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HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 03/06/2017 P a g e | 1 CITY OF KENT PUBLIC WORKS COMMITTEE Summary Minutes March 6, 2017 Kent City Hall 4:00 p.m. Council Chambers East Kent, Washington 1. Call to Order: The meeting was called to order at 4:02 p.m., by Council President Dennis Higgins. 2. Roll Call: Committee Chair Dennis Higgins and Committee members Dana Ralph and Brenda Fincher were present. Absent: 3. Changes to the Agenda: Michelle Clark was unable to attend the meeting so item 5 was removed. Items 8 and 9 had dollar amount changes. 4. Approval of Minutes, Dated February 13, 2017 Committee member Fincher MOVED to approve the Minutes of February 13, 2017. The motion was SECONDED by Committee member Ralph and PASSED 3-0. 5. Information Only/Flood Control District Michelle Clark was unable to attend the meeting. 6. Contract with COWI for Milwaukee II Levee - Recommend Richard Schleicher, Environmental Engineer noted that the city executed an interlocal agreement (ILA) with the King County Flood Control District to provide funding for an analysis of alternatives, development of design plans and specifications, and property acquisition related to the Milwaukee II Levee along the Green River in Kent. This ILA sets forth the requirements for a study of alternative flood protection facilities and alignments, such as an earthen embankment levee or a flood wall levee. The study will consider impacts to recreation, habitat, South 259th Street, and other features to ultimately guide the project team to a preferred alternative for full design and construction. Construction of the Milwaukee II Levee with connection to these adjacent levee reaches will reduce flood risk from the Green River for businesses and residential properties in this area, and allow for levee accreditation for the section and sections further downstream. Committee member Ralph MOVED to Recommend Council authorize the Mayor to sign a consultant services agreement with COWI, in an amount not to exceed $178,975.00 for an alternatives analysis of flood protection facilities for the Milwaukee II Levee, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher and PASSED 3-0. P a g e | 2 7. Consultant Agreement with ICF International for Mill Creek Environmental Impact Statement - Recommend Toby Hallock, P.E. Environmental Engineer is the project manager for the Mill Creek Reestablishment Project. Hallock noted that this project includes removal of accumulated sediment from Mill Creek, in order to restore the original channel capacity of the creek. The project will help reduce flood risk throughout the Kent Valley. Removing sediment from the creek will have environmental impacts to wetlands and fish habitat. An Environmental Impact Statement (EIS) is necessary in order to obtain permits to construct the project. ICF International will prepare an EIS and coordinate with permitting agencies, analyzing alternatives for the project, assisting with public outreach, and responding to and tracking comments from both the public and permitting agencies. Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a Consultant Services Agreement with ICF International to produce an Environmental Impact Statement for the Mill Creek Reestablishment Project in the amount of $348,881.77, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 3-0. 8. Contract with Western Systems for Traffic Signal Cabinets - Recommend Kelly Peterson, AICP, Transportation Engineering Manager noted that all traffic signals are controlled by electronic components within the traffic signal control cabinet. Components include the controller, malfunction monitor, bus interface units, vehicle loop amplifiers, emergency vehicle pre-emption module, load switches, flasher module, flash tray transfers, and cabinet power supply. Peterson stated that these cabinets and components have a 20-year life cycle, but several in the City have exceeded that time frame. These cabinets will be purchased off the state contract, which includes negotiated prices that assume a higher volume of goods. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign a Goods and Services Agreement with Western Systems for the purchase of six traffic signal cabinets and plug-in electrical components in an amount not to exceed $158,622.47 subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Fincher and PASSED 3-0. 9. FMSIB & PSRC Grant for S 228th St UPRR - Recommend Mark Madfai, Design Engineering Supervisor noted that the city was awarded $3.25 million from the Freight Mobility Strategic Investment Board (FMSIB) for the 228th Street Grade Separation at Union Pacific. FMSIB is also administering $1 .1 million of funds from the Union Pacific Railroad for that grade separation for a total of $4.35 million. The City was also successful in being awarded $3 million of federal funds through the Puget Sound Regional Council (PSRC) for the S. 228th St. UP Grade Separation. P a g e | 3 These funds have not been formally accepted through the City Council. In order to bill for and receive reimbursements for these grant funds they need to be formally accepted through council. Committee member Fincher MOVED to recommend Council authorize the Mayor to accept $4.35 million of grant funds from the Washington State Freight Mobility Strategic Investment Board and $3 million of federal grant funds awarded through the Puget Sound Regional Council and authorize staff and/or the Mayor to sign any necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. The motion was SECONDED by Committee member Ralph and PASSED 3-0. 