HomeMy WebLinkAboutCity Council Committees - Public Safety Committee - 08/08/2017 (2)
Unless otherwise noted, the Public Safety Committee meets at 4:30 p.m. on the second
Tuesday of each month in Kent City Hall, Council Chambers East, 220 Fourth Ave S, Kent, WA
98032.
For additional information please contact Jennifer Hays at 253-856-5705 or via email at
jhays@kentwa.gov.
Any person requiring a disability accommodation should contact the City Clerk’s
Office at 253-856-5725 in advance. For TDD relay service call Washington
Telecommunications Relay Service at 1-800-833-6388.
Public Safety Committee Agenda
Councilmembers: Dana Ralph – Les Thomas – Jim Berrios, Chair
Chief Ken Thomas
August 8, 2017
4:30 p.m.
Item Description Action Speaker Time Page
1. Call to order Acting Chair Boyce 1
2. Roll Call Acting Chair Boyce 1
3. Changes to the Agenda Acting Chair Boyce 1
4. Approval of meeting minutes
dated May 9, 2017
YES Acting Chair Boyce 1 1
5. Kent Corrections Facility Programs
Fees and the Kent Police
Department Fees Resolution -
Recommend
YES Commander Todd
Durham
10 5
6. Police Equipment and Technology
Purchase Update – Information
Only
NO Chief Ken Thomas 10 13
7. EvidenceOnQ – Information Only NO Chief Ken Thomas 10 15
8. Panther Lake Police Substation –
Second Amendment to License
Agreement – Information Only
NO Chief Ken Thomas 10 19
9. Chief’s Report – Information Only NO Chief Ken Thomas 10 41
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Public Safety Committee
Minutes
Approval Pending
Page 1 of 3
Date: May 9, 2017
Time: 4:30 p.m.
Place: Chambers East
Attending: Dana Ralph, Les Thomas, and Jim Berrios, Chair
Agenda:
1. Call to Order
2. Roll Call
3. Changes to the Agenda
There were no changes to the agenda.
4. Approval of Minutes dated April 11, 2017
L. Thomas moved to approve the Public Safety Committee minutes dated April
11, 2017. D. Ralph seconded the motion, which passed 3-0.
5. Service Delivery Model – Information Only.
Chief Thomas updated members on how the department is moving forward on
five different service delivery items that include the high volume of calls the
police department directly receive, fraud investigations, electron filing of felony
cases, housing for the fire arms simulator, and evidence storage space.
On average, the department receives 97,000 calls per year; this number does
not include 911 calls to Valley Communications. A couple of ideas that line-
level staff and the Kent Police Officer’s Association have shared with each
division’s assistant chiefs to work smarter, rather than more harder are:
Online police report system: e-reporting, has been reinstated. Once a
resident submits an e-report, through the department’s webpage,
he/she will automatically receive a case number; that report will be
forwarded to the Neighborhood Response Team. Types of reports to file
online are harassing phone calls, identity theft/fraud, damaged
property, theft, hit and run, theft from vehicle, vehicle tampering, and
vandalism. It is estimated that 2000 to 4000 calls per year can be
eliminated.
False alarms: starting June 1, police officers will no longer respond to
unverified, problem or chronic business alarms but will respond to high
risk alarms at gun stores, drug companies, all residential alarms,
camera or sound verification, and/or a witnessed break-in. Staff have
already met with Kent Chamber of Commerce, Kent Downtown
Partnership and alarm companies. Future outreach will be discussed at
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Public Safety Committee
Minutes
Approval Pending
Page 2 of 3
the May 10 community meeting and finally during the May 16 Council
meeting. It is estimated 99 percent of more than 3,000 calls are false
alarms and that lost cost to the department is $100,000 to $200,000
per year.
Currently, fraud investigations are not getting any prosecutions on lower level
fraud charges. For example, if a credit card is stolen within Kent and that same
card is used in another city police are spending a lot of time investigating in
outside jurisdictions with no results. Command staff is fine tuning how
investigations will be handled going forward; one idea is for the Kent police
department (KPD) to stop aiding outside jurisdictions investigate their own
frauds. KPD is one of the last cities that will investigate fraud outside of Kent.
The way electronic filing of felony cases is being processed is a duplication of
work for patrol officers and detectives. At this time, patrol officers are
investigating, writing up the reports which then get sent to detectives who
have to read through and submit the report. Command staff is considering
giving patrol officers the ability to submit the report eliminating the duplication
for detectives.
The fire arms simulator will be permanently housed at the old East Hill
substation near the training station. Set-up and break-down of the simulator
takes several hours of valuable staff time to complete. The cost to retrofit the
substation will be approximately $30,000.
