progress on strategic initiatives and day-to-day
business.
Work is performed independently under limited supervision from the Human Resources
Director. The supervisor sets the overall objectives and resources available. The incumbent
and supervisor work together to develop the deadlines, projects, and work to be completed.
The incumbent is responsible for the work, plans and carries out the assignment, resolves most
conflicts that arise, coordinates work with others and interprets policies on own initiative in
terms of established objectives. The incumbent keeps the supervisor informed of progress,
potentially controversial matters or far reaching implications. Work is reviewed in terms of
feasibility, compatibility with other work and effectiveness of results.
2
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Leads and facilitates the City’s performance measurement program, working closely with
leaders to identify key indicators of the City’s progress on the achievement of its strategic plan.
Supports the City’s strategic planning efforts and ensures proper integration between the
strategic plan and performance measurement.
Creates, monitors and reports on the City’s Performance Excellence Scorecard, identifying
trends and root causes of performance gaps.
Develops and leads the City’s Lean Business Improvement Process, working closely with each
department to enhance operational effectiveness, providing training on the Lean Business
Improvement Process and facilitating ongoing progress.
Meets regularly with departments and workgroups throughout the City to discuss ongoing
performance, measurement strategies and analysis.
Acts as a change agent, ensuring a focus on data-based decision-making for continuous
improvement.
Represents the City on external strategic performance measurement committees and initiatives.
Performs ongoing quality assurance checks and provides expert independent analysis toward
the development and implementation of communication and training plans for operational
improvement.
Researches and coaches others on Lean best practices and innovations.
Collaborates with key City stakeholders on leadership development with regard to business
strategy and performance.
Coordinates with the Communications and Government Affairs Manager on a wide range of
information gathering initiatives to ensure that these activities are mutually beneficial in
meeting strategic plans and other City of Kent initiatives, such as the Respect Program.
Actively supports the vision, mission, values and behavior statements of the department and
the City.
PERIPHERAL DUTIES:
Perform related duties as assigned.
3
KNOWLEDGE, SKILLS AND ABILITIES:
KNOWLEDGE OF:
• Principles and practices of Lean business improvement processes in a corporate or
government environment
• Current developments and trends in Performance Management
• Applicable information technologies and systems needed to meet expectations
• Applicable laws, codes, regulations, policies and procedures
• Local, State and Federal political and governmental structure, organization, operations
and processes
• Governmental functions, authorities, responsibilities and issues
• State and local budget development
• Correct English, grammar, spelling, punctuation and vocabulary
• Research methods to include public opinion research techniques, public involvement
strategies and various methods of application in a local government setting
• Project planning, organization and coordination
SKILLED IN:
• Effectively organizing and expressing ideas through use of oral and written
communications
• Principles and practices of advanced strategic planning, particularly in a municipal
setting
• Presenting complex data/information in an understandable and compelling manner
• Effectively presenting information to top management, public groups, boards of directors
or governing bodies
• Facilitating training in an engaging, effective manner
• Effectively using interpersonal skills in a tactful, patient and courteous manner
• Researching, analyzing and composing speeches, reports, research papers and other
documents that clearly communicate the subject matter
• Effectively building consensus and cooperation amongst a diverse interest group
• Prioritizing and managing multiple, concurrent projects and tasks
ABILITY TO:
• Direct, coordinate and facilitate City projects, programs and policies
• Interpret and apply city policies, procedures, laws and regulations
• Plan, matrix manage and motivate colleagues and staff
• Analyze situations accurately; adopt an effective course of action; and provide
leadership to others in carrying out action plans
• Establish positive interpersonal relations with political and governmental officials at all
levels
• Read, analyze and interpret proposed legislation, rules and actions by other
governmental bodies and identify the potential impact upon the city
• Prepare reports and deliver speeches and presentations
4
• Facilitate positive, productive relationships between all City personnel
• Express ideas effectively orally and in writing
• Plan and organize work
• Effectively work both independently and within a team environment with minimal
managerial direction
• Contribute openly, listen, disagree with respect, understand, acknowledge the ideas of
others, work towards consensus, solicit cooperation and resolve conflict
• Take on tough issues and initiate action when appropriate
• Demonstrate positive and effective interaction and communications with individuals of
diverse occupational and social-economic backgrounds
• Work with large amounts of data, interpret financial records and detect errors
• Define problems, collect data, establish facts and draw valid conclusions
• Apply common sense understanding to solve practical problems and deal with a variety
of abstract and concrete variables in situations where only limited standardization exists
• Interpret and apply a variety of instructions furnished in written, oral, diagram or
schedule form
EDUCATION AND EXPERIENCE REQUIRED:
Education: Bachelor’s degree from an accredited four-year college or university with a degree
in finance, accounting, business, public administration or a related field; and
Experience: Four (4) years of professional related experience in performance measurement,
lean process techniques, project management, qualitative analysis and community
organizing.
Or: In place of the above requirements, the incumbent may possess any combination of
relevant education and experience which would demonstrate the individual’s knowledge,
skill and ability to perform the essential duties and responsibilities listed above.
LICENSES AND OTHER REQUIREMENTS:
• Washington State Driver's License
MACHINES, TOOLS, AND EQUIPMENT USED:
Typical business office machinery and equipment used include, but are not limited to, personal
computer including spreadsheet and word processing software, printers, telephone, fax and
copy machine, calculator and projector.
5
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to
finger, handle or feel; talk; and hear. The employee is frequently required to reach with hands
and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop,
kneel, crouch or crawl. The employee may occasionally lift and/or move up to 50
pounds with or without assistance.
Specific vision abilities required by this job include close, distance, color and peripheral vision;
depth perception; and the ability to adjust focus.
WORKING CONDITIONS:
Work is performed in an office environment subject to frequent interruptions by walk-in
applicants, employees, telephone calls and inter-office activities; may be exposed to individuals
who are irate or hostile; and may be required to travel to different sites. The noise level in the
work environment is usually moderate.
SIGNATURES:
Incumbent’s Signature Date Supervisor’s Signature Date
Approval:
Department Director/Designee Date Human Resources Director/Designee Date
**Note: This document will be reviewed and updated annually at the time of the
employee’s performance appraisal; when this position becomes vacant; or, if the
duties of this position are changed significantly.
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Agenda Item: Consent Calendar – 7D_
TO: City Council
DATE: May 3, 2016
SUBJECT: Consolidating Budget Adjustment Ordinance for Adjustments between
January 1, 2016 and March 31, 2016 - Adopt
SUMMARY: Authorization is requested to approve the technical gross budget
adjustment ordinance reflecting an overall budget increase of $10,767,337.
Adjustments totaling $9,149,577 have already been approved by Council.
Highlights include:
$2,199,320 in 2015 carryover budgets for vehicle purchases
($1,124,500), ECD/Parks contracts ($215,820) and Police ($859,000)
$2,200,000 for drainage SEPA mitigation contributions per Ordinance
2494, and a reduction in street contributions of $534,710 to correct a
previous budget change
$1,553,481 for solid waste utility tax dedicated to residential street
projects
$1,470,466 for Mill Creek Side / Downey Farm grant
$850,000 to refund Street Operating monies in a project with LID funding
and an additional $850,000 to re-direct those funds to provide grant
matching funds for the Kent-Kangley Pedestrian Improvement project
$800,000 to establish the Golf Complex Well project.
Accounting changes to move the following budgets from project funds to
operating funds, eliminating unnecessary transfers:
o a reduction of $517,220 related to technology fees
o a reduction of $155,000 related to KC Metro transit route services
The remaining amount not yet approved by Council is an overall increase of
$1,617,760, including:
$664,125 to establish annual operating budget for the School Zone
Camera ($488,000), Sex Trafficking ($39,700) and Traffic School
($135,925) programs in the Criminal Justice Fund
$500,000 to add funds to the Strategic Land Account for acquisition of
strategic property parcels
$175,635 for Parks contribution to the Regional Trails Connector project
$110,000 for an accounting change for payments made for the Sound
Transit parking garage
MOTION: Adopt Ordinance No. , approving the consolidating
budget adjustments made between January 1, 2016 and March 31, 2016,
reflecting an overall budget increase of $10,767,337.
