HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 03/20/2017 (2)Public Works Committee Agenda
Councilmembers: Brenda FincherDana Ralph•Dennis Higgins, Chair
Director: Timothy J. LaPorte, P.E.
Unless otherwise noted, the Public Works Committee meets at 4:00 p.m. on the 1st & 3rd Mondays of each month.
Council Chambers East, Kent City Hall, 220 4th Avenue South, Kent, 98032-5895. For information please contact
Public Works Administration (253) 856-5500.
Any person requiring a disability accommodation should contact the City Clerk’s Office at
(253) 856-5725 in advance. For TDD relay service call the Washington Telecommunications Relay
Service at 1-800-833-6388.
March 20, 2017
4:00 p.m.
Item Description Action Speaker Time Page
1. Call to Order -- Chair Higgins 01 --
2. Roll Call -- Chair Higgins 01 --
3. Changes to the Agenda -- Chair Higgins 01 --
4. Approval of March 6, 2017 Minutes -
Approve
YES None 03 03
5. Info Only/Kent Sounder Station Access
Improvements
NO Sandra Fann
Lacey Jane Wolfe
20 09
6. Info Only/B&O Additional Repair Work NO Dave Brock 10 11
7. Info Only/Meet Me on Meeker Update NO Bill Ellis 20 13
8. Info Only/Quiet Zone Update NO Chad Bieren 05 17
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CITY OF KENT
PUBLIC WORKS COMMITTEE
Summary Minutes
March 6, 2017 Kent City Hall
4:00 p.m. Council Chambers East
Kent, Washington
1. Call to Order: The meeting was called to order at 4:02 p.m., by Council President
Dennis Higgins.
2. Roll Call: Committee Chair Dennis Higgins and Committee members Dana Ralph
and Brenda Fincher were present.
Absent:
3. Changes to the Agenda: Michelle Clark was unable to attend the meeting so item
5 was removed. Items 8 and 9 had dollar amount changes.
4. Approval of Minutes, Dated February 13, 2017
Committee member Fincher MOVED to approve the Minutes of February 13, 2017.
The motion was SECONDED by Committee member Ralph and PASSED 3-0.
5. Information Only/Flood Control District
Michelle Clark was unable to attend the meeting.
6. Contract with COWI for Milwaukee II Levee - Recommend
Richard Schleicher, Environmental Engineer noted that the city executed an interlocal
agreement (ILA) with the King County Flood Control District to provide funding for an
analysis of alternatives, development of design plans and specifications, and property
acquisition related to the Milwaukee II Levee along the Green River in Kent. This ILA sets
forth the requirements for a study of alternative flood protection facilities and alignments,
such as an earthen embankment levee or a flood wall levee. The study will consider
impacts to recreation, habitat, South 259th Street, and other features to ultimately guide
the project team to a preferred alternative for full design and construction.
Construction of the Milwaukee II Levee with connection to these adjacent levee reaches
will reduce flood risk from the Green River for businesses and residential properties in this
area, and allow for levee accreditation for the section and sections further downstream.
Committee member Ralph MOVED to Recommend Council authorize the Mayor to
sign a consultant services agreement with COWI, in an amount not to exceed
$178,975.00 for an alternatives analysis of flood protection facilities for the
Milwaukee II Levee, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by Committee
member Fincher and PASSED 3-0.
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7. Consultant Agreement with ICF International for Mill Creek Environmental
Impact Statement - Recommend
Toby Hallock, P.E. Environmental Engineer is the project manager for the Mill Creek
Reestablishment Project. Hallock noted that this project includes removal of accumulated
sediment from Mill Creek, in order to restore the original channel capacity of the creek.
The project will help reduce flood risk throughout the Kent Valley. Removing sediment
from the creek will have environmental impacts to wetlands and fish habitat. An
Environmental Impact Statement (EIS) is necessary in order to obtain permits to construct
the project. ICF International will prepare an EIS and coordinate with permitting agencies,
analyzing alternatives for the project, assisting with public outreach, and responding to
and tracking comments from both the public and permitting agencies.
Committee member Fincher MOVED to recommend Council authorize the Mayor to
sign a Consultant Services Agreement with ICF International to produce an
Environmental Impact Statement for the Mill Creek Reestablishment Project in
the amount of $348,881.77, subject to final terms and conditions acceptable to
the City Attorney and Public Works Director. The motion was SECONDED by
Committee member Ralph and PASSED 3-0.