Last item of discussion was about the lack of evidence storage space and the
current software program. The department is looking to purchase new
evidence processing software program and drying stations as there is not
enough space to dry out evidence. The existing program is slow and arduous
with many duplicate steps needed in order to release old evidence. Staff is also
looking to purchase a commercial refrigerator to accommodate adequate
storage of evidence in one location. Currently, there are small fridges at
several locations. The cost of the new equipment will be approximately
$100,000.
Eventually, Chief will come back to committee to request funds for any
possible future requests regarding the substation retrofit and the purchase of
new evidence equipment.
6. Regional Gun Violence Update – Information Only.
Chief provided an update to gun related violence that has seen a dramatic
increase within South King County cities. Mayor Cooke, Chief Administrative
Officer Derek Matheson and Chief attended a meeting in Federal Way along
with other local area mayors, police chiefs, city managers, city administrators,
the Seattle Police Department, the King County Sheriff, and members from the
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Public Safety Committee
Minutes
Approval Pending
Page 3 of 3
Federal Bureau of Investigations (FBI), Drug Enforcement Administration, and
the Bureau of Alcohol, Tobacco and Firearms (ATF).
Since January 2017, spanning between south Seattle to the King/Pierce County
line, there have been 16 gun related homicides, an additional 48 shootings
where people were injured, and over 100 instances of shots fired. Although not
all instances are gang related the greater portion are. To date, 27 guns have
been reported stolen from vehicles as people are not properly storing their
guns, there were 20 reports last year.
An agreed proactive approach is to refocus the current Valley Narcotics
Enforcement Task Force to become the Valley Enforcement Gang and Narcotics
Task Force which will have full support from the FBI and ATF. Residents are
encouraged “if you see something, say something” even if it’s anonymously
shared information.
7. Chief’s Report – Information Only
Chief spoke on staffing levels in the department. Since the beginning of 2017,
there have been seven to eight officers hired to the department. A new-hire
will be sworn-in during the May 16 Council meeting and there are a couple of
cadets of interest that will be graduating in the next month. A retirement is
coming up in June and a current officer will be leaving the department in
September to be a pilot for a major airlines. Unfortunately, due to attrition
there have been no huge steps forward in staffing levels.
8. Adjournment
The meeting was adjourned at 5:04 p.m. by J. Berrios.
J. Hays
Jennifer Hays
Public Safety Committee Secretary
May 9, 2017
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POLICE DEPARTMENT
Ken Thomas, Chief of Police
Phone: 253-856-5800
Fax: 253-856-6802
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: August 8, 2017
TO: Public Safety Committee
FROM: Commander Todd Durham
SUBJECT: Kent Corrections Facility Programs Fees and the Kent Police
Department Fees Resolution - Recommend
MOTION: Recommend Council adopt the proposed resolution amending
the fee schedule established for the Kent Corrections Facility Programs and
the fees for the Kent Police Department to add an online traffic safety
school option.
SUMMARY: Through its adoption of Resolution No. 1793 on August 19, 2008, the
Kent City Council established a number of fees for the Kent Corrections Facilities
programs and the Kent Police Department. These fees were established by
resolution rather than by ordinance so that the fees could be adjusted by Council
without amending the text of the Kent City Code. The fees were later amended by
resolution 1807 on April 21, 2009.
For many years, and in accordance with KCC 9.36.130, the Kent Police Department
has operated an in-person traffic safety school that educates participants in the
safe and lawful operation of motor vehicles. Kent’s traffic school has been available
as a condition of the diversion of Kent traffic infractions. With diversion, a person
who is issued a traffic citation may be eligible to avoid the filing of the infraction if
they successfully complete traffic school. Traffic school may also be ordered by the
Kent Municipal Court as a condition of a sentence in a criminal case.
In addition to the in-person traffic safety school, the Kent Police Department will be
operating an online traffic safety school. The Kent Police Department requests the
City Council adjust the current fee schedule to include a different fee for
participants who participate in online traffic school, and to distinguish between the
fees charged to those attending the in-person and online traffic school programs.
Exhibit: Resolution
Budget Impact: None
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Fees Relating to
Kent Corrections Facility Programs
and Kent Police Department
1
RESOLUTION NO. _______
A RESOLUTION of the City Council of the
City of Kent, Washington, repealing Resolution No.
1807, and readopting a fee schedule for the Kent
Corrections Facility Programs and the Kent Police
Department.