$168,000 towards phase two of the Facilities space/efficiency study
EXHIBITS: 1) Ordinance
2) Exhibit A
RECOMMENDED BY: Operations Committee
YEA: Thomas, Ralph, Boyce NAY:
BUDGET IMPACTS: These expenditures are funded by grants, existing fund balance,
or other new revenues.
1 2015-2016 Budget Adjustment
First Quarter - 2016
ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, approving the
consolidating budget adjustments made between
January 1, 2016 and March 31, 2016, reflecting an
overall budget increase of $10,767,337.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. – Budget Adjustments. The 2015-2016 biennial
budget is amended to include budget fund adjustments for the first quarter
of 2016 from January 1, 2016 through March 31, 2016, as summarized
and set forth in Exhibit “A,” which is attached and incorporated into this
ordinance. Except as amended by this ordinance, all terms and provisions
of the 2015-2016 biennial budget Ordinance No. 4137, as amended by
Ordinance Nos. 4149, 4168, 4173, and 4185 shall remain unchanged.
SECTION 2. – Severability. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this
ordinance and the same shall remain in full force and effect.
2 2015-2016 Budget Adjustment
First Quarter - 2016
SECTION 3. – Corrections by City Clerk or Code Reviser. Upon
approval of the city attorney, the city clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering;
or references to other local, state, or federal laws, codes, rules, or
regulations.
SECTION 4. – Effective Date. This ordinance shall take effect and
be in force five days from and after its passage, as provided by law.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of , 2016.
APPROVED: day of , 2016.
PUBLISHED: day of , 2016.
I hereby certify that this is a true copy of Ordinance No.
passed by the City Council of the City of Kent, Washington, and approved
by the Mayor of the City of Kent as hereon indicated.
(SEAL)
RONALD F. MOORE, CITY CLERK
P:\Civil\Ordinance\Budget Adjustment Ordinance 1st Quarter 2016.docx
Fund Title Previously
Approved
Approval
Requested
Total
Adjustment
Ordinance
100 General Fund 215,820 110,000 325,820
110 Street Fund 1,152,747 175,635 1,328,382
150 Capital Resources Fund - 500,000 500,000
160 Criminal Justice Fund 914,234 664,125 1,578,359
195 Kent Events Center Operating Fund 300,000 - 300,000
250 Special Assessment Debt Service Fund 425,000 425,000
310 Street Capital Projects Fund 1,364,030 - 1,364,030
320 Parks Capital Projects Fund (300,000) - (300,000)
340 Technology Capital Projects Fund (517,220) - (517,220)
350 Facilities Capital Projects Fund - 168,000 168,000
440 Drainage / Sewer Utility Fund 3,670,466 - 3,670,466
480 Golf Complex Fund 800,000 - 800,000
510 Fleet Services Fund 1,124,500 - 1,124,500
Total 9,149,577 1,617,760 10,767,337
Exhibit A
City of Kent
Budget Adjustment Ordinance
Adjustments January 1, 2016 to March 31, 2016
Approval
Date or
Other Fund
Previously
Approved by
Council
Not
Previously
Approved by
Council
Total
Adjustment
Ordinance
1 Accounting Change - Sound Transit Garage - 110,000 110,000
1 Carryover Budget - ECD 2015 125,000 - 125,000
1 Carryover Budget - Parks 2015 90,820 - 90,820
Total General Fund 215,820 110,000 325,820
110 2015-2017 Commute Trip Reduction Grant 08/18/2015 106,007 - 106,007
110 Transfer to KK Ped Improvement 01/05/2016 425,000 - 425,000
110 Accounting Change - KC Metro Route Service 12/08/2015 (155,000) - (155,000)
110 Transfer to Residential Streets KCC 3.18 776,740 - 776,740
110 Regional Trails Connector - Parks Contribution - 175,635 175,635
Total Street Fund 1,152,747 175,635 1,328,382
150 Establish Strategic Land Account - 500,000 500,000
Total Capital Resources Fund - 500,000 500,000
160 WA State Boat Enforcement Grant KCC 3.70 13,394 - 13,394
160 Law Sal/Ben CJ Seized Asset 02/02/2016 41,840 - 41,840
160 Establish School Zone Camera Budget - 488,500 488,500
160 Establish Sex Trafficking Budget - 39,700 39,700
160 Establish Traffic School Budget - 135,925 135,925
160 Carryover Budget - Police Use of School Zone Camera 2015 859,000 - 859,000
Total Criminal Justice Fund 914,234 664,125 1,578,359
195 Accounting Change - ShoWare Lifecycle Budget 12/08/2015 300,000 - 300,000
Total Kent Events Center Operating Fund 300,000 - 300,000
250 Refund Street Oper - LID Funded 01/05/2016 425,000 - 425,000
Total Special Assessment Debt Service Fund 425,000 - 425,000
310 Correction - SEPA Mitigation Contribution Ord 2494 (534,710)- (534,710)
310 Establish Budget for WSDOT Grant 01/05/2016 272,000 - 272,000
310 KK Pedestrian Improvement Grant Match 01/05/2016 425,000 - 425,000
310 Transfer to Street Oper - Refund LID Funded 01/05/2016 425,000 - 425,000
310 Solid Waste UT - Residential Streeets KCC 3.18 776,740 - 776,740
Total Street Capital Projects Fund 1,364,030 - 1,364,030
320 Accounting Change - ShoWare Lifecycle Budget 12/08/2015 (300,000) - (300,000)
Total Parks Capital Projects Fund (300,000) - (300,000)
340 Accounting Change - Tech Fees Budget 12/08/2015 (517,220) - (517,220)
Total Technology Capital Projects Fund (517,220) - (517,220)
350 Establish Phase 2 Facilities Budget - 168,000 168,000
Total Facilities Capital Projects Fund - 168,000 168,000
440 Mill Creek Side/Downey Farm Grant 10/20/2015 1,470,466 - 1,470,466
440 SEPA Mitigation Contribution Ord 2494 2,200,000 - 2,200,000
Total Drainiage/Sewer Utility Fund 3,670,466 - 3,670,466
480 Transfer to Golf Well Project 2015 400,000 - 400,000
480 Establish Golf Well Project Budget 2015 400,000 - 400,000
Total Golf Complex Fund 800,000 - 800,000
510 Carryover Budget - Vehicles 2015 1,124,500 - 1,124,500
Total Fleet Services Fund 1,124,500 - 1,124,500
Grand Total All Funds 9,149,577 1,617,760 10,767,337
Budget Adjustment Detail for Budget Changes
January 1, 2016 to March 31, 2016
110 - Street Fund
150 - Capital Resources Fund
160 - Criminal Justice Fund
510 - Fleet Services Fund
310 - Street Capital Projects
440 - Drainage/Sewer Utility Fund
001 - General Fund
250 - Special Assessment Debt Service Fund
320 - Parks Capital Projects Fund
340 - Technology Capital Projects Fund
350 - Facilities Capital Projects Fund
480 - Golf Complex Fund
195 - Kent Events Center Operating Fund
Agenda Item: Consent Calendar – 7E_
TO: City Council
DATE: May 3, 2016
SUBJECT: Consultant Services Agreement with MacLeod Reckord for the Morrill
Meadows Park Master Plan – Authorize
SUMMARY: As the City works with the YMCA of Greater Seattle to bring a YMCA
facility to East Hill, there is a need to create a plan for reconfiguring East Hill Park and
neighboring Morrill Meadows Park. In addition to siting the new YMCA building and
parking, the goals of the reconfiguration include improving the performance of the two
parks as well as ensuring that none of the park’s recreational value is lost in the siting
of the new facility.