10. Information Only/2017 Water Festival Gina Hungerford, Conservation Coordinator noted that the Annual Water Festival for 3rd - 5th grade students is happening March 28 & 29, 2017 at Green River College. This is the 18th year that we’ve hosted this environmental education event. We have over 1,800 students registered, almost 900 of who are coming from Kent schools, and 926 coming from Auburn and Federal Way. Hungerford added that there are 43 presenters scheduled – 10 of whom are our enthusiastic, in-house staffers; providing 353 learning sessions between 10 am - 1:30 pm over the two day event. Topics to be presented include water conservation, water quality protection, salmon & habitat protection, and recycling. We are fortunate to have been awarded an EPA Environmental Education grant for $5,000 which will help cover the cost of several Green River Coalition presenters, as well as some cost of transporting students to the event. Educational seminars such as this are required elements of our federal National Pollutant Discharge Elimination System (NPDES) permit and our Water System Plan. INFORMATION ONLY/NO MOTION REQUIRED 11. Information Only/Residential Recycling Event, Composter Sale & Curbside Cleanup Gina Hungerford, Conservation Coordinator noted that the Annual Spring Recycling Event will be held March 18th, 9:00am-3:00pm, at Hogan Park on Russell Rd 24400 Russell Road. Residents are invited to bring items not easily recycled at the curb including appliances, tires, bulky yard debris & Styrofoam at no charge. NW Center will be on site to collect reusable household goods. For a list of what to bring, visit www.KentWA.gov. The Composter Sale will also take place on the 18th at Hogan Park. Composters will be available for $25.00 while supplies last. P a g e | 4 Both these events are funded by the Department of Ecology Coordinated Prevention Grant, the King County Waste Reduction and Recycling Grant, and the Local Hazardous Waste Management Program Grant. April 3-14 is Spring Curbside Cleanup Week wherein residents can place additional garbage and yard waste at the curb on their regularly-scheduled yard waste collection day at no extra charge. A flyer with details will be available at www.KentWA.gov. INFORMATION ONLY/NO MOTION REQUIRED 12. Information Only/Vactor Spoils Overage Tim LaPorte, P.E. Public Works Director noted that last fall staff brought before the Committee a contract for spoils removal. Rivers Edge Environmental Services has completed hauling and disposing the contaminated soil generated during ditch and catch basin cleaning. The original contract tonnage was estimated to be 2,800 tons. Upon complete removal of the contaminated material, the final tonnage came to 2,996 tons, an overage of 7%. The amendment total of $37,257.66 includes $15,193.92 for contaminated material disposal and $22,063.74 for contract sales tax (tax was not included in the original agreement). With removal of the contaminated material, the Vactor site is now ready to receive material generated from projects/work identified in the Drainage Section 2017 Work Plan. INFORMATION ONLY/NO MOTION REQUIRED 13. Information Only/Potholes Tim LaPorte, P.E. Public Works Director gave a brief presentation on potholes. He noted that the snow, freeze, and rain cycles increase degradation of our pavement on roads that are in poorer condition; 957 potholes were filled from December 1, 2016 through February 23, 2017 compared to 699 potholes filled for the same time period last year. LaPorte was happy to report that the repairing of James Street and South Central has resulted in a much lower number of potholes than what we would have had otherwise! To report a pothole call (253)856-5600 or go to http://www.kentwa.gov/services/online- services/ask-a-question-or-submit-a-service-request. INFORMATION ONLY/NO MOTION REQUIRED 14. Information Only/Quiet Zone Chad Bieren, P.E. Deputy Director / City Engineer noted that at the last meeting it was reported that we had some news from Union Pacific (UP) regarding constant warning detection on the UP line and we have some replacement work to do on Meeker Street. We are under agreement with the UP and should have a construction estimate from them this summer and a final estimate by year’s end. P a g e | 5 We will be working with Burlington Northern (BN) on an agreement from them as to what it’s going to take to upgrade the equipment. Bieren noted that there’s more complexity as to what we are going to do verses what is required for the quiet zone. It was noted that when staff met with the BN in the past they wanted the City to make some upgrades on their system that aren’t required of us for the quiet zone. Chair Higgins would like to see all the costs and agreements nailed down before years end. If you get stuck behind one of the crossings and there isn’t a train in sight please call the railroad, 1-800-848-8715 for Union Pacific Railroad or 1-800-832-5452 for Burlington Northern Railroad. INFORMATION ONLY/NO MOTION REQUIRED Added Items: Garry Stewart 404 Railroad Ave N – Mr. Stewart asked why Public Works staff hasn’t been at the Sound Transit table. Staff assured Mr. Stewart that staff from Public Works was very much involved in the meetings. Perry Sobolik 735 3rd Ave S – Mr. Sobolik asked if staff was going to look at implementing an ordinance to limit truck traffic in residential neighborhoods. Chair Higgins stated he will canvas his colleagues to find out if they want to move forward with an ordinance or not. INFORMATION ONLY/NO MOTION REQUIRED Adjournment At 5:27 p.m., Committee Chair Higgins declared the meeting adjourned. Cheryl Viseth Cheryl Viseth, Public Works Committee Secretary