RECITALS
A. Through its adoption of Resolution No. 1793 on August 19,
2008, the Kent City Council established a number of fees for the Kent
Corrections Facilities programs and the Kent Police Department. These
fees were established by resolution rather than by ordinance so that the
fees could be adjusted by Council without amending the text of the Kent
City Code. The fees were later amended by resolution 1807 on April 21,
2009.
B. For many years, and in accordance with KCC 9.36.130, the
Kent Police Department has operated an in-person traffic safety school that
educates participants in the safe and lawful operation of motor vehicles.
Kent’s traffic school has been available as a condition of the diversion of
Kent traffic infractions. With diversion, a person who is issued a traffic
citation may be eligible to avoid the filing of the infraction if they
successfully complete traffic school. Traffic school may also be ordered by
the Kent Municipal Court as a condition of a sentence in a criminal case.
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Fees Relating to
Kent Corrections Facility Programs
and Kent Police Department
2
C. In addition to the in-person traffic safety school, the Kent
Police Department will be operating an online traffic safety school. The
Kent Police Department requests the City Council adjust the current fee
schedule to include a different fee for participants who participate in online
traffic school, and to distinguish between the fees charged to those
attending the in-person and online traffic school programs.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. – Repealer – Resolution No. 1807. Resolution No.
1807, adopted by Council on April 21, 2009, is hereby repealed in its
entirety.
SECTION 2. – Fee Schedule and Fee Schedule Notes. The fee
schedule attached and incorporated as Exhibit A is hereby adopted and
established as the fee schedule for the city of Kent Corrections Facility
Programs and the city of Kent Police Department.
SECTION 3. – Savings. The fee schedule established by Resolution
1807 shall remain effective up to the date of the passage of this this
resolution.
SECTION 4. – Severability. If any section, subsection, paragraph,
sentence, clause, or phrase of this resolution is declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of the
remaining portions of this resolution.
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Fees Relating to
Kent Corrections Facility Programs
and Kent Police Department
3
SECTION 5. – Ratification. Any act consistent with the authority
and prior to the effective date of this resolution is hereby ratified and
affirmed.
SECTION 6. – Effective Date. This resolution shall take effect and
be in force immediately upon its passage.
PASSED at a regular open public meeting by the City Council of the
City of Kent, Washington, this _______ day of , 2017.
CONCURRED in by the Mayor of the city of Kent this ______ day of
, 2017.
_____________________________
SUZETTE COOKE, MAYOR
ATTEST:
KIMBERLEY A. KOMOTO, CITY CLERK
APPROVED AS TO FORM:
TOM BRUBAKER, CITY ATTORNEY
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Fees Relating to
Kent Corrections Facility Programs
and Kent Police Department
4
I hereby certify that this is a true and correct copy of Resolution No.
______ passed by the city Council of the City of Kent, Washington, the
________ day of 2017.
_____________________________
KIMBERLEY A. KOMOTO, CITY CLERK
P:\Civil\Resolution\Corrections-Police Department-Fees-Traffic School Fees.docx
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EXHIBIT A
KENT CORRECTIONS FACILITIES PROGRAM
AND KENT POLICE DEPARTMENT
FEES SCHEDULE
(Effective 08/___/17)
Approved by Resolution No. ____
KENT CORRECTIONS FACILITY PROGRAM FEES:*
Type of Fee Fee
Program Application Fee (Kent Defendant) $30 per application
Program Application Fee (Outside Agency Defendant) $40 per application
Home Detention (Kent Defendant) $20 per day
Home Detention (Outside Agency Defendant) $50 per day
Work Release (Kent Defendant) $35 per day
Work Release (Outside Agency Defendant) $50 per day
Day Detention (Kent Defendant) $10 per day
Day Detention (Outside Agency Defendant) $50 per day
Waiver:
The corrections facility may, at its sole discretion, waive all or any portion of the
program fees in order to make such programs available to the indigent, poor, or
infirm, or in order to effectively manage the inmate population of the jail.
