HomeMy WebLinkAboutCity Council Committees - Parks and Human Services Committee - 06/15/2017 (2)Unless otherwise noted, the Parks and Human Services Committee meets at 5 p.m. on the third Thursday
of each month in Kent City Hall, Council Chambers East, 220 4th Ave S, Kent, 98032.
For additional information please contact Teri Petrole at 253-856-5101 or via email at
tpetrole@kentwa.gov.
Any person requiring a disability accommodation should contact the City Clerk’s Office at 253-
856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service
at 1-800-833-6388.
Parks & Human Services Committee Meeting - Agenda
Councilmembers Brenda Fincher, