HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 3/15/2016adccW11411
Mayor Suzette Cooke
Council President Bill Boyce
Councilmembers
Jim Berrios
Tina Budell
Brenda Fincher
Dennis Higgins
Dana Ralph
Les Thomas
City of Kent
Council MeetingAgenda
March 15, 2016
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KENT CITY COUNCIL AGENDAS
March 15, 2016
Council Chambers
Mayor Suzette Cooke
Council President Bill Boyce
Councilmember Jim Berrios Councilmember Tina Budell
Councilmember Brenda Fincher Councilmember Dennis Higgins
Councilmember Dana Ralph Councilmember Les Thomas
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COUNCIL WORKSHOP AGENDA
5 p.m.
Subject Speaker Time
Parks and Open Space Plan Update Jeff Watling 30 min
Pine Tree Park Derek Matheson 60 min
COUNCIL MEETING AGENDA
7 p.m.
1. CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3. CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
4. PUBLIC COMMUNICATIONS
A. Historical Note from Kent’s 125th Anniversary
B. Public Recognition
C. Appointment to the Public Facilities District Board
D. Community Events
E. Public Safety Report
F. Intergovernmental Reports
5. PUBLIC HEARING
6. PUBLIC COMMENT - Please state your name and address for the record. You
will have up to three (3) minutes to provide comment. Please address all
comments to the Mayor or the Council as a whole. The Mayor and Council
may not be in a position to answer questions during the meeting. For more
details regarding the public comment process, please refer to the section
titled, “Public Comments,” on the reverse side.
7. CONSENT CALENDAR
A. Minutes of Previous Meetings and Workshops – Approve
B. Payment of Bills – Approve
C. Excused Absence for Councilmember Berrios - Approve
D. Hawley Road Levee Improvements Phase 2 – Accept as Complete
E. Grandview Water Easement with Highline Water District – Approve
F. Water Leak Adjustment Code Amendment – Ordinance – Adopt
(Continued)
COUNCIL MEETING AGENDA CONTINUED
G. Agreement with Vision Internet for Content Management System
Replacement - Authorize
H. School Zone Traffic Safety Camera Program Fund Expenditures –
Authorize
I. Appointment to the Public Facilities District Board – Approve
J. Riverview Park Trail Relocation Project – Accept as Complete
8. OTHER BUSINESS
A. Kent School District Bond Issue – Resolution in Support - Adopt
9. BIDS
A. James Street Improvements Watermain and Landscaping – Woodford
Ave. N. to 102nd Ave. S. – Award
B. 2016 Asphalt Overlay Project - Award
10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
12. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's
Office. The Agenda Summary page and complete packet are on the website at
KentWA.gov
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City Clerk's Office
in advance at 253.856.5725. For TDD relay service, call the Washington
Telecommunications Relay Service at 1.800.833.6388.
COUNCIL WORKSHOP
1) Parks and Open Space Plan Update, Jeff Watling
2) Pine Tree Park, Derek Matheson
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CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF
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PUBLIC COMMUNICATIONS
A) Historical Note from Kent’s 125th Anniversary
B) Public Recognition
C) Appointment to the Public Facilities District Board
D) Community Events
E) Public Safety Report
F) Intergovernmental Reports
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PUBLIC HEARING
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PUBLIC COMMENT
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Agenda Item: Consent Calendar 7A – 7B_
CONSENT CALENDAR
7. City Council Action:
Councilmember moves, Councilmember
seconds to approve Consent Calendar Items A through J.
Discussion
Action
7A. Approval of Minutes.
Approval of the minutes of the regular council meeting of February 2 and the
workshop minutes of February 16, 2016.
7B. Approval of Bills:
Approval of payment of the bills received through February 15 and paid on
February 15 after auditing by the Operations Committee on March 1, 2016.
Approval of checks issued for vouchers:
Date Check Numbers Amount
2/15/2016 Wire Transfers 6552 - 6568 $1,904,221.45
2/15/2016 Regular Checks 700804 - 701112 $1,988,576.07
Void Checks ($40.00)
2/15/2016 Use Tax Payable $4,097.82
$3,896,855.34
Approval of checks issued for payroll for February 1 through February 15 and
paid on February 19, 2016:
Date Check Numbers Amount
2/19/2016 Checks $0.00
Voids and Reissues
2/19/2016 Advices 361686 - 362499 $1,437,951.31
$1,437,951.31
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Kent City Council Meeting Minutes
February 2, 2015
The regular meeting of the Kent City Council was called to order at 7:04 p.m. by
Mayor Cooke.
Councilmembers present: Boyce, Berrios, Budell, Fincher, Higgins, Ralph and Thomas.
CHANGES TO THE AGENDA FROM COUNCIL ADMINISTRATION OR STAFF.
PUBLIC COMMUNICATIONS
A. Historical Note from Kent’s 125th Anniversary – Dennis Higgins presented the
history of Van Doren’s Landing.
B. Public Recognition – None.
C. Reappointments to the Lodging Tax Advisory Committee – Ben Wolters,
Economic and Community Development Director introduced and recommended Andrew
Hutchinson and Barbara Smith as reappointments to the Lodging Tax Advisory
Committee.
D. Appointment to the Kent Bicycle Advisory Board – Mayor Cooke introduced
Brandon Swanson who she recommended for appointment to the Kent Bicycle Advisory
Board.
E. Community Events – Council President Boyce highlighted the events at the
ShoWare Center to include a high school basketball tournament Thursday and the
Tacoma Stars, Seattle Thunderbirds, and the Harlem Globetrotters games this
weekend. He added that the Kent “You, Me, We” event is coming up on March 12.
Finally, he announced that the ShoWare Center had over 220 events in 2015 and one-
third of their concerts were sold out. He encouraged the public to attend an event at
the ShoWare Center.
Councilmember Ralph noted that the next Kent-Meridian Performance Arts Showcase
event is called “Sneaker Suites” which features an urban media hip-hop group.
F. Economic and Community Development Report – Ben Wolters, Economic and
Community Development Director stated that the 4th quarter of last year was a busy
permitting quarter. He said that the Riverbend Gateway project request for
qualifications went out last week and responses are due by February 27. He stated
that the City will be working with an advisory panel to shortlist the proposals by March
22 and have those finalists come back with more detailed proposal by April 26. He
communicated that the Panther Lake Shopping Center has been purchased by US
Realty Partners of Westlake Village, California. He added that Grocery Outlet is moving
to the vacant Albertsons at 26100 Pacific Highway South and Macrina Bakery is
moving to Kent and being encouraged to open a café as a part of the City’s “Make in
Back, Sell in Front” philosophy. He discussed the Sound Transit Kent-Highline College
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Station planning and displayed a map of the area with a new street. He also added
that Sound Transit wants to begin working on the Kent-Star Lake Station and its
funding would be a part of the Sound Transit III package that is scheduled to go to
voters this year. The City is in the middle of the design phase, he explained, and is
working on a development agreement to determine how this project will proceed
within the City. Continuing, he stated that Sound Transit is also interested in working
with the City on plans for a second parking garage for Sounder commuters by Kent
Station and that this should go to construction in the next two to three years.
G. Intergovernmental Reports – Council President Boyce noted that the Sound
Cities Association Public Issues Committee did not meet and the next meeting is
February 10.
Councilmember Higgins noted that he attended the Puget Sound Regional Executive
Board as the Mayor’s alternate at which the City’s Comprehensive Plan was officially
approved. He also attended the Regional Transit Committee meeting and the Sound
Transit 2nd parking garage was approved for Sound Transit 2. He noted that he also
attended the Regional Transit Committee (RTC) meeting two weeks ago and the work
plan for 2016 was set. Additionally, there is a RTC workshop tomorrow and the King
County Metro Service Guideline Task Force recommendations and the long range plan
will be discussed.
Councilmember Budell communicated that the Regional Sexual Harassment and
Domestic Violence Committee meeting is March 9.
Councilmember Ralph attended the Regional Law Safety and Justice meeting which
focused on sex based crimes and sexual assault. She added that there has been a shift
to increase the punishments. She also stated that there was a presentation concerning
the assistance victims have at their disposal. Additionally, she attended the Sound
Cities Association Board Retreat and homelessness is at the top of their agenda in
2016. She added that they are going to Olympia to discuss affordable housing and
homelessness with the legislature. Continuing, she stated that the Sound Cities
Association Orientation for Regional Boards and Committees is tomorrow night.
Councilmember Fincher stated that she attended the first Mental Illness and Drug
Dependency Committee meeting and it focused on defining goals and the budget. She
also attended the King Conservation District (KCD) meeting and the election of a new
supervisor was discussed. Additionally, KCD still has food grants from $10,000 to
$100,000 available to fund entities with proposals to bolster the food economy and
distribution in King County.
Council President Boyce thanked Michelle Wilmot for her work in keeping the Council
informed with the legislature.
Councilmember Fincher announced that Victoria Andrews has retired and thanked her
for all her work at the King Conservation District.
PUBLIC HEARING
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No public hearing.
PUBLIC COMMENT
1. Kristy Herrick, Kent – Herrick displayed a map of Pine Tree Park. She
communicated that there is no problem with access to the park. She stated that the
City should be able to allow for access to the park through the school property and the
area around the property is rural and this is why the Forward Thrust funds were used
for it. She stated that the park can function as a neighborhood park. She stated that
the City needs the funds to repair other parks and wondered why it can’t sell the parks
that need to be repaired.
2. Ric Herrick, Kent – Herrick inquired how the public knows if there will be action
after an executive session.
Mayor Cooke noted that the Chief Administrative Officer announces it in the beginning
of the meeting and Mayor announces it just before the executive session begins
whether or not there will be action taken after the executive session.
3. Sandi Lynden, Kent – Lynden stated that in an executive session in September
the Council sold the property. She noted that four months later the Herrick’s found
out. She quoted a column in the Seattle Times and a letter to the editor on Monday.
She said the City did a bad job communicating the sale of the park and wondered how
many invitations were sent. She wondered if any transparency was considered by any
of the Council in the executive session and asked that the Council revokes the sale.
4. Al Lynden, Kent – Lynden communicated that this park is what Forward Thrust
is for. He stated that in five years the park will be gone, the money will be gone, and
the depreciation will have occurred. He said if the sale is terminated 10 years from
now families that live there will thank you for this action and the $2 million will be
irrelevant. He encouraged the Council to rescind this action and not sell the park.
Council President Boyce stated that from a communications point the Council dropped
the ball and should have gotten the community more involved in the process.
CONSENT CALENDAR
Council President Boyce moved to approve Consent Calendar items A through
G, seconded by Councilmember Thomas. Motion carried 7-0.
A. Approval of Bills – Approve. Bills received through December 31 and paid on
December 31 after auditing by the Operations Committee on January 19, 2016.
B. Assistant City Attorney – Limited Term - Authorize. The Council authorized to
hiring of a limited-term, full-time, benefitted assistant city attorney position.
C. Interlocal Agreement with King County Directors Association for
Cooperative Purchasing - Authorize. The Mayor was authorized to sign an
Interlocal Agreement with the King County Directors’ Association to cooperatively
Kent City Council Meeting Minutes February 2, 2016
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purchase and procure supplies, equipment, and other goods and services, and ratify all
acts consistent with the Interlocal Agreement.
D. Reappointments to the Lodging Tax Advisory Committee – Approve. The
council approved the re-appointments of Barbara Smith and Andrew Hutchison to the
Lodging Tax Advisory Committee.
E. Appointment to the Kent Bicycle Advisory Board – Confirm. The council
confirmed the Mayor’s appointment of Brandon Swanson to the Kent Bicycle Advisory
Board for a two year term.
F. Recreation and Conservation Office Grant Agreement for Lake Meridian
Dock – Authorize. The Mayor was authorized to sign the Grant Agreement with the
Recreation and Conservation Office for $500,000.00 to fund the replacement of the
Lake Meridian Floating Dock.
G. 2015 Fourth Quarter Fee-in-Lieu Funds – Accept. The Council accepted
$18,600.00 of Fee-in-lieu funds, amend the Community Parks Reinvestment Program
budget, and authorize the future expenditure of these funds for capital improvements
at Springwood Park.
OTHER BUSINESS
BIDS
REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES
A. Council President. – Council President Boyce noted that a “quiet zone” from
railroad noise was discussed in the workshop. He highlighted that the streets that
border the railroad tracks were discussed with the end goal to greatly reduce the
horns, have LED lights on the crossings, improve the sidewalks, and have more
fencing to block pedestrians from crossing the tracks. Additionally, Finance Director
Aaron BeMiller highlighted the refinancing of the City’s bonds for better interest rates
to save taxpayer dollars at today’s workshop.
B. Mayor. – Mayor Cooke announced that Marta Gonzalez is the City’s Employee of
the Month for February. She said she attended the King County Aerospace Alliance
meeting and it is an organization that unites jurisdictions to accomplish the growth and
global competitiveness of Washington’s aerospace industry. This past week she also
attended the Association of Washington Cities Action Days and attended a session on
home rule of cities. She added that she attended meetings with legislators and one
with the Governor. Mayor Cooke stated that she just completed the Metro Service
Guidelines Task Force which looked at efficiencies and the coverage of King County
Metro services and routes. She highlighted that the minimum target service level was
changed to be no more than a 60 minute wait for passengers and that the availability
of having alternative services for non-peak hours is something she is very interested
in. She stated that maybe employers can get together to determine peak times when
their employees need transportation services, such as a van pool or something like it.
Mayor Cooke also attended the Regional Policy Committee meeting and they discussed
Kent City Council Meeting Minutes February 2, 2016
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the juvenile justice system, with a report coming out soon. She added that she has
volunteered to be a part of the Highway 167 Committee to study expanding Highway
167 to the Port of Tacoma. However, she stated that this doesn’t include the opening
up of more lanes as you travel south on 167 at Highway 18. Mayor Cooke applauded
the FIRST Robotics group and stated the event at the ShoWare Center went well. She
noted that she spoke at the Latter Day Saints conference last weekend and this
Saturday from 11 – 1 p.m. the Iraqi community is having an event open to the public
at the Senior Center. She noted that the South King County Coalition Against
Trafficking will meet in the Council Chambers on March 4 from 1 p.m. to 3 p.m. She
continued and expressed concerns with having the Cornucopia Days carnival at the
ShoWare Center and asked the public for their assistance in determining a location.
C. Chief Administrative Officer. – Chief Administrative Officer Derek Matheson
communicated that the City Council Retreat is Friday and Saturday. He noted that the
CAO Report is in the packet. He announced the three executive sessions for property
negotiations, collective bargaining, and potential litigation are expected to last 25
minutes with action occurring when the Council reconvenes the regular meeting.
D. Economic & Community Development Committee. – No report.
E. Operations Committee. – Councilmember Ralph communicated that the
Committee recommended Council approval of the Panther Lake Annexation sales tax
credit resolution and the $5 million in funds will go away in 2020 causing a gap in the
City’s budget. She stated that there was also a discussion about business licensing and
how to ensure compliance by February 28.
F. Parks and Human Services Committee. – Councilmember Fincher noted that an
$18,600 fee-in-lieu of which will be going to the Parks Department for capital
improvements. She added that the Lake Meridian Floating Dock grant was accepted
and there will be work done on it. She added that Pine Tree Park was also a point of
conversation. She added that Councilmember Budell, Boyce and Fincher have visited
the park. She stated that the Council doesn’t want to get rid of land and when the levy
failed three years ago something needed to be done. She explained that it is difficult to
get to the park and that in order to be fiscally responsible the best option was to sell
it. She added that it is best to save parks that serve more residents. She noted that
Victoria Andrews will be missed and highlighted some of her accomplishments with the
City. She thanked her for her service to the City.
G. Public Safety Committee. – Councilmember Berrios noted that the meeting is
next Tuesday at 4:30 p.m. and discussion is on the amendments to the fireworks ban.
H. Public Works Committee. – Councilmember Higgins noted that there will be no
Public Works meeting on the 15th, but a special meeting on February 22 at 4 p.m.
I. Regional Fire Authority. – Councilmember Thomas stated there is no meeting
tomorrow night and the next meeting is on February 17 at Station 78.
EXECUTIVE SESSION
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A. Property Negotiations, as per RCW 42.30.110(1)(b).
B. Collective Bargaining, as per RCW 42.30.140(4).
C. Potential Litigation, as per RCW 42.30.110(1)(i).
At 8:27 p.m., Mayor Cooke announced that the Council would recess into an Executive
Session for twenty-five minutes to discuss property negotiations, per RCW
42.30.110(1)(b), collective bargaining, per RCW 42.30.140(4), and potential litigation,
per RCW 42.30.110(1)(i).
At 8:52 p.m., Mayor Cooke extended the Executive Session for five minutes.
At 8:56 p.m., the Executive Session concluded and Mayor Cooke reconvened the
regular meeting.
ACTION AFTER EXECUTIVE SESSION
Councilmember Higgins moved to authorize the Mayor to sign all necessary
documents to complete the purchase of the vacant property located at 17929
SE 272nd Street, Covington, WA 98042, in an amount not to exceed
$350,000.00, plus reasonable closing costs, and commission fees, if any,
subject to approval of the final terms and conditions by the City Attorney and
Public Works Director, seconded by Councilmember Budell.
Councilmember Higgins communicated that this is a property adjacent to the City’s
Armstrong Railhead and it is a necessary purchase to protect the water source for the
City.
A vote was taken on the motion on the table to sign all necessary documents
to complete the purchase of the vacant property located at 17929 SE 272nd
Street, Covington, WA 98042, in an amount not to exceed $350,000.00, plus
reasonable closing costs, and commission fees, if any, subject to approval of
the final terms and conditions by the City Attorney and Public Works Director.
Motion carried 7-0.
Councilmember Berrios moved to authorize the Mayor to execute all
necessary documents to approve the 2016 – 2018 Collective Bargaining Unit
Agreement approved and accepted by the Police Officers and Sergeants,
seconded by Councilmember Thomas.
Councilmember Berrios communicated that this signals the end of the negotiations
between the negotiations team and the police officers.
A vote was taken on the motion on the table to authorize the Mayor to
execute all necessary documents to approve the 2016 – 2018 Collective
Bargaining Unit Agreement approved and accepted by the Police Officers and
Sergeants. Motion carried 7-0.
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ADJOURNMENT
The meeting adjourned at 9:07 p.m.
Ronald F. Moore, MMC
City Clerk
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Kent City Council Workshop Minutes
February 16, 2016
The workshop meeting was called to order at 5:02 p.m. by Council President Boyce.
Councilmembers present: Berrios, Budell, Fincher and Ralph.
2016 Water & Sewer Rates – Tim LaPorte, Public Works Director highlighted the
City’s sewer utility. He noted that the Public Works Department doesn’t serve all of the
sewers in city limits and the other areas are being served by special purpose districts.
He communicated that there are almost 212 miles of sanitary sewer pipes in the City,
6,000 manholes, eight sewer pump stations, and thirteen full-time employees who
manage the sewer utility. He reviewed each of the sewer pump stations and pipes and
displayed where the sewer goes when it leaves the City. He concluded that the sewer
goes to the King County Treatment Plant in Renton and the treated water then goes
out into the Puget Sound by Alki in West Seattle.
Council President Boyce confirmed that there are 212 miles of sewer pipes in Kent and
70 miles needs to be repaired or replaced.
Kristen Lykken, Public Works Financial Analyst communicated the sewer rates of other
Metro serviced areas and highlighted that the City has the second lowest rates. She
also stated that 69 percent of the revenues go to King County Metro and that 46
percent of those funds the City receives goes to the internal utility taxes, 15 percent to
salaries, 13 percent to internal services, supplies and services, and 12 percent goes to
capital. She communicated that the yearly capital needs for sewer is $5 million with
$3.5 million being needed for sewer line replacements and $1.5 million for pump
station improvements, replacements, wet well work, system analysis, etc. She noted
that there is only $1 million available with the current rates.
Councilmember Berrios verified with LaPorte that relining a sewer pipe allows for about
15 years of service.
Paul Scott, Public Works Accounting Supervisor communicated that the fund balance
for sewer and storm drainage is combined. He noted that an analysis was done and for
now there aren’t enough funds for sewer to operate on its own and the current
structure barely covers the tax and the Metro rate. He communicated that a 15
percent rate increase in the City rate would equal about $1 million in capital. He also
communicated that it may makes sense to base rates on the consumer price index
each year so the rate covers the increase in expenses for the utility year. Scott also
communicated that the City doesn’t charge sewer connection fees and discussed the
capping of the internal utility tax.
Councilmember Budell inquired about the taxing that occurs and LaPorte noted that a
significant amount of the funds come from the Sewer Fund and are transferred to the
General Fund.
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Councilmember Berrios verified with Scott that the sewer and water rates for residents
are tied together and the rates for commercial are not. Scott answered an inquiry from
Councilmember Berrios and stated that the City has a policy to revise its rates to
match increases. However, the policy has only led to there being about $1 million in
revenue each year to address the issues. Further discussion noted that the range to
replace the pump stations would be between $1 and $2.5 million for each.
Councilmember Berrios also expressed concerns with raising rates.
Councilmember Budell confirmed that compost toilets aren’t legal if a public sewer is
available. LaPorte replied to Councilmember Budell that sewer rates can be flattened,
but it is up to Metro because they raise their rates and they are also based on the
treatment standards.
David Brock, Public Works Operations Manager presented the City of Kent water
system.
Lykken communicated that there are 280 miles of water piping and 28 different water
resources in the City. She noted that there are nine reservoirs with 23.2 million gallons
of storage which are maneuvered by six pump stations and 14 generators. She
highlighted the City is in the middle when residential rates are compared to
neighboring cities and has the third best rate when it comes to commercial rates.
Councilmember Ralph verified that multi-family and apartment homes are included in
commercial rates.
Lykken continued and reviewed the water capital. She noted that there is a $6 million
need with $2.5 million needed for water main replacements, $1 million for hydrants,
meters, vaults, security, and wellhead capital, $2 million for major projects, and
another $500,000 needed for miscellaneous capital. She concluded that there is
presently $3 million of capital available in revenues per year.
Scott highlighted that the opportunities for increasing capital are restructuring rates,
cost of living increases, fire line fees, and capacity fees.
LaPorte communicated that the City would prefer having fixed rates because revenues
would be more predictable.
Councilmember Budell inquired what the preferred restructure of rates would be and
Lykken stated that lowering the variable rates and increasing the meter fee is the
preferred method. Lykken also confirmed that there is no fire line fee in place right
now and all of the local jurisdictions have one except for Auburn.
LaPorte communicated that the plan is to discuss this information to Councilmembers
individually and then bring a recommendation to the Public Works Committee in a
couple of months.
Council President Boyce obtained an explanation from Brock on the water situation in
Flint, Michigan.
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Councilmember Berrios verified that there is a 13 percent tax on water rates from
Metro, significantly less than the sewer taxation.
Meeting adjourned at 6:18 p.m.
Ronald F. Moore, MMC
City Clerk
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Agenda Item: Consent Calendar – 7C_
TO: City Council
DATE: March 15, 2016
SUBJECT: Excused Absence for Councilmember Berrios - Approve
SUMMARY: Councilmember Berrios is unable to attend the City Council meeting
of March 15, 2016.
RECOMMENDED BY: Council President Boyce
YEA: N/A NAY: N/A
BUDGET IMPACTS: N/A
MOTION: Approve an excused absence for Councilmember Berrios as he is
unable to attend the City Council meeting of March 15, 2016.
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Agenda Item: Consent Calendar – 7D_
TO: City Council
DATE: March 15, 2016
SUBJECT: Hawley Road Levee Improvements Phase 2 – Accept as Complete
SUMMARY: The awarded amount for this project was $442,679.76. The total paid to
SCI Infrastructure, LLC was $466,916.30. This project involved widening the
remaining part of Hawley Road to complement the Phase I Improvements and
included guardrail, the addition of an 8 foot wide pedestrian bike path on the riverside,
a continuation of curb, gutter and sidewalk on the landside, new storm drainage
system, street lighting and 3,500 tons of levee embankment.
EXHIBITS: None
RECOMMENDED BY: Public Works Director
YEA: N/A NAY: N/A
BUDGET IMPACTS: The project was funded through budgeted surface water utility
funds and a state grant administered by the King County Flood Control District.
MOTION: Authorize the Mayor to accept the Hawley Road Levee
Improvements Phase 2 project as complete and release retainage to SCI
Infrastructure, LLC, upon receipt of standard releases from the state and
the release of any liens.
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Agenda Item: Consent Calendar – 7E_
TO: City Council
DATE: March 15, 2016
SUBJECT: Grandview Water Easement with Highline Water District - Approve
SUMMARY: As part of the Grandview Apartments project, water service from Highline
Water District needs to be connected to an existing water main in Riverview
Boulevard. A section of water line needs to traverse the city owned property near
Riverview Boulevard Bridge. The water line will not affect surface features once it is
completed and restored.
EXHIBIT: Highline Water District Utility Easement
RECOMMENDED BY: Public Works Committee
YEA: Higgins, Fincher, Ralph NAY:
BUDGET IMPACTS: None
MOTION: Authorize the Mayor to execute all necessary documents to grant
a water easement with Highline Water District on City property to serve
the Grandview Apartments, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
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WHEN RECORDED RETURN TO:
Jeremy S. DelMar
Engineering and Operations Manager
Highline Water District
23828 30th Ave S
Kent, WA 98032
Grantor: City of Kent, a Washington municipal corporation
Grantee: Highline Water District, a Washington municipal corporation
Abbreviated Legal Description: Por. E ½ of NW ¼, STR 15-22-04E
Additional Legal Description: See Attached Exhibit A
Assessor’s Tax Parcel ID No. 152204-9173
Project: Grandview Apartments
HIGHLINE WATER DISTRICT
UTILITY EASEMENT
The Grantor, City of Kent, a Washington municipal corporation, does hereby grant to Highline
Water District, King County, Washington, a municipal corporation, Grantee, its successors and
assigns, a non-exclusive easement and right-of-way over, through, under, across, upon and in
the following-described property, situated in the City of Kent, King County, Washington, to-wit:
See Exhibit “A,” attached and incorporated by this reference
for the construction, operation, maintenance, repair and/or replacement of a water pipeline and
appurtenances thereto, together with all rights of ingress and egress to and from said easement
for all purposes necessary and related thereto; the approximate location of the easement area is
as depicted in Exhibit “B,” attached and incorporated by this reference.
Grantee and its agents, designees or assigns shall have the right, without prior institution of any
suit or proceeding at law, and without prior notice to Grantor, at such time as Grantee deems
necessary to enter upon said property, by foot or vehicle, for the installation, repair,
Highline Water District and City of Kent
Utility Easement Page 1 of 3
reconstruction or maintenance of water facilities and appurtenances without incurring any legal
obligation or liability therefore, provided that such shall be accomplished in a manner that
existing private improvements shall not be disturbed or destroyed, or in the event that they are
disturbed or destroyed they will be replaced or repaired, as nearly as is practicable, to as good a
condition as they were immediately before the property was entered upon by the Grantee.
Grantor shall retain the right to use the surface of this easement, so long as that use does not
interfere with the Grantee’s uses as described in this document. Such use by Grantor shall
specifically include the right to maintain and improve, as necessary, the existing pedestrian
pathway maintained by the City of Kent Parks Department that crosses a portion of the
easement area.
Except as expressly authorized herein, Grantor hereby agrees that no building, wall rockery,
trees or structure of any kind shall be erected or planted, nor shall any fill material be placed
within the boundaries of said easement area. No excavation shall be made within three feet of
said water service facilities, and the surface level of the ground within the easement area shall
be maintained at the elevation as currently existing. In the event that this provision is violated,
the Grantee shall have the right to require removal of any such structure and same shall be
accomplished within a reasonable period of time and at Grantor's expense. Failure of Grantee
to so exercise its right to require removal shall not constitute waiver of this right.
Grantor additionally grants to the Grantee, its agents, designees or assigns the use of such
additional area immediately adjacent to said easement area as shall be required for the
construction, re-construction, maintenance and operation of said water service facilities. The
use of such additional area shall be held to a reasonable minimum and be returned to its
condition existing immediately before the property was entered upon by Grantee or its agents.
IN WITNESS WHEREOF, the Grantor has executed these presents this day of , 2016.
GRANTOR:
CITY OF KENT
By:
Print Name Suzette Cooke
Its: Mayor
Highline Water District and City of Kent
Utility Easement Page 2 of 3
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
I certify that I know or have satisfactory evidence that Suzette Cooke is the person who
appeared before me, and said person acknowledged that she signed this instrument, on oath
stated that she was authorized to execute the instrument and acknowledged it as the Mayor of
the City of Kent to be the free and voluntary act of such party for the uses and purposes
mentioned in the instrument.
Dated:
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and
year first above written.
(Signature)
NOTARY PUBLIC, in and for the State
of Washington, residing at
My appointment expires
Highline Water District and City of Kent
Utility Easement Page 3 of 3
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Agenda Item: Consent Calendar – 7F_
TO: City Council
DATE: March 15, 2016
SUBJECT: Water Leak Adjustment Code Amendment – Ordinance – Adopt
SUMMARY: The current leak adjustment ordinance will help to streamline the City’s
policy regarding what constitutes a leak and the adjustment process the City uses to
help customers affected by a leak.
In addition to some minor housekeeping changes, the adjustments to the ordinance
Finance is proposing address and modify the following central items:
- Removes the one-time only adjustment per owner; and
- Deletes ambiguity regarding the location of the leak; and
- Increases the number of billing periods the adjustment can cover from one billing
period to two billing periods; and
- Changes the calculation for determining when a water utility bill triggers the
threshold level for adjustment; and
- Increases the amount of the adjustment the City will provide to customers
affected by a leak.
Currently, an adjustment is permitted only once per property owner; adjustment is
available only for an accidental water leak or water line failure on the subject
property, or an “unexplained, abnormal water meter reading” that occurs on the
subject property even though City inspection reveals no water meter malfunction; the
billing adjustment cannot exceed 50 percent of the difference between the amount of
the bill to be adjusted and the average water usage over the preceding 12 months;
and the bill will only qualify for adjustment if the bill is more than twice as high as the
highest bill for any single billing period in the preceding 12 months.
EXHIBITS: Ordinance
RECOMMENDED BY: Operations Committee
YEA: Boyce, Ralph, Thomas NAY:
BUDGET IMPACTS: The proposed changes to the water leak adjustment ordinance
will not have a negative impact on expenditures. The proposed adjustments will help
to alleviate a cumbersome and inefficient process, which can take a significant amount
of staff time for short periods. Revenue impact is difficult to estimate because of the
variable number of leaks in any given period, but is not expected to be material.
MOTION: Adopt Ordinance No. , amending Chapter 7.02 of the
Kent City Code, entitled “Water,” pertaining to the process through which
an owner may request an adjustment to a water utility bill, and to
reconcile current inconsistencies in the City Code.
This page intentionally left blank.
ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, amending Chapter 7.02
of the Kent City Code, entitled “Water,” to
streamline the process through which an owner
may request an adjustment to an unexpectedly
exorbitant water bill, and to reconcile current
inconsistencies in the City Code to provide clarity to
both property owners and City staff.
RECITALS
A. Through passage of Ordinance No. 2732 on July 7, 1987, the
Kent City Council recognized that leaks or defects in water pipes or
systems hooked up to City water, but located on private property, were
often undetected until a water customer received an unusually high bill for
water service, and that unintentionally excessive water consumption was
costly for both the customer and the City.
B. To address this issue, Ordinance No. 2732 authorized the City
to partially reduce an unusually high water bill, not to exceed one month’s
worth of service; but this reduction was available only once in a lifetime,
and the customer had to first provide the City with proof that the private
water pipe or other portion of the system that caused the undetected leak
had been repaired to the City’s satisfaction before the partial reduction was
granted.
1 Amend KCC 7.02 -
Re: Leak Adjustments
C. This one-time water bill reduction has been amended and re-
codified numerous times over the ensuing years, but the basic elements
remain the same. Currently, an adjustment is still permitted only once per
property owner; adjustment is available only for an accidental water leak
or water line failure on the subject property, or an “unexplained, abnormal
water meter reading” that occurs on the subject property even though City
inspection reveals no water meter malfunction; the rate adjustment cannot
exceed 50 percent of the difference between the amount of the bill to be
adjusted and the average water usage over the preceding 12 months; and
the bill will only qualify for adjustment if the bill is more than twice as high
as the highest bill for any single billing period in the preceding 12 months.
D. Furthermore, the code requires that the affected water
system must be, “located between the city’s water meter and owner’s
residence or structure.” This language has proved confusing for both the
public and City staff, especially when there is a leak at the point of contact
with the structure, or when the bill is due to an unexplained, abnormal
water meter reading. This confusion is compounded by the fact that the
same requirements are listed in two separate sections of Chapter 7.02 of
the Kent City Code (KCC).
E. Lastly, the Finance Director currently determines whether or
not to grant the requested reduction; proof of repair work is still required,
which may require staff to conduct on-site inspections and review of
invoices for parts and/or labor; and an aggrieved owner may appeal the
Director’s determination to the City Council’s Operations Committee.
F. After reviewing the problems with the existing structure of the
leak adjustment provisions in the City Code, the Finance Department
recommends amending the Code to delete the ambiguity regarding the
location of the leak; to allow more than one bill adjustment per person; to
lower the qualifying threshold level of the unusually high water bill to more
2 Amend KCC 7.02 -
Re: Leak Adjustments
than twice the average usage in the preceding 12 months, as opposed to
the highest usage in the preceding 12 months; to allow adjustments to be
made to two billing periods instead of one; and permitting a 100 percent
reduction of the difference between the bill(s) to be adjusted and the
average usage in the preceding 12 months. In the case of an owner who
has less than 12 months’ worth of billing history at the subject property,
an adjustment can still be made using additional consumption data.
G. The City’s Customer Services Manager will make the initial
determination regarding the bill(s) submitted for reduction, and requests
for reconsideration may be submitted to the Finance Director. A first-time
request will not require proof of repair, but subsequent requests by the
same owner for the same property may be submitted on an annual basis,
provided that proof of completed repair work accompany all subsequent
requests.
H. The ordinance also includes an update to the penalty
provisions of Chapter 7.02 KCC in order to maintain consistency with other
portions of the City Code, along with minor housekeeping changes.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. - Amendment. Section 7.02.300 of the Kent City Code
is hereby amended as follows:
Sec. 7.02.300 Water rates within the city.
A. Water rates. The following staggered rates apply during the time
periods listed below to all water customers within the city limits of Kent.
3 Amend KCC 7.02 -
Re: Leak Adjustments
Within each time period, the lower rate applies per one hundred (100)
cubic feet of water used for up to or equal to seven hundred (700) cubic
feet, and the higher rate applies per one hundred (100) cubic feet of water
used in excess of seven hundred (700) cubic feet:
Effective
Date
October 1 –
April 30
May 1 –
September
30
≤ 700
ft3
> 700
ft3
≤ 700
ft3
> 700
ft3
01/01/2005 $1.44 $1.95 $1.90 $2.42
06/01/2009 $2.13 $2.89 $2.81 $3.58
01/01/2010 $2.77 $3.75 $3.66 $4.66
01/01/2011 $2.85 $3.86 $3.77 $4.80
01/01/2012 $2.94 $3.98 $3.88 $4.94
01/01/2013 $3.03 $4.10 $3.99 $5.09
01/01/2014 $3.12 $4.22 $4.11 $5.24
All customers are also subject to a monthly demand charge for service and
meter, which is as follows:
Meter size
(inches)
Charge
Effective
January 1,
2008
Charge
Effective
April 1, 2009
Charge
Effective
June 1, 2009
Charge
Effective
January 1,
2010
5/8 x 3/4 $5.26 $6.05 $8.95 $11.64
1 $8.94 $10.28 $15.21 $19.78
1 1/2 $13.64 $15.69 $23.22 $30.19
2 $18.09 $20.80 $30.78 $40.02
3 $38.35 $44.10 $65.27 $84.85
4 $46.47 $53.44 $79.09 $102.82
6 $69.03 $79.38 $117.48 $152.73
8 $88.50 $88.51 $150.63 $195.82
10 $113.03 $129.98 $192.37 $250.08
4 Amend KCC 7.02 -
Re: Leak Adjustments
Meter size
(inches)
Charge
Effective
January 1,
2011
Charge
Effective
January 1,
2012
Charge
Effective
January 1,
2013
Charge
Effective
January 1,
2014
5/8 x 3/4 $11.99 $12.35 $12.72 $13.10
1 $20.37 $20.98 $21.61 $22.26
1-1/2 $31.09 $32.03 $32.99 $33.98
2 $41.22 $42.46 $43.73 $45.04
3 $87.39 $90.02 $92.72 $95.50
4 $105.90 $109.08 $112.35 $115.72
6 $157.31 $162.03 $166.89 $171.90
8 $201.70 $207.75 $213.98 $220.40
10 $257.58 $265.31 $273.27 $281.47
B. Lifeline customers. The city council will establish eligibility criteria for
lifeline customers. For lifeline-qualified water service customers within the
city limits, the following rates apply for water use per one hundred (100)
cubic feet:
Effective
Date January 1 – December 31
01/01/2005 $0.51
06/01/2009 $0.53
01/01/2010 $0.54
01/01/2011 $0.56
01/01/2012 $0.57
01/01/2013 $0.59
01/01/2014 $0.61
All lifeline rates are also subject to the monthly demand charge for service
and meter as set forth in subsection (A) of this section.
C. Rate adjustment.
1. Subject to the right of access and inspection by a
representative of the city, water service customers of the city may apply
5 Amend KCC 7.02 -
Re: Leak Adjustments
for a one (1) time rate adjustment for any single billing period under the
following circumstances:
a. An accidental water leak has been discovered on the
subject property; or
b. A water line failure has occurred on the subject
property; or
c. An unexplained, abnormal water meter reading has
occurred on the subject property even though subsequent city inspection
of the water meter indicates that the meter is functioning properly.
This rate adjustment shall not exceed fifty (50) percent of the difference
between the total amount of the billing period sought for adjustment
minus the customer’s average water usage. For the purposes of this
subsection, the average water usage shall be computed by determining the
total volume of water consumed, under normal use conditions, during the
preceding twelve (12) months and dividing that total volume by the
number of times the city would typically read the customer’s water meter
in a twelve (12) month period.
2. This rate adjustment is permitted on a one (1) time basis only
and can only be applied to one (1) billing period. To be eligible for this rate
adjustment, the affected water system must be owned by or subject to the
exclusive control of the customer and be located between the city’s water
meter and owner’s residence or structure. The bill sought for adjustment
must exceed two (2) times the customer’s highest usage in any single
billing period during the twelve (12) months prior to the billing period
sought for adjustment.
3. Following a request for rate adjustment as provided under
this subsection, the city’s finance director, or his/her designee, shall review
the request and determine whether or not to adjust the customer’s
monthly billing. In order to make a proper determination, city staff shall be
6 Amend KCC 7.02 -
Re: Leak Adjustments
entitled to access, inspect, and approve the customer’s water system
repair prior to granting a rate adjustment.
4. If approved, the city shall make this rate adjustment by
issuing a credit to the customer’s account after verification of leakage or
water system failure, inspection of water meter and water system, where
applicable, and verification of corrective repairs. All repairs shall occur
within thirty (30) days of application to the city.
5. The owner may request reconsideration of the decision of the
finance director, or his/her designee, by the city council through the city
council’s operations committee.
SECTION 2. - Amendment. Section 7.02.310 of the Kent City Code
is hereby amended as follows:
7.02.310 Water rates outside city.
A. Water rates. The following staggered rates apply during the time
periods listed below to all customers outside the city limits of Kent. Within
each time period, the lower rate applies per one hundred (100) cubic feet
of water used for up to or equal to seven hundred (700) cubic feet, and
the higher rate applies per one hundred (100) cubic feet of water used in
excess of seven hundred (700) cubic feet:
Effective
Date
October 1 –
April 30
May 1 –
September
30
≤ 700
ft3
> 700
ft3
≤ 700
ft3
> 700
ft3
01/01/2005 $1.90 $2.42 $2.32 $2.85
06/01/2009 $2.81 $3.58 $3.43 $4.22
01/01/2010 $3.66 $4.66 $4.46 $5.48
01/01/2011 $3.77 $4.80 $4.60 $5.65
7 Amend KCC 7.02 -
Re: Leak Adjustments
Effective
Date
October 1 –
April 30
May 1 –
September
30
≤ 700
ft3
> 700
ft3
≤ 700
ft3
> 700
ft3
01/01/2012 $3.88 $4.94 $4.74 $5.82
01/01/2013 $3.99 $5.09 $4.88 $5.99
01/01/2014 $4.11 $5.24 $5.02 $6.17
All customers are also subject to a monthly demand charge for service and
meter, which is as follows:
Meter size
(inches)
Charge
Effective
January 1,
2008
Charge
Effective
April 1, 2009
Charge
Effective
June 1, 2009
Charge
Effective
January 1,
2010
5/8 x 3/4 $5.26 $6.05 $8.95 $11.64
1 $8.94 $10.28 $15.21 $19.78
1-1/2 $13.64 $15.69 $23.22 $30.19
2 $18.09 $20.80 $30.78 $40.02
3 $38.35 $44.10 $65.27 $84.85
4 $46.47 $53.44 $79.09 $102.82
6 $69.03 $79.38 $117.48 $152.73
8 $88.50 $88.51 $150.63 $195.82
10 $113.03 $129.98 $192.37 $250.08
Meter size
(inches)
Charge
Effective
January 1,
2011
Charge
Effective
January 1,
2012
Charge
Effective
January 1,
2013
Charge
Effective
January 1,
2014
5/8 x 3/4 $11.99 $12.35 $12.72 $13.10
1 $20.37 $20.98 $21.61 $22.26
1-1/2 $31.09 $32.03 $32.99 $33.98
2 $41.22 $42.46 $43.73 $45.04
3 $87.39 $90.02 $92.72 $95.50
4 $105.90 $109.08 $112.35 $115.72
6 $157.31 $162.03 $166.89 $171.90
8 $201.70 $207.75 $213.98 $220.40
8 Amend KCC 7.02 -
Re: Leak Adjustments
Meter size
(inches)
Charge
Effective
January 1,
2011
Charge
Effective
January 1,
2012
Charge
Effective
January 1,
2013
Charge
Effective
January 1,
2014
10 $257.58 $265.31 $273.27 $281.47
B. Lifeline customers. The city council will establish eligibility criteria for
lifeline customers. For lifeline-qualified water service customers outside the
city limits, the following rates apply for water use per one hundred (100)
cubic feet:
Effective
Date
January 1 – December
31
01/01/2005 $0.56
06/01/2009 $0.58
01/01/2010 $0.59
01/01/2011 $0.61
01/01/2012 $0.63
01/01/2013 $0.65
01/01/2014 $0.67
All lifeline rates are also subject to the monthly demand charge for service
and meter as set forth in subsection (A) of this section.
C. Rate adjustment.
1. Subject to the right of access and inspection by a
representative of the city, water service customers of the city may apply
for a one (1) time rate adjustment for any single billing period under the
following circumstances:
a. An accidental water leak has been discovered on the
subject property; or
b. A water line failure has occurred on the subject
property; or
9 Amend KCC 7.02 -
Re: Leak Adjustments
c. An unexplained, abnormal water meter reading has
occurred on the subject property even though subsequent city inspection
of the water meter indicates that the meter is functioning properly.
This rate adjustment shall not exceed fifty (50) percent of the difference
between the total amount of the billing period sought for adjustment
minus the customer’s average water usage. For the purposes of this
subsection, the average water usage shall be computed by determining the
total volume of water consumed, under normal use conditions, during the
preceding twelve (12) months and dividing that total volume by the
number of times the city would typically read the customer’s water meter
in a twelve (12) month period.
2. This rate adjustment is permitted on a one (1) time basis only
and can only be applied to one (1) billing period. To be eligible for this rate
adjustment, the affected water system must be owned by or subject to the
exclusive control of the customer and be located between the city’s water
meter and owner’s residence or structure. The bill sought for adjustment
must exceed two (2) times the customer’s highest usage in any single
billing period during the twelve (12) months prior to the billing period
sought for adjustment.
3. Following a request for rate adjustment provided under this
subsection, the city’s finance director, or his/her designee, shall review the
request and determine whether or not to adjust the customer’s monthly
billing. In order to make a proper determination, city staff shall be entitled
to access, inspect, and approve the customer’s water system repair prior
to granting a rate adjustment.
4. If approved, the city shall make this rate adjustment by
issuing a credit to the customer’s account after verification of leakage or
water system failure, inspection of water meter and water system, where
10 Amend KCC 7.02 -
Re: Leak Adjustments
applicable, and verification of corrective repairs. All repairs shall occur
within thirty (30) days of application to the city.
5. The owner may request reconsideration of the decision of the
finance director, or his/her designee, by the city council through the city
council’s operations committee.
SECTION 3. – Amendment. Section 7.02.370 of the Kent City Code
is hereby amended as follows:
7.02.370 Penalty for violation. Any person found guilty of
violating this chapter or any part thereof shall be guilty of a misdemeanor,
and, upon conviction thereof, shall be subject to a fine not exceeding three
hundred dollars ($300).
A. Any violation of this chapter constitutes a civil violation under
Chapter 1.04 KCC, for which a monetary penalty may be assessed and
abatement may be required as provided therein.
B. In addition to, or as an alternative to any other penalty provided in
this chapter or by law, any person who violates this chapter shall be guilty
of a misdemeanor and, upon conviction thereof, shall be subject to the
penalties provided for in KCC 1.04.030.
SECTION 4. – New Section. Chapter 7.02 of the Kent City Code is
hereby amended by adding a new section 7.02.315, entitled “Water billing
adjustments,” as follows:
7.02.315 Water billing adjustments.
A. Subject to the right of access and inspection by a representative of
the city, a property owner receiving water service from the city may apply
for adjustment of a city water bill under the following circumstances:
11 Amend KCC 7.02 -
Re: Leak Adjustments
1. A water leak has been discovered on the subject property; or
2. A water line failure has occurred on the subject property; or
3. An inadvertent error on the part of the occupant of the
subject property caused excessive water usage; or
4. An unexplained, abnormal water meter reading has occurred
on the subject property.
This adjustment shall not exceed 100 percent of the difference between
the total amount charged by the city for the billing period for which
adjustment has been requested, and the average water usage at the
subject property. For purposes of this subsection, “inadvertent error” does
not include actions constituting knowing or willful neglect. Furthermore,
the average water usage shall be computed by determining the total
volume of water consumed, under normal use conditions, during the
preceding 12 months and dividing that total volume by the number of
times the city reads the customer’s water meter. If there is insufficient
usage history by the owner at the subject property, the city may use
additional consumption history before an adjustment can be made. This
additional consumption history may include, but is not limited to: the
owner’s prior usage at another location receiving water service from the
city; the previous owner’s consumption history; and historical water
consumption at comparable properties within the city.
B. This water bill adjustment can be applied to no more than two
consecutive billing periods. Any bill submitted for adjustment must exceed
two times the average usage in the preceding 12 months prior to the
earliest billing period for which the adjustment is requested. The property
owner must submit a signed application for adjustment, on a form
prescribed by the finance director, within 90 days of the last day of the
billing period for which an adjustment is requested, in order to be eligible
for the adjustment.
12 Amend KCC 7.02 -
Re: Leak Adjustments
C. Following receipt of an application for a water bill adjustment, the
city’s customer services manager, or the manager’s designee, shall review
the application and determine whether or not to adjust the water bill based
on the criteria listed in this section. In order to make a proper and fair
determination, city staff shall be entitled to enter upon and inspect the
subject property, if necessary, and shall verify that the water meter
serving the subject property does not indicate that excessive water usage
is continuing. The customer services manager shall not approve an
application for water bill adjustment if the city determines that the water
meter shows the continued existence of abnormally high water usage.
D. If approved, the customer services manager shall adjust the water
bill by issuing a credit to the water service billing account. In the
alternative, if the owner no longer owns the subject property or is
otherwise no longer legally responsible for the water bill, the city may,
upon approval of the finance director, issue a check to the owner in an
amount not to exceed what would have been credited to the water service
billing account.
E. The owner may request reconsideration of the decision of the city’s
customer services manager by the city’s finance director. This request
must be in writing and delivered to the city no later than 30 days after the
customer services manager’s decision is delivered to the property owner.
For purposes of this subsection, delivery is deemed complete upon the
third day following the day upon which the written determination or
request for consideration is placed in the mail, unless the third day falls on
a Saturday, Sunday, or legal holiday, in which event service shall be
deemed complete on the first day other than a Saturday, Sunday, or legal
holiday following the third day. This request for reconsideration must
contain all relevant facts and circumstances pertaining to why the owner
13 Amend KCC 7.02 -
Re: Leak Adjustments
believes that the decision of the customer service manager was incorrect.
The finance director shall issue a written decision to the requestor within
45 days of receipt of the request for reconsideration. The finance
director’s determination cannot be appealed to the hearing examiner or
the city council, and any further appeals may only be made pursuant to
applicable state law.
F. A property owner may submit an application for adjustment of a
water bill only once every 12 months; provided, however, that this does
not prohibit an owner from submitting an application for adjustment of two
billing periods simultaneously, pursuant to subsection (B) of this section.
If a property owner has previously submitted an application for adjustment
of a water bill to the city for the same property, the customer services
manager will reject any subsequent application that does not also include
tangible proof that repair work to correct the leak has already been
completed, such as original or certified copies of invoices for parts and/or
labor. The city may also enter onto the subject property to confirm that
necessary repairs have been made, prior to granting a subsequent request
for a water bill adjustment.
G. Subsection (F) of this section notwithstanding, a property owner
submitting an application pertaining to a property for which that owner has
not previously submitted a request for a water bill reduction, or a new
owner applying for a water bill reduction pertaining to a property for which
a water bill reduction was previously requested by a prior owner, shall be
treated as a first-time applicant under this section. The finance director
shall not consider an heir, devisee, person related by blood or marriage, an
affiliated corporate entity or an entity under common control with a prior
owner of the subject property to be treated as a “first-time applicant” for
purposes of this subsection.
14 Amend KCC 7.02 -
Re: Leak Adjustments
SECTION 5. – Retroactivity. This ordinance shall be effective and
shall apply retroactively to all billing periods that began on or after March
1, 2016.
SECTION 6. – Severability. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this
ordinance and the same shall remain in full force and effect.
SECTION 7. – Corrections by City Clerk or Code Reviser. Upon
approval of the city attorney, the city clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering;
or references to other local, state, or federal laws, codes, rules, or
regulations.
SECTION 8. – Effective Date. This ordinance shall take effect and
be in force 30 days from and after its passage as provided by law.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
APPROVED AS TO FORM:
15 Amend KCC 7.02 -
Re: Leak Adjustments
TOM BRUBAKER, CITY ATTORNEY
PASSED: day of , 2016.
APPROVED: day of , 2016.
PUBLISHED: day of , 2016.
I hereby certify that this is a true copy of Ordinance No.
passed by the City Council of the City of Kent, Washington, and approved
by the Mayor of the City of Kent as hereon indicated.
(SEAL)
RONALD F. MOORE, CITY CLERK
p:\civil\ordinance\7.02 - water rate adjustment final.docx
16 Amend KCC 7.02 -
Re: Leak Adjustments
Agenda Item: Consent Calendar – 7G_
TO: City Council
DATE: March 15, 2016
SUBJECT: Agreement with Vision Internet for Content Management System
Replacement - Authorize
SUMMARY: With over 900,000 annual visitors, the City’s website is its primary
communication tool. As such, it is important that the website be easy to navigate so
visitors can find important information quickly. For staff, posting regular updates
should be simple and easy to perform. Interviews among Council members,
department directors and staff reveal concerns with the City’s website and its 1,569
pages, which is double what industry best practices note should be between 600 – 800
pages.
Citing inconsistency across pages, lack of information, or too much unnecessary
information, broken links, difficulty in navigation, and frustration with visual elements
or lack thereof, the need to coordinate and consolidate content is imperative.
Currently the City’s website is populated with content by over 60 employees, making a
coordinated, easily navigable, visually-pleasing site impossible.
Complicating matters is an extremely difficult user interface for those who create the
sites content. The site was last updated five years ago. Industry-speaking, websites
are out-of- date and in need of a refresh every three to four years.
After evaluating 16 different website products, three rose to the top as contenders
which could best meet the needs expressed by staff. These were “test driven” by
several department representatives who provided great feedback.
Since then, a pro/con list was developed that heavily scrutinized these products
against the City’s requirements. Vision Internet far exceeded what was provided by
the other vendors in terms of their service offerings, customized approach and cost.
Vision Internet will provide the following:
• User-friendly site, both for visitors and content providers
• A site customized to the Kent community based on the pages visited currently
• A site that is compatible for mobile devices
• Training - how to upload content, how to provide better content, writing for the
web and ongoing training
• An online survey for the community to gather information regarding their level
of satisfaction; identifying common tasks as well as potential goals of our
website visitors
• A redesign in 4 years, which is considered the maximum website lifespan.
MOTION: Authorize the Mayor to sign all necessary documents to enter
into a contract with Vision Internet to replace the City’s Content
Management System (website) and to develop and implement a new
website.
• A Content Strategy to help remove usability challenges and provide a user-
friendly site architecture and governance model. By moving away from
departmental webpages, and towards pages by service, the site will be
designed with the visitor as its primary focus.
EXHIBITS: 1) Master Agreement
2) IT Position Paper
RECOMMENDED BY: Operations Committee
YEA: Boyce, Ralph, Thomas NAY:
BUDGET IMPACTS: $117,519.70 Technology Fund
2016-0108 vS/PE 1
creating what’s next
for the City of Kent
Project Name:
List of Services
Vision will perform the following services for the City of Kent:
Website Development Services
visionLiveTM Subscription Services
Contacts
City Project Manager
Name:
Address:
Phone:
Email:
Fax:
City Contract Contact
Name:
Address:
Phone:
Email:
Fax:
Vision Project Manager
Name: Kristoffer Von Bonsdorff, or his designee
Address: 222 N. Sepulveda Blvd., Suite 1500, El Segundo, CA 90245
Phone: (310) 656-3100
Email:
Fax: (310) 656-3103
Vision Contract Contact
Name: Contract Administrator
Address: 222 N. Sepulveda Blvd., Suite 1500, El Segundo, CA 90245
Phone: (310) 656-3100
Email: contracts@visioninternet.com
Fax: (310) 656-3103
2016-0108 vS/PE 2
terms and conditions
This Master Services Agreement (“Agreement”) is made and entered into effective as of the date of the last
signature below (the “Effective Date”) by and between Vision Technology Solutions, LLC dba VISION INTERNET
PROVIDERS (“Contractor”), and the customer which is a signatory hereto (“Client”). Client and Contractor are
sometimes individually referred to as a “Party” and collectively as the “Parties.”
1. Services. This Agreement (which includes and incorporates the Addendum(s) attached hereto
and Contractor’s acceptable use policy (“AUP”) posted at www.visioninternet.com) sets forth the entire terms and
conditions by which Contractor will deliver and Client will receive any and all of the services provided by
Contractor, including one or more of the following: website development, visionLiveTM subscription services,
maintenance services, and/or other extra work and services (collectively, the “Services”) and supersedes all other
written or oral agreements, proposals or understandings with regard to the Services provided for herein. This
Agreement is intended to cover any and all Services ordered by Client and provided by Contractor.
Contractor will provide Services to Client as requested by Client and as set forth in the applicable
Addendum(s) in exchange for payment of related fees specified in such Addendum(s), and compliance with the
terms and conditions of this Agreement, and compliance with Contractor’s AUP as such policy may change from
time to time. In the event of conflict with an Addendum with respect to the terms of this main body of this
Agreement, then this Agreement shall govern.
2. Subsequent Extra Work/Other Services. Additional services not initially covered in this Agreement
(including the Addendum referenced above) and extra hours will be presented to Client for approval prior to
commencement of work (“Extra Work”). Extra Work will be set forth in an amendment to this Agreement signed by the
Parties and designated as Addendum C-1, C-2, etc., as applicable, and such Addendum shall become part of this
Agreement when executed by both parties. Such addendum will be billed at Contractor’s then prevailing hourly rates,
which are currently as follows: Content Migration, $85/hr; Graphic Production, $95/hr; Quality Assurance, Testing,
Debugging, Technical Support, Webmaster Services, HTML Programming, $105/hr; Consulting, Project Management,
Database Design, Dynamic Programming, $135/hr; Graphic Design, Training, $125/hr; Straight flatbed scanning will be
billed at $10 per scan. Touch up work to images will be billed at the Graphic Design hourly rate. Client shall be
responsible for any or all additional fees including, without limitation: photography, stock images, illustration, fonts,
scanning, software, applications, online promotion, marketing, copy writing, redesign, change orders, mailings, and fees
to any third party vendors if applicable. Calls outside of Business Hours for support services unrelated to the website being
down for more than ten (10) minutes will be subject to a minimum fee of $135.
3. Ownership; Limited Licensing of Intellectual Property.
3.1. Designs. Upon payment in full of the website development fees provided under
Addendum A, Contractor grants a non-exclusive, non-transferrable, and perpetual license for Client to reproduce,
modify or create derivative works for its own use, public display, and use any and all of Contractor’s copyrights in
the homepage layout wireframe, sitemap, draft homepage design concept(s) interior page layouts (collectively,
the “Contractor Designs”) embodied in Client’s website, which are prepared or caused to be prepared by
Contractor under this Agreement. The Contractor Designs provided under this Agreement is licensed and not sold.
Client understands and agrees that the Contractor Designs as a whole is an original work of authorship by
Contractor and that Contractor shall retain all rights, title, and interests therein. Contractor retains its right to use
any web pages developed for the Client in any of its own promotional materials as examples of its work.
3.2. Vision Content Management SystemTM. Contractor also grants a limited, non-exclusive,
and non-transferrable license for Client to use the Vision Content Management SystemTM (also known as the Vision
Internet Content Management System, VCMT, VCMS and the Vision Content Management Tool , collectively, the
2016-0108 vS/PE 3
“VCMS”), and Dynamic and Interactive Components of the VCMS to the extent necessary for the Client’s use and
operation of its website; provided, Client does not modify the VCMS and maintains a visionLive TM Subscription in
accordance with this Agreement and Addendum B. The VCMS provided under this Agreement is licensed and not
sold, and Client understands and agrees that Contractor shall retain all rights, title, and interests in the VCMS,
Dynamic and Interactive Components, and any other Contractor intellectual property not provided for in this
Section.
4. Limited Warranty. If Contractor performs Website Development and/or Custom Programming
services, Contractor warrants that the deliverables set forth in Addendum A will be conveyed to Client upon
transfer of the website to the production server with a public Internet Protocol address (“Completion”). All
programming code developed by Contractor within Addendum A is warranted to be free of any errors or bugs that
prevent the code from performing as originally intended (“Warranted Problem”) for a period of twelve (12) months
from the date of Completion. Contractor will create a backup of the website on the date of Completion. If any
Warranted Problem arises while Client or its designee is maintaining the website, Contractor will restore the website
back to its condition as it existed at Completion. If Contractor is hosting and/or maintaining the website pursuant to
one or more Addendums to this Agreement, Contractor shall restore the website back to its condition as it existed
at the day of the most recent backup. Contractor shall provide compiled code upon Client’s request. Contractor
shall only be responsible for any costs associated with correcting any unmodified programming code during this
twelve (12) month period following the Completion. Except as expressly set forth above, CONTRACTOR MAKES NO
GUARANTEE OR WARRANTY OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING OF MERCHANTABILITY OR
FITNESS OF THE SERVICES FOR A PARTICULAR PURPOSE WHATSOEVER, AND USE OF THE SERVICES OR ANY
INFORMATION THAT MAY BE OBTAINED THERE FROM IS AT CLIENT'S OWN RISK AS THE SERVICES ARE PROVIDED TO
CLIENT ON AN “AS IS” BASIS. In consideration of Contractor’s warranty promises, Contractor’s aggregate liability
under this Agreement or otherwise shall not exceed the amount of $117,776 , and Contractor shall not be
responsible for any lost profits or other damages, including indirect, incidental, special, consequential or any other
damages, however caused. Contractor does not warrant any connection to, transmission over, nor results of us e of,
any network connection or facilities provided, nor any third-party applications and software obtained by, for, or on
behalf of Client. Except to the extent directly arising out of Contractor’s intentional misconduct or failure to perform
obligations under this Agreement, Contractor assumes no responsibility for any damages suffered by the Client,
including, but not limited to, server down time, loss of data, loss of business, mis -deliveries, delays, non-deliveries,
access speed, or service interruptions of any kind. Client acknowledges that the information available through the
interconnecting networks may not be accurate. Contractor has no ability or authority over the material. In
addition, Contractor has no liability for the quality, accuracy, or validity of the data/information gathered from the
Internet. Use of information gathered through the use of Contractor services is at the risk of the Client.
Notwithstanding the foregoing, there shall be no limitation whatsoever on Contractor’s li ability in connection with its
indemnity obligations, personal injury or willful, intentional destruction of property, and the foregoing shall not
preclude claims up to the full amount payable under the insurance requirements of this Agreement.
5. Rights Regarding Content. Each Party warrants that it holds all rights and/or licenses necessary to
display all of the images, data, information or other items supplied by such Party and being displayed on the
Client’s web pages during the effective period of this Agreement. Contractor agrees that Client will retain
ownership of all information and content (including Client provided logos and images) owned exclusively by Client
and provided by Client for use on its website. Client shall supply all necessary information to Contractor in a timely
manner in digital format including without limitation copy, text, audio files, video files, pdf files, photographs,
artwork and preexisting graphics. Contractor is not responsible for content migrated by Client or any thi rd party.
Client expressly authorizes Contractor to display and/or modify any Client supplied images, data, information and
other items in connection with the services provided herein.
6. Contractor’s Mark. Client agrees that Contractor may place in the website footer an unobtrusive
text link reading “Developed by Vision Internet” or the equivalent. Contractor’s footer text credit shall always be
linked to a Contractor web page.
2016-0108 vS/PE 4
7. Indemnity.
7.1. Indemnification of Contractor. Client will defend, hold harmless, and indemnify Contractor,
its officers, directors, shareholders, employees, and agents from and against all Costs resulting from any claim of
injury to person, damages to property, or monetary damages arising out of Client’s negligence or intentional
misconduct or failure to perform obligations under this Agreement.
7.2. Intellectual Property Indemnity. Contractor will defend, hold harmless and indemnify
Client against any third-party action, suit, or proceeding (“Claims”) for infringement or alleged infringement of any
United States’ letters patent, trademark, or copyright (“Intellectual Property”) contained in Contractor’s VCMS
provided under this Agreement. Notwithstanding the foregoing, Contractor shall have no defense or indemnity
obligations for Intellectual Property modified by a party other than Contractor, for Intellectual Property modified in
accordance with Client’s specifications or instructions, or Claims of infringement bas ed on Client’s other products or
other third-party products.
7.3. Indemnification of Client. Contractor will defend, hold harmless, and indemnify Client, its
officers, directors, shareholders, employees, and agents from and against all Costs resulting fro m any claim of injury
to person, damages to property, or monetary damages arising out of Contractor’s negligence or intentional
misconduct or failure to perform obligations under this Agreement.
8. Timing. Estimated times are included for convenience. Actual times will vary depending on Client
interaction and participation. However, the Parties agree to reasonably cooperate with one another in all respects
including, if applicable, in the construction and design of the website in a timely manner.
9. Governing Law and Venue. This Agreement shall be governed by and construed in accordance
with the laws of the United States of America, and the State of Washington, excluding choice of law provisions
thereof. Any cause of action of Client with respect to the services provided hereunder must be instituted within
three years after the claim or cause of action has arisen or be forever barred. The Uniform Computer Information
Transactions Act or any version thereof, adopted by any state in any form (“UCITA”), shall not apply to this
Agreement and, to the extent that UCITA is applicable, the parties agree to opt -out of its applicability pursuant to
its provisions. In the event a judicial proceeding is necessary, except for permitted equitable relief, the sole forum
for resolving disputes arising under or relating to this Agreement are the State and/or federal district courts located
in King County, State of Washington, and all related appellate courts, and the parties hereby consent to the
jurisdiction of such courts, and that venue shall be in King County, State of Washington. Each party hereto waives
any right to challenge or move the foregoing designated jurisdictions and venue on grounds of inconvenient
forum. Service of process may be made in any manner provided for by applicable law.
10. Modification and Waiver.
10.1. Modification. Any modification of this Agreement is valid only if the modification is in
writing and signed by both Parties.
10.2. Waiver. The waiver by one Party of any term or condition of this Agreement, or any
breach thereof, shall be in writing and shall not be construed to be a general waiver by said Party or as a wa iver of
any other term or breach.
10.3. Conduct. Neither the course of conduct between the Parties nor any trade practice shall
act to modify the provisions of this Agreement, except as expressly stated herein.
11. Confidentiality. Except as permitted by law, Contractor activities and all discussions regarding
Client website development, including without limitation demonstrations, know -how, techniques, designs,
specifications, drawings, compilations, diagrams, models, samples, flow charts, bu siness, strategic and marketing
2016-0108 vS/PE 5
plans, and other technical, financial or business information of Contractor, shall be treated as confidential and shall
not be disclosed to parties other than representatives of Contractor and the authorized representatives of Client,
and shall be used only in furtherance of the Services provided under this Agreement.
12. Authority. With the intent to be legally bound, each of the undersigned hereby covenants and
acknowledges that he or she (a) has read each of the terms set forth herein, (b) has the authority to execute this
Agreement and each initialed Addendum for such person or entity, and (c) expressly consents and agrees that the
entity upon behalf of which the undersigned is acting shall be bound by all terms and conditions contained herein.
13. Interpretation. It is understood and agreed that if any interpretation is to be made of this
Agreement, the same shall not be construed for or against any of the Parties.
14. Counsel. The Parties have each been advised to seek independent legal counsel in entering into
this Agreement and the transactions described herein. In the event a Party chooses not to seek independent legal
counsel, that Party does so freely and knowingly and waives any such rights to counsel. Since the Parties or their
agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party.
15. Attorney Fees. Should a dispute, including but not limited to any litigation or arbitration be
commenced (including any proceedings in a bankruptcy court) between the Parties hereto or their representatives
concerning any provision of this Agreement, or the rights and duties of any person or entity hereunder, each Party
shall be responsible to pay all its attorney’s fees and court and expert costs incurred by reason of such action.
16. Independent Contractor Relationship. The relationship of Contractor, including, without limitation,
its employees and subcontractors) with Client is that of an independent contractor and nothing in this Agreement
and/or any Addendum shall be construed to create a partnership, joint venture, or employer -employee
relationship. Contractor acknowledges and agrees that neither it, nor any of its employees or subcontractors, is or
shall be an agent of Client and none of the foregoing is or shall be authorized to make any representation,
contract, or commitment on behalf of Client.
17. Counterparts. This Agreement may be executed in counterparts, each of which shall be an
original and all of which together shall constitute one and the same Agreement.
18. Force Majeure. Any delay in the performance by either Party hereto of its obligations hereunder
shall be excused when such delay in performance is due to any cause or event of any nature whatsoever beyond
the reasonable control of such Party, including, without limitation, any act of God; any fire, flood, or weather
condition; any computer virus, worm, denial of service attack not caused, issued or transmitted by or through
Contractor’s software or services provided under this Agreement ; any earthquake; any act of a public enemy, war,
insurrection, riot, explosion or strike; provided, that written notice thereof must be given by such Par ty to the other
Party within twenty (20) days after occurrence of such cause or event.
19. Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable
by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
20. Headings. The titles and headings of the paragraphs of this Agreement have been inserted for
convenience of reference only and are not intended to summarize or otherwise describe the subject matter of such
paragraphs and shall not be given any consideration in the construction of this Agreement.
21. Survival. The terms and conditions of Sections 4 (Limited Warranty), 7.2 (Intellectual Property
Indemnity), 9 (Governing Law & Venue), 11 (Confidentiality), 15 (Attorney Fees), 21 (Survival) and 24 (No Hire) shall
survive any termination or expiration of this Agreement.
2016-0108 vS/PE 6
22. Cooperative Programs. Contractor shall agree to offer the prices and terms and conditions
offered herein to other state, local, county, education, and municipal government agencies in the United States
who wish to participate in a cooperative purchase program with Contractor.
23. No Third-Party Beneficiaries. This Agreement shall not confer any rights or remedies upon any
person or entity other than the Parties and their respective successors and permitted assigns.
24. No Hire. During the period Contractor provides any Services to Client and for one (1) year
thereafter, Client shall not, directly or indirectly, solicit or offer to hire, hire, or retain as an employee or contractor
persons employed or retained then or within the preceding six (6) months by Contractor (or any of its affiliates),
without Contractor’s prior written consent in each instance ; provided, nothing contained herein shall prevent
employment of any person who responds to a general media advertisement or non-directed search inquiry, or who
makes an unsolicited contact for employment . If Client violates this Section and hires or retains any such person(s),
then Client shall immediately pay to Contractor, as liquidated damages, an amount equal to the annual gross
compensation (including all salary, commissions, and bonuses, whether paid in cash, equity or otherwise) paid to or
earned by the applicable person(s) in the preceding twelve -month period.
25. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the
Parties named herein and their respective successors and permitted assigns. No Party may assign either this
Agreement or any of its rights, interests or obligations hereund er without the prior written approval of the other Party
hereto, except that Contractor may assign this Agreement without Client’s consent to an “Affiliate” of Contractor
or in connection with an acquisition of Contractor, merger (whether Contractor is the surviving or disappearing
entity) or consolidation of Contractor with another entity, or in connection with the sale, assignment, or majority
transfer of any stock, membership or other ownership interest in Contractor .
“Affiliate” shall mean (a) a domestic entity formed, existing and governed pursuant to the laws of one of the fifty
(50) states of the United States of America (or the District of Columbia) controlling, controlled by , or under common
control with Contractor. Contractor shall notify Client of an assignment to Contractor’s Affiliate within a reasonable
time after such assignment.
26. Term. This Agreement will remain in effect for 5 years from the Effective Date. Thereafter, it will
renew for successive 1 year periods, unless either Party refuses such renewal by written notice 30 or more days
before the end of the current term. Client shall permanently delete all copies of the VCMS upon termination of this
Agreement.
27. Notices. All notices under this Agreement shall be in writing and effective on the date of delivery if
delivered by personal service, Federal Express, or facsimile; or effective three (3) days after deposit in first class U.S.
mail, postage prepaid, to each Party as indicated on Page 1 of this Agreement.
28. Invoices. Contractor will submit itemized invoices to Client for the payments required by the
applicable Addendum(s), and all invoices will be due and payable within 30 days. Payments not received by
Contractor 30 days after the date of the invoice will be considered delinquent. Returned checks are subject to a
charge of $25.00. Client agrees to be liable for all costs of collection of any delinquent invoices including, but not
limited to, collection agency fees, reasonable attorneys’ fees, and court costs.
29. Insurance. During the term of this Agreement, including any extensions, Contractor shall provide
insurance of the type and in the amounts described on Exhibit A-1.
Signatures follow.
2016-0108 vS/PE 7
IN WITNESS WHEREOF, the Parties have caused this Master Services Agreement to be signed by their duly
authorized representatives and given effect as of the “Effective Date” below.
“Client” “Contractor”
CITY OF KENT VISION TECHNOLOGY SOLUTIONS, LLC, DBA VISION
INTERNET PROVIDERS
Signature: Signature:
Name: Name: David M. Nachman
Title: Title: Chief Executive Officer
Date: Date: ________________, 2016
Addendums:
A Website Development Services (and/or Other Services, if applicable)
B visionLiveTM Subscription Services
C Extra Work (if and when applicable): not applicable at this time.
D Maintenance Services: not applicable.
2016-0108 vS/PE 8
Addendum A
website development services
Included Services
Pursuant to the terms herein, Contractor agrees to provide website development services as provided
below in exchange for payment of fees and compliance with the terms and conditions of this Addendum and the
Agreement. Website development services include the following:
Content Consulting Plus
2016-0108 vS/PE 9
Advanced Website Analysis Package
2016-0108 vS/PE 10
Navigation and Graphic Design.
The Contractor will consult with Client on how to organize Client website content. Based on this consultation, the
Contractor will create a homepage layout wireframe that shows the placement of key information and dynamic
content. The Client will review the homepage layout wireframe and may provide fee dback to Contractor. The
Contractor will then provide Client with one draft homepage design concept via Client-accessible software or as
an email attachment (“Delivery”). The Contractor will revise the homepage design concept. After Client reviews
the final homepage design concept, the Contractor will provide three interior page designs per standard layouts
available through Contractor’s template builder and VCMS widget requirements. The Contractor will deliver the
following:
One homepage design concept
Approved homepage design
Up to three interior page templates
Mobile Homepage Enhancement
Contractor will create a new and unique mobile homepage for Client. This enhancement includes the following:
A new background for the mobile homepage.
The mobile homepage will consist of an upper and lower section which will be quick launching links and will
be programmed to easily be modified through a new Custom Content section; users will have the ability to
modify, add, and remove any buttons as well as manage the URLs of each individual icon/button.
The upper section will have iOS like icons in 4x4 layouts where we will design the initial sixteen icons.
The lower section will be a more traditional style buttons similar to the mobile site of West Hollywood, CA
(www.weho.org), but without the expansion/collapse capabilities. Contractor will create the initial six
buttons.
Icon and button titles to be determined based on consultation with Client.
Scrolling will be vertical, not horizontal.
Vision Content Management SystemTM Interactive Components and
Features.
The Contractor will implement Client’s website using the VCMS. Customization of the VCMS includes the frontend
graphic design and layout as well as adding or subtracting fields.
The VCMS will be implemented with the components provided under Addendum B.
Integration of Third-Party Components and Databases.
Google Translate Integration
Contractor will implement the free Google Translate link in the website. This link will direct
website visitors to the Google Translate website. Contractor will provide links at the top of the
homepage that allow for easy navigation between the different language sites.
Online Payment Integration
The Online Payments functionality is a core tool integrated into the VCMS, and used by other
components requiring online transactions. It include s integration with an online transaction
service where transaction information would be transmitted securely to a third-party vendor.
This vendor would then process the credit card or e-check and transfer the funds from the
transaction to Client’s bank account. A recording of each transaction is logged into a local
database for reconciliation with the transaction r eport made available from the vendor.
Transactions recorded within the central database would also be associated with the
transactions by different applications using the tool. For security reasons, however, credit card
information will not be stored into the database. Transaction based forms and/or functions are
an additional cost beyond the Online Payments tool. Client will be responsible for fees paid to
2016-0108 vS/PE 11
third-party online transaction services. Our standard online payment services are Authorize.Net
and PayPal. Integration of other services may result in additional fees.
SMS Component
On the standard eNotification page, users will be able to opt in to receive SMS text messages
and enter their phone number. Users will also be to sign up for email notifications and choose
categories. The backend user will be able to create and send out SMS text messages to SMS
subscribers. The backend user will be able to view a list of SMS subscribers, and add, edit or
delete subscribers. Basic statistics will be available for SMS messages and subscribers. All text
messages will be sent via a third-party SMS text messaging service provider. Please note that
this is a third-party tool that requires a separate client account with the third-party service
provider. Client shall be responsible for all SMS text messaging charges.
Streaming Video Center
The Streaming Video Center includes video streaming for up to 25 meetings per year, with an
average of 4 hours per meeting, and up to 120 hours of specialty content per year.
Contractor will not be responsible for any changes that a third-party tool makes to its system or its
functions. Contractor will not provide technical support for any third-party tool in the event that the
feature is unavailable or malfunctions. If changes are made to the third-party API, Contractor will
not be able to provide immediate service to accommodate whatever changes are necessary.
Client requests to accommodate changes to the applicable API will be treated as Extra Work.
Additional HTML Template
The Contractor will provide Client an HTML template that vendors of third-party components can
use. Contractor will also integrate links to these third-party components into the overall website
navigation. Additional web-interfaces with third-party databases and systems are outside the
scope of work of this Addendum A.
Website Development Fees
Client agrees to pay Contractor for Website Development as follows:
1. Price. Contractor agrees to perform work set forth in this Addendum A for $76,830.
Service Cost
Website Development Package
3 consecutive days onsite consultation sessions
Navigation and Graphic Design
VCMS
Up to 1,000 pages of content migration
Integration of third-party tools
3 consecutive days onsite training sessions
$42,180
Content Consulting Plus Package (2 onsite days) $17,500
Advanced Website Analysis Package $3,000
Search Engine Registration $270
Mobile Homepage Enhancement $4,500
Approval Cycle $4,630
Document Central PDF Converter $1,750
2016-0108 vS/PE 12
visionSearch $1,000
Responsive Design $2,000
Total $76,830
2. Payment. Contractor will submit itemized invoices to Client for the payments required by this Section, and
all invoices will be due and payable within 30 days:
(a) An initial payment equal to 40% of the total cost;
(b) A payment equal to 20% of the total cost upon Contractor’s Delivery of the draft homepage
design concept to the Client;
(c) A payment equal to 20% of the total cost upon implementation of the website into the VCMS on a
Contractor-hosted development server; and
(d) A payment equal to 20% of the total cost upon Completion; provided, however that Client has
completed training. If Client has not completed training, then Contractor shall invoice Client at the
earlier of: (i) completion of training, or (ii) 21 days after Completion.
3. Non-Contractor Hosting. If Contractor is not providing hosting services under Addendum B then, at Client’s
request, Contractor will assist Client with setting up the website on Client’s server. A flat rate of $475 for up to four
hours of Technical Support will be charged for assistance in setting up the website according to Contractor’s
Standard Hosting Procedure. Any additional work will be billed at the Technical Support hourly rate.
Additional Website Development Terms and Conditions
1. Client understands and agrees that Contractor will develop website frontend to be compatible with
Internet Explorer 9, 10, and 11, and the latest released versions at the time of Completion of: Firefox, Chrome, and
Safari. Website backend will be compatible with Internet Explorer 9, 10, and 11, and the latest released version of
Firefox at the time of Completion. Website may not be compatible with previous or future versions. Website
backend will be optimized for 1024 x 768 pixels resolution or above. Client understands and agrees that the website
will be developed with Hypertext Markup Language (“HTML”), CSS, JavaScript, and Microsoft ASP.NET (“MS-ASP”)
interfaced with a database created in Microsoft SQL Server (“MS-SQL”). Client understands and agrees that the
website is developed to run on a Microsoft Windows Server 2012 (“MS-Server”), or later. visionMobileTM, if provided
under this Agreement, will be compatible with the latest released versions at the time of Completio n of iOS Safari,
Android Chrome, and Windows Phone 7 Internet Explorer. visionMobile TM may not be compatible with previous or
future versions. visionMobileTM, if provided under this Agreement, shall include “Powered by Vision Internet” in the
footer and always be linked to a Contractor web page. Client is responsible for the costs of all software licensing. All
of the web browsers listed in this section, and any others added by Contractor at its discretion are herein referred to
collectively as the “Supported Web Browsers”.
2. Client understands and agrees that the website frontend and content migrated by Contractor will be
designed to be compliant with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the
Workforce Investment Act of 1998 (P.L. 105-220), hereinafter referred to as “Section 508” guidelines on accessibility
as follows: Compliance standards will be verified via SortSite™ to be compliant to automatic checkpoints prior to
Completion. Client understands and agrees that website backend and third party tools may not be Section 508
compliant. Contractor is not responsible for content migrated by Client or any third party.
2016-0108 vS/PE 13
Addendum B
visionLiveTM subscription services
plus edition
Subscription Services
Pursuant to the terms herein, Contractor agrees to provide Hosting Services, VCMS Licensing Services, and
Support Services (collectively “Subscription Services”) as provided below. Contractor will provide Subscription
Services to the Client in exchange for payment of fees and compliance with the terms and conditions of this
Addendum and the Agreement. Subscription Services include the following:
Hosting Services. Contractor will provide shared website hosting on a Microsoft Windows Server
and shared database hosting on a Microsoft SQL Server for one (1) unique VCMS website. The shared server hosting
service includes:
SOC-certified datacenter
Full hardware redundancy
Redundant generator backup
Daily data backups
Intrusion protection
24/7 monitoring
99.9% uptime
DDoS mitigation service
Up to 275 GB of website content storage; provided, however, Client executes the Agreement on or before
March 25, 2016. If Client executes the Agreement on or after March 26, 2016, then the hosting service shall
include 250 GB of website content storage.
Standard disaster recovery service with 90 minute failover
Premium Disaster Recovery Services. Contractor will provide, in a separate colocation
facility (“DR Facility”), shared website hosting on an additional Microsoft Windows Server and shared
database hosting on an additional Microsoft SQL Server for one (1) unique VCMS website. The
Premium Disaster Recovery Service includes:
o Data replication from primary hosting facility to DR Facility initiated every 5 minutes at
minimum
o In the event of failure in primary hosting facility, website recovery in DR facility within 5
minutes or less after failure
VCMS Licensing Services. Contractor will provide a license to the Plus edition of the VCMS,
which includes the following functionalities indicated by the applicable check marks:
2016-0108 vS/PE 14
2016-0108 vS/PE 15
2016-0108 vS/PE 16
Additional Interactive Components and Features
Approval Cycle
Document Central PDF Converter
Extranet
Responsive Design with visionMobileTM
visionSearch
VCMS Licensing Services include:
Periodic functional enhancements.
New visionLiveTM Interactive Components that may be released from time to time by Contractor.
Bug fixes to the VCMS code.
Updates to provide compatibility to future versions of Supported Web Browsers (as listed in
Addendum A) within three months of their release. Compatibility with previous versions of
Supported Web Browsers is not guaranteed.
VCMS Licensing Services do not include:
Optional Interactive Components.
Modules, Programs, or Software Applications.
Conversion to new platforms.
Modification of third-party products.
Compatibility with Client’s third-party products.
Website design services.
All other services not expressly provided for in this Agreement and its applicable Addendum(s).
Support Services. Support Services is defined as technical support, account management,
and education and training for the VCMS. Contractor will provide Support Services to a designated Client account
manager, system administrator or webmaster. Technical support is generally available by email and telephone
from 6:00 AM to 6:00 PM Pacific Time Monday through Friday excluding holidays (“Business Hours”), with emergency
support available 24 hours a day, 7 days a week. An emergency is defined as Client’s website being down for more
than ten (10) minutes. Support Services also include:
Dedicated Account Manager
Account Management*
o Semi-annual account reviews (Health Checks)
o Semi-annual site analytics report
o Semi-annual graphics site audit
o Up to 30 hours of site improvement credits**
Education and Training
o Training and best practices webinars
o Access to On-Demand Training Library
o On-going new user training (via remote meeting service)
o Monthly office hours (via remote meeting service)
* Health Checks, Site Analytics Report and Graphics Site Audit will not be performed until the second
year of the Agreement and every year thereafter.
** Thirty site improvement credits will be available beginning the second year of the Agreement and
every year thereafter. Any unused hours in a given year may be carried over to the following year.
Customizations. The following are customizations provided in Client’s project: None.
Unless Client has retained other Services from Contractor under the applicable Addendum, Client is solely
and exclusively responsible for all services not expressly provided for in this Addendum. Any changes, alterations or
2016-0108 vS/PE 17
modification requested by the Client to its Website may be subject to a fee to be quoted by a Contractor
representative at the time of the request. Client may, at any time, upgrade from its current edition to either a
Standard or Plus Edition, as applicable. Client may not, during the I nitial Term (defined below) or any renewal term,
downgrade from its current edition to either a Standard or Basic Edition, as applicable. Client acknowledges that
the Subscription Services may be modified or improved because of the dynamic nature of techn ology. Contractor
may, from time to time, make minor modifications to the Subscription Services, as a whole or any part thereof. Such
minor modifications may be implemented at any time and without notice to Client. Continued use of the
Subscription Services following any modification shall constitute binding acceptance of the modification.
Subscription Fees
Rate: All Subscription Services provided for the Client during the first year of the Agreement shall be at no
cost to Client. Contractor shall invoice Client $9,500 per year beginning the second year of this Agreement, which
rate shall be increased by five percent (5%) per year, for each year of the Agreement Term, and any an d all
renewal terms. Contractor shall invoice Client annually every year thereafter, including any renewal term. All
invoices will be due and payable by Client within 30 days. Websites exceeding 250 GB of storage shall be subject
to an additional monthly fee of $50 per 5GB increment.
2016-0108 vS/PE 18
Addendum C-_
extra work
Sample Only.
This Addendum is made and entered into by Vision Technology Solutions, LLC (“Contractor”) and CLIENT, STATE
(“Client”) as of the date of full execution.
Contractor and Client hereby mutually acknowledge and agree that:
1. On DATE, Contractor and Client entered into the Master Services Agreement (“Agreement”), incorporated
herein by reference.
2. The Agreement, including all other terms and conditions therein, shall continue in effect.
3. In the event of any conflict or inconsistency between the provisions of this Addendum and the Agreement,
the provisions of this Addendum shall control only to the extent of the services provided in this Addendum, and not
any other subject matter covered by the Agreement.
Included Services
Extra Work Fees
Client agrees to pay Contractor as follows:
1. Price. Contractor agrees to perform work set forth in this Addendum for [$a,bcd].
2. Payment. Contractor will submit itemized invoices to Client for the payments required by this
Addendum, and all invoices will be due and payable by Client within 30 days:
(a) An initial payment equal to 50% of the total cost; and
(b) A payment equal to 50% of the total cost 21 days after completion of the services in this
Addendum.
OR
Payment. Contractor will submit an itemized invoice to Client for the payment required by this
Addendum, and the invoice will be due and payable by Client within 30 days.
IT Department – Position Paper
PM/BA: Tricia Callahan Presentation Date: 01/26/16
Form Last Modified: 3/10/2016 Page 1 of 5
TOPIC TITLE: CMS Replacement Project
SITUATION
Our current CMS platform is built on the Ektron CMS400.net platform which was purchased at the end of last year by the private equity firm Accel-KKR, who also
owns the competing CMS platform EPiServer. While Ektron CMS400.net is still currently “supported” (see support issues below) it is for all intents and purposes a
dead product. Accel-KKR has announced that they will be merging the two products and moving forward under the EPiServer brand. Existing Ektron customers will
eventually have to migrate to the EPiServer CMS platform, which is a more expensive product and will require a complete data migration and redesign of the city
website.
Both the Ektron and EPiServer platforms are primarily Business-to-Consumer products, with their primary focus on marketing, sales, and ecommerce. As such, all new
enhancements to the platforms over the last few years have been focused on ecommerce, marketing, and customer retention functionality, and have therefore been
of little use to the city. While at the same time functionality needed to support the city’s primary goals of communication and citizen engagement have either been
scaled back or are non-existent.
Internal Web Authors find the existing Ektron CMS400.net CMS unintuitive with a poorly designed editing interface that is error prone and cumbersome making it
difficult to use. This also makes it hard to train new Web Authors as staff member change responsibilities or leave the city.
Several key pieces of functionality that promote communication and citizen engagement, including automatic email notification to content subscribers (eAlerts) and
the ability to run accurate reports for surveys and other online forms, are currently broken. Attempts have been made to work with Ektron support to resolve these
issues but so far they have been unable or unwilling to resolve the issues.
In addition, the layout and design of the city website is in need of an overhaul. Both citizens and city staff find the current design of the city website cumbersome and
the organization of content is unintuitive. This makes it difficult for citizens to find the information they are looking for and leads to frustration and drives them to
contact city staff to get the information they need. This wastes the time of staff and the public.
Since the migration from Ektron CMS to EPiServer platform would be a complete data migration and site rewrite/redesign anyway, this provides us with a perfect
opportunity to re-evaluate the city’s CMS needs and research other CMS vendors to find a platform that is a better fit for the city’s communication goals.
By focusing our search for a replacement CMS platform on the smaller segment of the CMS market that specializes in the Government and Non-profit market
segment, we are looking to find a vendor whose CMS platform has functionality that better supports the city’s strategic goals of communication, citizen participation
and citizen engagement.
POSITION
IT has evaluated 16 different CMS products. The list was narrowed down to 3 products of which we invited representatives from each Department to participate in a
demonstration as well as the opportunity to test the products in a sandbox environment. Following these activities, we narrowed the list down to two products.
PRODUCT EVALUATION
Cost Analysis:
CivicPlus VisionInternet
CMS Package 109,356 (1000 pages) 20,530 (500 pages)
Content Migration – Up to 500 pages n/a 8,500
Content Consulting Package – Plus 15,000 17,500 (2 on-site days)
Kick off meeting 10,000 Included in CMS Package (1 hour remote intro call)
Advanced Website Analysis 3,600 3,000
Search Engine Registration n/a $270
Approval Cycle n/a $4,630
Document Central PDF Converter n/a $1,750
Google Translation Integration Included in Content Consultation Package Included in Content Consultation Package
VisionSearch n/a $1,000
Process roadmap consultation 10,000 Included in Content Consultation Package
Public engagement evaluation 7,800 Included in Content Consultation Package
Responsive Design (makes all pages viewable from
mobile device and tablet)
Included in CMS Package 2,000
Home Page view from Mobile Device (app look and
feel)
Included in CMS Package (GoCitizen Pro Mobile
Application)
4,500 (Mobile Home Page Enhancement)
Onsite Consultation n/a 4,860 (one day on-site)
Onsite Consultation – Additional on-site day 2,500
Onsite Training Program 7,800 (2 days on-site) 3,290 (one day on-site)
Onsite Training Program- Additional on-site day 2,500
TOTAL: $154,556 $76,830
IT Department – Position Paper
PM/BA: Tricia Callahan Presentation Date: 01/26/16
Form Last Modified: 3/10/2016 Page 2 of 5
Cost Analysis (continued):
*NPV = Net Present Value of future costs of each solution over the next 4 years. (4% interest rate)
Pro/Con Analysis:
CivicPlus VisionInternet
Pros Cons Pros Cons
Established in 1998 Established in 1995
Dedicated Support Person Dedicated Account Manager
Unlimited web pages Unlimited web pages
Alt Text (photos) Compliant Alt Text (photos) Compliant
508 Compliant 508 Compliant
ADA Compliant ADA Compliant
Integration with GIS Software/Google
maps
Integration with GIS Software/Google
maps
Not Open Source Not Open Source
CivicPlus is a larger company with
more resources available to them
(~200 employees)
VisionInternet is a smaller company
with less resources (~52 employees)
1900+ Government Agency Clients 100+ Government Agency Clients
Virtual Webmaster Available (5 hours
of content updates per month) -
Additional cost of $5,700
No Virtual Webmaster Available.
CP is a total government solution.
They have additional products to assist
goverments in other ways: CivicReady
(coordinate back end teams during
emergencies), CivicSend (Mass Emails),
CivicEngage (Government Content
Management), CivicHR (full HR suite)
Company only does websites
Closed Caption (videos) Compliant Closed Caption (videos) – NOT
Compliant
Unlimited Server Storage Space Limited Storage Space (250 GB) – cost
for additional space
5 days of onsite training for up to 20
people
3 days of onsite refresher training 60-
120 days past go-live
Scope includes a web-based training
session
CivicPlus VisionInternet
Subscription Fees (annual) 18,591
(subject to annual 5% increase year 3 and beyond)
9,500
(Plus edition- subject to annual 5% increase year 3
and beyond))
Maintenance & support (annual) included included
Annual Recurring Training (remote) 2,000 (10K - 3 day on-site Annual Refresher) included
Premium Disaster Recovery Option n/a 2,000
NPV of recurring costs (year 2- 4) $73,689.08 $40,689.70
Total upfront costs (year 1) $154,556 $76,830
NPV of recurring costs (years 2 – 4) $73,689.08 $40,689.70
TOTAL NPV OF ALL COSTS: $228,245.08 $117,519.70
IT Department – Position Paper
PM/BA: Tricia Callahan Presentation Date: 01/26/16
Form Last Modified: 3/10/2016 Page 3 of 5
CivicPlus Vision Internet
Pros Cons Pros Cons
Free redesign after 4 years. Cost for
making changes to code in the interim.
Free redesign after 4 years or make
redesign changes gradually using
credits to make changes to code
(flexible)
Process starts at the design stage. Process starts at the UX stage – much
more customization to our cities
needs.
Additional cost associated with making
changes to the home page.
Ability to change home page
background to reflect events or
seasons (No limit, included)
Pages have responsive design but
users lack the ability to optimize the
format and make changes.
Ability to move, hide and reorder
content for mobile site
4 hour disaster recovery time (no
other options available)
2 hour disaster recovery time (2K
option: Instantaneous Disaster
recovery time with premium package)
Responsive websites do not present
well in mobile mode.
(http://www.dublin.ca.gov/ >> side by
side view in desktop and mobile
mode)
Responsive websites present well in
mobile mode.
Online Community Survey is an
additional cost ($7,800)
Design Phase includes Online
Community Survey
Up to 1000p of content development –
migrate everything over and then train
clients on being better moving forward
Up to 1000 pages of content migration
–Lean, strategic and nimble with what
is migrated
Additional cost of $1,000 - Media
Center with Live Streaming Video
Streaming Video Center included
Additional cost of $7,800 for a 2 day
on-site meeting to present website to
stakeholders
Included in budget
Content consultation not customized
(one-size fits all approach)
Content consultations customized to
our community using the CoK’s
analytics, heatmap results and real
examples of citizens in our community
to teach the CoK how to write and edit
better content.
“World Class Government Agent
Expert” available but deliverables not
well defined (Option 1. During design
to launch phase: 2 weeks; 15K Option
2. Prior to design to launch phase: 2
weeks; 28K/ 35K w/o commitment to
purchase CP)
GoCitizen Pro Mobile Application.
Citizens required download app to
their mobile device (takes up space on
their phones.)
Mobile Home Page Enhancement (ie
http://weho.org/ vs
http://www.goodyearaz.gov/ ) >> 4K
(Automatically looks like a mobile
phone without having to download an
app.) Way to get everyone to interact
without requiring their action.
Additional cost of (10K-add up to 6
dept per additional day for $2,200)
On-site Kick off meeting to discuss
design goals, audience goals and meet
with dept to discuss project objectives
Included in budget
IT Department – Position Paper
PM/BA: Tricia Callahan Presentation Date: 01/26/16
Form Last Modified: 3/10/2016 Page 4 of 5
Site Examples:
• http://www.co.pierce.wa.us/
• http://snohomishcountywa.gov/
• http://issaquahwa.gov/
• http://wa-portangeles.civicplus.com/
• http://burlingtonwa.gov/
• http://www.desmoineswa.gov/
• http://www.ci.bainbridge-isl.wa.us/
• www.jeffersontownky.com
• http://www.banff.ca/
• http://www.blueearthcountymn.gov/
• http://www.co.walton.fl.us/
Site Examples:
• Example of anchor scrolling – http://www.cityofnorthport.com/
• Example of parallax scrolling - http://www.fortlauderdale.gov/
• Example of tiles - https://portal.ehawaii.gov/
• Example of video background – http://www.iaf.gov/
• http://www.ci.tumwater.wa.us/
• http://www.culvercity.org/
• http://www.ci.palm-springs.ca.us/
• http://www.palmbayflorida.org/
• http://www.ci.seatac.wa.us/
• http://www.maplevalleywa.gov/
• http://www.cityofshoreline.com/
• https://www.wenatcheewa.gov/
• http://www.cityofcashmere.org/
• http://www.sandyspringsga.org/
• http://soldotna.org/
• http://www.mesaaz.gov/
• http://www.reno.gov/
• http://www.provo.org/
IT Department – Position Paper
PM/BA: Tricia Callahan Presentation Date: 01/26/16
Form Last Modified: 3/10/2016 Page 5 of 5
RECOMMENDATION
It is the opinion of the IT Department that either of these products will meet the business needs and deliver an amazing City of Kent website in 2016. However, IT
believes that the content consultation piece that Vision Internet provides will allow the City of Kent to not only deploy a great website but provide us the training and
guidance with regards to best practice to ensure that our website is amazing 3-6-12 months AFTER it is deployed. For this reason and the large cost savings over the
course of 4 years I strongly recommend that the City of Kent purchase Vision Internet.
Next steps recommended:
1.) IT recommends that we schedule two 1-hour sandbox sessions with the same group of web authors that participated in the previous demos/sandbox sessions.
The vendor will provide training remotely at these sessions. Following the sandbox sessions, IT will send a brief 5-minute survey to those that participated
requesting their feedback on the products. IT will record the results of the survey to present to project stakeholders.
2.) Tricia will schedule a meeting with all project stakeholders to confirm which solution to move forward with (analyzing survey results, requirements matrix and
position paper).
3.) Tricia or Michelle will send out an email to those the participated in the demo/sandbox sessions, thanking everyone for their time/effort and let them know what
product was selected (and why) and what the next steps will be with regards to their involvement in the design/training phases.
4.) IT will work with the vendor to sign appropriate contracts. (Tricia has the information required to request that we do not need to go through RFP process.)
5.) Once Tricia is connected with the vendor PM and the schedule and deployment plan is confirmed, Tricia will provide status update to project stakeholders and
current web author team….More detailed next steps will be communicated to everyone impacted.
Revised Schedule:
Deliverable Start Date End Date
2nd round of Sandbox Sessions February 1 February 5
Survey sent February 5
Product Selection February 12
Contracts Management February
15
February
26
Product Vision to Launch Time Estimate (~20
weeks)
March 1 July 8
City of Kent 2016 Website Launch AUGUST 2016
Supporting Documents:
• Requirements Matrix
• Product Information on Teamspace
• 5 Things Local Government Gets Wrong about Websites – written by Senior Director of Marketing and Strategic Partnerships at Vision Internet
Assumptions
- The Web Author Team, the content they add/edit and the layout of site will determine the ultimate success of the website.
- Estimates include planning, design, programming, marketing setup and launch.
- New website will be mobile/tablet-responsive.
- Website will be built in a CMS framework to empower non-technical staff to edit most content themselves.
- Departments will provide all text content (body copy, product/ team images). Graphics supplied and managed by Multimedia (Refer to Website Online Team
structure recommendation on Teamspace.)
- As a result of Vision Internet being a smaller company, more hand holding will be available for content editors.
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Agenda Item: Consent Calendar – 7H_
TO: City Council
DATE: March 15, 2016
SUBJECT: School Zone Traffic Safety Camera Program Fund Expenditures –
Authorize
SUMMARY: School speed zones are located in areas occupied by a high number of
pedestrians, especially before, during, and after school, and driver inattention and
speeding can have devastating consequences. The strategic placement of automated
traffic safety cameras in school zones has been shown to reduce vehicle speeds,
thereby reducing the risks to pedestrians.
Funds derived from the use of the cameras are to be used to cover the costs of
administering the program. Excess funds will be used for criminal justice-related
purposes. The current balance in the fund is in excess of $1 million. The Police
Department has researched and determined two items that it wishes to spend funds
on: (1) set aside $50,000 for matching funds for the traffic safety grant program, and
(2) use $279,000 to replace seven of the Police Department’s aging police vehicles.
EXHIBITS: Report detailing how funds will be used under this request.
RECOMMENDED BY: Operations Committee
YEA: Boyce, Ralph, Thomas NAY:
BUDGET IMPACTS: $329,000 to come from the School Zone Traffic Safety Camera
Fund
MOTION: Approve the expenditure of $329,000 from the School Zone
Traffic Safety Camera fund to include $50,000 for matching funds for the
traffic safety grant program, and $279,000 to replace seven of the Police
Department’s aging police vehicles, and authorize the mayor to sign all
necessary documents, subject to the approval of the Police Chief and City
Attorney.
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SCHOOL ZONE CAMERA FUND
PROJECT REQUESTS
PRIORITY ITEM DESCRIPTION COST TIMELINE
1 Traffic Safety Grant Program $50,000 2016-2017
2 Police Fleet Upgrade $279,000 2016-2017
TOTAL $329,000
Police Priority #1
Description: Traffic Safety Grant Program – Match Funds
Washington State Department of Transportation provides grant funds to local jurisdictions to
enhance traffic safety. Projects include Safe Routes to School, encouragement projects to
increase walking and biking, and safety enhancements to reduce serious injury and fatal
collisions involving pedestrians, bicycles, and vehicles.
The grant cycle for the 2017-2019 biennium is now open and Kent is pursuing grant
applications. Police and traffic engineering staff are working to identify the most competitive
locations and strategies to enhance traffic safety.
Justification: Washington State Department of Transportation will give funding preference to
those projects that allocate local match funds. More competitive grant applications must
identify projects in areas where there are high incidents of serious injury and fatal collisions
involving pedestrians/bicycles and vehicles and provide a local match.
Impact: Up to $50,000 will be used for match funds for the Traffic Safety grant program.
Staff will work to identify the most competitive application based upon pedestrian/bicycle and
vehicle collisions.
Police Priority #2
Description: Police Fleet Upgrade $279,000
To provide vehicles for additional positions and to replace aging fleet vehicles. Costs include
estimated set-ups.
• K9 Patrol Tahoe vehicle: One for $65,000
• Ford SUV Interceptors vehicles/Patrol set-up: Two for a total of $80,000
• Ford SUV Interceptors vehicles/Administrative set-up: Two for a total of $70,000
• Ford police sedans: Two for a total of $64,000
Justification: Utilizing a third day-time K9 has been greatly beneficial to patrol operations,
aggressively fighting crime and supporting Intelligence Led Policing efforts. Most importantly, it
has given us a means to combat day time residential burglaries and prowls by providing a
valuable tool to apprehend suspects. Recently, we have dual trained a generalist apprehension
dog to also be a narcotic detection dog to assist with narcotic search warrants which will result
in more drug finds, prosecutable cases, and more narcotic related seizures. Due to this
success, the Chief is expanding the K9 program to four dogs so we can have the benefit of two
daytime K9s that can operate seven days a week. The fourth dog will also be dual trained and
provide an additional narcotic detection team. With this additional K9 position, the department
requires an additional K9 vehicle for the new team.
The Kent Police Department has two officers assigned as School Resource Officers. These
officers currently are assigned two vehicles that were originally purchased by the Kent School
District. Although they are now maintained by the city shops, they were not a fleet allocation.
The vehicles are aging; they have become a resource liability for maintenance and are well past
their expected life cycle. The department would like to replace these vehicles with Ford SUV
Interceptors that are equipped as standard patrol packages (fully marked black and whites,
with emergency light bars, and transport cages). The department also has one remaining
Neighborhood Response Team vehicle that is aging beyond its lifecycle and in need of
replacement. The department would like to replace that vehicle with a Ford police vehicle.
Replacement of aging vehicles will reduce maintenance burdens and increase safety.
The Kent Police Department was authorized an additional three employees for both 2015 and
2016. As part of the Chief’s personnel manning plan, three of the six positions were allocated
to the Investigations and Support Divisions. Two positons are to be detectives to support the
growth in patrol and increased case load in investigations and one position was allocated as a
Support Services Commander to support the critical operations of recruiting and hiring, as well
as accreditation, policy development, and training. All three of these additional specialty and
command positions require a vehicle. The department desires to provide Ford police vehicles
for the commander and to support the two new detective positions.
Impact: By utilizing the School Zone Safety Camera fund, the police department can minimize
a negative impact to the city’s capital project fund to provide replacements for aging vehicles
and required additional vehicles for newly allocated positions.
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Agenda Item: Consent Calendar – 7I_
TO: City Council
DATE: March 15, 2016
SUBJECT: Appointment to the Public Facilities District Board - Approve
SUMMARY: Approve the appointment of Carmen Goers to the Kent Special Events
Center Public Facilities District Board for a four-year term ending March 15, 2020.
Carmen Goers is a long-time resident of East Hill. With 25 years in the banking
industry, she is currently employed as Vice President for Wells Fargo Bank. Carmen’s
areas of interest include education, economic development and an advocate to women
and children. Currently she is Chair for the Government Affairs Committee for Kent
Chamber of Commerce.
It is my pleasure to recommend Carmen Goers for appointment to the Public Facilities
District Board.
EXHIBITS: None.
RECOMMENDED BY: Council President Bill Boyce
BUDGET IMPACTS: None
MOTION: Approve the appointment of Carmen Goers to the Kent Special
Events Center Public Facilities District Board for a term of two years.
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Agenda Item: Consent Calendar – 7J_
TO: City Council
DATE: March 15, 2016
SUBJECT: Riverview Park Trail Relocation Project – Accept as Complete
SUMMARY: In July 2015, the Parks Department contracted with R.W. Scott
Construction Company in the amount of $159,316.92 to alter the configuration of the
Green River Trail through Riverview Park, effectively relocating the trail within the
park. The project manager accepted the project as complete on 12/5/2015, subject to
warranty provisions.
EXHIBITS: Acceptance Letter
RECOMMENDED BY: Parks, Recreation and Community Services Director
YEA: N/A NAY: N/A
BUDGET IMPACTS: Parks Lifecycle Budget
MOTION: Accept the Riverview Park Trail Relocation Project as complete
and release retainage funds in the amount of $7,274.75 to the contractor,
R.W. Scott Construction Company, upon receipt of all approvals from
Washington State.
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Agenda Item: Other Business – 8A_
TO: City Council
DATE: March 15, 2016
SUBJECT: Kent School District Bond Issue – Resolution in Support - Adopt
SUMMARY: The Board of Directors of the Kent School District has determined that
capital improvements to their facilities are required to better serve the needs of the
students in the district, and that the bond and proposed improvements are in the best
interest of the residents and students of the district. The Board of Directors of the
Kent School District will ask the voters to approve its bond measure at the April 26,
2016, special election.
EXHIBITS: Resolution, with attachments
RECOMMENDED BY:
BUDGET IMPACTS: None
MOTION: Adopt Resolution No. , in support of the Kent School
District No. 415’s April 26, 2016, ballot proposition for the issuance of
unlimited tax general obligation bonds.
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RESOLUTION NO. ___________
A RESOLUTION of the City Council of the
City of Kent, Washington, expressing support for
the Kent School District’s Capital Improvement and
School Construction General Obligation Bond ballot
proposition entitled, “Capital Improvement and
School Construction General Obligation Bonds -
$252,000,000.”
RECITALS
A. The Board of Directors (“Board”) of the Kent School District
No. 415, King County, Washington, has adopted its Resolution No. 1482,
calling for a special election on April 26, 2016, for the issuance, in one or
more series, of unlimited tax general obligation bonds in the principal
amount of $252,000,000, payable from ad volorem taxes levied against all
of the taxable property within the district.
B. The Kent School District’s Board determined that various
capital improvements to the facilities of the District, including construction
of two new elementary schools and 20 new classrooms; fields, tracks, and
courts renovations; and other improvements and refurbishments to school
facilities. The school board has determined that these improvements are
required to better serve the needs of the students in the District, and are in
the best interest of the residents and students of the District.
1 Resolution
Support – Kent School District Proposition 1
Endorsement Capital Improvement and
School Construction General Obligation Bonds
C. The Board has stated that the taxes levied will be in excess of
the regular property tax levies to pay the principal of and interest on the
Bonds, while maintaining the current tax rate.
D. City councils are authorized to take collective action regarding
ballot measures appearing before the voters so long as the action is taken
at a public meeting, the intended action is identified on the agenda and the
opportunity for opposing views is given to attendees at the public meeting.
E. It is appropriate that the city council support this ballot
measure as permitted pursuant to RCW 42.17A.555.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. - The Kent City Council supports the Board of Directors
of the Kent School District No. 415’s Resolution No. 1482, attached as
Exhibit A to this resolution, and the District’s ballot Proposition 1 – “Capital
Improvement and School Construction General Obligation Bonds -
$252,000,000,” which the Board of Directors of the Kent School District will
submit to the voters at the April 26, 2016, special election. The
Proposition 1 ballot title and ballot statement are as follows:
Proposition No. 1
Kent School District No. 415
Capital Improvement and School Construction General
Obligation Bonds - $252,000,000
The Board of Directors of the Kent School District No. 415
adopted Resolution No. 1482 concerning a proposition to
2 Resolution
Support – Kent School District Proposition 1
Endorsement Capital Improvement and
School Construction General Obligation Bonds
finance capital improvements to its facilities. This
proposition would authorize the District to construct two
new elementary schools and 20 new classrooms, make
capital improvements to rooms at numerous schools,
improve multipurpose rooms and fields, tracks and courts
at numerous schools and; to issue $252,000,000 of
general obligation bonds maturing with a maximum term
of 20 years and to levy annual excess property tax levies
to pay and retire such bonds, all as provided in Resolution
No. 1482. Should this proposition be:
☐ Approved: ☐ Rejected:
SECTION 2. - The mayor is authorized to take action as necessary
and appropriate to implement the directives of this legislation, including
forwarding copies of this resolution to the Board of Directors of the Kent
School District No. 415, and others as warranted.
SECTION 3. - Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
City of Kent, Washington, this day of , 2016.
CONCURRED in by the Mayor of the City of Kent this day of
, 2016.
SUZETTE COOKE, MAYOR
ATTEST:
RONALD F. MOORE, CITY CLERK
3 Resolution
Support – Kent School District Proposition 1
Endorsement Capital Improvement and
School Construction General Obligation Bonds
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
I hereby certify that this is a true and correct copy of Resolution No.
______ passed by the City Council of the City of Kent, Washington, the
________ day of ____________________, 2016.
RONALD F. MOORE, CITY CLERK
p:\civil\resolution\ksd bond resolution - support.docx
4 Resolution
Support – Kent School District Proposition 1
Endorsement Capital Improvement and
School Construction General Obligation Bonds
4846-0730-9868.3
RESOLUTION NO. 1482
A RESOLUTION OF THE BOARD OF DIRECTORS OF KENT SCHOOL
DISTRICT NO. 415, KING COUNTY, WASHINGTON, DESCRIBING
CERTAIN CAPITAL IMPROVEMENTS TO BE MADE TO ITS
EDUCATION FACILITIES; DECLARING THE ESTIMATED COST OF
SUCH IMPROVEMENTS; PROVIDING FOR THE ISSUANCE OF
$252,000,000 PRINCIPAL AMOUNT OF GENERAL OBLIGATION
BONDS PAYABLE FROM AD VALOREM TAXES LEVIED AGAINST
ALL OF THE TAXABLE PROPERTY WITHIN THE DISTRICT;
PROVIDING FOR THE SUBMISSION OF THE PROPOSITION OF
INCURRING SUCH INDEBTEDNESS TO THE QUALIFIED ELECTORS
AT A SPECIAL ELECTION TO BE HELD ON TUESDAY, APRIL 26, 2016;
PROVIDING FOR THE NOTICE OF SUCH ELECTION; AUTHORIZING
THE SUPERINTENDENT TO SUBMIT A REQUEST FOR ELIGIBILITY
FOR THE STATE OF WASHINGTON’S SCHOOL BOND GUARANTEE
PROGRAM; AND PROVIDING FOR OTHER MATTERS PROPERLY
RELATING THERETO
KENT SCHOOL DISTRICT NO. 415
King County, Washington
UNLIMITED TAX GENERAL OBLIGATION BONDS
PRINCIPAL AMOUNT OF $252,000,000
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF KENT SCHOOL DISTRICT
NO. 415, KING COUNTY, WASHINGTON, as follows:
WHEREAS, Kent School District No. 415, King County, Washington (the “District”), is a
first-class school district duly organized and existing under and by virtue of the Constitution and
the laws of the state of Washington (the “State”) now in effect;
WHEREAS, the Board of Directors of the District (the “Board”) has determined that
certain capital improvements to the facilities of the District are required to better serve the needs
of the students of the District;
WHEREAS, in order to provide funds to plan, acquire, design, construct, equip and install
such capital improvements, the Board hereby deems it necessary and advisable that the District
issue and sell in one or more series its unlimited tax general obligation bonds in the principal
amount of $252,000,000 (the “Bonds”) to pay the costs of the Project (as defined in Section 2
below), all pursuant to the provisions of chapters 28A.530 and 39.46 RCW;
WHEREAS, RCW 28A.530.020 requires that a special election be called for the
submission of a proposition to the qualified electors within the District for their approval or
rejection prior to incurring such bonded indebtedness and levying such taxes;
EXHIBIT A
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4846-0730-9868.3
WHEREAS, the District will notify the King County Manager of Records and Elections,
as ex officio Supervisor of Elections for the District, in compliance with chapters 29A.04 and
29A.40 RCW, of its intention to hold a special election on Tuesday, April 26, 2016, to submit the
proposition of the issuance of the Bonds to the qualified electors of the District for their approval
or rejection and to levy such taxes;
WHEREAS, chapter 39.98 RCW was enacted for the purpose of establishing a credit
enhancement program (the “Program”) for voter-approved school district general obligation
bonds;
WHEREAS, RCW 39.98.040 authorizes the State Treasurer to make a determination that
a school district is eligible for participating in the Program under rules adopted by the State Finance
Committee; and
WHEREAS, to the extent the Program demonstrates savings to the taxpayers of the
District, the District wishes to participate in the Program;
NOW, THEREFORE, IT IS HEREBY FOUND, DETERMINED AND ORDERED, as
follows:
Section 1: The Board hereby determines that the best interest of the residents and
students of the District requires the planning, acquisition, design, construction and installation of
certain capital improvements and betterments to its facilities, together with all necessary
appurtenances, fixtures and furnishings therefor, including technology improvements.
Section 2: The proposed capital improvements (the “Project”) to be paid for with the
Bond proceeds are as follows:
(a) the construction of two new elementary schools;
(b) the construction of 20 new classrooms;
(c) renovation of multi-purpose rooms at various schools;
(d) renovation of fields, tracks and courts at various schools;
(e) acquire new smartboards;
(f) capital improvements to the roofs at various schools;
(g) the acquisition and installation of all necessary appurtenances, equipment, fixtures
and furnishings of the foregoing, including technology improvements, as deemed necessary by the
Board;
EXHIBIT A
3
4846-0730-9868.3
(h) the acquisition, construction and installation of all such other capital improvements
deemed necessary by the Board; and
(i) ancillary costs of planning, engineering, architectural, construction management,
attorney’s fees, costs of bond issuance, permits, accounting costs, easements and any other
expenses or consultant fees incidental thereto, together with all necessary appurtenances, fixtures
and furnishings thereto.
Such capital improvements and betterments described in Section 2 above, which do not
include the replacement of equipment, are to be more fully described in the plans and specifications
to be prepared by the District’s architects and engineers and to be filed with the District.
The District anticipates the receipt of financing assistance from the State under chapter
28A.525 RCW in the estimated amount of $5,000,000. The proposed capital improvements to be
paid for with the financing assistance are unrelated to the Project and may include, but are not
limited to, additional work on projects proposed to be paid for with Bond proceeds, modernizing
and equipping the District’s existing educational and administrative support facilities, constructing
and equipping new District educational and administrative support facilities, purchasing property
for future schools or other District facilities, technology improvements and other capital
improvements deemed necessary and desirable by the Board, all in order of priority and in the
amount as determined necessary and desirable by the Board.
Section 3: If, in the opinion of the Board, the needs of the District change in a manner
that results in a circumstance wherein any portion of the above-referenced capital improvements
is not required or in the best interests of the District, the Board retains the right not to acquire,
construct and install such capital improvements and to reallocate the money originally
contemplated therefor to other capital improvements to the District’s facilities deemed more
necessary by the Board, or to deposit such money into the District’s Debt Service Fund to make
debt service payments on the Bonds outstanding or to call and redeem a portion of the Bonds prior
to maturity; provided, any change in use of Bond proceeds shall be in the form and manner required
by law.
Section 4: The total estimated cost of the capital improvements program adopted by
the Board is hereby declared to be approximately $257,000,000; $252,000,000 of which shall be
paid, if authorized and empowered by the three-fifths (3/5) majority approving vote of the qualified
electors of the District, by the issuance and sale of the Bonds.
Section 5: In the event the District has other legally available money or there are Bond
proceeds (or interest earnings thereon) remaining after the capital improvements set forth in
Section 2 above have been completed or duly provided for, the Board retains the right to make
additional capital improvements to the facilities of the District as are deemed necessary and
desirable by the Board, or to deposit such money into the District’s Debt Service Fund to make
debt service payments on the Bonds outstanding or to call and redeem a portion of the Bonds prior
to maturity.
Section 6: In the event the Bond proceeds are insufficient to make all of the capital
improvements set forth in Section 2 above, the District shall use the available money to pay the
EXHIBIT A
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4846-0730-9868.3
cost of such improvements set forth in Section 2 above deemed most necessary and to be in the
best interest of the District by the Board.
Section 7: The Bonds, if approved, shall be sold and issued in such amounts and at
such time or times as deemed necessary and advisable by the Board all as permitted by law. The
Bonds shall bear interest at such rate or rates not to exceed the maximum provided by law at the
time they are sold. The Bonds shall mature in such amounts and at such time or times within a
maximum term of 20 years from their date of issue but may mature at an earlier date or dates, as
authorized by the Board and provided by law. The Bonds shall be unlimited tax general obligations
of the District; and, unless paid from other sources, both principal thereof and interest thereon shall
be payable out of annual property tax levies to be made upon all taxable property within the District
without limitation as to rate or amount. The designation of the Bonds may be changed to reflect
the actual date of issuance. The exact date, form, terms and maturities of the Bonds shall be
hereafter fixed by resolution of the Board.
Section 8: A special election is hereby requested to be called, conducted and held
within the District on Tuesday, April 26, 2016, for the purpose of submitting to the qualified
electors of the District, for their approval or rejection, the District’s proposal to make the capital
improvements specified in Section 2 above; to incur indebtedness; to issue the Bonds to finance
such capital improvements; and to levy taxes in excess of the regular property tax levies to pay the
principal of and interest on the Bonds.
Section 9: The King County Manager of Records and Elections is hereby authorized
and directed to call and conduct the April 26, 2016 special election.
Such election will be conducted by mail ballot. The procedures and forms to conduct such
election by mail ballot shall be prescribed by the King County Manager of Records and Elections
in accordance with chapter 29A.40 RCW and chapter 434-250 WAC.
Section 10: Pursuant to RCW 29A.36.071, as amended, the King County Prosecuting
Attorney is requested to prepare the concise description of the proposition for the ballot title
substantially in the following form:
EXHIBIT A
5
4846-0730-9868.3
PROPOSITION NO. 1
KENT SCHOOL DISTRICT NO. 415
CAPITAL IMPROVEMENT AND SCHOOL CONSTRUCTION GENERAL
OBLIGATION BONDS - $252,000,000
The Board of Directors of Kent School District No. 415 adopted Resolution
No. 1482 concerning a proposition to finance capital improvements to its facilities.
This proposition would authorize the District to construct two new elementary
schools and 20 new classrooms, make capital improvements to roofs at numerous
schools, improve multipurpose rooms and fields, tracks and courts at numerous
schools and; to issue $252,000,000 of general obligation bonds maturing with a
maximum term of 20 years and to levy annual excess property tax levies to pay and
retire such bonds, all as provided in Resolution No. 1482. Should this proposition
be:
□ APPROVED: □ REJECTED:
Section 11: In the event the proposition set forth in Section 10 above is approved
pursuant to RCW 39.36.020 and Article VII, Section 2(b) of the State Constitution, there shall be
levied and collected annual tax levies in an amount sufficient to each year during the life of the
Bonds, and until the full payment of both principal thereof and interest thereon, as will provide
levy proceeds sufficient in amount to fully pay currently maturing installments of principal and
interest on the Bonds as such becomes due. Such tax levies will be in excess of the regular annual
tax levies permitted by law.
Section 12: The King County Auditor shall prepare the notice of special election which
shall be published at least once, which publication shall take place not more than 15 days nor less
than five days prior to the deadline for mail-in registration. Such publication shall be in a
newspaper of general circulation within the District and in accordance with RCW 29A.52.355.
Section 13: The Secretary to the Board is hereby directed to deliver a certified copy of
this Resolution to the King County Manager of Records and Elections, as ex officio Supervisor of
Elections for the District, no later than February 26, 2016.
Section 14: The Board hereby requests that the State Treasurer issue a certificate of
eligibility in favor of the District for participation by the District in the Program with respect to
the Bonds. The Superintendent of the District is hereby authorized and directed to submit such
applications, resolutions and certifications as shall be required by the State Treasurer in reviewing
the District’s request for participation.
EXHIBIT A
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4846-0730-9868.3
Section 14: This Resolution shall take effect immediately upon adoption.
ADOPTED by the Board of Directors of Kent School District No. 415, King County,
Washington, at a regular meeting thereof, held on January 27, 2016.
KENT SCHOOL DISTRICT NO. 415
King County, Washington
__________________________________________
Karen DeBruler, President
__________________________________________
Debbie Straus, Vice President
__________________________________________
Agda Burchard, Director
__________________________________________
Russ Hanscom, Director
__________________________________________
Maya Vengadasalam, Director
ATTEST:
__________________________________
Dr. Calvin J. Watts
Secretary to the Board of Directors
( S E A L)
EXHIBIT A
4846-0730-9868.3
* * * * * * * * * * * * * * *
CERTIFICATE
I, Dr. Calvin J. Watts, Secretary to the Board of Directors of Kent School District No. 415,
King County, Washington, hereby certify that the foregoing Resolution is a full, true and correct
copy of a Resolution duly passed and adopted at a regular meeting of the Board of Directors of
such District, duly held at the regular meeting place thereof on January 27, 2016, of which meeting
all members of such Board had due notice, and at which a majority thereof was present; and that
at such meeting such resolution was adopted by the following vote:
AYES, and in favor thereof, Directors:
NAYS, Directors:
ABSENT, Directors:
ABSTAIN, Directors:
I further certify that I have carefully compared the same with the original Resolution on
file and of record in my office; that such Resolution is a full, true and correct copy of the original
Resolution adopted at such meeting; and that such Resolution has not been amended, modified or
rescinded since the date of its adoption, and is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this 27th day of January, 2016.
KENT SCHOOL DISTRICT NO. 415
King County, Washington
______________________________
Dr. Calvin J. Watts
Secretary to the Board of Directors
( S E A L )
EXHIBIT A
4846-0730-9868.3
TO: The King County Manager of Records and Elections, as ex officio Supervisor of
Elections for Kent School District No. 415, King County, Washington
Pursuant to Resolution No. 1464, adopted by the Board of Directors of Kent School District
No. 415, King County, Washington (the “Board”), at a regular meeting of the Board held on
January 27, 2016, a copy of such Resolution is attached hereto and by this reference made a part
hereof, you are respectfully requested to submit the following proposition to the qualified electors
of Kent School District No. 415, King County, Washington (the “District”) for their approval or
rejection, at a special election to be held on Tuesday, April 26, 2016.
The proposition shall be in substantially the following form:
PROPOSITION NO. 1
KENT SCHOOL DISTRICT NO. 415
CAPITAL IMPROVEMENT AND SCHOOL CONSTRUCTION GENERAL
OBLIGATION BONDS - $252,000,000
The Board of Directors of Kent School District No. 415 adopted Resolution
No. 1482 concerning a proposition to finance capital improvements to its facilities.
This proposition would authorize the District to construct two new elementary
schools and 20 new classrooms, make capital improvements to roofs at numerous
schools, improve multipurpose rooms and fields, tracks and courts at numerous
schools and; to issue $252,000,000 of general obligation bonds maturing with a
maximum term of 20 years and to levy annual excess property tax levies to pay and
retire such bonds, all as provided in Resolution No. 1482. Should this proposition
be:
□ APPROVED: □ REJECTED:
The special election shall be conducted by mail ballot; and the procedures and forms to
conduct the special election by mail ballot shall be prescribed by the King County Manager of
Records and Elections in accordance with chapter 29A.40 RCW and chapter 434-250 WAC.
DATED as of January ___, 2016.
KENT SCHOOL DISTRICT NO. 415
King County, Washington
________________________________________
Dr. Calvin J. Watts
Secretary to the Board of Directors
EXHIBIT A
Agenda Item: Bids – 9A_
TO: City Council
DATE: March 15, 2016
SUBJECT: James Street Improvements Watermain and Landscaping – Woodford
Ave. N. to 102nd Ave. S. – Award
SUMMARY: This project will replace over 2200 lineal feet of aging water main pipe
and connections up James Street with new water main pipe which will help the City
provide better, more consistent water service to its customers. The project will also
include landscaping improvements in the planter strips along James Street. Over
4000 shrubs will be planted in the planter strips which will be watered by a new
irrigation system. Other improvements include 2,000 square yards of sidewalk, 50
new wheelchair ramps, 2,000 lineal feet of pedestrian curb, 3,500 lineal feet of new
curb & gutter, traffic signal improvements, new audible pedestrian crossings as well as
new driveway, garbage can pads, and bus landings.
EXHIBITS: Memo dated March 8, 2016
RECOMMENDED BY: Public Works Director
YEA: N/A NAY: N/A
BUDGET IMPACTS: Work on the water main and its connections will be paid from
water funds. The landscaping improvements and other associated work will be paid
through Business & Occupation funds.
MOTION: Award the James Street Improvements Watermain and
Landscaping – Woodford Ave. N. to 102nd Ave. S. project to the lowest
responsive bid and responsible bidder, R.L. Alia Company in the amount of
$2,070,001.30 and authorize the Mayor to sign all necessary documents,
subject to final terms and conditions acceptable to the City Attorney and
Public Works Director.
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E.,
Public Works Director
Address: 400 West Gowe Street
Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: February 17, 2016
TO: Mayor Cooke and Kent City Council
FROM: Timothy J. LaPorte, P.E. Public Works Director
RE: James Street Improvements Watermain and Landscaping –
Woodford Avenue North to 102nd Avenue South - Award
Bid opening for this project was held on Wednesday March 8, 2016 with three (3)
bids received. The lowest responsible and responsive bid was submitted by R.L. Alia
Company in the amount of $2,070,001.30. The Engineer's estimate was
$2,120,852.20. The Public Works Director recommends awarding this contract to
R.L. Alia Company.
Bid Summary
01. R.L. Alia Company $2,070,001.30
02. R.W. Scott Construction Co. $2,313,921.43
03. Pape & Sons Construction, Inc. $2,542,899.14
Engineer's Estimate $2,120,852.20
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Agenda Item: Bids – 9B_
TO: City Council
DATE: March 15, 2016
SUBJECT: 2016 Asphalt Overlay Project - Award
SUMMARY: The City received and opened four bids for the 2016 Asphalt Overlay
contract, all under Engineer’s Estimate. The project included streets previously
approved by the Council on 10/20/2015. In addition, the bid included overlaying all
streets in the Mountain View Place neighborhood (aka Hycroft) and South 236th Street
between Lakeside Blvd East and 64th Avenue South, not previously approved.
EXHIBITS: 1) Memo dated February 17, 2016
2) Public Works Committee Memo dated March 3, 2016
RECOMMENDED BY: Public Works Committee
YEA: Higgins, Ralph, Fincher NAY: N/A
BUDGET IMPACTS: Funded from the Business and Occupation and Solid Waste Utility
tax.
MOTION: Award of the 2016 Asphalt Overlay contract to the lowest
responsive and responsible bidder, ICON Materials, in the amount of
$3,489,528.50 including the overlay of Mountain View Place neighborhood
(aka Hycroft) and South 236th Street between Lakeside Blvd East and 64th
Avenue South, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director.
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte, P.E.,
Public Works Director
Address: 400 West Gowe Street
Kent, WA. 98032-5895
Phone: 253-856-5500
Fax: 253-856-6500
DATE: February 17, 2016
TO: Mayor Cooke and Kent City Council
FROM: Timothy J. LaPorte, P.E. Public Works Director
RE: 2016 Asphalt Overlays - Award
Bid opening for this project was held on Wednesday February 17, 2016 with four (4)
bids received. The lowest responsible and responsive bid was submitted by ICON
Materials in the amount of $3,489,528.50. The Engineer's estimate was
$4,394,985.00. The Public Works Director recommends awarding this contract to
ICON Materials.
Bid Summary
01. ICON Materials $3,489,528.50
02. Miles Resources, LLC $3,649,719.30
03. Lakeside Industries $3,655,950.25
04. Watson Asphalt Paving Co. Inc. $4,198,712.70
Engineer's Estimate $4,394,985.00
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
Date: March 3, 2016
To: Chair Dennis Higgins and Public Works Committee Members
PW Committee Meeting Date: March 7, 2016
From: Joseph S. Araucto, P.E. – Pavement Manager Engineer
Through: Dave Brock, P.E., Public Works Operations Manager
Item 5: Bid Award Recommendation for 2016 Asphalt Overlay
Summary: The City received and opened 4 bids for the 2016 Asphalt Overlay
contract, all under Engineer’s Estimate. The project included streets previously
approved by the Council on 10/20/2015. In addition, the bid included overlaying
all streets in the Mountain View Place neighborhood (aka. Hycroft) and S 236 St
between Lakeside Blvd E and 64 Ave S, not previously approved.
Exhibit: None
Budget Impact: Business & Occupation and Garbage Utility tax revenue.
Motion: Recommend award of the 2016 Asphalt Overlay contract to the
lowest responsive bid and responsible bidder, ICON Materials, in the
amount of $3,489,528.50 including the overlay of Mountain View
Place neighborhood (aka Hycroft) and South 236th Street between
Lakeside Blvd East and 64th Avenue South.
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REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF
A. Council President
B. Mayor
C. Administration
D. Economic & Community Development
E. Operations
F. Parks & Human Services
G. Public Safety
H. Public Works
I. Regional Fire Authority
J. Other
K. Other
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Page 1of 7
OFFICE OF THE MAYOR
Derek Matheson, Chief Administrative Officer
Phone: 253-856-5700
Fax: 253-856-6700
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: 03/10/16
TO: Mayor Cooke
Councilmembers
FROM: Derek Matheson, Chief Administrative Officer
SUBJECT: CAO Report for Tuesday, March 15, 2016
The Chief Administrative Officer’s report is intended to provide Council, staff and
community an update on the activities of the City of Kent.
ADMINISTRATION
• Mayor Suzette Cooke gave her 2016 State of the City Address on Wednesday, March
9. The speech, which emphasized youth, will be available on the city’s website at
kentwa.gov/kenttv21.
• The Mayor’s Leadership Team held its annual retreat on Friday, March 11, at Lake
Wilderness Lodge in Maple Valley. Topics included council retreat debrief (specifically
roles/responsibilities/protocols, future retreats, and strategic planning), financial
sustainability, and MLT interactions.
• The City Council will review alternatives for Pine Tree Park and possibly provide
direction to staff at its Tuesday, March 15, workshop.
• The Human Resources Department has finalized a job description for a “business
strategy and performance analyst” who will lead the city’s strategic planning,
performance measurement, and Lean process improvement efforts. The Operations
Committee will review the new classification as soon as April.
• The Legislature continues to work on supplemental operating, capital, and
transportation budgets. Cities are alarmed by the Senate’s proposal to eliminate fire
insurance premium tax sharing ($220,000 annual impact on Kent), increase costs at
the Basic Law Enforcement Academy, and defund the Municipal Research & Services
Center (MSRC), among other things.
• On February 23, the City Clerk’s Office, along with key staff from Public Works,
Economic and Community Development, Police, Law, and Information Technology
gave a Lean report out to Derek Matheson and Ronald Moore on the latest Public
Records Request Process Lean. This process was facilitated by Steven Thomson and
resulted in a concise and easy-to-follow process map, a simplified means of
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transmitting Police electronic records to the Public Records Administrator, and the
team deciding to remove access for remote users of WebQA to increase data
security.
HUMAN RESOURCES
Recruitment - New hires as of March 1, 2016
• Lateral Corrections Officer eligibility list established on 2/24
• Entry Level Corrections Officer eligibility list established on 2/29
• Prepping GIS Analyst position- opening externally beginning on 3/7
• Working on logistics for the Signal Tech in-training position in PW
• Inviting applicants for the Entry Level Police Officer interviews that are taking
place March 7-11
• Began accepting applications for Radio Technician Assistant and Maintenance
Worker II (Street) on 2/29
• Interviews were conducted for Maintenance Worker III- Storm Drainage on
3/1
• Postings have been created for advertising beginning 3/7 for the following
positions:
o Lifeguard
o Senior Lifeguard
o Temp. Office Assistant (PW)
o GIS Analyst III
o Design Engineering Manager
• Offer made to Amy Caraballo for the Benefits Analyst position
• Conducting entry level oral boards from March 7-11
• Completed Environmental Engineer Tech II interviews; Checkster will be
initiated on Tuesday and interviews for finalists to be scheduled for week of
3/21
• Researching Sterling Backcheck as a TPA for background checks
Benefits
• The City will receive from the Centers for Medicare/Medicaid Services a
Retiree Drug Subsidy for 2014 - $47,215.62. (LEOFF I retirees)
• Hired Amy Caraballo, 3/21 as the new Benefits Analyst
• Conducting the LEOFF I retiree quarterly meeting
• Setting up 1094/5C forms in JDE for distribution 3/21
Labor, Classification and Compensation
• Halogen continues to roll out to our last couple of departments. Both ECD and
Finance are in stages of end user training with supervisors starting work on
evaluations. IT, Courts, Legal and Parks are in competency picking stages and
have various check points set up with our labor analysts.
• On March 14 our office will be running background checks on positions
identified in our teamster group that meet the screening criteria cited in RCW.
Parks, Public Works and Finance are working on communicating that to our
employees in advance and our office will issue an email notification as well.
INFORMATION TECHNOLOGY
We are in the final steps of decommissioning one of the city’s core network routers
(A Cisco 6513 chassis). It was purchased in 2002 and has functioned as one of the
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primary core routers for over 14 years. It has seen and supported large amounts of
growth in the city. When it was purchased, it routed communications for 24
connected facilities and 50 servers (not to mention all the city employees). As it was
phased out over the last year, it was helping to route communications for 41
connected facilities and 250+ servers. We have migrated/distributed more than 225
physical connections from the router to other core network equipment. Each
connection took planning, coordination, and sometimes ‘service outages’ to
complete. It has been a true ‘workhorse’ for the city.
LAW
Prosecution Division
Prosecuted a drug forfeiture case where the City prevailed in forfeiting $1362 and 4
weapons.
Civil Division
The King County Superior Court granted summary judgment to Kent effectively
closing South King Holistic medical marijuana collective garden on Friday of last
week.
Assistant City Attorney, Tammy White, met with Parks staff and prepared a guidance
document concerning a new Human Rights Commission regulation regarding the use
of restroom facilities by those individuals whose gender identities may differ from
their gender assignment at birth.
Tammy assisted the Parks Department in preparing legal notifications for its DIY web
project that addresses various First Amendment and Free Speech issues.
Tammy assisted the Finance Department in preparing the first round of letters to
owners whose properties are currently set for foreclosure this fall due to delinquent
local improvement district assessments (LID 340, LID 353, and LID 361).
Assistant City Attorney Victoria Robben assisted staff in the preparation of 19
Correction Notices, 5 Notices of Violation and 2 Voluntary Correction Agreements.
MUNICIPAL COURT
The Court continues to utilize our Probation Department’s daily call-in urinalysis
program as a monitoring alternative to jail for cases that are drug and/or alcohol-
related. The program has steadily grown since its inception several years ago, and
currently averages 30-40 individuals at any given time.
PARKS, RECREATION, AND COMMUNITY SERVICES
Park Operations
Park Operations has completed renovation of the Linda Heights playground. The
playground re-opened to the community on Friday, March 4.
The west restroom at Hogan Fields is experiencing sewer line issues. Crews
conducted inspections and made temporary repairs the week of February 22. The
restrooms remain open for the interim until a permanent fix can be facilitated.
The pond circulation system at Kaibara Park, as well as the pond lining, has started
failing. The circulation system is operating in a limited capacity until repairs can be
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made. The extent of repairs necessary for the pond lining to retain its integrity are
currently being evaluated.
Housing and Human Services
The human services funding application cycle opened on March 2. Two workshops
were held for organizations interested in applying for funds from 17 cities in King
County. Over 180 individuals attended the trainings. The application cycle closes
Thursday, April 7. Kent staff led the South King County workshop and continues to
serve on the technical advisory team for the online application.
Hardy Awadjie joined the City on February 22 under the AmeriCorps Volunteers in
Service to America (VISTA) program. He is a Community Engagement Coordinator
in the mayor’s office and is supervised by the Human Services Division. Hardy will
build city capacity to assess and engage refugee and immigrant communities and
increase refugee and immigrant community knowledge of and access to city
resources. Hardy is originally from Liberia and is also a veteran of the US Army.
Dinah Wilson, CDBG Coordinator, was invited by KSD Superintendent Calvin Watts to
become a member of the Kent School District Strategic Plan Refresh Committee. The
Strategic Plan is the basis for ensuring alignment of the district’s goals and
objectives with student needs.
Recreation
2016 Spotlight Series performances are enjoying huge success with the community
this spring. The February 26 performance, A Fiddler’s Feast, featured two acclaimed
duos – Alasdair Fraser and Natalie Haas, as well as Jay Ungar and Molly Mason. The
show was sold out nearly two weeks in advance with an enthusiastic crowd of 365.
The next Spotlight Series performance, slated for March 18, features folk-rock
singer-songwriter Al Stewart. This popular show is already sold out.
The 6th Annual You Me We was held Friday, March 4 at ShoWare Center. This
Festival of Free Family Fun had 55 Kent community vendors, 10 local youth
performances and over 3,200 in attendance. Kids enjoyed a variety of hands on
activities while their parents gathered information about programs and services
available within the Kent community.
The HERO program and colorful van was unveiled at You Me We Friday night.
“Delivering FITNESS and FUN”, HERO is an exciting, high energy mobile fitness and
nutrition program coming this spring and summer to schools, day camps,
apartments, playgrounds, and neighborhoods. HERO will focus on traditional and
non-traditional sports, exercise, and active games as well as nutrition and wellness.
Kids and parents are encouraged to go to the HERO website - www.kenthero.com to
access the HERO schedule, HERO locations and fun ideas about how to get their
family energized, exercised, and eating right!
POLICE
Staff Changes - hiring/retirement/recruitment/leaves/promotions
o Lateral Police Officer David DesJardin started February 16.
o A conditional offer to an entry level police officer candidate has been made.
o Completed oral boards for corrections officer.
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Significant crime activities/arrests/investigations
o Special Investigations Unit made two separate raids on gang related suspects
this past week using SWAT. Several arrests for warrants and VUCSA
(Violation of the Uniform Controlled Substances Act) were made.
o Tuesday, March 1, robbery at the Great Wall Shopping Center. Masked men
came in through an open back door, held up an employee who was closing,
and then fled. Patrol was able to locate the vehicle from the description. The
driver fled, but the two other occupants were arrested. The investigation to
ID the driver still continues.
o Drive by shooting Sunday, March 6, 3:12am at Rock Creek Landing in Renton.
Several rounds fired and no injuries reported. Four suspects were arrested
including one juvenile. Detectives are investigating.
Major emphasis patrol
o There will be a St. Patrick’s Day DUI Emphasis.
School issues
o Threats that were made via social media to blow up Kent-Meridian HS were
investigated by patrol and a suspect has been identified. The case will be
referred to the King County Prosecutors office for the filing of charges.
Events and awards
o Coffee with the Chief Saturday, March 5 at Great Wall Shopping Center went
well. There were approximately 20 people that attended including many first
timers.
o Recruiting and hiring open house Saturday morning, March 5 from 10:00-
12:00 at the East Hill Training Center. About 25 candidates attended, many
from diverse backgrounds.
o Sergeant Promotional Ceremony for Andy Grove on Friday, March 4.
Other
o Homicide from June 3, 2013 has concluded after an eight week trial. Four
suspects were convicted of Murder 2 and Murder 1st degree - despite
uncooperative witnesses great work was done by Detective Wales.
PUBLIC WORKS
• Street concrete crews are pouring sidewalks on Meeker Street as well as doing
asphalt repairs on the Green River Trail.
• Signs and Markings Crews are removing illegal signage on James and Meeker
overpasses and at bus stops. Litter crews will be removing debris on Riverview BLVD
and Veterans Drive.
• Vegetation crews are installing rock tips at the traffic island on South 204th St east
of 68th Ave S and completing tree removal at 264th Pl.
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• Water Mains and Services: The project to line our 3 million gallon Guiberson
Reservoir on Scenic Hill was a success. Staff chlorinated and filled the reservoir to
overflow to check for leakage and found that the historical leakage of more than 120
gallons per minute was reduced to 2.5 gallons per minute, with a portion of this
being natural occurring groundwater. The reservoir should be back in operation by
next week.
• Storm crews are working at the Scenic Hill area, and will be cleaning catch basin
sumps identified by the NPDES assessments around 244th & 104th. The Assessors
will be checking catch basins/manholes in the area of 202nd and 92nd for
deficiencies. The repair crew will be fixing two manholes on James. A crew will be out
performing a spot repair on a culvert at 22245 104th St.
• Sewer crews are working on casting change outs that are planned to take place on
West Valley Highway, Scenic Hill on Guiberson and a couple in the north end of the
Valley.
Operations Personnel
o Josh Evans has been promoted to the Maintenance Worker 3 position in
Storm.
o Kelli Jordan has been selected for the Maintenance Worker 2 position in Signs
and Markings.
o The Water Department interviews to fill two vacant Limited Hour Part-Time
Maintenance Assistant positions on March 9th.
Design
o 72nd Avenue Extension – Preconstruction meeting is scheduled for Friday
March 11th.
o James St. Planting and Water Main – Bids were opened yesterday. R. A. Alia is
the apparent lower bidder.
o 224th St. Phase 1 – JARPA and wetland mitigation plans were submitted to the
Corps on March 3rd. AMEC is working on the environmental report due to the
oil spill. Deviation for median barrier is being finalized for submittal to
WSDOT.
o First Ave. North – Project will advertise for bids on March 15th.
o Advertising for a new Design Manager and GIS Technician this week.
Land Survey
o Construction Surveying: Central Ave. South Improvements, Kent Kangley
Pedestrian Improvements
o Design Surveying: 228th/UPRR Grade Separation, N. Fork Garrison at 212th
Ave. (WinCo), 208th Guardrail Monitoring.
o Construction:
o Central Ave S. Pavement Preservation and Utility Improvements: Water
service and water main connections to existing will be impacting customers in
the nighttime hours of Wednesday, March 9 and Thursday March 10. A detour
will be in place for work in the intersection on Willis St. and Central Ave.
o SR 516 to S 231st Way Levee Improvements, Russell Rd Upper Levee – South
Reach: The contractor is proceeding with the restoration and landscape work
in the vicinity of the Neely House and at the intersection of James St & Russell
Rd as weather permits.
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o 72nd Ave Extension: This contract has been awarded to Scarsella Brothers,
Inc. The contract is fully executed, and the preconstruction meeting is
scheduled for Friday, March 11.
o A full road closure with detour of E Titus St from S Kennebeck Ave to Reiten
Rd is scheduled for the week of March 14. This closure is for the preplacement
of concrete pavement panels impacted by underground utility work that took
place earlier this winter.
Transportation
o Lightning storms on February 29th and March 1st caused four intersections to
go to flash mode. These storms damaged three traffic controllers and will
need to be repaired.
o In 2015, the Legislature approved the Connecting Washington transportation
funding package which included the Puget Sound Gateway projects,
specifically the SR 509 connection to I-5 and the completion of the SR 167
across I-5 to SR 509 near the Port of Tacoma. These two very large projects
will be designed, constructed and funded through 2031. As these projects
move forward in the design process, the Steering Committees for each project
will make recommendations for the final design. Kent staff is participating on
the steering committee for both projects.
Environmental
o Scheduling second interviews with the final candidates for the Environmental
Tech II position.
o Performing a final review of the plans and specifications for the Leber
Homestead Project for bid advertisement.
o Meeting with utilities on the Downey Farmstead Project to plan for relocations.
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EXECUTIVE SESSION
ACTION AFTER EXECUTIVE SESSION