The work will involve a site inventory and analysis, wetland delineation, storm
drainage and utility evaluation and analysis, and other tasks to support the
development of two master plan alternatives, and the ultimate selection of a preferred
alternative. Public input will be sought as an integral part of the planning process. The
contracted work will commence upon Council approval. The current schedule calls for
the final master plan to be complete by fall of 2016.
EXHIBITS: 1) Consultant Services Agreement
2) Scope of Services
RECOMMENDED BY: Parks and Human Services Committee
YEA: Fincher, Higgins, Budell NAY:
BUDGET IMPACTS: Revenue and Expense will impact the YMCA/Morrill Meadows
Budget.
MOTION: Authorize the Mayor to sign a consultant services agreement with
MacLeod Reckord PLLC in an amount not to exceed $78,443.50 for the
Morrill Meadows Park Master Plan, subject to final terms and conditions
acceptable to the Parks Director and City Attorney.
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CONSULTANT SERVICES AGREEMENT
between the City of Kent and
MacLeod Reckord PLLC
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and MacLeod Reckord organized under the laws of the State of Washington,
located and doing business at 83 Columbia Street, Suite 306, Seattle, WA 98104 (hereinafter the
"Consultant").
I. DESCRIPTION OF WORK.
Consultant shall perform the following services for the City in accordance with the following
described plans and/or specifications:
As described in Exhibit A, hereto attached:
Provide Master Planning services for improvements to Morrill Meadows and East Hill Parks,
preliminary to the construction of a YMCA Facility.
Consultant further represents that the services furnished under this Agreement will be performed in
accordance with generally accepted professional practices within the Puget Sound region in effect at the
time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in
Section I above immediately upon the effective date of this Agreement. Consultant shall complete the
work described in Section I by May 15, 2017.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to exceed
$78,443.50, for the services described in this Agreement. This is the maximum amount to
be paid under this Agreement for the work described in Section I above, and shall not be
exceeded without the prior written authorization of the City in the form of a negotiated and
executed amendment to this agreement. The Consultant agrees that the hourly or flat rate
charged by it for its services contracted for herein shall remain locked at the negotiated
rate(s) for a period of one (1) year from the effective date of this Agreement. The
Consultant's billing rates shall be as delineated in Exhibit A.
B. The Consultant shall submit monthly payment invoices to the City for work performed, and
a final bill upon completion of all services described in this Agreement. The City shall
provide payment within forty-five (45) days of receipt of an invoice. If the City objects to
all or any portion of an invoice, it shall notify the Consultant and reserves the option to only
pay that portion of the invoice not in dispute. In that event, the parties will immediately
make every effort to settle the disputed portion.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in
accordance with Ch. 51.08 RCW, the parties make the following representations:
CONSULTANT SERVICES AGREEMENT - 1
(Over $20,000)
A. The Consultant has the ability to control and direct the performance and details of its
work, the City being interested only in the results obtained under this Agreement.
B. The Consultant maintains and pays for its own place of business from which
Consultant’s services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the City
retained Consultant’s services, or the Consultant is engaged in an independently
established trade, occupation, profession, or business of the same nature as that
involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal
Revenue Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with the state
Department of Revenue and other state agencies as may be required by Consultant’s
business, and has obtained a Unified Business Identifier (UBI) number from the
State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and earnings of
its business.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of
this Agreement. After termination, the City may take possession of all records and data within the
Consultant’s possession pertaining to this project, which may be used by the City without restriction. If
the City’s use of Consultant’s records or data is not related to this project, it shall be without liability or
legal exposure to the Consultant.
VI. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the
Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation,
national origin, or the presence of any sensory, mental, or physical disability, discriminate against any
person who is qualified and available to perform the work to which the employment relates. Consultant
shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with
City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance
Statement.
VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's
performance of this Agreement, except for that portion of the injuries and damages caused by the City's
negligence.
The City's inspection or acceptance of any of Consultant's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent
of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION
PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL
CONSULTANT SERVICES AGREEMENT - 2
(Over $20,000)
INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES
FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made
pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having
jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant’s part, then
Consultant shall pay all the City’s costs for defense, including all reasonable expert witness fees and
reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful
refusal on the Consultant’s part.
The provisions of this section shall survive the expiration or termination of this Agreement.
VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the
Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by
this reference.
IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide
reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the
work under this Agreement.
X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings,
designs, reports, or any other records developed or created under this Agreement shall belong to and
become the property of the City. All records submitted by the City to the Consultant will be safeguarded
by the Consultant. Consultant shall make such data, documents, and files available to the City upon the
City’s request. The Consultant acknowledges that the City is a public agency subject to the Public Records
Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to
cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act.
The City’s use or reuse of any of the documents, data, and files created by Consultant for this project by
anyone other than Consultant on any other project shall be without liability or legal exposure to
Consultant.
XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor
with the authority to control and direct the performance and details of the work authorized under this
Agreement, the work must meet the approval of the City and shall be subject to the City's general right of
inspection to secure satisfactory completion.
XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the
performance of the contract work and shall utilize all protection necessary for that purpose. All work shall
be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to
materials, tools, or other articles used or held for use in connection with the work.
XIII. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price
preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any
dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means
of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules
and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in
CONSULTANT SERVICES AGREEMENT - 3
(Over $20,000)
writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the
parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred
in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or
award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's
right to indemnification under Section VII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at
the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written
notice hereunder shall become effective three (3) business days after the date of mailing by registered or
certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written consent
of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment,
the terms of this Agreement shall continue in full force and effect and no further assignment shall be
made without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of the City
and Consultant.
G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative
of the City, and such statements shall not be effective or be construed as entering into or forming a part
of or altering in any manner this Agreement. All of the above documents are hereby made a part of this
Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any
language contained in this Agreement, the terms of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and
municipal laws, rules, and regulations that are now effective or in the future become applicable to
Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or
accruing out of the performance of those operations.
I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to
the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents,
notes, emails, and other records prepared or gathered by the Consultant in its performance of this
Agreement may be subject to public review and disclosure, even if those records are not produced to or
possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying
the City’s duties and obligations under the Public Records Act.
J. City Business License Required. Prior to commencing the tasks described in Section I,
Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of
the Kent City Code.
/ /
/ /
/ /
/ /
/ /
/ /
CONSULTANT SERVICES AGREEMENT - 4
(Over $20,000)
K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any
number of counterparts, each of which shall constitute an original, and all of which will together constitute
this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page
to the other by fax or email and that signature shall have the same force and effect as if the Agreement
bearing the original signature was received in person.
IN WITNESS, the parties below execute this Agreement, which shall become effective on
the last date entered below.
CONSULTANT:
By:
(signature)
Print Name:
Its
(title)
DATE:
CITY OF KENT:
By:
(signature)
Print Name: Suzette Cooke
Its Mayor
DATE:
NOTICES TO BE SENT TO:
CONSULTANT:
Connie Reckord
MacLeod Reckord
83 Columbia St, Ste 306
Seattle, WA 98104
(206) 323-7919 (telephone)
connier@mackleodreckord.com
NOTICES TO BE SENT TO:
CITY OF KENT:
Hope Gibson
City of Kent
220 Fourth Avenue South
Kent, WA 98032
(253) 856-5112 (telephone)
hgibson@kentwa.gov
APPROVED AS TO FORM:
Kent Law Department
P:\Planning\Morrill Meadows\YMCA Facility\Project Design-MacLeod Reckord-CONTRACT.docx
CONSULTANT SERVICES AGREEMENT - 5
(Over $20,000)
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City’s equal employment opportunity
policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City’s sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of
sex, race, color, national origin, age, or the presence of all sensory, mental or physical
disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
By: ___________________________________________
For: __________________________________________
Title: _________________________________________
Date: _________________________________________
EEO COMPLIANCE DOCUMENTS - 1
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and
state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee
equal employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City’s equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
EEO COMPLIANCE DOCUMENTS - 2
CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
By: ___________________________________________
For: __________________________________________
Title: _________________________________________
Date: _________________________________________
EEO COMPLIANCE DOCUMENTS - 3
MacLeod Reckord PLLC
Landscape Architecture Planning Urban Design
110 Prefontaine Place South, Suite 600
Seattle, Washington 98104
P 206-323-7919
F 206-323-9242
EXHIBIT A
Scope of Work
March 30, 2016
City of Kent
MORRILL MEADOWS MASTER PLAN
PROJECT DESCRIPTION
The City of Kent (City), in cooperation with the YMCA of Greater Seattle (YMCA), seeks to develop
a master plan for the area known as Morrill Meadows Park, East Hill Park, and contiguous private
land between the two park sites scheduled for purchase. The scope of new development, to be
located generally on the East Hill Park site, includes an approximately 55,000 square foot (one
floor) community recreation facility that will include a community aquatic center, attendant access
road and parking lot, and undetermined site amenities. Some portion of the required parking for the
facility may be provided off-site (shared parking with the church), but the total parking requirement
is 275-300 stalls.
