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Home My WebLink AboutCity Council Committees - Public Works Committee - 08/07/2017 (2) Public Works Committee Agenda Councilmembers: Brenda FincherDana Ralph•Dennis Higgins, Chair Director: Timothy J. LaPorte, P.E. Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1st & 3rd Mondays of each month. Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact Public Works Administration (253) 856-5500. Any person requiring a disability accommodation should contact the City Clerk’s Office at (253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388. August 7, 2017 4:00 p.m. Item Description Action Speaker Time Page 1. Call to Order -- Chair Higgins 01 -- 2. Roll Call -- Chair Higgins 01 -- 3. Changes to the Agenda -- Chair Higgins 01 -- 4. Approval of July 17, 2017 Minutes - Approve YES None 03 03 5. Contract/Harris & Assoc. - LID 363 S 224th St Improvements 84th Ave S to 88th Ave S – Recommend YES Jason Bryant 05 07 6. Contract/Mays Testing - LID 363 S 224th St Improvements 84th Ave S to 88th Ave S – Recommend YES Jason Bryant 05 27 7. Upper Mill Creek Dam Improvements King County Flood Control District Sub-Regional Opportunity Fund – Recommend YES Stephen Lincoln 05 45 8. Consultant Agreement/AECOM for Upper Mill Creek Dam Improvements – Recommend YES Stephen Lincoln 05 49 9. Info Only/WRIA 8 Clark Springs/Rock Creek NO Mike Mactutis 05 67 10. Info Only/Transportation Grants - Update NO Kelly Peterson 10 69 11. Info Only/248th Street Update NO Kelly Peterson 05 71 12. Info Only/Hawley Road Levee Completion & Horseshoe Bend Levee Outfall Repair - Update NO Richard Schleicher 10 73 13. Info Only/Meet Me on Meeker - Update NO Hayley Bonsteel 10 75 14. Info Only/Quiet Zone - Update NO Chad Bieren 10 77 1 This page intentionally left blank 2 Page 1 of 3 PUBLIC WORKS COMMITTEE July 17, 2017 Minutes City of Kent, WA Summary Minutes Date: July 17, 12017 Time: 4:00 p.m. Place: Chambers East 1. Call to Order: The meeting was called to order at 4:00 p.m., by Committee Chair Dennis Higgins. 2. Roll Call: Committee Chair Dennis Higgins and Committee members Dana Ralph and Brenda Fincher were present. Absent: 3. Changes to the Agenda: No changes. 4. Approval of Minutes, Dated June 19, 2017 Committee member Fincher MOVED to approve the Minutes of June 19, 2017. The motion was SECONDED by Committee member Ralph and PASSED 3 - 0. 5. Drainage Agreement with Lake Meridian Estates LLC - Recommend: Richard Schleicher, E.I.T., Environmental Engineer noted that in late 2016, Lake Meridian Estates (LME) notified the city of a failing storm drain pipe that conveys public and private storm water flows through the LME property to an outfall in Lake Meridian. The city discovered it has no property interest in the pipe, i.e. no drainage easement, therefore the city and LME formed this agreement clarifying future maintenance responsibilities surrounding storm pipes on LME property and establishing easements necessary for construction and/or reconstruction of pipe. Committee member Ralph MOVED recommend Council authorize the Mayor to sign a Drainage Agreement with Lake Meridian Estates, LLC, subject to final terms and conditions acceptable to the City Attorney and Public Works Director and was SECONDED by Committee member Fincher. The motion PASSED 3 - 0. 6. Puget Sound Energy Reimbursement Agreement - Recommend Joseph Araucto, P.E., Pavement Management Engineer noted that Puget Sound Energy (PSE) will reimburse the City of Kent to restore the pavement surface impacted by PSE’s gas main improvement project in the Star Lake Highlands neighborhood. The reimbursement will be for actual cost of required restoration including the pavement overlay, sidewalk curb ramps, and associated items customarily required to perform the work, including cost for project administration and material testing. PSE replaced gas mains within Star Lake Highland and restoration coordinated its work with the City’s 2017 Overlay Project in the same neighborhood. Coordinating both projects reduces the amount of disruption to the public, ensures consistency in the pavement, and yields the best result for the neighborhood. 3 Page 2 of 3 Committee member Fincher MOVED to recommend Council authorize the Mayor to sign a Reimbursement Agreement with Puget Sound Energy to reimburse the City of Kent for right of way restoration in an amount not to exceed $213,097.50, subject to final terms and conditions acceptable to the City Attorney and Public Works Director and was SECONDED by Committee member Ralph. The motion PASSED 3 - 0. 7. Consultant Agreement with HDR for S 228th Street - Recommend Mark Madfai, Design Engineering Supervisor noted that HDR was selected to provide Structural Engineering Services for this project. The original scope and budget assumed that the embankment and bridge type would be similar to the BNSF Grade Separation (completed in 2009). As the design advanced, issues were identified that required additional analysis and development of alternatives. Some of these items included:  Additional design of the wall and embankment to include a pedestrian/bike ramp on the south side to connect with the Interurban Trail. Received a Grant from the State.  Preparing contract documents for installation of Center Pier Bridge Shafts as a separate project (completed in 2016).  Revising the alignment of the bridge shafts a few feet to the west to avoid utility conflicts. Verizon has reimbursed the project $44,000 for the extra work.  Developing alternatives for the use of Geofoam embankment to reduce settlement impacts to utilities.  Developing alternatives for various wall types to work with soil and or geofoam backfill and reduce project costs. HDR used their existing budget to complete these tasks and are now requesting this amendment to continue their design to completion. Committee member Ralph MOVED to recommend Council authorize the Mayor to sign an Amendment to the Consultant Services Agreement with HDR for Structural Engineering services for the South 228th Street UPRR Grade Separation Project in an amount not to exceed $185,369.94, subject to final terms and conditions acceptable to the City Attorney and Public Works Director and was SECONDED by Committee member Fincher the motion PASSED 3 - 0. 8. Info Only/Residential Traffic Calming Request Rob Brown, Acting City Traffic Engineer gave an update on the Residential Traffic Calming activities.  Radar speed signs have been installed on 152nd Way SE and 148th Ave SE near Lake Meridian.  Upcoming Radar speed signs will be installed at Riverview, Lakeside West and 156th Ave SE / SE 280th  Parking in Fern Crest neighborhood staff will revisit this at a later date.  Ceder Point Parking – A formal request for parking was submitted by the neighborhood. Streets are currently signed No Parking due to narrow streets.  Cambridge – Staff is working with the neighborhood on the speeding issues on 42nd Ave S.  Shadow Run – Old parking signs, LaPorte recommends they be removed. 4 Page 3 of 3  Panther Lake Elementary – There are concerns about after school pick-up. Meetings have been scheduled with the school for further discussion.  Speeding Concerns on 114th Ave SE South of Kent Kangley – Speed bumps were installed around 2005.  96th Ave S Traffic study results – Posted 25 MPH – 85% was 34.9 MPH installed blue Drive Carefully signs; speeds increased to 35.1. Brown recommends a traffic calming project for this area. Brown will work with Kent Police and then do another study. Laporte will return in another month with an update. 10. Information Only/Resident Traffic Calming - Update Information Only/Quiet Zone Update Chad Bieren, Deputy Public Works Director / City Engineer gave a brief update regarding the Quiet Zone.  Estimate from Union Pacific for Meeker Street is higher than expected. Bieren will be contacting the Union Pacific with more questions.  The Notice of Intent for Burlington Northern is moving forward.  Notice from Washington Utilities and Transportation Commission (UTC) regarding a safety grant that is available statewide. It was noted that James Street is the second highest crossing in the state behind Lander in Seattle.  Reviewing criteria for types of projects they want and if it will fit in with the Quiet Zone. Committee member Fincher inquired about idling trains. Bieren said that the trains have no other place they can operate. Burlington Northern will do as little idling as possible, but they still need to keep operating. Adjournment At 4:54 p.m., Committee Chair Higgins declared the meeting adjourned. Wendy Wakefield Administrative Asst. I 5 This page intentionally left blank 6 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 DATE: August 7, 2017 TO: Public Works Committee Members FROM: Jason Bryant, Capital Projects Manager THROUGH: Eric Connor, Construction Engineering Manager Chad Bieren, P.E., Deputy Director / City Engineer SUBJECT: Contract with Harris and Associates for LID 363: S 224th Street Improvements 84th Ave S to 88th Ave S - Recommend SUMMARY: This contract is for the LID 363: S. 224th Street Improvements Project (84th Avenue South to 88th Ave South). This project consists of the realignment of S. 224th Street at 84th Avenue S., and includes a bridge over SR 167 and structural earth walls. Harris and Associates will provide Bridge Inspection services related to placement of concrete, asphalt, and steel reinforcement of the project’s bridge piers, bridge deck, and new asphalt roadway. EXHIBIT: Contract BUDGET IMPACT: This is a budgeted item, included in funding provided by Local Improvement District 363 and the Washington State Transportation Improvement Board. Motion: Move to recommend Council authorize the Mayor to sign a Consultant Services Agreement with Harris and Associates to provide services for the South 224th Street Improvements Project (84th Ave S to 88th Ave S) in an amount not to exceed $260,157.04, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. 