HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 08/21/2017
PUBLIC WORKS COMMITTEE August 21, 2017
Minutes City of Kent, WA
Summary Minutes
Date: August 21, 12017
Time: 4:00 p.m.
Place: Chambers East
1. Call to Order: The meeting was called to order at 4:01p.m., by Committee
member Fincher.
2. Roll Call: Committee members, Dana Ralph and Brenda Fincher were present.
Council member Ralph chaired the meeting.
Absent: Committee Chair, Dennis Higgins
3. Changes to the Agenda:
4. Approval of Minutes, Dated August 7, 2017
Committee member Ralph MOVED to approve the Minutes of August 7, 2017. The
motion was SECONDED by Committee member Fincher and PASSED 2 - 0.
5. Acceptance of Additional Transportation Improvement Board (TIB) Grant
Funds for LID 363: S. 224th Street Project
Tim LaPorte, Public Work Director noted that
The S. 224th St. Improvements Project – 84th Ave. S. to 88th Ave. S. is the first phase of
the S. 224th Project that will connect the valley floor with Kent’s East Hill neighborhoods
and businesses. This project includes a new bridge crossing over SR 167.
The project was advertised with an engineer’s estimate of $14.1 Million. The lowest four
bids were within $500K and the lowest bid was $15.3 Million. The narrow range of bids
indicates that bidders had clarity with the plans and specifications. The higher bids reflect
a regional trend of higher construction prices.
Additional funds ($750,000) were requested from the Transportation Improvement Board
(TIB). As our funding partner, the TIB authorized this higher grant amount which was a
significant win for the project! It also demonstrates that the TIB is well aware of
construction inflation affecting the Puget Sound region. Council needs to officially accept
the funds.
Committee member Ralph MOVED recommend Council authorize the Mayor to
accept additional Grant Funds from the Transportation Improvement Board (TIB)
for the South 224th Street Project in the amount of $750,000, amend the project
budget and authorize the expenditure of funds , subject to final terms and
conditions acceptable to the City Attorney and Public Works Director and was
SECONDED by Committee member Fincher. The motion PASSED 2 - 0.
6. Verizon Franchise Agreement - Recommend
Christina Schuck, City Attorney noted that
MCIMetro Access d/b/a Verizon Access Transmission Services (“Verizon”) is a
telecommunications company and has requested that the City grant it a franchise to use
the City’s right-of-ways to construct, operate and maintain the necessary facilities for its
telecommunications network. This franchise has a ten-year term and covers the
construction, operation and maintenance of Verizon’s fiber optic network and related
equipment. It does not allow the installation of small cells.
The City has the authority to grant non-exclusive franchises for the use of public streets
and other rights-of-way pursuant to RCW 35A.47.040. State law prohibits the City from
charging a franchise fee; however, the City can recover the actual administrative costs
incurred in drafting and processing the franchise. The City can also request that Verizon
provide the City with conduit in the locations where Verizon is installing or relocating
facilities underground. The City would be responsible for the incremental costs of this
installation.
This franchise also includes specific terms regarding relocation of facilities,
undergrounding, restoration of the right-of-way and requires Verizon to obtain the
appropriate permits before installing any facilities.
Committee member Ralph MOVED to recommend Council authorize the Mayor to
Recommend the City Council adopt an ordinance establishing a 10-year franchise
agreement with MCI/Metro Access d/b/a Verizon Access Transmission Services.,
subject to final terms and conditions acceptable to the City Attorney and Public
Works Director and was SECONDED by Committee member Fincher. The motion
PASSED 2 - 0.
7. Contract with JECB for South 212th Way Overlay - Recommend
Eric Connor, Construction Manager noted that
This contract is for the South 212th Way Overlay Project. This project consists of paving
asphalt, sidewalk repairs, installation of traffic loops, installation of survey monuments,
and roadway subgrade repairs on South 212th Way from SR 167 to 96th Avenue South.
JECB will provide construction project management, administrative services, quality
control (special inspection) and testing for compaction of subgrade, concrete strength,
and compaction of asphalt.
Public Works Construction Engineering staff are each assigned to multiple capital
improvement projects throughout the year. Based on current workload, we augment city
staff with a consultant in order to complete this work in the late summer/early fall. JECB
has worked with the Construction Engineering section in the past and has experience
completing project of this size and scope.
Committee member Ralph MOVED to recommend Council authorize the Mayor to
sign a Consultant Services Agreement with JECB to provide services for the
South 212th Way Overlay Project in an amount not to exceed $ 84,780.00,
subject to final terms and conditions acceptable to the City Attorney and Public
Works Director and was SECONDED by Committee member Fincher. The motion
PASSED 2 - 0.
8. Information Only/Next Steps Litter Update
Gina Hungerford, Conservation Specialist noted that
Staff presented to the Public Works Committee on May 15, 2017 and to the City Council at
the Council Workshop on July 18, related to litter. Since the July 18th workshop
discussion, staff researched a number of options, including the following, that we believe
will help reduce littering:
• Promote litter fine as “$1,000 or 90 Days in Jail” with larger signs and in more
locations to help deter littering
• Work with Metro to increase litter pickup at highly littered bus stops by placing cans
or receptacles at stops where they do not exist
• Continue to promote the Adopt-a-Street program and add an Adopt-a-Spot
program for those litter “hot spots”
• Promote: “Keep Kent Beautiful! Put Garbage in the Can, Not on the Ground!” – on
City website, Facebook/Twitter, KentScene Newsletter, K-Hold, and on billboards & at
Showare, as well as on local theater pre-movie slides
• Promote additional clean-up events to provide residents the opportunity to “give
back” to their community; the next TeamUp2CleanUp Event – Oct. 14, 2017 – involve
more businesses and faith-based groups
• Work with Kent schools to provide classroom presentations on reducing waste,
recycling more, and reducing litter; invite schools to do “School Yard Cleanups”
• Plan “Love Your Community” campaign – people sharing online what they love
about Kent, how they’re making a difference to make Kent great, etc. – posted w. photos
on FB/Twitter, On-Hold, KentTV21, etc.
• Partner with fast-food entities to promote “Keep Kent Beautiful! Put Garbage in the
Can, Not on the Ground!” with on-site posters & on their food packaging – food wrappers
being one of the most-littered items
9. Information Only/Water System Update
Water System Manager Sean Bauer provided Committee Members with an update on our
water sources, water system projects, and key accomplishments. Sean Bauer went over
water demand. Peak demand in August was 12.3 million gallons. Sean Bauer spoke on
the additional water storage project and that Agencies continue to work on technical
differences. We are still waiting on final clean up action plan on Landsburg Mine but in the
meantime; we are working with a ground water consultant to find the best locations for
monitoring wells. We should be receiving the final water seismic evaluation report soon
and how an earthquake scenario would impact our water system.
10. Information Only/Quiet Zone Update
Tim LaPorte, Public Works Director and Kelly Peterson, Transportation Manager provided
an update on progress to date. Kelly Peterson spoke on the false pre-emptions and that
we are still waiting to hear back from the railroad. Staff met with Union Pacific and they
said that some of the issues were due to heat. Staff is looking into a grant from the
Washington Utilities and Transportation Commission for up to twenty thousand dollars for
a fence for the quiet zone for two possible locations along the BNRR.
Adjournment
At 5:01p.m., Committee Chair Fincher declared the meeting adjourned.
Cheryl Viseth, Administrative Asst. III