Existing park program and facilities located on the Morrill Meadows site are anticipated to remain, in
particular the restroom, picnic shelter, parking, paths, and art installations. Upgrades to selected
facilities at Morrill Meadows will be included in the master planning effort, specifically increase in the
number of available parking stalls at the existing parking lot, expanded children’s play area,
relocated dog park, adjusted pedestrian circulation system, and drainage improvements.
The intent of both parties is that the park uses on the City land and the YMCA facilities on the
YMCA facility site operate as a unified and mutually beneficial complex.
SCOPE OF WORK
The scope of work will include park program review, site analysis, wetland classification,
geotechnical evaluation, storm drainage evaluation and analysis, support for public outreach,
master plan alternatives analysis, preferred master plan recommendation, and final master plan
documentation. The project area is as defined by the limits shown on the attached Exhibit B.
OUTLINE OF SCOPE OF WORK
Scope of work is further defined under Tasks below and shall consist of the following:
II. Master Planning Services
Task 01 Project Management
02 Project Initiation and Data Gathering
03 Site Inventory and Analysis
04 Master Plan Alternatives
05 Preferred Master Plan
06 Final Master Plan
EXHIBIT A (Continued)
2
ROLES & RESPONSIBILITIES
MacLeod Reckord will contract with sub-consultants as identified below. Roles and responsibilities
are as follows:
• MacLeod Reckord (MR) – Project management, team coordination, landscape architecture
lead, program review, alternatives analysis, preferred and final master plan documentation;
project oversight, and QA/QC.
• PACE Engineers (PACE) – Civil engineering, including storm drainage evaluation,
recommendations, and documentation.
• Herrera Environmental Consultants (Herrera) – Environmental science, wetland
delineation confirmation, estimated rating, and documentation.
GENERAL PROJECT ASSUMPTIONS
1. The City has provided the information for site topographic/boundary survey that is available
and which is suitable for master planning level documentation, but may not be
comprehensive enough for Civil 3D volume calculations or more detailed development or
design.
2. Wetland analysis will include approximate boundary confirmation of previously delineated
wetlands and reporting of estimated wetland ratings for each of the previously delineated
wetland areas within the entire project area. No additional wetlands beyond previous
delineations will be delineated, however the estimated boundary will be identified on the
base map.
3. The City has provided available storm reports, utility and record drawings for the project site,
and the scope of work assumes these documents are accurate and sufficient for the master
planning effort.
4. Any public survey questions will be prepared, distributed, and summarized by the City.
5. Coordination with YMCA personnel or third parties will be through the City.
6. No traffic studies or transportation concurrency evaluations are anticipated or included in the
scope or fee. It is understood the YMCA will be responsible for that information.
7. No geotechnical investigation or reporting (including analysis for potential infiltration of
stormwater) is included, and would be recommended as part of YMCA’s site investigation
effort.
8. Meetings and deliverables have been included in the Scope as outlined herein.
SCHEDULE
The scope of work is premised on a Notice-to-Proceed date of approximately April 21, 2016.
Tentative schedule as follows:
• All available data by City delivered to MR May 1, 2016
• Wetland classification and reporting complete June 1, 2016.
• Inventory and analysis complete June 15, 2016.
• Initial round of public outreach input complete July 1, 2016
• Master Plan Alternatives complete August 15, 2016.
• Second round of public outreach input complete September 1, 2016.
• Preferred Master Plan complete October 15, 2016.
• Third round of public outreach complete November 1, 2016.
• Final Master Plan complete December 15, 2016.
EXHIBIT A (Continued)
3
TASKS
PHASE II – MASTER PLANNING SERVICES
1.0 Project Management
1.1 Project Coordination: Coordinate with the City to ensure work products are exchanged in
a timely manner, that work is completed on schedule, and meets the City’s requirements.
Coordinate with team members to discuss and distribute project data, ensure timely product
delivery, and respond to requests for information.
1.2 Subcontracting: Coordinate scope definition and contracting with sub-consultants.
1.3 Document Management: Provide for the management of documents received and
generated over the course of the project, including review, conversion, distribution, filing,
and storage.
1.4 Project Schedule: Develop project schedule.
1.5 Quality Assurance/Quality Control: Conduct a quality assurance check of all deliverables
prior to submittal to the City.
1.6 Invoicing: Prepare and submit regular invoicing and monthly progress reports.
Deliverables: Contract Documents; Project Schedule; Meeting Notes as required; Invoicing
and Progress Reports.
2.0 Project Initiation and Data Gathering
2.1 Kick Off Meetings: Coordination meetings with City staff to review scope and schedule and
define Work Plan. Coordination meeting with the City and their assigns (YMCA or others as
determined by City) to review background, gather data, discuss programming and public
outreach plan, confirm other processes and schedule.
2.2 Background Information and Document Search: Document search and assembly to
provide background information for analysis and planning efforts.
2.3 Public Outreach Plan: Resolve public outreach plan, schedule, and requirements for
deliverables or presentation materials.
2.4 Base Mapping: Format base mapping using survey as provided by City.
2.5 Parking: Resolve parking requirements/needs, including assumption of any shared parking
with the church.
2.6 Site Reconnaissance: Site reconnaissance for purpose of analysis and planning.
2.7 Team Coordination Meeting: Coordination meeting with team to review background data
and mapping, and collaborate on strategies to begin initial planning.
Deliverables: Program statement; Public Outreach Plan; Base map; Meeting notes.
Meetings: (2) City/team meetings; (1) Team meeting.
3.0 Site Inventory and Analysis
3.1 Storm Drainage Assessment: Assess on-site storm drainage conditions. Re-create
probable basin(s) study with calculations to understand and characterize existing detention
system and detention pond sizing. Map, or otherwise define storm drainage systems to
provide definitive data for future development and to address likely requirements City of
EXHIBIT A (Continued)
4
Kent Planning and Economic Development will expect these projects to meet if submitted
under the current Surface Water Design Manual. Consult with City to resolve code questions
and potential variances that might apply. Consider two options of projects (park
development; building and related site development) moving ahead separately or
concurrently and identify benefits/opportunities of these options.
3.2 Wetland Analysis: Confirm boundaries of previously delineated wetlands, rate wetlands
using Ecology’s 2014 Wetland Rating System and Chapter 11.06 of the Kent City Code to
determine wetland buffer widths, and document the results in a technical memorandum.
Provide input to team regarding impacts of likely storm drainage control measures on
wetlands and streams.
3.3 Update Site Analysis Narrative/Graphic: Provide an updated site analysis narrative and/or
graphic incorporating information provided in studies noted above.
3.4 Public Presentation: Provide graphics for on-line distribution of background information
including project scope, schedule, and site inventory/analysis information developed to date.
On-line materials may include survey questionnaire as developed by City regarding
preferences, concerns, request for supplementary site analysis information.