7 This page intentionally left blank 8 CONSULTANT SERVICES AGREEMENT - 1 (Over $20,000) CONSULTANT SERVICES AGREEMENT between the City of Kent and Harris & Associates, Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Harris & Associates, Inc. organized under the laws of the State of California, located and doing business at 207 1/2 1st Ave. S., Seattle, WA 98104, Phone: (206) 455-8862, Contact: Sam Yaghmaie (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The Consultant shall provide inspection services for the LID 363: S. 224th St. Improvements project. For a description, see the Consultant's Scope of Work which is attached as Exhibit A and incorporated by this reference. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2020. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Two Hundred Sixty Thousand, One Hundred Fifty Seven Dollars and four cents ($260,157.04), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: 9 CONSULTANT SERVICES AGREEMENT - 2 (Over $20,000) A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant’s services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant’s services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant’s business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant’s possession pertaining to this project, which may be used by the City without restriction. If the City’s use of Consultant’s records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City harmless, and Consultant’s liability accruing from that obligation shall be only to the extent of the Consultant's negligence. 10 CONSULTANT SERVICES AGREEMENT - 3 (Over $20,000) IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant’s part, then Consultant shall pay all the City’s costs for defense, including all reasonable expert witness fees and reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful refusal on the Consultant’s part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City’s request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act. The City’s use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means 11 CONSULTANT SERVICES AGREEMENT - 4 (Over $20,000) of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. / / / / / / / / / / / / 12 CONSULTANT SERVICES AGREEMENT - 5 (Over $20,000) K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONSULTANT: By: (signature) Print Name: Its (title) DATE: CITY OF KENT: By: (signature) Print Name: Suzette Cooke Its Mayor DATE: NOTICES TO BE SENT TO: CONSULTANT: Sam Yaghmaie Harris & Associates, Inc. 207 1/2 1st Ave. S. Seattle, WA 98104 (206) 455-8862 (telephone) NOTICES TO BE SENT TO: CITY OF KENT: Timothy J. LaPorte, P.E. City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) 856-5500 (telephone) (253) 856-6500 (facsimile) APPROVED AS TO FORM: Kent Law Department Harris & Associates - 224th/Bryant 13 EEO COMPLIANCE DOCUMENTS - 1 DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City’s equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City’s sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: ___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ 14 EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City’s equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. 15 EEO COMPLIANCE DOCUMENTS - 3 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: ___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ 16 Hanis & Associates, S. 224th St. lmprovements Construction Management Services City of Kent Exhibit A SCOPE OF SERVICES Field lnspection Services for the S. 224th St. lm p rovem ents City of Kent Harris & Associates (H&A)proposes to provide to the City of Kent, Washington ("City")as needed inspection servicesfortheS 224thSt, lmprovemenis(hereinaftercalled"Project"). Theprojectconsistsof realignment of S.224lh St. at 84th Ave. S. (East Valley Highway) for 650'west of and 2,180' east of 84th Ave. S. The project also includes constructing a 430'long, three span bridge over SR 167,20,000 square feet of structural earth walls, installing approximately 2,450 tons of hot mix asphalt,6,150 tons of crushed surfacing, 16,000 cubic yards of gravelborrow, 1,000 square yards of cementconcrete sidewalk,800 lineal feet of cement concrete curb and gutter, traffic signal modifications, temporarily realigning SR 167, permanently rechannelizing SR 167, removing 600 feet of median barrier, re-constructing 600 feet of concrete barrier and other work, This contract includes one task (TASK 1)to provide inspection/WSDOT liaison services by one staff during I months of bridge construction period, I, INTRODUCTION The following scope of services is based upon the assumptions outlined in EXHIBIT D . Services will be perform ed in accordance with the Contract Plans, Kent Special Provisions, and W SDOT Standard Specifications. o The man-hours proposed by the Consultant are an estimate only and are subject to change based on the actual construction schedule, the City demands, and working hours of the Contractor, o Design by Others: lt is understood and agreed that the Consultant did not prepare the Contract Documents for the project, and the City will provide the Consultant the support of the Engineer-of- Record during the course of the Consultant's work. I. DETAILED SCOPE OF WORK Subtask 1 - Project ManagemenUQuality Control The Consultant shall provide overall project management and contract administration associated with the service agreement between the Consultant and the City. This effort will include the following elements: 1.1 Prepare of Consultant invoicing. 1.2 Perform internal administration of the Consultant's Task Order. 1.3 Prepare any supplements to the Consultant's Task Order. Su btask 3 - Field lnspection The Consultant shallprovide construction inspection services during the bridge construction, this effort will include the following elements: 3.1 Prepare daily construction reports recording the contractor's operations performed for each day the Consultant is on site; measure the quantities of materials installed, log equipment and staff present, weather conditions, and any observed problems or construction issues. 3.2 Prepare Daily Payment Notes, and Force Account Records (if necessary). Page 1 of3updateo:7 t24t2017 17 Hanis & Associates, S. 224th St. lmprovements Conshuction Management Services City of Kent 3.3 Respond to contractor questions which may arise as to the quality and acceptability of furnished materials or work performed. 3.4 Respond to general questions raised by adjacent property owners or general public. Complaints or detailed questions shall be referred to the City. Prepare field records and documents in accordance with Projects Record of Materials. Coordinate with City for changes and updates to the ROM. 3.8 For each day the Consultant is on site, provide photographs of traffic control set-up and work activities during the course of construction. Photographs will be in digital format and cataloged by date. Monitor the Contractor's compliance with water quality permits and the requirements of the TESC and SPCC Plans. Attend weekly construction m eetings. Review monthly pay estimates with the Contractor and provide recommendations to the Resident Engineer/City. Review the Contractor's construction record drawings on a weekly basis. Upon project completion, verify that the contractor provided markups accurately and forward to the City. The Consultant willtrack and record field changes on drawings and use this information to verify the Contractor's construction record drawings. Participate in the Project's final inspection and assist in developing a list of any remaining d eficie n cies. For the days present on site, the construction inspector shall observe day-to-day construction activities, By providing inspection oversight, the Consultant shall assume no responsibility for proper construction techniques or job site safety but will report to the Contractor and City any known public safety concerns immediately. The Consultant willendeavor to protect Harris staff against defects and deficiencies in the work of the Contractor, but cannot guarantee the Contractor's performance and shall not be responsible for construction means, methods, measurements, techniques, sequences of procedures, or for safety precautions and programs in connection with the work performed by the C on structio n Contractor an d an y su bcontractors. ?o 3.1 3 3.1 4 lll. Gonsultant Deliverables 3.5 3.6 3.7 03 3 3.12 i. ii. iii iv lnspector Daily Reports Construction Photographs - 1 set in electronic form at M aterial Testing log field note record and quantity documentation Punch-lists and tracking docum entation lV. Responsibilities of the City ll Provide CM oversight and approvalauthority for all construction activities. Manage the Designer-on-Record and m aterials testing subm ittal review. Process allcontract documents through the City's approval process (e.9. CM services invoices, construction contract, monthly pay estimates, change order execution, cost reduction proposals, tim e extensions, etc.), Provide preferred forms and formats, and filing structure to the Consultant, Conduct schedule evaluation, monitoring, and evaluate Time lmpact Analysis for changes. Page 2 of 3upoateo: 7t24t2017 iv 18 Hanis & Associatos, S. 224u'St. lmprovements Consfuction Management Services City of Kent VI V¡i. viii tx, Provide and assist the Consultant in inter-city department coordination as well as third-party utilities under project specific or franchise agreem ents, Coordinate