HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 11/06/2017
PUBLIC WORKS COMMITTEE Minutes City of Kent, WA
Summary Minutes
Date: November 6, 2017
Time: 4:00 p.m.
Place: Chambers East
1. Call to Order: The meeting was called to order at 4:05 p.m. by Committee
member Higgins.
2. Roll Call: Committee members, Dennis Higgins, Dana Ralph and Brenda
Fincher were present. Council member Higgins chaired the meeting.
Absent: N/A
3. Changes to the Agenda: None
4. Approval of Minutes, Dated October 16, 2017
Committee member Fincher MOVED to approve the Minutes of October 16,
2017. The motion was SECONDED by Committee member Ralph and PASSED
5. Contract with JCI Jones Chemicals, Inc. for 2018 Water Treatment
Chemical Supply - Recommend
Sean Bauer, Water Manager stated that the city annually advertises for water
treatment supply chemicals to ensure a consistent cost for budget planning. The use
of these chemicals is required to produce drinking water quality that meets state
and federal regulations for drinking water standards.
Bauer noted that treatment chemicals are used to treat potable drinking water for
the City’s water customers. Gas chlorine is used to disinfect the water supply and
protect it from contamination; Sodium Hydroxide is used in the water system as a
pH adjustment for corrosion control.
Committee member Ralph MOVED to recommend council authorize the
Mayor to sign the 2018 Water Treatment Chemical Supply Agreement with
JCI Jones Chemicals, Inc. for Gas Chlorine and 25% Sodium Hydroxide, in
an amount not to exceed $120,505.00, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director. The motion was
SECONDED by Committee member Fincher. The motion PASSED 3 - 0.
6. Kent Water System Plan Extension - Recommend
Evan Swanson, Water Quality Inspector noted that staff is currently working with a
consultant to complete the 2018 Kent Water System Plan. Due to the extensive data
collection and modeling required as part of preparing the plan, we anticipate that the
final plan will not be completed until late 2018. At the request of the Washington State
Department of Health, we are submitting an extension request.
Committee member Fincher MOVED to Move to recommend Council
authorize the Mayor to approve a 2-year Extension Request for the Kent
Water System Plan, subject to final terms and conditions acceptable to the
City Attorney and Public Works Director. The motion was SECONDED by
Committee member Ralph. The motion PASSED 3 - 0.
7. S 22th Street Jorgensen Steel Improvements Right-of-Way Dedication
- Recommend
Phil Anderson Property Supervisor noted that improvements to 88th Avenue South and
South 218th Street will be constructed as part of the South 224th Street Improvement
Project and will provide widened shoulders and a two-way left-turn turn lane, as well as
curbs, gutters, and sidewalks.
Anderson noted that the city purchased property from the Earl M. Jorgensen
Company. The dedication of roadway Right-of-Way is necessary to complete the
project and to provide for the installation of franchised utilities. After Right-of-Way
dedication, the remaining portion of the Jorgensen site will be used for a stormwater
management for the project. It was noted that 80th Avenue South will be closed for
18 months to 2 years.
Committee member Ralph MOVED to recommend Council authorize the
Mayor to sign the deed dedicating Right-of-Way for the South 224th Street
Improvement Project, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director. The motion was SECONDED by
Committee member and PASSED Fincher. The motion PASSED 3 – 0.
8. Information Only/Renaming S. 238th Street to Honor “Oberto”
Chad Bieren, Deputy Public Works Director / City Engineer introduced Steve Haft,
Sr. Vice President of Human Resources at Oberto. Mr. Haft gave a brief history of
the Oberto Company and discussed the company’s request to rename the street.
9. Information Only/TeamUP2CleanUpKent
Gina Hungerford, Conservation Coordinator noted that the TeamUp2CleanUpKent
event that took place on October 14, had nearly 60 volunteers, of whom 75% were
enthusiastic local high school students. In talking with the students, we learned that
a number of them had been requested by their Civics teachers not only to
participate, but to do a video for a presentation in class to report on the impact that
their participation made at the event and in the community. We were totally
impressed. These students made a difference!
The next “TeamUp2CleanUpKent” event is planned for April/May 2018.
The Recycling Event, which occurred on Saturday October 21, at Hogan Park had
an amazing 1,232 cars come through the event bringing an estimated 70 tons of
material, including appliances, tires, concrete/asphalt, Styrofoam & documents to
shred.
Curbside Cleanup - started today for residents whose yard waste collection day is
this Monday, and will continue through November 17. Residents can place up to ten
32-gallon units of extra garbage and yard waste at the curb at no additional charge,
but only on your normal yard waste collection day.
10. Information Only/Beaver Dams
Matt Knox, Environmental Engineering Supervisor noted that staff encounter beaver
activity at a number of locations throughout our watercourses in the city. In some
instances beavers will block a large culvert or watercourse which can cause water to
flood over a roadway.
When these situations occur, such as on South 282nd Street the road driving surface
and sidewalk can be damaged requiring emergency closure and extensive repairs.
Beaver activities which cause inundation over roadways, trails, and other public (or
private) facilities do create a budget impact. Damage is estimated on a case by case
basis. We do not have a cumulative estimate at this time for active locations.
11. Information Only/ Meet Me on Meeker Design and Construction
Standards
Hayley Bonsteel, Senior Long Range Planner gave an update on the Meet Me on
Meeker draft design and construction standards are undergoing extensive staff
review. Comments by staff have focused on improving clarity, as well as remedying
errors and inconsistencies. Staff have also been discussing comments and
suggestions for improving project feasibility. Substantial changes are in the works
but a new draft is not yet prepared.
At the November 6th meeting, staff will discuss integration with the historic
downtown standards and the recommendations of the Kent Downtown Partnership.
KDP has selected from the Meeker streetscape elements those options that will fit
better with the look of historic downtown, and has suggested these for a “transition
zone” between the highway overpass and 4th Avenue, east of which would revert to
the historic standards. Staff and consultants are supportive of the idea and the
specific choices, and are working to integrate this information into the standards.
Staff will also discuss the types of comments from staff that have been resolved,
and will explain an upcoming staff and consultant effort to resolve the remaining
comments. Staff look forward to bringing a finalized draft (including changes made
based on the upcoming effort) to the next PWC meeting on November 20th. In the
meantime, staff will be available to answer questions and discuss the work at the
November 6th PWC meeting.
12. Information Only/Quiet Zone
Chad Bieren, Deputy Public Works Director/City Engineer noted that he will be at the
Council Workshop to discuss the preliminary $2 million price tag of the Quiet Zone
and we will be able to talk about the diagnostic meetings that will be held with the
Union Pacific on November 14, and Burlington Northern on November 15.
Bieren went on to state that we have the agreement with the Union Pacific that is on
the consent calendar for Tuesday, November 6, 2017, that’ll get us going on the
design of the facilities at Meeker Street and Union Pacific. And then the two
diagnostic studies, if there are major changes to what we have done in the past we
will be able to report those, and if not we will be prepared to move forward on the
channelization changes we’ve talked about for several months now.
Higgins brought up the funding and noted that he recalled that we were being overly
conservative with the dollar amounts. Bieren stated that the $3 million amount was
an older number and that it was somewhere in the range of $2-4 million because we
didn’t know what kind of agreement we would have with the railroads. So when we
came back in the summer and thought it would be more like $2 million based on the
updated information from the Union Pacific on the intertie. Then assuming based on
the diagnostic studies we can continue to move forward without additional work in
the railroad right of way (signals) we will be able to refine that number tighter.
Adjournment: At 5:13 p.m., Committee Chair Higgins declared the meeting
adjourned.
Cheryl Viseth, Committee Secretary