Deliverables: Storm Drainage Assessment Technical Memo, including calculations and
graphics as necessary; Final Wetland Classification Technical Memo; Updated Site Analysis
Narrative and Graphic.
Meetings: (1) City/team meeting;
4.0 Master Plan Alternatives
4.1 Master Plan Alternative: Develop two draft master plan alternatives based on updated site
analysis as provided by the team, and refined definition of programming as provided by the
City/YMCA. Alternatives may include:
4.1.1 Storm drainage concepts (open detention vs vaults; strategies related to 2 basins;
infiltration options)
4.1.2 Park program options across both park sites
4.2 Review and Revision: Meet with City and YMCA staff to review alternatives. Refine one
(1) alternative for building layout and two (2) alternatives for site plan/park program layout
for presentation to the public.
4.3 Public Presentation: Provide graphics for, and attend (1) public meeting to present
YMCA’s preferred building plan layout incorporated into two alternatives site plan layouts.
Deliverables: Two Draft and Final Master Plan Alternatives.
Meetings: (1) City/team meeting; (1) Team meeting; (1) Public meeting.
5.0 Preferred Master Plan
5.1 Preferred Master Plan: Provide one draft preferred master plan, with additional concept
level detail for selected program elements (e.g. play area, sport courts/outdoor plazas
associated with YMCA building, planting buffer, phased development).
5.2 Review and Revision: Meet with City and YMCA staff to review preferred master plan.
Refine for presentation to the public.
5.3 Cost Estimate: Provide planning level cost estimate for park program elements. No
building related costs are included.
5.4 Public Presentation: Provide graphics for, and attend (1) public meeting to present
preferred master plan.
EXHIBIT A (Continued)
5
Deliverables: One Preferred Master Plan; Planning level cost estimate.
Meetings: (1) City/team meeting; (1) Public meeting.
6.0 Final Master Plan
6.1 Final Master Plan: Refine and finalize the Master Plan. Provide a final plan graphic, brief
program narrative, and final planning level cost estimate. Assemble all documentation into
an abbreviated technical memorandum.
6.2 QA/QC: Review and package assembly for delivery.
Deliverables: Final Master Plan Memorandum
Meetings: none anticipated.
This page intentionally left blank.
Agenda Item: Consent Calendar – 7F_
TO: City Council
DATE: May 3, 2016
SUBJECT: Resolution for Grant Application to Recreation Conservation Office for
Walla Property Acquisition – Adopt
SUMMARY: Each grant cycle (every other year) staff pursues funding for park
development and/or acquisition of property through the Washington Recreation and
Conservation Office (RCO). Staff is requesting authorization to submit a grant
application to the RCO Washington Wildlife and Recreation program to fund the
acquisition of the Walla property, located at the north end of Clark Lake.
EXHIBITS: Draft Resolution
RECOMMENDED BY: Parks and Human Services Committee
YEA: Fincher, Higgins, Budell NAY:
BUDGET IMPACTS: None
MOTION: Adopt the resolution authorizing the submittal of grant
application #16-1513 to the Recreation and Conservation Office to assist in
funding the acquisition of the Walla property at Clark Lake Park.
This page intentionally left blank.
RESOLUTION NO. _______
A RESOLUTION of the city council of the
city of Kent, Washington, that authorizes the
submission of an application for grant funding
assistance through the Washington Wildlife and
Recreation Program of the Recreation and
Conservation Office, as provided for in Chapters
79A.15 and 79A.25 of the Revised Code of
Washington, Chapter 286 of the Washington
Administrative Code, and other applicable
authorities, to acquire the Walla property located at
Clark Lake Park.
RECITALS
A. The city of Kent has approved a comprehensive parks and
recreation or habitat conservation plan that includes Clark Lake Park and
the Walla property acquisition.
B. Under the provisions of the Washington Wildlife and
Recreation Program, state grant assistance is requested by the city of Kent
to aid in financing the cost of this property acquisition.
C. The city of Kent considers it in the best public interest to
complete the project described in the application.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
1
Walla Property at Clark Lake Park—
Application to Recreation & Conservation Office (WWRP)
RESOLUTION
SECTION 1. – Application. Jeff Watling, the Director of the City’s
Parks, Recreation, and Community Services Department, is authorized to
make formal application to the Recreation and Conservation Funding Board
for grant assistance.
SECTION 2. – Project Agreement. The City has reviewed the sample
project agreement on the Recreation & Conservation Office’s web site at
http://www.rco.wa.gov/documents/manuals&forms/SampleProjAgreement.pdf and
authorizes Suzette Cooke, the City’s Mayor, to enter into such a project
agreement, if funding is awarded. The City understands and acknowledges
that the project agreement will contain the indemnification and other terms
and conditions that are contained in the sample project agreement. The
sample project agreement may be revised periodically by the Recreation
and Conservation Office. The City recognizes that such changes might
occur prior to its authorized representative signing the actual project
agreement, and the City accepts the responsibility and the presumption
that its authorized representative shall have conferred with the City as to
any such changes before she executes the project agreement on the City’s
behalf and so executes with the City’s authorization.
SECTION 3. – Use of Funds. Any grant assistance received will be
used for only direct eligible and allowable costs that are reasonable and
necessary to implement the project referenced above.
SECTION 4. – City Match & Non-Cash Commitments. The City
expects its matching share of project funding will be derived from City
funds and that pursuant to WAC 286-13-040 the City must certify the
availability of match at least one month before funding approval. In
addition, the City understands it is responsible for supporting all non-cash
commitments to this project should they not materialize.
2
Walla Property at Clark Lake Park—
Application to Recreation & Conservation Office (WWRP)
SECTION 5. – Grant on Reimbursement Basis. The City
acknowledges that if the Recreation and Conservation Funding Board
approves grant assistance for the project, the Recreation and Conservation
Office will pay the City on only a reimbursement basis. The City
understands reimbursement basis means that the City will only request
payment from the Recreation and Conservation Office after the City incurs
eligible and allowable costs and pays them. The Recreation and
Conservation Office may also determine an amount of retainage and hold
that amount until the project is complete.
SECTION 6. – Dedication in Perpetuity. The City acknowledges that
any property acquired with grant assistance must be dedicated for the
purposes of the grant in perpetuity unless otherwise agreed to by the City
and the Recreation and Conservation Funding Board. The City agrees to
dedicate the property in a signed “Deed of Right” for fee acquisitions, or an
“Assignment of Rights” for other less than fee acquisitions (which
documents will be based upon the Recreation and Conservation Office’s
standard versions of those documents), to be recorded on the title of the
property with the county auditor.
SECTION 7. – Immediately Available to the Public. The City
acknowledges that any property acquired in fee title must be immediately
made available to the public unless the Recreation and Conservation Office
director or the Recreation and Conservation Funding Board agrees to other
restrictions.
SECTION 8. – Resolution – Part of Application. This resolution
becomes part of a formal application to the Recreation and Conservation
Office for grant assistance.
3
Walla Property at Clark Lake Park—
Application to Recreation & Conservation Office (WWRP)
SECTION 9. – Public Comment. The City provided appropriate
opportunity for public comment on this application.
SECTION 10. – Certification. The City certifies that this resolution
was properly and lawfully adopted following the requirements of the City
and applicable laws and policies and that the person signing as authorized
representative is duly authorized to do so.
SECTION 11. – Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
City of Kent, Washington, this _______ day of , 2016.
CONCURRED in by the Mayor of the City of Kent this ______ day of
, 2016.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
4
Walla Property at Clark Lake Park—
Application to Recreation & Conservation Office (WWRP)
I hereby certify that this is a true and correct copy of Resolution No.