8. Contract with Western Systems for Traffic Signal Cabinets - Recommend
Kelly Peterson, AICP, Transportation Engineering Manager noted that all traffic signals are
controlled by electronic components within the traffic signal control cabinet. Components
include the controller, malfunction monitor, bus interface units, vehicle loop amplifiers,
emergency vehicle pre-emption module, load switches, flasher module, flash tray
transfers, and cabinet power supply. Peterson stated that these cabinets and components
have a 20-year life cycle, but several in the City have exceeded that time frame.
These cabinets will be purchased off the state contract, which includes negotiated prices
that assume a higher volume of goods.
Committee member Ralph MOVED to recommend Council authorize the Mayor to
sign a Goods and Services Agreement with Western Systems for the purchase of
six traffic signal cabinets and plug-in electrical components in an amount not to
exceed $158,622.47 subject to final terms and conditions acceptable to the City
Attorney and Public Works Director. The motion was SECONDED by Committee
member Fincher and PASSED 3-0.
9. FMSIB & PSRC Grant for S 228th St UPRR - Recommend
Mark Madfai, Design Engineering Supervisor noted that the city was awarded $3.25 million
from the Freight Mobility Strategic Investment Board (FMSIB) for the 228th Street Grade
Separation at Union Pacific. FMSIB is also administering $1 .1 million of funds from the
Union Pacific Railroad for that grade separation for a total of $4.35 million.
The City was also successful in being awarded $3 million of federal funds through the
Puget Sound Regional Council (PSRC) for the S. 228th St. UP Grade Separation.
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These funds have not been formally accepted through the City Council. In order to bill for
and receive reimbursements for these grant funds they need to be formally accepted
through council.
Committee member Fincher MOVED to recommend Council authorize the Mayor to
accept $4.35 million of grant funds from the Washington State Freight Mobility
Strategic Investment Board and $3 million of federal grant funds awarded
through the Puget Sound Regional Council and authorize staff and/or the Mayor
to sign any necessary documents, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director. The motion was
SECONDED by Committee member Ralph and PASSED 3-0.
10. Information Only/2017 Water Festival
Gina Hungerford, Conservation Coordinator noted that the Annual Water Festival for 3rd -
5th grade students is happening March 28 & 29, 2017 at Green River College. This is the
18th year that we’ve hosted this environmental education event. We have over 1,800
students registered, almost 900 of who are coming from Kent schools, and 926 coming
from Auburn and Federal Way.
Hungerford added that there are 43 presenters scheduled – 10 of whom are our
enthusiastic, in-house staffers; providing 353 learning sessions between 10 am - 1:30 pm
over the two day event. Topics to be presented include water conservation, water quality
protection, salmon & habitat protection, and recycling.
We are fortunate to have been awarded an EPA Environmental Education grant for $5,000
which will help cover the cost of several Green River Coalition presenters, as well as some
cost of transporting students to the event.
Educational seminars such as this are required elements of our federal National Pollutant
Discharge Elimination System (NPDES) permit and our Water System Plan.
INFORMATION ONLY/NO MOTION REQUIRED
11. Information Only/Residential Recycling Event, Composter Sale & Curbside
Cleanup
Gina Hungerford, Conservation Coordinator noted that the Annual Spring Recycling
Event will be held March 18th, 9:00am-3:00pm, at Hogan Park on Russell Rd 24400
Russell Road. Residents are invited to bring items not easily recycled at the curb including
appliances, tires, bulky yard debris & Styrofoam at no charge. NW Center will be on site to
collect reusable household goods. For a list of what to bring, visit www.KentWA.gov.
The Composter Sale will also take place on the 18th at Hogan Park. Composters will be
available for $25.00 while supplies last.
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Both these events are funded by the Department of Ecology Coordinated Prevention Grant,
the King County Waste Reduction and Recycling Grant, and the Local Hazardous Waste
Management Program Grant.
April 3-14 is Spring Curbside Cleanup Week wherein residents can place additional
garbage and yard waste at the curb on their regularly-scheduled yard waste collection day
at no extra charge. A flyer with details will be available at www.KentWA.gov.
