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HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 06/19/2017 PUBLIC WORKS COMMITTEE June 19, 2017 Minutes City of Kent, WA Summary Minutes Date: June 19, 12017 Time: 4:00 p.m. Place: Chambers East 1. Call to Order: The meeting was called to order at 4:02 p.m., by Committee Chair Dennis Higgins. 2. Roll Call: Committee Chair Dennis Higgins and Committee members Dana Ralph and Brenda Fincher were present. Absent: 3. Changes to the Agenda: There were no changes to the agenda. 4. Approval of Minutes, Dated June 5, 2017 Committee member Fincher MOVED to approve the Minutes of June 5, 2017. The motion was SECONDED by Committee member Ralph and PASSED 3 - 0. 5. Contract with Shearer Design, LLC for LID 363L: S 224th Street Improvements 84th Ave S to 88th Ave S - Recommend: Jason Bryant, Capital Projects Manager noted that he will be speaking regarding items 5 and 6 together. Bryant noted that Shearer Design, LLC will provide structural engineering services during construction including, shop drawing review, inspections and documentation related to the bridge foundation, superstructure and structural earth walls. Shearer Design, LLC is the Engineer of Record related to structural elements of the project. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a Consultant Services Agreement with Shearer Design, LLC to provide structural engineering services for the South 224th Street Improvements Project (84th Ave S to 88th Ave S) in an amount not to exceed $150,904.68, subject to final terms and conditions acceptable to the City Attorney and Public Works Director and was SECONDED by Committee member Fincher. The motion PASSED 3 - 0. 6. Contract with GeoEngineers for LID 363: S 224th Street Improvements 84th Ave S to 88th Ave S - Recommend Jason Bryan, Capital Projects Manager noted that GeoEngineers will provide geotechnical engineering services during construction. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a Consultant Services Agreement with GeoEngineers to provide geotechnical engineering services for the South 224th Street Improvements Project (84th Ave S to 88th Ave S) in an amount not to exceed $190,138.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director and was SECONDED by Committee member Ralph. The motion PASSED 3 - 0. 7. S 228th Street Union Pacific Railroad (UPRR) Grade Separation Project – Port of Seattle Reimbursement Agreement Mark Madfai, Design Engineering Supervisor noted that the information being presented is for a renewed agreement with the Port of Seattle. The proposed agreement was developed for the S 228th St/Union Pacific Railroad Grade Separation Project and includes the Port of Seattle contributing $595,000 to the project. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign an agreement with the Port of Seattle committing to the Port’s contribution of $595,000 toward the construction of the S 228th Street Union Pacific Railroad Grade Separation Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director and was SECONDED by Committee member Fincher the motion PASSED 3 - 0. 8. Annual On-Call Tree Removal Contracts - Recommend Joe Codiga noted that he and Scott Schroeder have been working toward putting together an on-call tree removal contract. Codiga noted that the average annual expenditures for tree removal using outside contractors (exclusive of street trees) for the last several years has been approximately $100,000. This dollar amount does not include city staff time or equipment. Wind storms can cause this figure to vary. Significant staff time has been spent in the past acquiring quotes for each hazardous tree situation, which delay’s hazardous tree and debris removal. Staff worked closely with the City Attorney on this new methodology for handling hazardous trees. This new process for hazardous tree removal will be more efficient and provide for a contractor to meet staff on-site to provide an estimate. If the estimate is reasonable, staff can authorize the work to be completed within 24 hours. The annual on- call tree removal contracts will terminate on July 6, 2018. Committee member Fincher MOVED to recommend the Mayor to sign Goods and Services Agreements with Hunter Tree Service; Davey Tree; Nature’s Way Tree Service, LLC; Knotty Tree Service; and Arborwell Tree Management in an amount not to exceed $100,000 for the removal of hazardous trees or other foliage on City right-of-ways or other City property, subject to final terms and conditions acceptable to the Public Works Director and City Attorney and was SECONDED by Committee member Ralph the motion PASSED 3 - 0. 9. Consultant Agreement RH2 Engineering Water System Plan Update - Recommend Evan Swanson, Water Quality Inspector gave a brief update on the Water System Plan (Plan). Swanson noted that the Plan is required to be developed and updated and every 10 years by all municipal water purveyors pursuant to guidelines and standards set forth by the Washington State Department of Health. The Plan provides a detailed overview of the Kent Water System including current storage capacity, demand, and delivery capability. The Plan will also describe future water system demand based on growth predictions and will identify possible deficiencies and capital projects that can remedy the deficiencies. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a Consultant Services Agreement with RH2 Engineering to complete the 2017 Water System Plan Update in an amount not to exceed $366,775.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director and was SECONDED by Committee member Fincher the motion PASSED 3 - 0. 10. Information Only/Resident Traffic Calming - Update Rob Brown, Acting City Traffic Engineer and Kelly Peterson, Transportation Manager noted ten new requests have been received in 2017, seven of them in April and May. There are currently 13 open Residential Traffic Control Program investigations (RTCP). Citizens that have concerns about speeding in their neighborhoods can participate in the neighborhood speed watch program. Contact Rob Brown at (253) 856-5571. Based on previously completed studies, Radar Speed Signs to be installed this summer include: 1) 148th AVE SE north of Lake Meridian 2) S. 280th Street east of 152nd Ave SE 3) Lakeside Blvd. W 4) Riverview Blvd. Staff will come back at the end of the summer with an update. 11. Information Only/Recap East Hill Well Bryan Bond briefly went through the timeline of the East Hill Well pump failure replacement and successful startup of new equipment. He noted that the pump failed in October of 2016. Staff brought a contract through Public Works Committee for the replacement of the well. Bond stated that the well was successfully installed and the project is now complete. 12. Information Only/Quiet Zone Update Chad Bieren, Deputy Public Works Director / City Engineer presented information regarding the Quiet Zone. He noted that staff is moving along with the Notice of Intent will be developed for the start of the Quiet Zone at Burlington Northern and that a similar request fill be developed for the Union Pacific pending information from the railroad on equipment updrades. Preliminary plans for fencing have been prepared for downtown. Adjournment At 5:14 p.m., Committee Chair Higgins declared the meeting adjourned. Cheryl Viseth Administrative Asst. III