______ passed by the City Council of the City of Kent, Washington, the
_______ day of , 2016.
RONALD F. MOORE, CITY CLERK
P:\Planning\Grants\ALL IAC-RCO\Clark Lake, Walla property WWRP #16-1513\#16-1513 Walla acquisition-Ordinance.docx
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Walla Property at Clark Lake Park—
Application to Recreation & Conservation Office (WWRP)
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Agenda Item: Consent Calendar – 7G_
TO: City Council
DATE: May 3, 2016
SUBJECT: 2016 First Quarter Fee-in-lieu Funds – Accept
SUMMARY: Between January and March of 2016, the City of Kent received a total of
$63,238.14 from the below listed developers, who voluntarily paid a fee in lieu of
dedicating park land to mitigate the development of single-family homes in local
subdivisions. These funds will be held in a reserve account for capital improvements at
Service Club Ballfields, and must be expended within five years.
Sound Development: subdivision into 3 lots on the 27700 block of 154th Ave SE;
$11,025.00
Schneider Homes: subdivision into 47 lots on the 15500 block of 276th Place SE;
$52,213.14
EXHIBITS: Copy of Revenue Report
RECOMMENDED BY: Parks and Human Services Committee
YEA: Fincher, Higgins, Budell NAY:
BUDGET IMPACT: Revenue and expense impact of $63,238.14 to the Community
Park Reinvestment Program budget.
MOTION: Accept $63,238.14 of Fee-in-Lieu funds, amend the Community
Parks Reinvestment Program budget and authorize the future expenditure
of these funds for capital improvements at Service Club Ballfields.
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OTHER BUSINESS
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Agenda Item: Bids – 9A_
TO: City Council
DATE: May 3, 2016
SUBJECT: 1st Avenue North Improvements – West Smith St to West James St. –
Award
SUMMARY: This project will improve the west side of 1st Avenue North between West
Smith Street and West Temperance Street adjacent to the Sound Transit parking
garage to provide cement concrete sidewalk, curb and gutter, cement concrete
pavement, pedestrian lighting, street trees, storm pipe, 12 parking stalls and
installation of 2 electric vehicle charging stations. 24 additional parking stalls will be
provided between West Temperance Street and West James Street.
EXHIBITS: Memo dated April 19, 2016
RECOMMENDED BY: Public Works Director
YEA: N/A NAY: N/A
BUDGET IMPACTS: The City received a $272,000 Pedestrian Mobility Grant from the
Washington State Department of Transportation. The remaining funds are included in
the B & O budget.
MOTION: Authorize the Mayor to award the 1st Avenue North
Improvements – West Smith Street to West James Street project to NPM
Construction Co., in the amount of $368,815.36 subject to terms and
conditions acceptable to the City Attorney and Public Works Director.
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E.,
Public Works Director
Address: 400 West Gowe Street
Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: April 19, 2016
TO: Mayor Cooke and Kent City Council
FROM: Timothy J. LaPorte, P.E. Public Works Director
RE: 1st Avenue North Improvements – West Smith Street to West
James Street Project - Award
Bid opening for the 1st Avenue North Improvements – West Smith Street to West
James Street Project was held on Tuesday April 19, 2016 with seven (7) bids
received. The lowest responsible and responsive bid was submitted by NPM
Construction Co. in the amount of $368,815.36. The Engineer's estimate was
$372,778.35. The Public Works Director recommends awarding this contract to NPM
Construction Co.
Bid Summary
01. NPM Construction Co. $368,815.36
02. Archer Construction, Inc. $393,613.18
03. R.W. Scott Construction Co. $405,847.01
04. Northwest Cascade, Inc. $445,494.00
05. Westwater Construction Co. $446,200.75
06. A-Advanced Septic Services, Inc. $464.227.54
07. R.L. Alia Company $474,056.73
Engineer's Estimate $372,778.35
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REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
A. Council President
B. Mayor
C. Administration
D. Economic & Community Development
E. Operations
F. Parks & Human Services
G. Public Safety
H. Public Works
I. Regional Fire Authority
J. Other
K. Other
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OFFICE OF THE MAYOR
Derek Matheson, Chief Administrative Officer
Phone: 253-856-5700
Fax: 253-856-6700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: 05/03/16
TO: Mayor Cooke
Councilmembers
FROM: Derek Matheson, Chief Administrative Officer
SUBJECT: CAO Report for Tuesday, May 03, 2016
The Chief Administrative Officer’s report is intended to provide Council, staff and
community an update on the activities of the City of Kent.
ADMINISTRATION
• We’re making progress on our after-action review of the Pine Tree Park issue. We’ve
prepared a draft timeline and expect to start drafting the lessons learned on April 28.
• A draft land surplus policy is scheduled for council’s initial review and discussion at the
May 3 Operations committee meeting.
• We’re now looking at dates in July for two council mini-retreats to discuss strategic
planning and a homelessness policy.
• The Administration, Information Technology, and Human Resources departments are
working on a proposed reorganization of the city’s communications function. The goal is
to become more strategic about communications and to increase the frequency of
communications. The current plan (subject to refinement) is to create either a separate
department or a distinct division within Administration, move the multimedia function
from IT to communications, and convert a vacant Multimedia position into a
communications director position that will oversee the current community & public
affairs manager and multimedia manager positions. The mayor will include a formal
proposal in the proposed 2017-18 city budget.
• Department directors are reviewing their job descriptions with the chief administrative
officer in advance of the non-represented salary survey.
• In light of the discovery in Tacoma, Kent is inventorying homes constructed prior to
1940 within its water service area for any lead gooseneck pipes. From this inventory,
we’ll cross-reference for homes whose service lines have not already been
replaced. Kent is offering its water customers whose homes were built prior to 1940
water testing at no cost.
• The city of Kent, along with the Kent Chamber of Commerce, Kent Downtown
Partnership, Kent Station, Republic Services, the Lions Club and Down Home Catering
invite the community to “Team Up 2 Clean Up Kent” during their third annual citywide
litter cleanup event Saturday, May 14, 8 a.m. – noon.
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Individuals and groups interested in participating in “Team Up 2 Clean Up Kent” must
register by 5 p.m., Wednesday, May 11 at KentWA.gov/TalkingTrash.
• Standard & Poor's Ratings Services raised Kent’s long-term rating and underlying rating
to 'AA+' from 'AA' based on their view of Kent’s economic growth and expenditure
management that has supported positive general fund net results and growth in
available reserves. To a lesser extent, the upgrade reflects a gradual improvement in
the speed of the city's debt retirement schedule and debt profile.
• The city recently named municipal court security officer, Bryan Reil its 2015 Employee
of the Year.
ECONOMIC AND COMMUNITY DEVELOPMENT
• Economic Development Division
o Economic Development Division (ECD) staff met with retail reporter Coral Garnick of
the Puget Sound Business Journal to discuss the City’s recent expansion of allowable
uses in M1/zoning for an industrial park as part of a larger strategy to increase
commercial services and amenities for local industry. Past warehouse sales,
encouragement given to businesses to “Make in Back, Sell in Front” or include
showrooms in their facilities were all discussed.
o Staff met with the Campus Director of Embry-Riddle Aeronautical University of
Seattle, Oakland, and Tacoma to discuss the state of aerospace education in South
King County as well as their campus plans. The school is expanding and the two-year
mark for project planning was recently reached.
o ECD met with staff at the Aerospace Joint Apprenticeship Committee, a job training
entity which partners with 19 of Kent’s aerospace employers. The group is searching
for a new job training facility in the Kent Industrial Valley, Renton and/or Auburn as
rents in Georgetown, Seattle are rising. They are in discussion with Pioneer Human
Services for sharing space in Kent.
o Staff met with Venture Real Estate Group founder and President Andrew Langsford in
Bellevue to discuss investment opportunities in Kent. Staff discussed the challenges
and business investment opportunities presented by the Canyon Ridge shopping
center.
o Under the direction of the Lodging Tax Advisory Committee, ECD staff developed a
Request For Proposal (RFP) for tourism marketing services to support VisitKent.com
and other tourism promotion activities. The RFP passed committee unanimously with
a September 1 start date.
o Other notable activities: Attended a Sonics Restaurant Pre-App for 116th and Kent-
Kangley (former CVS site). The investment team is looking to create a larger
assemblage to ease access to the site; participated in economic development
manager subgroup on developing an economic development data dashboard for King
County.