and schedule any public meetings required before, during and after construction Provide operat¡ons & maintenance interface with other City Staff for ongoing project issues, Provide CM tools for Team use including: Project R0M, lDR, Project File lndex, Change 0rder, Force Account tracking and Pay Estim ate form s, Provide office space and furniture, pay for utilities including Wi-Fi at/near the project site location. X Page 3 of 3upoatod:7 t24t2017 19 Harris & Associates Budget Est¡matê As Needed lnspect¡on Services for The City of Kent Prcject S. 224th Street lmprcvements, Project # 99-3003 Client: City of Kent Dafe: July 25,2017 Diæct Salary Cost = $ Overhead Cost (example: 1 .81 09%) = $ F¡xed Fee (example: 3o%) = $ Sr5Ía¡¿i = S Totel Consultant Salarv Cost = $ 82,213.20 148,879.88 (%ofDLC/DSC) 24,663.96 (%ofDLC/DSC) 255.757 -O4 Exoenses lExamoleì Re¡mburable Expenses Veh¡cle fuel,40 m¡lesltrip/vehicle @ 198 days $ 4,400.00 s'råtafâi = Subtotal =4,400.00 subtotal = $ 4,400.00 e $ Sutrlôfâl Frôenses $4.400.00 Total Subconsultant Salary and Expenses $ 260,157.04 D irect Salary Cost 3 3.213.20 $ 3 2't3.20 $ 70.000.00s 76 aoo oo $ $ 2.200.00 $ 82.213.20 Total Task Hou rs 0 0 164/ 1 600 0 o 40 't6444 ü 0 Albert Matta Scheduler $ s5.00 40 40 $ 2.200.00 0 $ Jeff Mccarthy, F¡eld Eng¡neer $48.00 1 600 '1600 $ 76.800.00 Sam yaghmaie, Prcject Manager $ 40 40 $ 3.213.20 rit¡e: \l¿me: Hdv Rale: Consultant D¡rect Salary Costs fask/Subtask List íWBSI Task 1 . PtþÍêclManaaement Pro¡ect Manaoemenl Tæk 2 -Field lnsæctian ield lnspector Scheduler Spedal¡st (l¡m¡ted penod¡c revjew of Contractods scheduleì Total Hou6 = Direct Salaru Cost = [¡aximum Allowable Consultant Fee $ 260,157.04 Assumtions: 1 .ThÌs cost proposal ¡ncludes one full time Hanis staff at 8 hr./day for 9 months to assist the C¡ty of Kent Cl\¡ team. 2. Hanis stãff serv¡ces w¡llstart ¡n October 2017, and æmplete after 9 months. 3. No overime ¡s included ¡n th¡s cost est¡mate. 4. The C¡ty of Kent, through the contraclor, will provide a sÌte office tra¡ler, inc¡uding utilit¡es and WiF¡, to be used by Haris and the C¡ty staffduring construction. C:\Users\syaghma¡e.MAlN\Dropbox (Haris & Assocìates)Ðesktop\Kent final\June 1 7\Exhibit D, H&A Cost Proposal, C¡ty of Kent, June 1 7.xls 1of 1 20 S am Yaghm aie,rE, LEED Ap Project Manager Sam has more than 29 years of diverse experience providing project management, construction management, design peer review, project LEED@ certification, and materials engineering. Many of his projects included geotechnical consulting of deep and massive concrete for¡ndations and in-water work in fransportation, tunnels, dams, ports, and high-rise buildings in Westem WA. sam has managed teams of engineers, geologists, environmentalists, scientists, construction managers, and field QA/QC staff on many public and private projects. while managing these projects, he was responsible for staffing, conftact and scope negotiation, budget maintenance and reporting, scope management, and quality control supervision. RELEVANT EXPERIENCE City of Kent, South 228th Street Grade Separation at BNSF Rlarilwa,y, Kent, WA.Project Principal. This $ 10.7M federally funded project provided a four lane wide, three span railroad overcrossing. The bridge consisted of 68 foot wide and 128 feet long pre- cast concrete girder spÍurs supported on drilled shaffs and CIP cross bearns. As the second largest water users on the west coast, Kent businesses were exfuemely sensitive to any water intemrptions. The project successfully installed 750 feet of water main, re-lined 800 feet of existing saniøry sewer and 1,400 feet of storm drainage. Highlights of this project included stabilizing the existing poor soils condition by installing 200 stone columns. Sound Transit D-M Street Sounder Community Rlaiiù., Tacoma, WA.plan Reviewer, QA/QC. This $67.5M federally funded project included construction of three bridges over existing streets near downtown Tacoma. These bridges were S0-foot, 70-foot, and 1lO-foot of concrete and steel spans. The steel bridge was designed with through- plate-girder (TPG) steel beams. City of Shoreline, Aurora Avenue North Corridor rmprovements, Phase I, S hor e lin e, WA. Proj ect Principal. This $25M federally funded two-phased corridor redevelopment project included construction of fwo pedeshian and bicycle bridges connecting the Interurban Trail across Aurora Avenue North. The pedestrian bridges were 200-foot long with pre- cast girder spans and cast- in-place slab, supported on drilled piers and cast in place concrete columns. Cify of Tukwila, Tularila fnternational BIvd Phase 2 &,3lmprovements, Tu kwila, WA. P r oj ect Principal. This $12.7M federally funded project included 5,005 linear feet of street improvements within the right-of-way of rukwila Intemational Boulevard from South 116th Street to South 139th Street. Construction included curbs, gutters, sidewalfts, driveways and approximately 4,000 feet of retaining walls with soldier piles, hot mix asphalt paving, overlay and pavement repair. EDUCATION BS, Civil Engineering REGISTRATION Professional Civil Engineer, WA US Green Building Council, LEED Accredited Professional CERTIFICATIONS WABO certifi ed, Reinforced Concrete, Shotcerete, Sfuctural Steel, Sprayed-applied Fireproofing, and pre-shessed concrete, structural welding AFT'ILIATIONS Chair, American Public Works Association (APIüA) 2007 - 2014 Chair, National Sustainable Transportation Subcommittee 2012 - 2014 Past President, Construction Management Association of America (CMAA) 2007 - 2009 Harris & Associates, lnc. & Sam Yaghmaie [: 1 21 SamYaghmaie,PE, l,f IiDAP Installation involved storm drainage structures, pipes, utility vaults and conduits, bedding, m backfill and restoration. Overhead tel ecommunications facilities were moved underground including trenching. City of Marysville, State Ave Improvements, Phase 3, Mørysvílle, WA. Project Principal. This $l4M federally funded project reconstructed and widened State Avenue/Smokey Point Boulevard between 136th and 152nd Street NE. Construction activities included temporary erosion and sediment confrol, dewatering, traffic confrol, utility coordination and relocation. Installation of major utilities included 7,000 linear feet of PVC gravity sanitary sev/er (30-36 inches in diameter) about 14 feet deep with all new service laterals and laterals for fl¡ture expansion. Over 5,500 feet of new ductile iron water-main with all new fire hydrants and monitoring stations were installed. Modifications were performed to tlree new separate enclosed storm water conveyance systems which total more than 17,000 feet of mainline or trunk sewer and numerous smaller tie-in laterals. City of Lynnwood, Olympic VÍew Drive Road fmprovement, Phase l& 2, Lynnwood, WA. Project Principal. This $7.9M federally ñrnded project reconstructed and widened Oly4pic View Drive from 76th Avenue West to 168th Street SW. Work included new asphalt pavement, concrete curbs and gutters, concrete sidewalks, gravity block and modular block retaining walls, drainage improvements, water mains, sanitary sewer mains and laterals and landscape improvements. Harris & Associates, lnc. r. Sam Yaghmaie h. 2 22 Jeff McCarthy Lead Inspector Jeff McCarthy has 31 years of experience in inspection, construction management, and document control, with a focus on documentation of state- and federally- funded transportation projects in urban and rural environments. He has successfirlly completed many federally-funded projects with no-audit findings to confirm fr¡nd reimbursement. As a King County DOT and WSDOT employee, Jeffhas worked as a surveyor, material tester, field QA/QC inspector, consûr¡ction manager, and offrce engineer on over 85 transportation projects including22bndges during the last 30 years. He has inspecúed and managed bridges to comply with wsDor standards and construction manual, and has coordinated these constructions with wsDor liaisons, resulting in proven successful completion of bridges that were within WSDOT and BNSF jurisdictions. Jeffis highly skilled in project control tools, and has prepared and analyzed pay estimates, conhactor's paym.ents, and change order validation and processing. His attention to detail and proven communication skills have been appreciated by local agencies and King County on past projects. He has hands-on construction management and inspection experience of many types of bridge structures, inclu¡ling drilled shafts up to five feet in diameter and 90 feet in depth; site preJoading; Geofoam approach fïlls; earth retaining walls; pre- cast and pre-stressed girders, be?ms, and slabs up to 120 feet in span; environmental mitigations for bridges over creeks and rivers; safety and trafñc control on major roads transportation corridors; soils st¿bilization to include stone columns; and coordinating construction and documentation activities with WSDOT and FIIWA. With a background as CaptainÆMT for Fire/Rescue and WA State Departrnent of Fish & wildlife, Jeff has excelled his knowledge and abitity to promote safety on his construction sites. He has trained fire and police staff, and has led teams of construction management staff to comply with safety rules. He has an in-depth knowledge of safety when it comes to transportation projects and applies his valuable safety practice on all his projects. Jeffhas served in a variety of capacities including bridge inspector, hansportation construction manager surveyor, scheduler, office engineer, docrnent controller, document administrator, public ouûeach coordinator, safety oversight representative, and change order/claims reviewer on many hansportation projects. RELEVANT E)(PERIENCE I\E Novelty HilI Bridges, Kíng coanty, wA. This $18 million road construction included two pre-cast and pre-stressed bridges with 70-foot spans supported on four-foot diameter drilled shafts. The project had miles of sEW walls, gravity block walls, and pre-cast box culverts. Two roundabouts were constructed within the proj ect boundaries. Mt Si Bridge, Kíng County, WA.T-bis state- and federally-funded, $12 million project included construction of a new bridge with 240-foot span supported on seven and nine feet drilled shafts, which were built in compliance with wSDoT EI'UCATION Associate in Technical Arts, Civil Engineering Technology, Centralia College CERTIFICATIONS Ce¡tified Erosion and Sediment Control Lead (cESCL) TRATNING Hazardous Waste Operations and Emergency Response (HAZÌüOPER) Spill Control, Soils Testing, Inspection, and Engineering Mathematics (wsDoÐ Project Management Professional @MI) Fire Training Academy (Waqhington State Paûol, Fire Protection Bureau) FEMA Emergency Management Institute National Fire Academy Harris & Associates, Inc. .lcf-l'li4cCarrh_v 1 23 Jeff McCarthy and FIIWA standards, and required extensive coordination u¡ith WSDOT liaisons, surrounding businesses, schools, and residents. NE 124th Street Bridge, King County,I7,ll. This $9 million pre-cast and pre-stressed I 22-foot-span concrete girder bridge was supported on four-foot oscillated drilled shaffs within WSDOT jurisdiction and included pre-loading ofthe approaches' 16-foot high SEW retaining walls, in addition to new traffic signals and boxed culverts. Jeffled and coordinated this project with WSDOT representatives. 140th Avenue Sß, Kíng Coungt, Í7A. T}lris $9 million project included soils stabilization using stone columns, miles of MSE walls, SEII walls, and slider piles, supported on preJoaded embankments, and included multiple haffic signals. Avondale Road NE Bridge, Phase lrKìng Counfit, WA. This $6 million project included 67-footpre- cast pre-stressed concrete girder bridge with pre- loaded approach rÍunps, deep foundations, piling systen¡ and new traffrc signals. NE West Snoqualmie Valley Road Bridge Reconstruction, King Counqt, WA.This state- and federally-funded project constructed a ne\¡/ bridge with pre-cast concrete slabs supported on deep piling system. Safer \üildlife and Community Mobilify Novelty Hill Road Bridge, King County, llA. Thts I 20- foot pre-cast and pre-shessed concrete bridge was constructed in compliance with FI{WA and WSDOT standa¡ds and specifications, requiring extensive documentafion. 15 MiIe CreekBridge, Kíng County,lltA.This 60- foot pre-cast concrete slab bridge required detouring of the road. GRS footings \¡/ere utilized to support the beam structures. Alvord T Bridge, King Counfit, WA,T"ltis project included demolition of a 130-foot-span bridge and associated timber approaches, requiring full attention to traffrc and safety controls as well as a comprehensive community outreach. Patterson Creek Bridge, King County, llA. Thisnew 65-foot-span concrete pre-cast slab bridge was supported on deep foundations and utilized Geofoam to construct both approaches. Jeff coordinated construction \Ã¡ith WSDOT liaisons, which resulted in successful completion of the bridge. Sylvester Road Bridge, King Count¡t, WA.The 220- footpre-cast segmental bridge was supported on five-foot-diameter drilled shaffs and was funded by FIIWA requiring extensive documentations. Newakum Creek Bridge, Kíng County, WA.The project consisted of35-foot pre-cast concrete slab bridge that was supported on steel H pile system. Stossel Bridge Painting, Kíng Coungt, WA,Ttns 18O-foot span bridge was abated in it's entirely and was painted for a long-term life. Extensive environmental compliance was needed for a successful operation and ensuring a safe working environment. May Creek Bridge, King County, WA,The project consisted of a 3O-foot pre-cast concrete slab bridge that was supported on steel H pile system, and was f,mded by FIIWA, which required extensive document¿tion to ensure reimbursement of funds. Jeff coordinated construction with WSDOT liaisons. Cottage Lake Creek Bridge, Kíng County, WA. The project consisted of a 38-foot pre-cast concrete slab bridge that was supported on steel H pile system, and was funded by FI{WA, which required extensive documentation to ensure reimbursement of funds. Sunday Creek Bridge, Kíng County, WA.T\e80- foot steel truss bridge was supported on steel H pile system, and was ñ¡nded by FIIWA, which required extensive documentation to ensure reimbursement of funds. Harris Creek Bridge, Kíng County,I/1. This 80- foot pre-cast pre-stressed concrete girder bridge was supported on four-foot and 85 feet depth drilled shafts, and was funded by FIIWA, which required extensive document¿tion to ensure reimbursement of funds. BNSF RR Crossing Bridge, King Coanty, WA. This three-span 120-foot pre-cast girder bridge was supported on deep foundations. It required stringent BNSF safefy, design, and construction requirements, and extensive documentation to meet FIIWA mandates. Eastlake Sammamish Parkrra¡ Issaquøh, WA. Jeffmanaged this high demanding traffic control and safety project in coordination with the City of Issaquah and WSDOT. Jeff coordinated construction with WSDOT liaisons. .leff lr4c(ìarth1, 2Harris & Associates, Inc. 24 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. The City shall be named as an insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant’s profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $3,000,000 each occurrence, $3,000,000 general aggregate. 25 EXHIBIT B (Continued) 3. Professional Liability insurance shall be written with limits no less than 2,000,000 per claim and $4,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant’s insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it. 2. The Consultant’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant’s Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. 26 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 DATE: August 7, 2017 TO: Public Works Committee Members FROM: Jason Bryant, Capital Projects Manager THROUGH: Eric Connor, Construction Engineering Manager Chad Bieren, P.E., Deputy Director / City Engineer SUBJECT: Contract with Mayes Testing Engineers, Inc. for LID 363: S 224th Street Improvements 84th Ave S to 88th Ave S - Recommend SUMMARY: This contract is for Local Improvement District (LID) 363: S. 224th Street Improvements Project (84th Avenue South to 88th Ave South). This project consists of the realignment of S. 224th Street at 84th Avenue S., and includes a bridge over SR 167 and structural earth walls. Mayes Testing will provide materials testing for concrete, asphalt, and steel reinforcement related to the project’s bridge piers, bridge deck, and new asphalt roadway. EXHIBIT: Contract BUDGET IMPACT: This is a budgeted item, included in funding provided by Local Improvement District 363 and the Washington State Transportation Improvement Board. Motion: Move to recommend Council authorize the Mayor to sign a Consultant Services Agreement with Mayes Testing Engineers, Inc. to provide services for the South 224th Street Improvements Project (84th Ave S to 88th Ave S) in an amount not to exceed $69,296.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. 27 This page intentionally left blank 28 CONSULTANT SERVICES AGREEMENT - 1 (Over $20,000) CONSULTANT SERVICES AGREEMENT between the City of Kent and Mayes Testing Engineers, Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Mayes Testing Engineers, Inc. organized under the laws of the State of Washington, located and doing business at 20225 Cedar Valley Road, Suite 110, Lynnwood, WA 98036, Phone: (425) 742-9360, Contact: Tim Beckerle (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The Consultant shall provide construction materials testing and special inspection services for the S. 224th St. Improvements Project. For a description, see the Consultant's Scope of Work which is attached as Exhibit A and incorporated by this reference. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2020. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Sixty Nine Thousand, Two Hundred Ninety Six Dollars ($69,296.00), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: 29 CONSULTANT SERVICES AGREEMENT - 2 (Over $20,000) A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant’s services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant’s services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant’s business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant’s possession pertaining to this project, which may be used by the City without restriction. If the City’s use of Consultant’s records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City harmless, and Consultant’s liability accruing from that obligation shall be only to the extent of the Consultant's negligence. 30 CONSULTANT SERVICES AGREEMENT - 3 (Over $20,000) IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant’s part, then Consultant shall pay all the City’s costs for defense, including all reasonable expert witness fees and reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful refusal on the Consultant’s part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City’s request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act. The City’s use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means 31 CONSULTANT SERVICES AGREEMENT - 4 (Over $20,000) of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. / / / / / / / / / / / / 32 CONSULTANT SERVICES AGREEMENT - 5 (Over $20,000) K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONSULTANT: By: (signature) Print Name: Its (title) DATE: CITY OF KENT: By: (signature) Print Name: Suzette Cooke Its Mayor DATE: NOTICES TO BE SENT TO: CONSULTANT: Tim Beckerle Mayes Testing Engineers, Inc. 20225 Cedar Valley Road, Suite 110 Lynnwood, WA 98036 (425) 742-9360 (telephone) (425) 745-1737 (facsimile) NOTICES TO BE SENT TO: CITY OF KENT: Timothy J. LaPorte, P.E. City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) 856-5500 (telephone) (253) 856-6500 (facsimile) APPROVED AS TO FORM: Kent Law Department Mayes - 224th/Bryant 33 EEO COMPLIANCE DOCUMENTS - 1 DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City’s equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City’s sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: ___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ 34 EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City’s equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. 35 EEO COMPLIANCE DOCUMENTS - 3 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: ___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ 36 MAYES TESflNG ENGINEERS, /NC. ¡'lferracon coMpANy June 30,2017 Paul Kuehne of Kent Fourth Avenue South, Kent, 98032 Mr. City 220 WA Re: Ssa6affie ZÛ22sCrrbVdÞyRd tuie110 Lynñ^æd,WA98æ6 d1425.742s€o fa<4%.745.1737 Tæmffiæ 10@STærnV\gr SuþE-2 TærSWAS4æ rf.xi3.w37n tu253.W.3707 MadOfræ 7911NE33rdDr\e Suþ190 Pcrbd,OR972l1 ph5æ.281.7515 tuffi.n1.75ß QA Testing Services City of Kent South 224th Street lmprovements Kent, WA Mayes Testing Engineers Proposal No. 171687 Dear Mr. Kuehne, Mayes Testing Engineers appreciates the opportunity to submit this proposal to provide construction materials testing and special inspection services for the City of Kent South 224th Street lmprovements project. We have an excellent track record of successful projects which means you will have fewer demands on your time, reduced risk, and the likelihood of completing on or under budget. The attached estimate is based on review of the plans dated 113117 and addendums 1-4. No construction schedule is available at this time. Once additional information becomes available it would benefit The City of Kent to provide us the opportunity to review and revise this estimate based on the updated information. The inspection and testing scope of work includes: . Soil Density Testing¡ Concrete Testing. Welding lnspectiono Hot-Mix Asphalt Testing We understand that our scope of services includes QA testing only. We assume that all QA lnspection and documentation will be performed by others. As an integral part of the project team, we work with our clients to provide realistic testing and inspection budgets. Our clients will only be invoiced for actual work performed. A four-hour minimum charge applies to all inspections and time will be charged portal-to-portalfrom our Tacoma office. A premium rate of 1.5 times the regular rate will be charged for all work outside of normal working hours or in excess of 8 hours per day and on Saturdays, Sundays and Legal Holidays. Payment is net 30 days from date on invoice. This proposal is valid for 90 days from the date of this letter. Final costs may vary up or down depending on the contractor's scheduling of the work. All services will be billed in accordance with the attached fee schedule. 37 Page2 of 2 Mr. Kuehne June 30, 2017 Mayes Testing Engineers Proposal No.: 171687 lf you have any questions or if we may be of further assistance, please do not hesitate to call. lf you find this proposal acceptable, please sign and return one copy to our office. We look fonryard to your favorable response. Respectfully Submitted, MAYES TESTING ENGINEERS, INC ^4 *) Timothy G. Beckerle, P.E Principal Attachments Cost Estimate Fee Schedule "N1" and General Conditions Accepted Printed Name: D afa' MAYES TESTING ENGINEERS, 'NC. 38 MAYES TESTING ENGINEERS, INC. N1 FEE SCHEDULE AND GENERAL CONDITIONS lnspection Services Concrete lnspection (inctudes Reinforcing Steel, Concrete Placement, Shotcrete, Aug e rcast G rout, G rout, Batch pl a nt) Post Tension Concrete lnspection (includes placement and stressing) Proprietary Anchor lnspection (includes Epoxy Grouted and Expansion Anchors) Masonry lnspection (includes cmu and brick veneer) Lateral Framing lnspection (includes wood and light gauge) Seismic Resistance System lnspection Fiber-Reinforced Polymer lnspection Fireproofing I ntumescent Paint I nspection Soils Technician (includes nuclear densometer) Asphalt Technician (includes nuclear densometer) Asphalt or Concrete Coring Technician Laboratory Technician Lead lnspector Structural SteelA¡Velding lnspection (includes bolting) N on-Destructive Testin Penetra Particle Ultrasonic oncrete ng Air Dry Unit Weight Test Concrete Absorption, Unit Weight and Moisture Content Test Concrete, Augercast Grout or Nonshrink Compressive Strength Cylinder Test (rncludes curing, breaking & repoft) Concrete Compressive High Strength Cylinder Test (over 10'000 psi) Concrete Core Compressive Strength Test (includes trimming and testing) Concrete Flexural Strength Beam Test Concrete Shrinkage Test (ASIM U 57 - set of 3) Length of Concrete Core Test (ASTM C174) Mix Design '1 Point Verification & 3 Point Water Cement Curve Modulus of Elasticity Test Shotcrete PanelTest (includes 4 cores) Voids and Density of Hardened Concrete Test (ASTM C642) Masonry Testing Brick Absorption Test (24 hour soak) Brick Absorption Test (5 hour boil) Brick or Masonry Efflorescence Test (set of 5) Brick or Concrete Paver Compression Test Masonry Absorption, Unit Wt. And Moisture Content Test Masonry Unit Compression Test Masonry Drying Shrinkage Test (sef of 3) Masonry Grout or Mortar Compressive Stength Test Masonry Prism Test (grouted or ungrouted) Retaining Wall Unit Absorption Test Retaining Wall Unit Compression Test Asphalt Testing Asphalt Marshall Mix Design Test (5 points) Asphalt Core Density Test Asphalt lgnition & Gradation Test Asphalt lgnition Oven Correction Asphalt Marshall Set Test (flow, stability, voids) Asphalt Oil Content Test Asphalt Rice Density Test Asphalt Stripping Test Asphalt Superpave Set Test (VMA, VFA and VA) 73.00 73.00 73.00 73.00 73.00 73.00 73.00 73.00 80.00 83,00 83.00 83.00 83.00 78.00 80.00 85.00 /hour /hour /hour /hour /hour /hour /hour /hour /hour /hour /hour /hour /hour /hour /hour /hour 40.00 each 45.00 each 22.00 each 30.00 each 66.00 each 50.00 each 300.00 each 30.00 each quoted on request 100.00 each 140.00 each 75.00 each 45.00 70.00 85.00 45.00 45.00 55.00 300,00 22.00 1 10.00 45.00 1 10.00 each each each each each each each each each each each 3500,00 each 35.00 each 250.00 each 450.00 each 440.00 each 80.00 each 100.00 each 30.00 each 550.00 each Services 39 Laboratory Servrces Soils and Aggregate Testing Atterberg Limits Tests Liquid Limit Only Test Plastic Limit Only Test California Bearing Ratio Test (CBR - with proctor) Clay Lumps and Friable Particles Test Degradation Test Flat and Elongated Particles Test Fractured Face Count Test LA Abrasion Test Lightweight Pieces in Aggregate Test (coal and lignite) Organic lmpurities Test Organic Matter Analysis (/oss on ignition by weight) R-Value Test Sand Equivalent Test Sieve Analysis Test (dry only) Sieve Analysis Test (includes parficles finer than #200) Sodium Sulfate Soundness Test Soil Hydrometer Analysis Soil Moisture Content Tesl (natural) Soil Moisture Density Relationship Tesl (proctor) Soil Relative Density Test Soil Specific Gravity Test Specific Gravities Coarse Aggregate Test Specific Gravities Fine Aggregate Test Unit Weight Test Miscellaneous Testing Fiber-Reinforced Polymer Tensile Test (seÚ of 5) Fireproofing Density Test Machining Tensile Test Macroetch Íest (evaluation only or sample preparation) Moisture Emission Test Kits Reduced Section Tensile Coupons Test Reinforcing Steel #10 - #18 Tensile Test Reinforcing Steel #3 - #9 Tensile Test Splitting Tensile Test Stressing Strand Tensile Iesl (breaking strength only) Tensile Test on Coupon Assembly (with slippage #3 - #9) Tensile Test on Coupon Assembly (with slippage #10 - #18) Universal Test Machine & OPerator Weld Fracture Test 120.00 each 75.00 each 55.00 each 550.00 each 90.00 each 135.00 each 90.00 each 75.00 each 150.00 each 80.00 each 45.00 each 60.00 each 325.00 each 60.00 each 130.00 each 200.00 each 250.00 each 225.00 each 30.00 each 200.00 each 225.00 each 85.00 each 55.00 each 85.00 each 45.00 each 750.00 each 80.00 each cost + 15% 50.00 each 30.00 each 45.00 each 85.00 each 60.00 each 80.00 each 60.00 each 80.00 each 105.00 each 125.00 /hour 80.00 each Services NDE Leve nsultation Principal Engineer Staff Engineer (includes Pachometer Testing, Floor Flatness lesfing lmpact Echo Testing, Load Testing & Moisture Emisslons Testing) Engineering Technician 150.00 /hour 150.00 /hour 125.00 /hour 105.00 /hour 95.00 /hour 0.65 /mile FederalGSA Rate essf + 15% cost + 15% Man er ileage our Subsistence (lower 48 states) Reimbursable Expenses (commercial travel, rentals, con sumables, etc') Subconsultants *A four hour minimum charge appl¡es to all inspections. Overtime rate of 1.5 times the regular rate applies to all work performed outside of normal working hours, weekends and holidays. Other 40 Item City of Kent S. 244th Street lmprovements Testing and lnspection Services Mayes Testing Engineers, lnc. Cost Estimate No. 171687 Estimated No of Units Unit Price Extended Total Asphalt Technician 120 Hours 83.00 /hr Density Testing: Estimate 12 inspections at I hours per inspectionSampling: Estimate 12 inspections at 2 hours per inspection lnspection Services Soils Technician Density Testing: Estimate Reinforced Concrete I nspection Drilled Shafts. Estimate 11 Columns: Estimate 5 Piers/beams: Estimate 4 Girder Stops: Estimate 4 DiaphragmsA/úalls: Estimate 8 Ped Barriers: Estimate 6 Decks: Estimate 4 Moment slabs Estimate 6 Approach Slabs: Estimate 2 Misc: Estimate 6 100 Hours 83.00 /hr 25 inspections at 4 hours per inspection Each Each Each Each Each Each Each 22.0O ea 100.00 ea 250.00 ea 200.00 ea 200.00 ea 60.00 ea 75.00 ea 8,300.00 9,960.00 13,200.00 1,200.00 3,000.00 1,600.00 3,000.00 480.00 300.00 inspections at I inspections at 6 inspections at 6 inspections at 4 inspections at 6 inspections at 4 inspections at I inspections at 4 inspections at 6 inspections at 4 322 Hours hours per inspection hours per inspection hours per inspection hours per inspection hours per inspection hours per inspection hours per inspection hours per inspection hours per inspection hours per inspection 73.00 ihr 23,506.00 50 Hours 95.00 /hr 4,750.00 Project Managemenl (lncludes meetings, slfe vrs/s, reporl review, mix design review, and misc. consultation) Laboratory Services Concrete Compressive Strength Cylinder Test Asphalt Rice Density Test Asphalt lgnition/Gradation Test Soil Moisture Density Relationship Test (Proctor) Sieve Analysis Test (includes particles finer than #200) Sand Equivalent Fracture Face Count Miscellaneous Services Cylinder Pick-up Mileage Administrative Services (Types repofts, mai[ postage, etc.) No Charge No Charge No Charge Total Estimated Costs: $69,296.00 600 12 12 I 15 I 4 A four-hour minimum charge per call applies to all inspections. A premium rate of 1.5 times the regular will be charged for all work outside of normalworking hours in excess of I hours per day and on Saturdays, Sundays and Legal Holidays. Payment is net 30 days. This estimate is valid for g0 days. MAYES TESTING ENG/NEERS, /NC. 41 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant’s profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. 42 EXHIBIT B (Continued) 3. Professional Liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant’s insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it. 2. The Consultant’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant’s Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. 43 This page intentionally left blank 44 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 DATE: August 7, 2017 TO: Public Works Committee FROM: Stephen Lincoln P.E., Environmental Engineer II THROUGH: Chad Bieren, P.E., Deputy Director / City Engineer SUBJECT: Upper Mill Creek Dam Improvements Project King County Flood Control District Sub-Regional Opportunity Fund - Recommend SUMMARY: The King County Flood Control District (District) collects an annual levy from properties within King County. Through the District’s Sub-Regional Opportunity Fund, ten percent of the levy collected within each jurisdiction is granted back to the jurisdiction to be used for stormwater or habitat projects. Staff suggested the city’s portion of the Opportunity Fund be directed to the Upper Mill Creek Dam Project in the amount of $191,815. Approval is needed by Council to accept these funds for the project and establish a budget. EXHIBIT: 2017 Sub-Regional Opportunity Fund Amendment Form BUDGET IMPACT: The Opportunity Fund will be used for reimbursement of project costs. MOTION: Move to recommend Council authorize the Mayor to direct staff to accept the King County Flood Control District Sub-Regional Opportunity Fund in the amount of $191,815 for the Upper Mill Creek Dam Project and to establish a budget for the funds to be spent on this project. 45 This page intentionally left blank 46 47 48 PUBLIC WORKS DEPARTMENT Timothy J. LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 DATE: August 7, 2017 TO: Public Works Committee FROM: Stephen Lincoln P.E., Environmental Engineer II THROUGH: Chad Bieren, P.E., Deputy Director / City Engineer SUBJECT: Consultant Services Agreement Amendment with AECOM for the Upper Mill Creek Dam Improvements Project - Recommend SUMMARY: The Upper Mill Creek Dam Improvements Project will provide flood risk reduction to the Kent Valley. When complete, the improvements will provide significantly increased flood risk reduction to the Downtown Business District, including Kent Station, James Street, Smith Street, and Central Avenue areas. Improvements to the dam’s diversion structure will also open Upper Mill Creek to re-habitation by salmon. Near the final phases of design, the U.S. Army Corps of Engineers permitting process established many conditions for the project. The conditions necessitated design changes to the project and added an entirely new condition of required stream channel mitigation work. This contract amendment with AECOM will complete the design modifications and stream channel mitigation design with a goal of construction in 2018. EXHIBIT: AECOM Contract BUDGET IMPACT: Funding for this contract amendment will come from already budgeted drainage utility funds and grants from the King County Flood Control District. MOTION: Move to recommend Council authorize the Mayor to sign a Consultant Services Amendment with AECOM in an amount not to exceed $114,554.18 for the Upper Mill Creek Dam Improvements Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. 49 This page intentionally left blank 50 CONSULTANT SERVICES AGREEMENT - 1 (Over $20,000) CONSULTANT SERVICES AGREEMENT between the City of Kent and AECOM Technical Services, Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and AECOM Technical Services, Inc. organized under the laws of the State of California, located and doing business at 1111 3rd Ave., Suite 1600, Seattle, WA 98101-1616, Phone: (206) 438-2351, Contact: Jeff Walker (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The Consultant shall provide design and permitting services for the Upper Mill Creek Dam Improvements project. For a description, see the Consultant's Scope of Work which is attached as Exhibit A and incorporated by this reference. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2017. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed One Hundred Fourteen Thousand, Five Hundred Fifty Four Dollars and eighteen cents ($114,554.18), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: 51 CONSULTANT SERVICES AGREEMENT - 2 (Over $20,000) A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant’s services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant’s services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant’s business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant’s possession pertaining to this project, which may be used by the City without restriction. If the City’s use of Consultant’s records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City harmless, and Consultant’s liability accruing from that obligation shall be only to the extent of the Consultant's negligence. 52 CONSULTANT SERVICES AGREEMENT - 3 (Over $20,000) IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant’s part, then Consultant shall pay all the City’s costs for defense, including all reasonable expert witness fees and reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful refusal on the Consultant’s part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City’s request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act. The City’s use or reuse of any of the documents, data, and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means 53 CONSULTANT SERVICES AGREEMENT - 4 (Over $20,000) of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. / / / / / / / / / / / / 54 CONSULTANT SERVICES AGREEMENT - 5 (Over $20,000) K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONSULTANT: By: (signature) Print Name: Its (title) DATE: CITY OF KENT: By: (signature) Print Name: Suzette Cooke Its Mayor DATE: NOTICES TO BE SENT TO: CONSULTANT: Jeff Walker AECOM Technical Services, Inc. 1111 3rd Ave., Suite 1600 Seattle, WA 98101-1616 (206) 438-2351 (telephone) (866) 495-1422 (facsimile) NOTICES TO BE SENT TO: CITY OF KENT: Timothy J. LaPorte, P.E. City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) 856-5500 (telephone) (253) 856-6500 (facsimile) APPROVED AS TO FORM: Kent Law Department AECOM - Upper Mill Creek Dam 2/Lincoln 55 EEO COMPLIANCE DOCUMENTS - 1 DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City’s equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City’s sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: ___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ 56 EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City’s equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. 57 EEO COMPLIANCE DOCUMENTS - 3 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: ___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ 58 Exhibit A PROFESSIONAL ENGINEERING SERVICES UPPER MILL CREEK DAM IMPROVEMENTS SCOPE OF WORK July 26,2017 The City of Kent (City) prepared a Drainage Master Plan (DMP) in September 2008 and the flood capacity of Upper Mill Creek storage facilities was reviewed. "High" priority was assigned to these facilities because flooding of these structures may cause risks to public safety, major roadway transportation, emergency vehicle access, the business community, and water quality. Under this scope, AECOM will assist the City with remaining design elements in order to receive the dam safety permit. PROJECT WORK ELEMENTS The following tasks are included in the scope of work: . Task 1 - Project Management. Task 2-Dam Design and OutletWorkso Task 3 - Diversion Design. Task4-Specifications. Task 5 - Electrical Design for Dam and Diversion. Task 6 - Construction Cost Estimates. Task 7 - JARPA Permit Support¡ Task I - Dam Safety Support Task I - Project Management Project activities will be coordinated and directed with the goals of completing all work within budget and schedule and to meet or exceed City objectives and expectations. Coordination and liaison with the City will be on biweekly to ensure that these objectives are met. No in-person coordination meetings are anticipated. Progress, schedule, and budget will be monitored weekly. lnvoices will be generated every four weeks. Monthly progress reports will be completed as cover letters for invoices. They will summarize work completed during the performance period and show used and available budgets. Potential out-of-scope items will be addressed after being reviewed for their viability and impact to the project. AECOM will conduct in-house quality control and technical reviews for all AECOM deliverables prior to submittal to the City for comment and review. ln-house review will be documented for all submittals. Work includes project management scope and budget through December 2017 Deliverables: a Monthly status reports/invoices. 