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HomeMy WebLinkAboutCity Council Committees - Public Facilities District Board - 07/27/2017Public Facilities District Board Board Members: Mike Miller - Lew Sellers – Randall Smith – Jeff Piecewicz – Carmen Goers Officers: Mike Miller, Chair – Jeff Piecewicz, Vice Chair, Staff Representatives: Aaron BeMiller, Treasurer - Kimberley A. Komoto, Secretary July 27, 2017 4 p.m. Item Description Action Speaker Time 1. Call to order Chair Miller 1 2. Roll Call Chair Miller 1 3. Changes to the Agenda Chair Miller 1 4. Approval of Minutes dated April 27, 2017 Yes Chair Miller 1 5. Excused Absence of Carmen Goers for April 27, 2017, Meeting Yes Chair Miller 1 6. Excused Absence for Jeff Piecewicz for July 27, 2017, Meeting Yes Chair Miller 1 7. Financial Reports A. City of Kent B. ShoWare Center Yes Aaron BeMiller Arletta Voter 10 8. Operational Updates: A. General Manager B. Marketing Update C. City of Kent Update No Tim Higgins Tim Higgins Ben Wolters 15 9. Seattle Thunderbirds Update A. Sales, Marketing and Attendance B. Advertising and Suite Sales No Colin Campbell 10 10. Other Business Chair Miller 1 11. Adjournment Yes Chair Miller 1 Unless otherwise noted, the Public Facilities District meets at 4 p.m. on the last Thursday of each quarter at the ShoWare Center, 625 West James Street, Kent, WA 98032. For additional information please contact Kimberley A. Komoto, City Clerk at 253-856-5728 or via email at Kkomoto@KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk’s Office at 253- 856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 1-800-833-6388. This page intentionally left blank. Public Facilities District Board Regular Meeting April 27, 2017 Minutes Kent, Washington Pending Approval Page 1 of 3 Date: April 27, 2017 Time: 4 p.m. Place: ShoWare Center Attending Board: Mike Miller Lew Sellers Randall Smith Jeff Piecewicz Other Attendees: Tim Higgins, SMG General Manager Ryan Hart, SMG Director of Marketing Arletta Voter, SMG Finance Director Aaron BeMiller, City of Kent Finance Director (Board Treasurer) Adam Long, Assistant City Attorney Kimberley A. Komoto, City Clerk (Board Secretary) Absent: Carmen Goers Agenda: 1. Call to Order The meeting was called to order at 4:13 p.m., with Chair Miller presiding. 2. Roll Call Carmen Goers was absent 3. Changes to the Agenda None 5. Approval of Minutes dated January 26, 2017 Lew Sellers MOVED to approve the minutes dated January 26, 2017 and Jeff Piecewicz SECONDED the motion. The Motion passed unanimously with a vote of 4-0. 6. Nominations and Elections of Officers Pursuant to Section 7.02 of the Bylaws No additional nominations were made. Jeff Piecewicz MOVED to approve the re-election of Mike Miller, as Chair, Jeff Piecewicz as Vice Chair, Lew Sellers as Secretary, Aaron BeMiller, as Treasurer for a 12 month term. Lew Sellers SECONDED the motion. The Motion passed unanimously with a vote of 4-0. Public Facilities District Board Regular Meeting April 27, 2017 Minutes Kent, Washington Pending Approval Page 2 of 3 7. Finance Reports a. City of Kent. Aaron BeMiller, City of Kent Finance Director, provided an updated version of the Kent Public Facilities District Sales Tax Collections Inception to Date thru March 31, 2017, report. Aaron explained the details of the ShoWare Center Operating Fund, March 31, 2017, report, the Kent Special Events Center Public Facilities District Fund, March 31, 2017, report, and the revised Kent Public Facilities District Sales Tax Collections, Inception to date thru March 31, 2017. Chair Miller requested Aaron provide current Public Facilities District sales tax loan balances at the July 27, 2017, meeting. b. ShoWare Center. Arletta Voter, SMG Finance Director, provided details of the ShoWare Center Income Statement for the quarter ending December 31, 2016, and March 31, 2017. Tim Higgins, SMG General Manager, indicated that the attendance at shows were down the first quarter of 2017. Additionally, Tim indicated that there have been some higher than normal unanticipated expenses. Information was provided regarding the planned upgrade of a point of sale system that is estimated to cost $300,000. Tim indicated that the concrete floors are cracking and that he will keep the board informed as he evaluates and plans for any repairs. 8. Operations Update a/b. General Manager/Marketing Update Ryan Hart, Director of Sales and Marketing provided information regarding 1st quarter attendance, website traffic, social media activity, and email marketing. Ryan reviewed recent highlights of recent events. Ryan advised that the recent Tony Robbins all-day event presented some challenges that are being evaluated. Ryan also reviewed the upcoming ticketed, community and catering events. The board discussed RV shows and the reasons why it is so hard to provide the required dates for events. The board discussed the Thunderbirds playoff games and the reasons attendance at the beginning of a playoff series is hard to sellout. C. City of Kent. No report. 9. Seattle Thunderbirds Update – No report Public Facilities District Board Regular Meeting April 27, 2017 Minutes Kent, Washington Pending Approval Page 3 of 3 10. Other Business None 11. Adjournment Randall Smith moved to adjourn the meeting and Jeff Piecewicz SECONDED the motion. The motions passed unanimously with a vote of 4-0. Meeting adjourned at 4:34 p.m. Kimberley A. Komoto City Clerk/Board Secretary April 27, 2017 This page intentionally left blank.