KENT POLICE DEPARTMENT FEES:
Type of Fee Fee
In-Person Traffic School $100 per student
Online Traffic School $136 per student
Fingerprinting Services (City of Kent Resident) $10
Fingerprinting Services (Non-Resident) $15
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POLICE DEPARTMENT
Ken Thomas, Chief of Police
Phone: 253-856-5800
Fax: 253-856-6802
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: August 8, 2017
TO: Public Safety Committee
FROM: Chief Thomas
SUBJECT: Police Equipment and Technology Purchase Update –
Information Only
MOTION: Information Only
SUMMARY: n/a
EXHIBITS: n/a
BUDGET IMPACT: n/a
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POLICE DEPARTMENT
Ken Thomas, Chief of Police
Phone: 253-856-5800
Fax: 253-856-6802
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: August 8, 2017
TO: Public Safety Committee
FROM: Chief Thomas
SUBJECT: EvidenceOnQ – Information Only
MOTION: Information Only
SUMMARY: n/a
EXHIBITS: n/a
BUDGET IMPACT: n/a
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KENT
CITY OF KENT
POLICE DEPARTMENT
22O 4th Avenue South
Kent, WA 98032
Fax: 253-856-6802
PHONE: 253-856-5800WASHtNcToN
Memo
Suzette Cooke, Mayor
Sheila Knapp, Support Serqipes Manager
Ken Thomas, Police Chief KJuly 10, 2Ot7
Request for Adveftised Bid Waiver Pursuant to KCC 3.70,080 for Evidence Processing
Software
lo:
From:
CC:
Date:
Re:
The Police Department is requesting a waiver for the advertised bid requirement set forth in
KCC 3,70,080 for the purchase of evidence processing software from EvidenceOnQ. The
estimated cost of the software package is $76,000 if purchased by September 1, 2OL7. This is
an $18,000 discount off the regular price.
As you are aware, KCC 3.7O.100(A) authorizes the Mayor to waive the advertised bid
requirement for purchases over $65,000 upon a finding that the bidding requirements of KCC
3.70.080 are not practicable or otherwise not in the City's best interest under the
circumstances. Should such a finding be made by the Mayor, the materials, supplies,
equipment, or services to be purchased may be acquired by the City through direct negotiation
with an identified vendor or contractor. After conducting research and analysis of evidence
processing software, the depaftment identified EvidenceOnQ as the most efficient and effective
software vendor for evidence management.
Established in L996, EvidenceOnQ is a local company based out of Tukwila, Washington,
Several other evidence software companies researched are not local to Washington. After
talking with local police departments who use EvidenceOnQ, the police depaftment has learned
that customer service is extremely responsive not only because of EvidenceOnQ's product
delivery, but also due to it being a local business. Additionally, EvidenceOnQ has two patents
that other software products do not offer. The two patents cover the ability to configure the
evidence application and process to meet the specific needs of each department, Other
software products require custom coding. The ability to design and tailor the evidence
processing specific to our department not only saves overall technology cost, but eases the
police department's ability to enter evidence, streamlines the management process for
evidence staff, and ensures the police depaftment is meeting its required evidence retention
laws,
As you know, the police department receives an overwhelming number of evidence items each
year. Due to changes in state law, the police department is now required to retain DNA
evidence, such as blood and rape kits, for an extended time period. In addition, due to an
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Memo
Page: 2
Re: Request for Advertised Bid Waiver Pursuant to KCC 3.70.080 for Evidence Processing Software
increase in violent offenses, the depaftment has also experienced an increase of evidence on
top of the depaftment's already high volume, These are unplanned and unforeseen situations
that impact the ability of patrol staff to safely and accurately store evidence awaiting analysis.
The evidence tracking function in Tiburon, the depaftment's current Records Management
System, involves many steps for the receipt, movement, disposal, and destruction of evidence.
EvidenceOnQ streamlines the general management of evidence items eliminating many steps
officers and evidence staff currently performs, The depaftment has worked with the City's
Information Technology Department to ensure that EvidenceOnQ will interface with Tiburon and
confirmed that adequate technological support is available to support EvidenceOnQ.
The police department respectfully requests a waiver of the bid requirement in this situation
due to the unique features offered by EvidenceOnQ, and the immediate needs of the
department. Under the circumstances, the department does not believe it is practicable nor in
the City's best interests to undertake a bid process, pafticularly given the steep discount being
offered. Completing an advertised bid process will require dedicated staff time and would not
allow staff to complete the process in time to receive the discounted price. The police
department believes that EvidenceOnQ is the most effective and efficient software available,
and its local proximity to Kent is very useful for customer service and technical support.
Should the waiver be approved by you, the resulting contract will proceed through the regular
Council approval process. If you approve of this waiver, please indicate your approval by
signing below.
CITY O
ooke, Mayor
Date
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POLICE DEPARTMENT
Ken Thomas, Chief of Police
Phone: 253-856-5800
Fax: 253-856-6802
Address: 220 Fourth Avenue S.
Kent, WA. 98032-5895
DATE: August 8, 2017
TO: Public Safety Committee
FROM: Chief Thomas
SUBJECT: Chief’s Report – Information Only
MOTION: Information Only
SUMMARY: n/a
EXHIBITS: n/a
BUDGET IMPACT: n/a
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