59 Exhibit A Task 2 - Dam Design and Outlet Works This task includes design of the dam improvements and outlet structures. Design work is based on new information from the City regarding existing utilities within 104th Avenue and permit- related comments from the Muckleshoot Tribe and the Washington Department of Fish and Wildlife. Work elements are summarized as follows: Task 2.1 - Revisions to the principalspillway outlet vault and culverts related to regulatory review comments. Changes to the outlet structure due to permit related comments included providing fish exclusion from the '10-year storm event. This resulted in the following work: A. Hydraulic Analysis:. Calculations to determine the water surface elevation for the 1O-year storm at the location of the stilling basin on the west side of 104th Avenue.. Calculations to size and design tideflex check valves for low flow discharges from the stilling basin and modify the stilling basin height. Task2.2 - Revisions to the configuration of principal spillway outlet pipe to avoid known utilities and avoid excavation of existing dam footing. Revisions to the configuration of emergency spillway structure to add stairs for access. A. Structural design associated with making vault deeper to accommodate stilling basin hydraulics. Revise structural design to include vehicle loading of the vactor truck. Update vehicle loading information. B. Construction plan revisions to principal spillway and emergency spillway. Task 2.3 - Revisions to the configuration of the principal spillway outlet culvert to avoid the existing 36-inch diameter water transmission main line beneath 104th Avenue. Work needed to complete the design revision includes: A. Hydraulic Analysis. Revising the Principal Spillway Culvert Flow Routing Calculations (note this is also needed for Task 3, but will be completed in Task 2). Revising the Stilling Basin Hydraulic calculations (note the top of the stilling basin may need to be raised in elevation to allow for adequate hydraulics; this needs to be refined). Revising air vent, gate, and trash rack calculations. Checking overflow conditions (west of 104th Avenue) when water flows out of the top of the stilling basin B. StructuralAnalysis. Stilling basin structure and grate revisions. Adding casing for sewer line C. Construction plans. Revise sheets 506, S07, S08, S09 & M03. New sheets 518 and 519 of reinforced sections for stilling basin f ask2.4 - Debris cage: structural design - Work to include: A. Structural calculations B. One drawing sheet Task 2.5 - lndependent Technical Review - overall review of design, drawings, and specifications by independent Senior Dam Engineer a a a Deliverables: a a a a Revised/final design calculations will be provided as attachments to the Final Dam Safety Report. 100% and lssued for Construction (lFC) Construction Plan drawings. 2 60 Exhibit A Task 3 - Diversion Design This task includes design of the diversion structure, fish ladder system, large box culverts and related wing walls that tie the box culverts to the diversion structure and diversion channel. Revisions to the design are needed to site the diversion structure (laid out and provided to the City in 2013) within City-owned property or within a City easement. Also, design changes are needed to address regulatory comments provided on November 29,2016. Changes in the design have caused some of the dam hydraulic calculations to require revision as well as calculations prepared for the Dam Safety report. o Task 3.1 - Revise diversion structure layout to fit within City property/easement. A. Layout - A brief alternatives analysis to determine the best configuration of the diversion structure. Deliverable to include sketches and brief summary submitted via email. B. Hydraulics - Revised hydraulic calculations are needed because the elevations and weir heights and lengths changed. Affected calculations include:. Diversion structure hydraulic design calculations. Dam Safety flow routing calculations. Dam Safety Report updates needed to reflect calculations C. Construction plans: a. Revisions to sheets S13, S14, S15, S16, S17 a Task 3.2 - Revise Diversion Structure to address regulatory comments related to fish screen height and the addition of adjustable weirs. A. Hydraulics - revised calculations included as part of Task 3.1 B. Structure Design of adjustable weirs C. Construction plans:. New details for adjustable weirs are needed - M07. The gate design needs to be modified to work with the adjustable weirs Deliverables: . Revised/final design calculations will be included in the final Dam Safety Report.. 100o/o and IFC Construction Plan drawings. Task 4 - Specifications Work associated with this task includes adding specification language regarding Task 4.'1 - Revising specification language regarding stainless steel adjustable weirs, and modifying gate size. Task 5 - Electrical Engineer¡ng Design Work associated with this task includes revisions to electrical drawings in response to new information and requests from the City. o Task 5.1 - Revise diversion structure layout to fit within City property/easement. The additional electrical work includes adjustment of conduit, stilling wells, and control panels. Task 5.2 - Change in gate size (due to variable weir required by agencies) and update actuators.. Task 5.3 - Quantities. The original estimate assumed the City would provide quantities. J 61 Exhibit A . Task 5.4 - PS Vault changes affecting stilling well and conduits. Coordination with Kent on cutting existing Lift Pump Station slab for new conduits and adding to specifications. Task 6 - Gonstruction Cost Estimates Work associated with this task includes developing quantities (the original scope assumed that the City would provide construction quantities) and including the estimates for adjustable weirs, which were not anticipated. ln addition, the revision to the stilling basin and new grate on top of the stilling basin requires design quantities and a cost estimate. Task 7 - Support for JARPA Permitting Work for this task includes tributary analysis requested by the Muckleshoot Tribe and USACE. The goal of the analysis is to determine the length of "fish habitat" stream channel in each of two tributaries behind the Upper Mill Creek Dam. ¡ Task 7.'1 - Tributary analysis. The analysis includes review of data provided by the City and the available from King County. Deliverables include a memo describing results and methodology and three associated figures showing the tributaries, gradient, and reach breaks. Task I - Dam Safety Permit Support Revisions to the diversion structure and principal spillway require including updates to the dam safety report and additional coordination with the Ecology Dam Safety Office. EST¡MATED SCHEDULE The work under this scope is scheduled to be completed by the end of December 2017. New rates will apply for 2018. 4 62 -.t N) @ N)o \¡ Jim Fillís (Principat in Charge) Jeff Walker (PM) 3arla Talich (Project Engineer) Rod DenHerder (Project Engineer) Senior Dam Engineer (lTR) Todd Parkington (Geotechnical En John Lostra (Quantities) Kerry Fearrington (Structural) Dave Staley (Electricat OA/OC) fom Merritt (Electrical Engineer) Efren Escarez (Electrical CAD) Paul Hamidi (Wetlands) Ulichael lnman (GtS) fy Bardwell (Senior Construction I Shoaib Akram (Construction Mana !ADD/GlS/Graphics Administration Íotal Hours Total Cost -lÐ(tt- 7!¡{ ¿o a Ðt¡ o $83.r0 $46.0r $61.6r $s9.28 $88.00 $64.44 $67.50 $56.r4 $87.71 $s8.87 $46.25 $39.38 $37.50 $86.20 $61.91 $40.00 $28.00 --I !-.¡ =tr Ë (D l.to(rì 1.,q,(ì Nbor N bo(,r l\'6or No(,r leqtgr N èÞ(,ì l\, e l\'o(t ].,qt(' À¡ ôo(rì Nb Or l\¡ @(t leq,(,r l\'o(t l\¡bat nt¡ ô (,$236.84 À('r$r31.13 $175.59 $r68.95 $250.80 $183.66 $r s2.38 $160.00 $236.82 $167.78 $13r.82 $112.24 $r06.88 $245.67 $176.45 $r 14.00 l\)(,$79.80 c,Nooo o-t f¡, anx N vos. 9..of at, o 5o ! o. E o) Øg ão) oc=o oc !)ão.oc of(n q" o, oo Â¡ oa ı o Éoo 3 3o =Ø { \¡ r o. ot9 c! J 0) ar. CN @ N! C¡)(¡ @ -(¡(o o) 9)(,{ c --.¡ =q)'ã,E oN)¡:Ñ Ireãô<o, ı' ño-o ıo oı -cgÐø=' 5'f (oo ßüJ5'+C) AE ,ãs ¿t o.<6e oo-ı Hão,ıi o) o. o.x5o€f ls oof cn c C) ı'f ll otf ı ut ı'l(n :' CN co et o @N NC) o NN (oo >or +<<o)oo(,-. ã' ã-f **N ô 5:-cow9o I fX-<o 6'ã (t, =.< =dE ,dE+ rf.O * ðs =': a - =-='o fD ,+J <. I h sEgYOo Pıqdd=o-lo E ıE dEã ı";E -ø-a^6 o =ı á-:OJÉa$ò :=< d:o jrc 9ËOof-qã :t; ööà:' N)À Ào À(o N(,N p oo5(n co ı'f - o. Âtc ı :t f¡t (tr. v, P U' c,c st : t¡) 9.-a p_ o¡l ı (n. ol an o)@ No) Ì\)@ N ñÀ ÀN ê _À o :.¡(o N) Ø C)c 0) f t¡) 9.. CN o @(¡À -{ O) @-.Io oC) o, 90NÀ Io,ax i$('| oo, 3¡v Ø cr o Â¡; -{!¡oroNooo NÀ s N)o ÀoNÀÀf\) @Ø 'Ø -O)o It\to -(¡o-.¡ ir,o o(¡tooo I o d ı' oo 2.cl ı+ -dEäxff,K:Orq, I ödJ<.or,f,o r+ O- s o (r, ıf Ø cc)c ır-ol oc o =r É. f5o @À oN O)o -{NI-.¡o) (D öJ =øU'x 5(¡ 8ñır9¡ f<oı'ı'o fr o'.isf<o.o =ø.ooo¡f a- u,g+ 9c)cqı åı' ='o)sä*ı=ø AØ ı,9 al='9 oa oo 3 3oJ ø dIo o_ c) oof U' co ı'l Ø co !loø oı UIıfø É a. fl)fo- É 0)_ o (t, c) ıo: a, ÀÀ o1\)À @ NNo -{(, @ No 6ø r\)oo) i¡@ :.to)d) a oof U' co ı'f o,5 o (t ıf an Ø ET o t¡; I ÀtoF o(¡¡ooo s o o (.,(.t NÀ lg N -o{(t¡ Ngrqt utï<o Höogo:3åxo l¡Êg o Éo F 3nooIt!