• Permit Center
o Below is a list of notable projects that have come in or are being issued permits
these past few weeks. Permit activity overall is brisk:
Kent Senior Retirement Apartments - 12218 SE 288th Pl. Approximately 4.5 acres
will be developed to a 3-story, 140 unit senior living facility.
Exotic Metals - new Bldg with a total of 126,448 SF
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LARC at Kent Station (Senior Housing) - 1001 First Ave N
Goddard-Mittal Pre School - 24044 & 24054 132nd Ave SE. Proposal of a daycare/
preschool approximately 8,700 SF to accommodate approximately 100-140
children.
Sonic Drive Inn Restaurant - 26046 & 26124 116 Ave SE. Proposal: The property
consists of two parcels-one lot will be for the Sonic Drive Inn and the other lot
has not yet been determined.
ARBY’S Restaurant - 20926 66th Ave S
The Reserve at Kent - 623 W Meeker and 605 W Meeker. Propose to build a 252-
unit, 6 story senior apartment building
HUMAN RESOURCES
• Benefits
o Held a very successful “Journey to Wellness” Health Fair” on Tuesday, April 28. More
than 200 employees participated in activities that included free biometric testing
including cholesterol, glucose, blood pressure, BMI and resting heart rate screenings.
All employees who participated and got their “passport” stamped by fair vendors
were awarded 50 Wellness points. If an employee’s numbers improved or if they
remained in a healthy range from previous screenings, they earned an additional 25
points per four separate measured categories.
o Staff is beginning a Lean Onboarding Project to ensure new employees get the
information, tools, and resources they’ll need to build a strong foundation for their
City of Kent careers. The project team will be made up of representatives from each
department who understand the department’s current onboarding needs (information
given, work hours, introductions to key team members, tools, equipment,
expectations, etc.) – everything a new employee is given when they start their new
jobs.
• Labor, Class & Compensation
o A list of policies that departments feel need to be worked on was sent out. Tentative
work deadlines will be included so we can shoot for citywide fall training.
o The list of interests that were brought up by Department for the upcoming AFSCME
contract negotiations was sent out to key stakeholders for final input.
• Recruitment
o Development has started on the City of Kent employment branding, including a new
City careers site, photos, a video, etc. The finished product of our “story” will be
used as the foundation of all of our recruiting efforts including, employment
advertising, online presence (careers site), job fairs, interviews and answering the
question “Why Kent” asked by job candidates.
o Staff is sending Eighty-two Records Specialist applicants confirmation regarding the
written exam on May 3.
o Staff is scheduling/confirming oral board appointments for entry level and lateral
Corrections Officer oral boards on May 5-6.
o An on-boarding demo from NEOGOV was on April 27.
o The Signal Tech written exam was Monday, April 25. Eight (8) were invited and
interviews will take place on May 5.
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• Risk Management
o Settled Glimberg v. Kent (Public Records only) case for $15,000. Legal (Pat F and
Tammy W) working with Valley Swat Response Team (VSRT) to improve practices to
ensure the post incident reports filed by individual VSRT members are properly
identified to eliminate the possibility that reports may not be produced in the event
of a subsequent public record request (PRR). We will also ensure that VSRT records
are checked in the event of a PRR involving VSRT actions. Attorney fees (Plaintiff)
were also settled for $15,000, since attorney’s fees are a component of a Public
Records lawsuit if the Plaintiff prevails. Total settlement was $30,000 which is the
amount that had been reserved to cover litigation/award for this matter.
INFORMATION TECHNOLOGY
• CMS (website) Replacement Project: On March 15 the Council approved the CMS
Replacement Project. Communications and Information Technology are working
towards a Q4 2016 website launch date for the new City of Kent website. Vision
Internet is in the process of gathering information via Heat Mapping on our current
website to get a better view as to what our users are doing on our site. An online
Community Survey will be incorporated into our current City of Kent Website in April.
This survey will be used to gather information from our community (residents, business
owners and visitors) regarding their level of satisfaction, identifying the most common
tasks as well as the potential goals of our website users. Department representatives
will be assembled in April and May to participate in guided discussions about the website
redesign. Putting governance and a design strategy in place will be critical components
for the success of this project.
• VMWare: The virtual data center control software system was upgraded from VMWare
version 5.5 to 6.0. This upgrade significantly enhanced our disaster recovery
capabilities.
PARKS, RECREATION, AND COMMUNITY SERVICES
• Recreation: Youth/Teen staff is working with Puget Sound Educational Services District
for a 21st Century Community Learning Grant. Goals and objectives have been set as it
relates to the RFP due on May 27. Two Kent School district middle schools will be C21
sites along with three other community agencies, in addition to Kent Parks.
• Parks Planning and Development
o Earth Day 2016 at Morrill Meadows Park was a fun event for families, individuals,
students and corporate groups. Sixty-six volunteers came together from eight local
schools along with a few businesses to remove 15 yards of unwanted invasive
weeds, plant 110 native plants, as well as spread 30 yards of mulch. Everyone’s
spirits were kept high throughout the morning’s hard work thanks to a generous
donation of hot cocoa and coffee from the Starbucks team on 4th & Meeker. Our
community was part of a nation-wide celebration and accomplished goals of giving
back and taking care of our public land.
o Staff is ready to put two design alternatives for the playground at Kent Memorial
Park on the website for neighbors to comment on and reaching out to the
neighborhood with mailers to single family homes and posters at common areas at
the apartment complexes. Staff is coordinating with the management of the
complexes to determine acceptable posting locations.
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o The Park and Open Space Plan update is going before the Parks and Recreation
Commission and the Parks and Human Services Committee during the week of April
18 for their comments.
o Consultants have begun their work on the synthetic field upgrade project at Hogan
Field and the dock replacement project at Lake Meridian.
• Housing and Human Services
o Staff is currently conducting technical reviews on the quality of the proposals for
2017-2018 funding. Total requests to all cities in share1app added up to nearly $18
million, while just over $2.3 million in requests were made to Kent. Human services
commissioners will begin their review of the applications at the end of this month.
Staff and commissioners have two review dates together in May and June.
Commissioners will make final funding recommendations at the June 16 Human
Services Commission meeting. Recommendations are then forwarded to the Mayor
in July.
Factors that determine which programs are funded include: program meets identified
needs in the community, focus areas, and the continuum of human services,
previous program performance and quality of the proposal, and cost-effectiveness
and efficiency of the proposed program. Application score is always a factor in
funding, however an application that scores very high is not guaranteed funding.
POLICE
• Staff Changes - Hiring/Retirement/Recruitment/ Leaves/Promotions
o Two final offers for Police Officers were made; one is a reinstatement and one is
entry level.
o A conditional offer to a lateral Police Officer has been made.
o Oral boards this week for Police Officer – 32 entry level candidates and 1 lateral level
candidate.
• Significant crime activities/arrests/investigations
o On April 13 a female entered Banner Bank on W. Meeker St. and presented a note
demanding money. The teller gave her about $2000 and the female left. Patrol
quickly responded and located and arrested a female matching the suspect’s
description. The suspect was only 13 years of age.
o On April 18 there was a Robbery/Car Jacking in the area of 18800 and East Valley
Hwy. The 20-year old victim had been driving around Kent and around 2 a.m. and
stopped for a passing train when an older Cadillac approached them. A male in dark
clothing got out of the vehicle and pointed a gun at the victim and told him to get
out of the car. When the victim and his passenger got out, the suspect took off in
the car, southbound.
o On April 18 at 5:31 a.m., a toddler was found roaming the parking lot. The toddler’s
parents could not be located, nor could the residence in which he came from. Patrol
brought him to the station to await CPS. The child was returned to his parents later
that morning.
o On April 21 at 8:47 p.m., officers responded to Mosaic Hills Apartments. for a report
of an order violation where the female suspect had sped off and hit a vehicle as she
left. This has been an ongoing occurrence, but this time the female suspect, who is
intoxicated, kicked open the apartment door and demanded her stuff back. After a
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short time in the apartment, the suspect then left in an unknown direction. While
officers interview the victim, the suspect was located and arrested on DWLS2
(Driving While License Suspended 2), her three Felony Warrants, Hit and Run,
burglary and the felony violation of the valid order.
o On April 24 at 12:17p.m., officers were dispatched to the Kent Library for a report of
a male suspect hitting another male with a stick and then pulling a knife on him.
