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Home My WebLink AboutCity Council Committees - Public Facilities District Board - 01/26/2017Public Facilities District Board Board Members: Mike Miller - Lew Sellers – Randall Smith – Jeff Piecewicz – Carmen Goers Officers: Mike Miller, Chair – Jeff Piecewicz, Vice Chair, Staff Representatives: Aaron BeMiller, Treasurer - Kimberley A. Komoto, Secretary January 26, 2017 4 p.m. CHANGE IN LOCATION: City of Kent Centennial Center, Room #105 and #107 400 W. Gowe Street Kent, WA. 98032 Item Description Action Speaker Time Page 1. Call to order Lew Sellers 1 2. Roll Call Lew Sellers 1 3. Changes to the Agenda Lew Sellers 1 4. Excused Absence for Chair Miller YES Lew Sellers 1 5. Approval of Minutes dated April 21, 2016, and July 28, 2016 YES Lew Sellers 5 1 6. Nominations and Elections of Officers Pursuant to Section 7.2 of the Bylaws YES Lew Sellers 5 7. Financial Reports A. City of Kent B. ShoWare Center YES Aaron BeMiller Arletta Voter 15 9 8. Operational Updates: A. General Manager B. Marketing C. City of Kent NO Tim Higgins Ryan Hart Ben Wolters 15 13 9. Seattle Thunderbirds Update A. Sales, Marketing and Attendance B. Advertising and Suite Sales NO Colin Campbell 10 10. Other Business Lew Sellers 1 11. Adjournment YES Lew Sellers 1 Unless otherwise noted, the Public Facilities District meets at 4 p.m. on the last Thursday of each quarter at the ShoWare Center, 625 West James Street, Kent, WA 98032. For additional information please contact Kimberley A. Komoto, City Clerk at 253-856-5728 or via email at Kkomoto@KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk’s Office at 253- 856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 1-800-833-6388. This page intentionally left blank. Public Facilities District Board Special Meeting Minutes April 21, 2016 @ 4 p.m. ShoWare Center 625 James Street Boardmembers present: Mike Miller (via telephone), Lew Sellers, and Jeff Piecewicz, Randall Smith (arrived at 4:30 p.m.) Others present: City of Kent Finance Director (Board Treasurer) Aaron BeMiller, City of Kent City Attorney Tom Brubaker, City of Kent Economic and Community Development Director Ben Wolters, City of Kent City Clerk (Board Secretary) Ronald F. Moore, Bill Tomkin, Foster Pepper LLC, and Deanna Gregory, Pacifica Law Group, Josh Holmes Director of Operations, Arletta Voter, Josh Hart, Director of Marketing I. Call to Order. The meeting was called to order by Chair Miller at 4 p.m. II. Election of 2016 Public Facilities District Board Officers. Lew Sellers moved to nominate Mike Miller as Chair, seconded by Jeff Piecewicz. Motion carried 3-0. Lew Sellers moved to nominate Jeff Piecewicz as Vice Chair, seconded by Mike Miller. Motion carried 3-0. Jeff Piecewicz moved to nominate Lew Sellers as Secretary, seconded by Mike Miller. Motion carried 3-0. III. Introductions. – All attendees introduced themselves. IV. New Business. A Resolution of the Board of Directors of the Public Facilities District authorizing the redemption of certain sales tax bonds and the execution of an interlocal financing agreement between the Public Facilities District and the City of Kent. Deanna Gregory, Pacifica Law Group, on behalf of the City highlighted the bond and Mike Tomkin, Foster Pepper LLC, on behalf of the Public Facilities District continued a brief explanation of the bond. Vice Chair Piecewicz verified the process of the bond and Gregory explained how the process works. Tomkin communicated that on behalf of the Public Facilities District (PFD) the bond documents are in line. Gregory communicated that the preliminary statement concerning the City’s bonds will go out to potential investors next week. 1 Public Facilities District Board Special Meeting Minutes April 21, 2016 Chair Miller confirmed with Gregory that when the City’s bonds are issued the PFD Bonds will no longer be outstanding. They will be fully provided for by the City’s escrow. Secretary Sellers moved to adopt Resolution 2016-1, a Resolution of the Board of