HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 10/02/2017
PUBLIC WORKS COMMITTEE September 18, 2017
Minutes City of Kent, WA
Summary Minutes
Date: October 2, 2017
Time: 4:00 p.m.
Place: Chambers East
1. Call to Order: The meeting was called to order at 4:02 p.m. by Committee
member Higgins.
2. Roll Call: Committee members, Dennis Higgins, Dana Ralph and Brenda Fincher
were present. Council member Higgins chaired the meeting.
Absent: N/A
3. Changes to the Agenda: No changes were made to the agenda
4. Approval of Minutes, Dated September 18, 2017
Committee member Fincher MOVED to approve the Minutes of September 18,
2017. The motion was SECONDED by Committee member Ralph and PASSED
3 - 0.
5. PSERN Lease Agreement – Cambridge Water Tank Site - Recommend
Christina Schuck, Civil Attorney, noted that King County has requested authorization to
install wireless communications facilities at the Cambridge Tank site located at 3301 S.
264th Street, for the Puget Sound Emergency Radio Network (PSERN). The equipment will
be used to provide better service in King County. The obligation for King County to pay
rent will commence after several conditions have been met, including the termination of
the lease between the City and ValleyComm and the assignment of ValleyComm’s facilities
to King County. Schuck stated that rent will be $4,320.00 per lease year and will increase
by 15% of the then-current rental rate on each successive five year anniversary of the
first full lease year. The term of this Lease will be for a period of 25 years.
Committee member Ralph MOVED to recommend Council authorize the Mayor to
enter into a lease agreement with King County to operate and maintain a
wireless communication facility at the Cambridge Tank site for the Puget Sound
Emergency Radio Network (“PSERN”) subject to final terms and conditions
acceptable to the City Attorney and Public Works Director. The motion was
SECONDED by Committee member Fincher. The motion PASSED 3 - 0.
6. Commute Trip Reduction (CTR) Grant - Recommend
Antje Kablitz, Commute Trip Reduction Coordinator explained what the Commute Trip
Reduction (CTR) Program is. The City is required by state law to enforce the commute trip
reduction provisions in chapter 70.94 RCW. The City is then reimbursed by the State for
costs incurred based on a formula devised by the State Department of Transportation,
Public Transportation Office.
This Agreement allocates $106,007 for two years of funding for the implementation of the
CTR Program mandated by RCW 70.94.527 for the 2017-2019 project term.
Kablitz noted that in recent years we have expanded our outreach by partnering with
neighboring communities to establish a South King County CTR Coalition. Doing so has
allowed us to tap into additional state and federal grants that we can use to provide
greater outreach and incentives to all area businesses.
Committee member Ralph MOVED to recommend Council authorize the Mayor to
sign the Transportation Demand Management Implementation Agreement,
WSDOT #GCB2755, subject to final terms and conditions acceptable to the Public
Works Director and the City Attorney. The motion was SECONDED by Committee
member Fincher. The motion PASSED 3 - 0.
7. Grievance Procedure – Americans with Disabilities Act (ADA) - Recommend
Kelly Peterson, Transportation Engineering Manager noted that this policy is required by
the Americans with Disabilities Act (ADA). Peterson went on to note that local
governments with 50 or more employees are required to adopt and publish procedures for
resolving grievances arising under Title II of the Americans with Disabilities Act (ADA).
Grievance procedures set out a system for resolving complaints of discrimination in a
prompt and fair manner.
These procedures may be used by anyone who wishes to file a complaint alleging
discrimination on the basis of disability in the provision of services, activities, programs,
or benefits by the City of Kent. The procedures do not deny the right of the complainant
to file formal complaints with other state or federal agencies or to seek private counsel for
complaints alleging discrimination or unaccommodated barriers to access.
Peterson stated that in addition to the Grievance Procedure, City staff developed an
Accessibility Request that will be added to the website and could be used by the public to
submit accessibility requests for a wide variety of issues directly to the city’s ADA
Coordinator. The ADA Coordinator would then send the request to the applicable
department to investigate the issue. Every effort will be made to resolve complaints
informally and expediently based on requests for accommodation. Committee member
Fincher mentioned that in Singapore they have a two push button system to cross the
street allowing for more time to cross the street for those that need it. Peterson said he
would look into it.
Committee member Ralph MOVED to recommend Council authorize the Mayor to
sign Resolution No. ____, adopting a formal City of Kent Grievance Procedure in
compliance with the Americans with Disabilities Act (ADA). The motion was
SECONDED by Committee member Fincher and PASSED 3 - 0.
8. U.S. Geological Survey Joint Funding Agreement - Recommend
Mike Mactutis, Environmental Engineering Manager noted that is an annual joint funding
agreement for U.S. Geological Survey (USGS) for stream data collection. Mactutis noted
that the cost went up again slightly from last year. The City of Kent will contribute
$75,590 to the total annual program costs of $117,715 with the USGS and the City of
Tukwila providing the remainder.
Gages of this nature provide valuable information on stream and weather conditions,
including water surface elevations, flow levels and amounts of precipitation information is
used to calibrate stream flow models and increase the accuracy of City designs.