Officers arrived and arrested the suspect.
o On April 25 a female was walking home from work at 4:37a.m., at 100 W Smith
Street when a car slowly approached her and yelled at her to stop. When she didn’t
the suspect got out and told her to give him everything. When she stated that she
had nothing he made an indication that he had a gun in his waist band and asked her
if she wanted to get shot. At this point Officer Mullennix was driving by and she
flagged him down. As he stopped, to assist, the vehicle that the suspect got out of
sped away leaving him. He did not have a gun on him, but was arrested for
attempted robbery.
• Major emphasis patrol
o Patrol and Bike Officers were assigned to monitor the vigil for the one year
anniversary of the Baby Malijah Homicide on April 16. The event was held at Lake
Fenwick Park and went off without incident. Detectives made contact with the family
prior to the event to provide support to family and ensure the safety of those
attending.
• Events and awards
o Chief Thomas and Assistant Chief Kammerzell attended the Kent Ministerial
Association Meeting on April 14.
o Chief Thomas, Assistant Chief Padilla and Commander Thompson attended the Multi-
cultural Assembly at Kent Meridian High School on April 22.
o Officer Robert Kellams retired April 30.
o A Letter of Commendation was awarded to Officer Corey Chapman. On April 01,
2016 at approximately 10:42p.m., Officer Chapman responded to a welfare check
where the victim had been bitten badly in the arm by a dog when she got in between
the dog and her family’s cat. The victim was watching the dog for a neighbor who
was out of town. The injury was severe and the bleeding significant. Officer
Chapman located the victim and her husband prior to Fire/Medic arrival. He calmed
them down with breathing exercises and advised he was going to manually pinch the
artery until a tourniquet became available. The pinch successfully stopped/slowed
the bleeding until Fire and Medics arrived. The victim was transported to
Harborview. The Fire Captain advised Officer Chapman’s quick actions prevented
further injury and loss of blood. Officer Chapman is to be commended for his quick
actions and calm response to this situation and in dealing with the victim and other
family members on the scene that night.
PUBLIC WORKS
• Street concrete crews are finishing pouring new concrete road panels this week to get
Gowe St. opened up and are paving the shoulder along SE 234th St. from 127th to
130th for pedestrian connectivity.
• Signs and Markings Crews are removing “Watch for Ice” signs and have completed
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overhead sign replacement in the intersections of S 208th St. and East Valley Highway,
and S 212th St at East Valley Highway.
• Vegetation crews are out handling vegetation at the planter strips along 64th Ave from
S 212th St. to James, West Valley Highway from S 200th St to S 212th St. and are
cleaning up Canyon Dr. from Jason St. to 101st Ave SE.
• Water Mains and Services have begun work on the James Street water main
replacement project and will replace 2,200 feet of 1949 (year) 6-inch cast iron pipe with
8-inch ductile iron pipe.
• Water Department
o With the recent news out of Tacoma concerning high lead content detected in older
water services that utilized lead gooseneck fittings, we are working on inventorying
any potential connections within our water service area. A list of potential service
sites has been compiled and we are working with our GIS Section to overlay these
onto our water system map. We will then eliminate the ones outside our service
area and work within our Hansen database to eliminate the services that have
already been upgraded, and go from there.
o Storm crews are vactoring out catch basins per assessor’s findings in the area of
104th and 264th. Line cleaning and potholing with vactor will take place in the area
of 240th and 99th.
o Sewer crews are doing the yearly maintenance on the Lake Fenwick aerator; work on
the floats at Frager pump station and doing the weekly pump station checks. The
crews will also be working on raising manholes found to be buried within our
easements.
• Design
o 224th St. Phase 1 –90% plans were distributed for review April 5 with comments due
May 4. Variance request for wetland mitigation site was submitted to Permit Dept.
o 224th St. Phase 2 – Right-of-way plans are being prepared.
o 228th/UPRR Grade Separation – Working with HDR Engineering on structural design
and GeoEngineers on geotechnical issues. Appraisals have been completed on three
parcels and are under review. Working on an update to the State Environmental
Policy Act to switch from an underpass to an overpass.
o 277th St. Auburn Project – Coordinating project with Auburn, Kent IT Dept. and PSE
regarding underground utilities. Kent and PSE will need to relocate conduits and
fiber optic line at proposed box culvert.
• Land Survey
o Construction Surveying: Kent Kangley Pedestrian Improvements, 72nd Ave.
Extension, James St. Water & Pump Station
o Design Surveying: 228th/Union Pacific Railroad Grade Separation
o Right of Way: 228th/224th E. Leg, Mill Creek Rehabilitation, Armstrong Springs
• Construction
o Central Ave S. pavement preservation and utility improvements: At this time
planning the existing asphalt pavement is tentatively scheduled for the week of May
9, and paving is scheduled for the following week, May 16, weather permitting. Both
of these will be nighttime activities.
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o SR 516 to S 231st Way Levee Improvements, Russell Rd Upper Levee – South
Reach: The final import and placement of levee embankment is complete, and trail
final grading and surfacing is in progress.
o Briscoe-Desimone Levee – Reach 4: The contractor has remobilized and is
completing the final levee embankment and grading followed by the installation of a
new storm structure with flow control valve.
o Kent Kangley Pedestrian Improvements: Work is ongoing at the intersection of Kent
Kangley and 124th Ave SE and is expected to be complete this week. Wheelchair
ramp replacement at SE 263rd and 114th Ave SE locations will be competed in
coordination with the concrete pours at the 124th Ave SE location. 111th Ave SE will
be the next area of focus.
o 72nd Ave Extension: Grout column installation is ongoing and will be followed by the
import and placement of contract’s required preload embankment.
o James St. Pump Station: Well drilling for six dewatering wells is complete and is now
in the “drawdown” period. Excavation for the pump station and the large diameter
detention system on site will begin following confirmation of achieving appropriate
groundwater levels for the required excavations.
o 2016 Asphalt Overlays: Work proceeded on Monday, April 25 at the Lake Fenwick Rd
location. Activities at the Mt. View Place location will proceed on May 2.
o James Street Improvements – Water main and Landscaping: Water main installation
began on Monday, April 25 in the eastbound lanes at the West end of the project,
and planter strip work has begun at the East end of the project impacting westbound
lanes.
o Cambridge Emergency Sewer Repair: The contractor has completed the necessary
repair work and is working with homeowners to provide satisfactory fencing
restoration and tree replacement.
o Other 2016 Projects include the Kent regional trails connector; plastic markings;
paint line striping; raised pavement marker replacement; S 208th Street
permanent signing; guardrail repairs; Mill Creek side channel/Leber
Homestead Property; Pacific Highway median planting project.
• Transportation
o Meeting with the Kent School District to discuss drop off and pick up issues at
Panther Lake, East Hill and George Daniel Elementary schools.
o Street lights bollard installation has begun Meeker Street.
o Staff is in the process of reviewing King County METROs long range transit plan.
o Staff met with the Washington Department of Health to discuss the Draft Site
Characterization Evaluation for the Landsburg Mine.
• Environmental
o Accompanied the Mayor to the Flood Control District Advisory Committee meeting,
where they outlined the budget process for 2017.
o Meeting with King County staff to discuss design issues on Lower Russell Road Levee.
o Finalizing design on First Ave. South Drainage Improvements.
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EXECUTIVE SESSION
ACTION AFTER EXECUTIVE SESSION