Directors of the Public Facilities District authorizing the redemption of certain sales tax bonds and the execution of an interlocal financing agreement between the Public Facilities District and the City of Kent, seconded by Vice Chair Piecewicz. Motion carried 3-0. V. Approval of the Special Meeting Minutes of January 28, 2016 and February 18, 2016. Secretary Sellers moved to approve the special meeting minutes of January 28, 2016 and February 18, 2016, seconded by Chair Miller. Motion carried 3-0. VI. Finance Reports a. City of Kent – Aaron BeMiller highlighted the City’s financial reports. He presented the PFD Fund spreadsheet and the ShoWare Center Operating Fund calculations. He discussed the lifecycle funds and noted that those funds are utilized for maintenance. Wolters communicated that those funds are used for things like carpeting, seats, and things that wear out over time related to the facility. This is the reserve for fixing items that are deemed to be capital items, he noted. BeMiller continued and discussed the PFD Fund. He noted that $3.88 million in total expenditures was paid. He communicated that $830,283 was the most the ShoWare Center collected in sales taxes since it has been open. Secretary Sellers verified with Wolters that the predicted amount of sales tax was about $750,000. b. ShoWare Center – Arletta Voter, ShoWare Center Finance Director communicated that in Q1 2015 the net income was $11,596 and in Q1 2016 was $168,045. Piecewicz verified with Tim Higgins, General Manager that this year is going to be a productive year and there are a couple of very big events coming. Voter continued and highlighted spreadsheets showing direct event income, operating expenses, and utilities over the past 7 years. Voter noted that the audit took place and there were no findings or even suggestions. 2 2 Public Facilities District Board Special Meeting Minutes April 21, 2016 VII. Operations Update. Jason Holmes, ShoWare Center Director of Operations communicated that the lighting is going in and a large scale painting project is beginning. The energy lines on the plaza and the entire building will be painted, he said. He also noted that preventative maintenance will begin in July and that the facility has been working with Homeland Security on threat detection. He concluded that there will be a site assessment visit in early May by the Washington State Department of Public Health. Vice Chair Piecewicz verified that working with Homeland Security allows for the facility to be better secured and Holmes replied that staff went through full facility walkthroughs with them and were given recommendations on what areas to improve. He added that it did open up some communication lines to Public Works. Vice Chair Piecewicz confirmed that concert events can’t utilize the lights in the ShoWare and the lighting is only for sports lighting. Boardmember Smith inquired about solar panels and Higgins confirmed that there is no financial return for them here in the Northwest. Holmes communicated that the ShoWare is a case study for LED lighting and the industry is waiting to see how they do here. Vice Chair Piecewicz confirmed that the LEDs are measured in the number of hours they are on. VIII. Marketing Update. Josh Hart, ShoWare Marketing Director communicated that attendance is up 40,000 from last year due to having 20 more events and an increase in Thunderbirds attendance. He also stated that the Tacoma Stars have had good attendance. He stated that the Thunderbirds are in the Western Conference Championships and they play on Tuesday and Wednesday. He also added that the Tacoma Stars made their playoffs. He noted that there was a Bustos Media, Banda MS Hispanic show that sold 6,300 tickets and attendance at the worship events has also been strong. Meeting adjourned at 5:00 p.m. Ronald F. Moore, MMC City Clerk 3 3 This page intentionally left blank. 