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HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 11/06/2017 PUBLIC WORKS COMMITTEE Minutes City of Kent, WA Summary Minutes Date: November 6, 2017 Time: 4:00 p.m. Place: Chambers East 1. Call to Order: The meeting was called to order at 4:05 p.m. by Committee member Higgins. 2. Roll Call: Committee members, Dennis Higgins, Dana Ralph and Brenda Fincher were present. Council member Higgins chaired the meeting. Absent: N/A 3. Changes to the Agenda: None 4. Approval of Minutes, Dated October 16, 2017 Committee member Fincher MOVED to approve the Minutes of October 16, 2017. The motion was SECONDED by Committee member Ralph and PASSED 5. Contract with JCI Jones Chemicals, Inc. for 2018 Water Treatment Chemical Supply - Recommend Sean Bauer, Water Manager stated that the city annually advertises for water treatment supply chemicals to ensure a consistent cost for budget planning. The use of these chemicals is required to produce drinking water quality that meets state and federal regulations for drinking water standards. Bauer noted that treatment chemicals are used to treat potable drinking water for the City’s water customers. Gas chlorine is used to disinfect the water supply and protect it from contamination; Sodium Hydroxide is used in the water system as a pH adjustment for corrosion control. Committee member Ralph MOVED to recommend council authorize the Mayor to sign the 2018 Water Treatment Chemical Supply Agreement with JCI Jones Chemicals, Inc. for Gas Chlorine and 25% Sodium Hydroxide, in an amount not to exceed $120,505.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher. The motion PASSED 3 - 0. 6. Kent Water System Plan Extension - Recommend Evan Swanson, Water Quality Inspector noted that staff is currently working with a consultant to complete the 2018 Kent Water System Plan. Due to the extensive data collection and modeling required as part of preparing the plan, we anticipate that the final plan will not be completed until late 2018. At the request of the Washington State Department of Health, we are submitting an extension request. Committee member Fincher MOVED to Move to recommend Council authorize the Mayor to approve a 2-year Extension Request for the Kent Water System Plan, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph. The motion PASSED 3 - 0. 7. S 22th Street Jorgensen Steel Improvements Right-of-Way Dedication - Recommend Phil Anderson Property Supervisor noted that improvements to 88th Avenue South and South 218th Street will be constructed as part of the South 224th Street Improvement Project and will provide widened shoulders and a two-way left-turn turn lane, as well as curbs, gutters, and sidewalks. Anderson noted that the city purchased property from the Earl M. Jorgensen Company. The dedication of roadway Right-of-Way is necessary to complete the project and to provide for the installation of franchised utilities. After Right-of-Way dedication, the remaining portion of the Jorgensen site will be used for a stormwater management for the project. It was noted that 80th Avenue South will be closed for 18 months to 2 years. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign the deed dedicating Right-of-Way for the South 224th Street Improvement Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member and PASSED Fincher. The motion PASSED 3 – 0. 8. Information Only/Renaming S. 238th Street to Honor “Oberto” Chad Bieren, Deputy Public Works Director / City Engineer introduced Steve Haft, Sr. Vice President of Human Resources at Oberto. Mr. Haft gave a brief history of the Oberto Company and discussed the company’s request to rename the street. 9. Information Only/TeamUP2CleanUpKent Gina Hungerford, Conservation Coordinator noted that the TeamUp2CleanUpKent event that took place on October 14, had nearly 60 volunteers, of whom 75% were enthusiastic local high school students. In talking with the students, we learned that a number of them had been requested by their Civics teachers not only to participate, but to do a video for a presentation in class to report on the impact that their participation made at the event and in the community. We were totally impressed. These students made a difference! The next “TeamUp2CleanUpKent” event is planned for April/May 2018. The Recycling Event, which occurred on Saturday October 21, at Hogan Park had an amazing 1,232 cars come through the event bringing an estimated 70 tons of material, including appliances, tires, concrete/asphalt, Styrofoam & documents to shred. Curbside Cleanup - started today for residents whose yard waste collection day is this Monday, and will continue through November 17. Residents can place up to ten 32-gallon units of extra garbage and yard waste at the curb at no additional charge, but only on your normal yard waste collection day. 10. Information Only/Beaver Dams Matt Knox, Environmental Engineering Supervisor noted that staff encounter beaver activity at a number of locations throughout our watercourses in the city. In some instances beavers will block a large culvert or watercourse which can cause water to flood over a roadway. When these situations occur, such as on South 282nd Street the road driving surface and sidewalk can be damaged requiring emergency closure and extensive repairs. Beaver activities which cause inundation over roadways, trails, and other public (or private) facilities do create a budget impact. Damage is estimated on a case by case basis. We do not have a cumulative estimate at this time for active locations. 11. Information Only/ Meet Me on Meeker Design and Construction Standards Hayley Bonsteel, Senior Long Range Planner gave an update on the Meet Me on Meeker draft design and construction standards are undergoing extensive staff review. Comments by staff have focused on improving clarity, as well as remedying errors and inconsistencies. Staff have also been discussing comments and suggestions for improving project feasibility. Substantial changes are in the works but a new draft is not yet prepared. At the November 6th meeting, staff will discuss integration with the historic downtown standards and the recommendations of the Kent Downtown Partnership. KDP has selected from the Meeker streetscape elements those options that will fit better with the look of historic downtown, and has suggested these for a “transition zone” between the highway overpass and 4th Avenue, east of which would revert to the historic standards. Staff and consultants are supportive of the idea and the specific choices, and are working to integrate this information into the standards. Staff will also discuss the types of comments from staff that have been resolved, and will explain an upcoming staff and consultant effort to resolve the remaining comments. Staff look forward to bringing a finalized draft (including changes made based on the upcoming effort) to the next PWC meeting on November 20th. In the meantime, staff will be available to answer questions and discuss the work at the November 6th PWC meeting. 12. Information Only/Quiet Zone Chad Bieren, Deputy Public Works Director/City Engineer noted that he will be at the Council Workshop to discuss the preliminary $2 million price tag of the Quiet Zone and we will be able to talk about the diagnostic meetings that will be held with the Union Pacific on November 14, and Burlington Northern on November 15. Bieren went on to state that we have the agreement with the Union Pacific that is on the consent calendar for Tuesday, November 6, 2017, that’ll get us going on the design of the facilities at Meeker Street and Union Pacific. And then the two diagnostic studies, if there are major changes to what we have done in the past we will be able to report those, and if not we will be prepared to move forward on the channelization changes we’ve talked about for several months now. Higgins brought up the funding and noted that he recalled that we were being overly conservative with the dollar amounts. Bieren stated that the $3 million amount was an older number and that it was somewhere in the range of $2-4 million because we didn’t know what kind of agreement we would have with the railroads. So when we came back in the summer and thought it would be more like $2 million based on the updated information from the Union Pacific on the intertie. Then assuming based on the diagnostic studies we can continue to move forward without additional work in the railroad right of way (signals) we will be able to refine that number tighter. Adjournment: At 5:13 p.m., Committee Chair Higgins declared the meeting adjourned. Cheryl Viseth, Committee Secretary