INFORMATION ONLY/NO MOTION REQUIRED
12. Information Only/Vactor Spoils Overage
Tim LaPorte, P.E. Public Works Director noted that last fall staff brought before the
Committee a contract for spoils removal. Rivers Edge Environmental Services has
completed hauling and disposing the contaminated soil generated during ditch and catch
basin cleaning. The original contract tonnage was estimated to be 2,800 tons. Upon
complete removal of the contaminated material, the final tonnage came to 2,996 tons, an
overage of 7%. The amendment total of $37,257.66 includes $15,193.92 for contaminated
material disposal and $22,063.74 for contract sales tax (tax was not included in the
original agreement).
With removal of the contaminated material, the Vactor site is now ready to receive
material generated from projects/work identified in the Drainage Section 2017 Work Plan.
INFORMATION ONLY/NO MOTION REQUIRED
13. Information Only/Potholes
Tim LaPorte, P.E. Public Works Director gave a brief presentation on potholes. He noted
that the snow, freeze, and rain cycles increase degradation of our pavement on roads that
are in poorer condition; 957 potholes were filled from December 1, 2016 through February
23, 2017 compared to 699 potholes filled for the same time period last year.
LaPorte was happy to report that the repairing of James Street and South Central has
resulted in a much lower number of potholes than what we would have had otherwise!
To report a pothole call (253)856-5600 or go to http://www.kentwa.gov/services/online-
services/ask-a-question-or-submit-a-service-request.
INFORMATION ONLY/NO MOTION REQUIRED
14. Information Only/Quiet Zone
Chad Bieren, P.E. Deputy Director / City Engineer noted that at the last meeting it was
reported that we had some news from Union Pacific (UP) regarding constant warning
detection on the UP line and we have some replacement work to do on Meeker Street. We
are under agreement with the UP and should have a construction estimate from them this
summer and a final estimate by year’s end.
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We will be working with Burlington Northern (BN) on an agreement from them as to what
it’s going to take to upgrade the equipment. Bieren noted that there’s more complexity as
to what we are going to do verses what is required for the quiet zone. It was noted that
when staff met with the BN in the past they wanted the City to make some upgrades on
their system that aren’t required of us for the quiet zone.
Chair Higgins would like to see all the costs and agreements nailed down before years end.
If you get stuck behind one of the crossings and there isn’t a train in sight please call the
railroad, 1-800-848-8715 for Union Pacific Railroad or 1-800-832-5452 for Burlington
Northern Railroad.
INFORMATION ONLY/NO MOTION REQUIRED
Added Items:
Garry Stewart 404 Railroad Ave N – Mr. Stewart asked why Public Works staff hasn’t
been at the Sound Transit table. Staff assured Mr. Stewart that staff from Public Works
was very much involved in the meetings.
Perry Sobolik 735 3rd Ave S – Mr. Sobolik asked if staff was going to look at
implementing an ordinance to limit truck traffic in residential neighborhoods. Chair Higgins
stated he will canvas his colleagues to find out if they want to move forward with an
ordinance or not.
INFORMATION ONLY/NO MOTION REQUIRED
Adjournment
At 5:27 p.m., Committee Chair Higgins declared the meeting adjourned.
Cheryl Viseth
Cheryl Viseth,
Public Works Committee Secretary
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PUBLIC WORKS DEPARTMENT
Timothy J. LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
DATE: March 20, 2017
TO: Public Works Committee Members
FROM: Lacey Jane Wolfe, Senior Transportation Planner
THROUGH: Chad Bieren P.E., Deputy Director / City Engineer
ITEM 5: Information Only/Kent Sounder Station Access Improvements
SUMMARY: Sound Transit restored funding for the Kent Station Access Improvements
project in 2016; the project was initially authorized in 2008, and suspended in 2010 as a
result of the recession. A new parking structure is the main project component, but
pedestrian and non-motorized improvements will likely be included as well. Kent staff is
collaborating with Sound Transit staff to ensure that the project is consistent with City of
Kent long-term goals and that implemented improvements enhance the character of Kent’s
downtown. Sound Transit held an open house and stakeholder meeting to guide selection of
site alternatives; staff met with Sound Transit to narrow the list of alternatives to four sites.
This presentation will describe the project, site considerations, top four alternatives, and
next steps in the process.
The project is likely to include a 450-parking-stall garage and non-motorized access
improvements. Siting considerations include a minimum structure width of 120ft.; ideal
dimensions are 180ft. x 240ft. There is also a 10% minimum open space requirement as
part of City of Kent High Capacity Transit code, and design must consider efficient movement
within the structure and two points of access from the street.