4 Public Facilities District Board Regular Meeting July 28, 2016 Minutes Kent, Washington Pending Approval Date: July 28, 2016 Time: 4 p.m. Place: ShoWare Center Attending Board: Mike Miller, Chair Lew Sellers Randall Smith Jeff Piecewicz Carmen Goers Other Attendees: Tim Higgins, ShoWare Center General Manager Jason Thomsen, ShoWare Center Director of Corporate Partnerships Ryan Hart, ShoWare Center Director of Marketing Josh Holmes, ShoWare Center Director of Operations Arletta Voter, ShoWare Finance Director Aaron BeMiller, City of Kent Finance Director (Board Treasurer) Tom Brubaker, City Attorney Ben Wolters, City of Kent Economic & Community Dev. Director Sue Hanson, City of Kent Interim City Clerk (Board Secretary) Absent: None Agenda: 1. Call to Order The meeting was called to order at 4:28 p.m., with acting Chair Lew Sellers presiding. 2. Changes to the Agenda 3. Introductions All present introduced themselves. 4. State Auditor’s Office Audit Year Ending 2015 5. Approval of the Special Meeting Minutes of April 21, 2016 Minutes will be approved at the next regular meeting. 6. Finance Reports Page 1 of 3 5 Public Facilities District Board Regular Meeting July 28, 2016 Minutes Kent, Washington Pending Approval a. City of Kent. Aaron BeMiller, presented the summary review of the Washington State Auditor, located in the packet. The full report will be available on the State Auditor’s Website today. There are no findings and only a few language changes to the comprehensive plan. Arron provided details on the refunding of the $53 million sales tax bond. The bond was initially under the Public Facility District, but after entering into an interlocal financing agreement, the bond is now on the City’s books. This should result in an $8.5 million dollar savings over the life of the bond. Aaron provided details on the sales tax credit that the PDF will receive until 2032. Aaron provided details on the financial reports for 2015-2016, and indicated that 2016 is sales tax receipts are 13% higher than this time last year. b. ShoWare Center. Arletta Voter reviewed the updated report that included a revision to the admission tax paid to the City for first half of 2016. Arletta provided details on the income and expense reports and the year-to-date status. 7. Operations Update a. General Manager Update. Tim Higgins, provided details on 3rd quarter events and sales. ShoWare has developed good relationships with agents and promoters. Season ticket sales for the Thunderbirds have improved since last year and are the highest it has ever been. b. Marketing Update Ryan Hart, provided details of attendance, and is hoping to set a new record of 400,000 attendees by year end. The Venues Today publication has recognized the ShoWare Center as the number 15 top spot for venues of 5,000-6,000 capacity. Ryan indicated the ShoWare Center hosted 16 graduations with over 60,000 attendees; Christian shows are doing very well; Tacoma Stars open October 29th; 10 Disney on Ice performances; and Dolly Parton is sold out for September 21st. ShoWare Center.com will be completely redesigned at an expense of approximately $15,000. Seattle Thunderbirds Hockey kicks off October 1st. Page 2 of 3 6 Public Facilities District Board Regular Meeting July 28, 2016 Minutes Kent, Washington Pending Approval Josh Holmes indicated new LED lighting was installed. The LED lights will not only save money, but have additional technical features including the ability to be dimmed and strobed. A $40,000 rebate from Puget Sound Energy was received. 8. Seattle Thunderbirds Update - NONE a. Thunderbird Sales, Marketing & Attendance b. Advertising & Suite Sales 9. Other Business None 10. Adjournment Chair Miller moved to adjourn the meeting. Meeting adjourned at 4:55 p.m. Sue Hanson, Acting City Clerk Board Secretary July 28, 2017 Page 3 of 3 7 This page intentionally left blank. 