This agreement will provide for operation, maintenance and data collection at six gages.
Two are located on Mill Creek, one on Springbrook Creek, two on Rock Creek, and one on
the Green River.
The gage information is available to the public real-time at
http://waterdata.usgs.gov/wa/nwis/current?type=flow.
Committee member Fincher MOVED to recommend Council authorize the Mayor
to sign the federal fiscal year 2018 Joint Funding Agreement for Water
Resources Investigations between the City of Kent and the U.S. Geological
Survey subject to final terms and conditions acceptable to the Public Works
Director and City Attorney. The motion was SECONDED by Committee
member Ralph and PASSED 3 - 0.
9. Information Only/TeamUp2CleanUp Kent – October 14/Recycling Event-
Composter Sale October 21/Curbside Cleanup November 6-17
Gina Hungerford, Conservation Coordinator noted the following events:
TeamUp2CleanUpKent event is scheduled for Oct. 14th 9 a.m. -Noon. Republic Services
will supply stations with bags, gloves, and dumpsters. The supply stations will be set up at
Kherson Park 307 West Gowe Street, downtown and at the Golden Steer Restaurant 23826
104th Ave SE, on the East Hill. We’ve reached out to a lot of different groups and hope to
have a good turnout.
Recycling Event is happening on Saturday, October 21, at Hogan Park, 24400 Russell Rd.
from 9 a.m. – 3 p.m. Residents are invited to bring items not easily recycled at the curb,
including appliances, tires, concrete/asphalt, Styrofoam & up to 3 boxes of documents to
shred at no charge. Composters will be available for sale at the event (while supplies last).
The flyer will be going out in the mail this week and is also available on our website
https://www.kentwa.gov/Home/Components/Calendar/Event/1197/587?curm=10&cury=2
017
Hungerford noted that the Recycling Event is funded by the King County Waste Reduction
and Recycling Grant and the Local Hazardous Waste Management Program Grant.
Department of Ecology Grant funds have not yet been allocated for this event.
Curbside Cleanup - is included as part of our contract with Republic Services and will be
taking place November 6 – 17, residents can place up to ten 32-gallon units of extra
garbage and yard waste at the curb at no additional charge, but only on your normal yard
waste.
10. Information Only/Meet Me on Meeker Design and Construction Standards
Hayley Bonsteel, Senior Long Range Planner weighed in with the committee on key items
related to the Meet Me on Meeker design and construction standards. The Meet Me on
Meeker draft Design and Construction Standards are undergoing extensive staff review.
Early comments by staff have focused on improving clarity, as well as remedying errors
and inconsistencies. Substantial changes are in the works but a new draft is not yet
prepared.
The Meet Me on Meeker project was born out of the Economic Development Plan, and is
consistent with many policies in the Comprehensive Plan and the Transportation Master
Plan (TMP), as well as the Complete Streets ordinance adopted in 2016. The project itself
is not listed in the Transportation Master Plan as multimodal but rather as a widening
project; however, changes to Kent’s transportation system since the mid 2000’s (such as
Veterans Drive) mean that the five-lane arterial may no longer make economic sense due
to the cost of replacing the Meeker Street Bridge.
11. Information Only/Sound Transit Preferred Site Alternative & Non-
Motorized Access Improvements – Kent Station
Karen Kitsis, Transit Representative gave an overview of the past workshops;
Kent/Des Moines Station Area Workshop – Highline College 5/22/17
Meeting purpose – Sound Transit staff updated workshop participants on the
project’s progress and asked for input on the aesthetics and design qualities of the
Kent/Des Moines Station. Breakout groups provided input on the station entrance
plaza, parking garage, and station canopies. Workshop goals included identifying
design treatment preferences and sharing future input opportunities.
S. 272nd Street Station Area Workshop – Highline College 6/13/17
Meeting purpose – Workshop goals included identifying design treatment
preferences and sharing future opportunities for public and stakeholder input.
Sound Transit staff updated workshop participants on the projects progress and
asked for input on the aesthetics and design qualities of the S. 272nd Station.
Breakout groups provided input on the station entrance plaza and parking garage.
12. Information Only/Quiet Zone Update
Chad Bieren, Deputy Public Works Director/City Engineer noted that we have two
tentative dates for diagnostics with Burlington Northern railroad in November. Staff
anticipates scheduling the diagnostics in the next two weeks.
Committee member Ralph noted that the Operations Committee recently changed the
reserve policy to 18% from 10%, and moved to eliminate the Strategic Opportunities
Fund and the Contingency Fund for unanticipated costs. Moving money from these two
funds could provide $1,400,000 for the Quiet Zone.
Aaron BeMiller, Finance Director noted that Council action would be required to make this
happen Higgins asked that documentation be prepared for the future budget.
It was noted that the UP Railroad Agreement will cost $280,000 and will require the city to
reimburse 100% of actual costs. The amount of the agreement is an estimate and the City
will be responsible for any costs exceeding the estimate. This agreement and associated
work are in the critical path for completing the Quiet Zone on the UP.
Adjournment: At 5:19 p.m., Committee Chair Higgins declared the meeting adjourned.
Cheryl Viseth, Committee Secretary