¡ Jo c!!mn =t- '¡o fin TE*7^-ooı!D-l g=>->=r!no m =mz+ U, llflt(oo o N 63 -{ N) @ No -{ ! t¡t (oo N) o N ott, o CL oo ıo Þ otr qt Jim Fillis (Principal in Charge) Jeff Walker (PM) ]arla Talich (Project Engineer) Rod DenHerder (Project Engineer) ior Dam Engineer (lTR) Parkington (Geotechnical hn Lostra (Quantities) $56.f4 Fearrington (Structural) $87.71Staley (Electrical QA/QG)¡,\¡o l.to(,ì $58.87om Merritt (Electrical Engineer) $46.25Escarez (Electrical CAD) $39.38 19b(rì ul Hamidi (Wetlands) Nb(rì $37.50lnman (GlS) $86.20 À,Bardwell (Senior Construction $6r.91hoaib Akram (Construction Ma $40.00lS/Graphics nistrat¡on $28.00 o)Hours Cost c,àooo { A' at- 7!¡ ÉIo a v!¡ o Nbor $83.r0 l\'o('t $46.0r $6r.61 l.tð(rì $59.28 -l ,rr.oo 6l('ìl - | ,.o.oo 6lorl nl Eu,6l(rì | .50 n!¡ o $236.84 $r3r.r3 f\) $r75.s9 s $168.95 $250.80 $r83.66 $192.38 $160.00 $236.82 $167.78 $r31.82 $112.24 $106.88 $245.67 $176.45 $1r4.00 $79.80 o(rtooct o(rìooo ]C -l :oYøHx -(Jl<r Or 6dJ<.Our3Oaà o- I o ut. o:j Ø c c, c ı r- 0) oc o =r É. =:f o À t\) N @No) o) o@o)o) N\¡N!Éto)oNNNN(t)o 64ê@ Ì\)_(¡) f¡ @ C) o(¡) f'|--to {q¡ P Ctr¡u (t (o 9) @oN f¡oo EIrl o{ooo oÐ 3 øÐ o !o 3Ë s o C) ooØ |t, -l 0) CNxt I -.{ =.(tc ota =ot U' Ø (- 7TÞ !o 3 ØtrIt!to -{o Ð -{!¡lt,xo\¡oo(t -lll || À-.tl"l 'l ll-l lllt {ll-l llll N),À -l I I I I I ITI N (tÀ o NN) À(o ()o (o(o o o !N@ N)-.¡A \¡ot(¡¡ NoNN 6ç@ 5'('t Or¡ ð -(¡,(ocl :.¡ ctrN N(,A 9)(¡ æ ED fI r<o >:m!{ oì =åÃo T g o Éo Fooo!to¡ã 3o !!mn = rrOm¡mmm!trx¡^r o9ı-ItD- 8=;>=l-! Ðo m =mz{ U, 64 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant’s profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. 65 EXHIBIT B (Continued) 3. Professional Liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant’s insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it. 2. The Consultant’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant’s Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. 66 PUBLIC WORKS DEPARTMENT Timothy J LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 DATE: August 7, 2017 TO: Public Works Committee Members FROM: Mike Mactutis P.E., Environmental Engineering Manager THROUGH: Chad Bieren, P.E. Deputy Director / City Engineer SUBJECT: Information Only/Water Resource Inventory Area (WRIA) 8 Chinook Salmon Conservation Plan Update SUMMARY: WRIA 8 includes the Cedar River watershed area, of which Rock Creek is a tributary. The City of Kent’s Clark Springs municipal water supply is located in the Rock Creek sub-watershed and is the city’s main water supply. WRIA 8 also encompasses the entire Lake Washington and ship canal watershed including all of its tributaries as well as Puget Sound near shore areas from the ship canal north to Mukilteo. WRIA 8, including Kent, developed a conservation plan to protect and restore salmon habitat in response to the 1999 listing of chinook salmon as endangered. The first plan was adopted by the City of Kent, as well as all of the other jurisdictions in WRIA 8, in 2005. The WRIA 8 Forum recently completed a draft update to the Chinook Habitat Plan and made it available to agencies for review. The intent of the plan is to update recommendations for actions to restore and protect salmon habitat as well as an approach to implementing these actions over the next ten years. Comments are requested by August 18, 2017, and city staff is reviewing it. The draft update may be viewed and downloaded at this web site: http://govlink.org/watersheds/8/reports/plan-update.aspx EXHIBIT: None BUDGET IMPACT: No Unbudgeted Fiscal/Personnel Impact INFORMATION ONLY/NO MOTION REQUIRED 67 This page intentionally left blank 68 PUBLIC WORKS DEPARTMENT Timothy J LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 DATE: August 7, 2017 TO: Public Works Committee Members FROM: Kelly Peterson, AICP, Transportation Engineering Manager THROUGH: Chad Bieren, P.E. Deputy Director / City Engineer SUBJECT: Information Only/Transportation Grant Update SUMMARY: The Transportation Improvement Board has issued a call for projects for the Urban Arterial Program and the Sidewalk Program. $40.7 million is available for the Puget Sound Region for the Urban Arterial Program and $2.71 million is available for the Sidewalk Program. Kent staff has reviewed the grant criteria and recommend submitting applications for the following projects: 1) Urban Arterial Program – SE 248th Street – 104th Ave. SE to the 111th Ave. SE; full width improvements 2) Urban Arterial Program - 76th Ave S. – 21600 block to the 22200 block; full width improvements 3) Sidewalk Program – 132nd Ave SE – west side only SE 240th Street to SE 248th Street and SE 276th Street to SE 278th Pl. The TIB grants require Kent to provide 20% match for projects in both the Urban Arterial and Sidewalk Programs. Points can be earned on the Urban Arterial Grant Program for every 4% above the minimum match, up to 5 points, and the Sidewalk Program provides 1 point for each 1 percent above the minimum up to a maximum of 5 points. Transportation Alternatives Program – Public Works and ECD staff are working to identify potential projects which includes non-motorized projects. PSRC is hosting workshops the week of August 7, 2017. EXHIBIT: None BUDGET IMPACT: No budget impact at this time. INFORMATION ONLY/NO MOTION REQUIRED 69 This page intentionally left blank 70 PUBLIC WORKS DEPARTMENT Timothy J LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 DATE: August 7, 2017 TO: Public Works Committee Members FROM: Kelly Peterson AICP., Transportation Engineering Manager THROUGH: Chad Bieren, P.E. Deputy Director / City Engineer SUBJECT: Information Only/South 248th Street Update SUMMARY: Staff will provide an update on the SE 248th Street Corridor Plan. This presentation will include preliminary cost estimates from 94th Ave S. to 132nd Ave SE consistent with Kent Construction Standards for Residential Collector Arterials; 3 lane roadway, bike lanes, planter strip and sidewalks. The planned YMCA facility is adjacent to this corridor. EXHIBIT: None BUDGET IMPACT: Not Applicable INFORMATION ONLY/NO MOTION REQUIRED 71 This page intentionally left blank 72 PUBLIC WORKS DEPARTMENT Timothy J LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 DATE: August 7, 2017 TO: Public Works Committee Members FROM: Alex Murillo, P.E. Environmental Engineering Supervisor THROUGH: Mike Mactutis, P.E. Environmental Engineering Manager Chad Bieren, P.E. Deputy Director / City Engineer SUBJECT: Information Only/Hawley Road Levee Connection to SR-167 and Horseshoe Bend Levee Outfall Repair - Update SUMMARY: For the Hawley Road Levee, the City recently obtained permission from the Washington State Department of Transportation (WSDOT) to construct the final segment of this levee, which will connect to SR-167. This connection will provide a certified levee from Foster Park to Signature Point, which will complete the levee along Hawley Road. For the Horseshoe Bend Levee, the U.S. Army Corps of Engineers has identified a deteriorating City-owned pipe as a levee deficiency, requiring repair or replacement. This levee is the City’s only FEMA accredited levee and repairing this pipe is necessary. Pending favorable contractor bids in August and a continuation of dry-weather conditions this late summer and early fall, our goal is to complete the construction work this year. EXHIBIT: None BUDGET IMPACT: This project is funded through previously budgeted drainage utility funds. INFORMATION ONLY/NO MOTION REQUIRED 73 This page intentionally left blank 74 PUBLIC WORKS DEPARTMENT Timothy J LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 400 West Gowe Street Kent, WA 98032-5895 DATE: August 7, 2017 TO: Chair Dennis Higgins and the Public Works Committee Members FROM: Hayley Bonsteel, Senior Long Range Planner William Ellis, Economic Development Analyst SUBJECT: Meet Me on Meeker Online Survey – Preliminary Findings INFORMATION ONLY/NO MOTION REQUIRED SUMMARY: Meet Me on Meeker, the collaborative redesign of a key gateway and commercial “main street” connecting our river to our historic downtown, has included community input since the project’s inception in 2015. The latest outreach efforts have included participation at a Kent Elementary carnival event and deployment of an online survey that has garnered over 220 responses so far. Initiated as an action item of the Economic Development Plan, the project’s current phase includes updating the Design and Construction Standards with a “Meeker Overlay.” The City’s Complete Streets ordinance, adopted in 2016, requires all future transportation standards to consider all modes—making this update the first instance of applying this requirement. Developing the new standards requires public input to help staff ensure the relevance of design and engineering choices to the community who lives, works or walks along Meeker today. Staff will share preliminary findings from recent outreach, including comments and ideas from the community as to how Meeker can better serve their needs. A community forum targeting the property owners along Meeker Street is being planned for mid-August. EXHIBITS: None BUDGET IMPACT: None 75 This page intentionally left blank 76 PUBLIC WORKS DEPARTMENT Timothy J LaPorte P.E., Public Works Director Phone: 253-856-5500 Fax: 253-856-6500 Address: 220 Fourth Avenue S. Kent, WA 98032-5895 DATE: August 7, 2017 TO: Public Works Committee Members FROM: Chad Bieren P.E., Deputy Director / City Engineer SUBJECT: Information Only/Quiet Zone Update SUMMARY: Staff will provide an update on progress to date. EXHIBIT: None BUDGET IMPACT: None INFORMATION ONLY/NO MOTION REQUIRED 77