8 2012 2013 2014 2015 2016 2016 2017 Actual Actual Actual Actual Budget YTD Adopted Beginning Fund Balance (1,910,845) (2,735,808) (2,456,087) 19,990 1,596,543 1,596,543 2,373,340 Revenues Admissions Tax 281,458 251,405 256,124 375,049 265,810 243,768 350,000 SMG Income 18,524 146,839 Puget Sound Energy Grant Other Income 28,000 - 280,543 Transfer In Capital (Lifecycle)259,310 300,000 300,000 300,000 Transfer In from GF 500,000 3,200,000 1,000,000 500,000 500,000 500,000 Total Revenues 281,458 751,405 3,456,124 1,680,882 1,065,810 1,471,150 1,150,000 Expenditures Salaries & Benefits Supplies Services 1,092,422 471,684 972,046 518,716 835,930 440,005 1,064,320 Capital Outlay 8,000 334,347 Bank Account Adjustment (414,387) 2,058 25,000 Transfers Out 14,000 Total Expenditures 1,106,422 471,684 980,046 104,330 835,930 776,410 1,089,320 Change in Fund Balance (824,964)279,721 2,476,077 1,576,553 229,880 694,740 60,680 Ending Fund Balance (2,735,808)(2,456,087)19,990 1,596,543 1,826,423 2,291,283 2,434,020 SHOWARE CENTER OPERATING FUND Preliminary December 31, 2016 9 2011 2012 2013 2014 2015 2016 Actual Actual Actual Actual Actual YTD Beginning Fund Balance 113,261 121,211 123,989 130,696 149,098 283,254 Revenues Sales & Use Tax 649,277 677,937 714,360 784,330 830,283 891,256 City of Kent 3,093,077 3,064,025 3,104,475 3,029,824 3,184,220 3,069,514 Interest - Sales Tax 646 561 300 308 706 1,785 Total Revenues 3,743,000 3,742,523 3,819,135 3,814,462 4,015,209 3,962,554 Total Resources 3,856,261 3,863,734 3,943,124 3,945,158 4,164,307 4,245,809 Expenditures Services and Charges 1,505 Debt Service 3,735,050 3,738,240 3,812,428 3,796,060 3,881,053 3,949,958 Total Expenditures 3,735,050 3,739,745 3,812,428 3,796,060 3,881,053 3,949,958 Change in Fund Balance 7,950 2,778 6,707 18,402 134,156 12,596 Ending Fund Balance 121,211 123,989 130,696 149,098 283,254 295,851 KENT SPECIAL EVENTS CENTER PUBLIC FACILITIES DISTRICT FUND (PFD) Preliminary December 31, 2016 10 11 This page intentionally left blank. 12  ShoWare Center - 625 W James St - Kent, WA 98032 - Ph 253.856.6999 - ShoWareCenter.com  PFD Marketing Update – January 26, 2017 13  ShoWare Center - 625 W James St - Kent, WA 98032 - Ph 253.856.6999 - ShoWareCenter.com  Total Attendance – 3,015,383  2011 – 381,159  2012 – 352,490  2013 – 371,545  2014 – 370,015  2015 – 414,090  2016 – 452,204 SOCIALIZE with ShoWare Center Total Number of unique session visits to ShoWareCenter.com – 2,981,092 o 2012 monthly average – 29,804 o 2013 monthly average – 31,141 o 2014 monthly average – 32,313 o 2015 monthly average – 31,093 o 2016 monthly average – 33,790 Total Number of page views – 29,119,353 (7.6 pages per visit) AS OF TODAY – Facebook.com/ShoWareCenter:  12,777 Total Likes (Increase of 1000+ since last mtg)  42,750 Average Total Reach  Includes apps for ticket sales, e-news sign-up Twitter.com/ShoWareCenter:  7,788 Tweets  988 Following  1,924 Followers 14  ShoWare Center - 625 W James St - Kent, WA 98032 - Ph 253.856.6999 - ShoWareCenter.com  ShoWare Center News / Highlights:  ShoWare Center recognized in year-end rankings by both industry leading publications  Venues Today: Top-20 ‘Top Spot’ ranking for all arenas of similar size (U.S. and international) based on 2016 ticket sales revenue  Venues Today: third consecutive #1 ranking for similarly sized arenas in the PNW  Pollstar: Top-200 ranking (#189) for all arenas in the world, regardless of size, out of the 1000+ facilities who report numbers – second consecutive year in Top-200  230 total events held at ShoWare Center, over 330,000 total tickets sold for the year and approximately 450,000 guests through the doors during 2016  More sold-out events in 2016 than any year prior at the ShoWare Center in Kent:  The Rock & Worship Roadshow – February 18  Banda MS – April 3  Hillsong United – May 9  Dolly Parton – September 21  Amy Grant & Michael W. Smith – November 19  Disney On Ice presents Worlds of Enchantment – November 2-7  100.7 The Wolf – Hometown Holiday – December 7  Complete redesign of ShoWareCenter.com completed during 2016 – new site is more mobile/tablet friendly, and we’ve received positive feedback on the design + site functionality. Analytics showing traffic increase and longer avg. time spent on the site.  Tacoma Stars return for their second full MASL season at ShoWare Center. Stars have started the season a perfect 6-0 at home, and currently sit in first place in their division.  Recent event announcements for 2017, with more soon on the way:  Latin Grammy nominated artist Espinoza Paz returns February 19  National Achievers Congress bringing world-renown motivational speaker Tony Robbins to ShoWare Center on March 1  The Rock & Worship Roadshow returns to Kent on March 17  Christian Rock band Newsboys coming April 7 for Love Riot Tour  Seattle Mist announce 2017 LFL schedule – May 20 & July 15  Over 10 successful multicultural and ethnically diverse community events and concerts helps open up new markets for future bookings 15  ShoWare Center - 625 W James St - Kent, WA 98032 - Ph 253.856.6999 - ShoWareCenter.com  Upcoming Ticketed Events  Seattle Thunderbirds Hockey:  T-Birds vs Everett – January 28 (Reber Ranch Pet Bowl Night)  T-Birds vs Tri-City – January 29 (Doxon Toyota Mite Fest)  T-Birds vs Kamloops – January 31 (2-For-Tuesday + Player Magnets)  T-Birds vs Kamloops – February 3 (Pub Night)  T-Birds vs Tri-City – February 10 (94.1 KMPS Country Night)  T-Birds vs Portland – February 11 (Guaranteed $10,000 50/50 Prize)  T-Birds vs Red Deer – February 14 (2-For-Tuesday + Player Magnets)  T-Birds vs Portland – February 18 (Ronald McDonald House Hockey Challenge)  T-Birds vs Kelowna – February 25 (Girl Scout / Boy Scout Night)  T-Birds vs Everett – February 26 (Cool Bird’s Birthday Bash)  T-Birds vs Tri-City – March 3 (Pub Night)  T-Birds vs Spokane – March 7 (2-For-Tuesday + Player Magnets)  T-Birds vs Everett – March 10  T-Birds vs Portland – March 18 (Team Poster Giveaway Night)  T-Birds vs Vancouver – March 19 (Fan Appreciation Night)  Tacoma Stars Soccer:  Stars vs St. Louis – February 12 (Military Appreciation Night)  Stars vs Chicago – February 24 (2-For-1 Beer Specials)  Stars vs San Diego – March 4 (Fan Appreciation Night)  Harlem Globetrotters – February 17 & 20  Espinoza Paz – February 19  Bret Michaels: Belated Valentine’s Mega Bash – February 23  National Achievers Congress: Tony Robbins Live! – March 1  SPB50 (S.P. Balasubramanian): A Grand World Tour – March 11  The Rock & Worship Roadshow – March 17  Newsboys: Love Riot Tour – April 7  LFL: Seattle Mist vs Denver Dream – May 20  LFL: Seattle Mist vs Austin Acoustic – July 15 16  ShoWare Center - 625 W James St - Kent, WA 98032 - Ph 253.856.6999 - ShoWareCenter.com  Upcoming Community & Catering Events  ShoWalk, Monday & Thursdays mornings, 9a-11a – ending in May  Les Schwab Kent Shootout – January 26  You, Me, We Festival – January 27  Washington FIRST Robotics State Championships – February 4  Greater Seattle Hockey League (GSHL):  January 30  February 1, 2, 6, 7, 8, 9, 13, 15, 16, 21, 22, 27  March 2, 5, 6, 13, 14, 15, 20, 21  Kent Pediatric Luncheon – May 19  Kent International Festival – June 4  Kent Downtown Partnership Auction – June 9  High School/College Graduations – June 11, 12, 13, 14, 15, 16, 17, 19 & 24 o 17 total graduations over the course of 9 event days  City Career Fair: Diversity Employment Day – July 19  Seattle Tbirds Hockey School – August 7-11 & 14-18 17 This page intentionally left blank. 18 HARLEM GLOBETROTTERS Feb 17 | 7PM & Feb 20 | 7PM ON SALE NOW! BRET MICHAELS W/ WARRANT & FIREHOUSE Feb 23 | 8PM ON SALE NOW! SPB50 – GRAND WORLD TOUR Mar 11 | 6PM ON SALE NOW! TACOMA STARS vs. ST. LOUIS Feb 12 | 3:05PM ON SALE NOW! SEATTLE T-BIRDS vs. KAMLOOPS Jan 31 | 7:05PM ON SALE NOW! YOU, ME, WE FESTIVAL Jan 27 | 6PM FREE TO PUBLIC! ESPINOZA PAZ w/ Banda Carnaval Feb 19 | 7:30PM ON SALE NOW! SEATTLE T-BIRDS vs. TRI-CITY Jan 29 | 5:05PM ON SALE NOW! SEATTLE T-BIRDS vs. KAMLOOPS Feb 3 | 7:35PM ON SALE NOW! GET MOTIVATED: TONY ROBBINS LIVE! Mar 1 | 8AM ON SALE NOW! FEB 12 | 3:05PM $9 - $27.50 ON SALE NOW! SALE NOW! ON SALE NOW! JAN 28 | 7:05PM $16 - $40 SEATTLE T-BIRDS vs. EVERETT TACOMA STARS vs. ST. LOUIS WA FIRST ROBOTICS STATE CHAMPIONSHIPS Feb 4 | 8AM FREE TO PUBLIC! NEWSBOYS – LOVE RIOT TOUR Apr 7 | 7PM ON SALE NOW! 19