Four top alternatives have been identified for project siting. These include 1) a vacant lot on
the north side of James Street on the east side of the BNSF railroad tracks; 2) the Kent
Station surface parking lot on the south side of James Street to the west of 1 st Avenue
North; 3) a site combining the cold storage facility and parking lot on the south side of
James and west side of Railroad Avenue, and the Sound Transit-owned surface parking lot
on the south side of James and east side of Railroad Avenue; and 4) a site combining
Kaibara Park and a portion of the King County Library parking lot.
Next steps include a Technical Advisory Committee Meeting on March 15, and a stakeholder
group meeting likely the week of March 27.
EXHIBIT: None
BUDGET IMPACT: None
No Motion Required/Information Only
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PUBLIC WORKS DEPARTMENT
Timothy J LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
DATE: March 20, 2017
TO: Public Works Committee Members
FROM: Dave Brock P.E., Deputy Director / Operations Manager
ITEM 6: Information Only/Additional Road Repair Work
SUMMARY: During the months of October 2016 and March 2017 we have
experienced some of the wettest months on record. Temperatures dipped below
freezing on 35 days, almost double the average number. The wetter and cooler
weather, coupled with freeze/thaw conditions and heavy traffic volumes, accelerated
the degradation of roadways. The roadways that were/are most vulnerable had high
water table conditions or were already degraded below maintainable standards.
Since December 1, 2016 Street staff have filled over 1,000 potholes. The re-patched
potholes generally do not hold up for very long in these types of conditions.
76th Avenue South (from South 212th Street to the 22000 block) and Military Road
at, and south of Reith Road, deteriorated significantly during the winter. The
deterioration requires extensive grind and inlay repairs. Street staff have added
these locations to their 2017 paving work plan. The repairs will be completed at the
beginning of the paving season. The plan is to only repair the worst sections of these
roadways to preserve the budget.
EXHIBIT: None
BUDGET IMPACT: Total expenditures for repairs at Reith and Military Road
shoulders and 76th Avenue are projected to be below $100K. B&O revenue are
recommended to be used to cover the expenditures.
INFORMATION ONLY/NO MOTION REQUIRED
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ECONOMIC and COMMUNITY DEVELOPMENT
Ben Wolters, Director
Phone: 253-856-5454
Fax: 253-856-6454
220 Fourth Avenue S.
Kent, WA 98032-5895
DATE: March 20, 2017
TO: Public Works Committee Members
FROM: Hayley Bonsteel, AICP, Senior Long Range Planner
William Ellis, Economic Development Analyst
ITEM 7: Information Only/Meet Me on Meeker – Preliminary Details
on Right of Way and Cost
INFORMATION ONLY/NO MOTION REQUIRED
SUMMARY: Meet Me on Meeker, the collaborative redesign of a key gateway to our
downtown, is making significant strides towards implementation. Through a TIB
grant, in-house work and upcoming development, several segments of the corridor
will better serve our residents by providing quality walking and bicycling
infrastructure within just a few years. Community outreach has shown the latent
demand for these investments, and the project is gaining visibility in the region for
its forward-thinking approach.
Staff members are now at the starting stages of tackling how to fund, phase and
implement the preferred cross-section and layout created in the Meet Me on Meeker
Concept Plan. Staff will offer a high-level run-through of the corridor, by segment
and intersection, demonstrating the best understanding at this stage of how
concepts can be constructed over the next few years.
To make the preliminary high-level cost estimates and potential sequencing more
accurate, additional survey work and a higher percentage of engineering and design
will need to be accomplished. Staff, therefore, will also sketch the critical path for
Meet Me on Meeker.
EXHIBIT: Map
BUDGET IMPACT: None
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PUBLIC WORKS DEPARTMENT
Timothy J LaPorte P.E., Public Works Director
Phone: 253-856-5500
Fax: 253-856-6500
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
DATE: March 20, 2017
TO: Public Works Committee Members
FROM: Chad Bieren P.E., Deputy Director / City Engineer
ITEM 8: Information Only/Quiet Zone Update
SUMMARY: Staff will provide an update on progress to date.
EXHIBIT: None
BUDGET IMPACT: None
Motion:
INFORMATION ONLY/NO MOTION REQUIRED
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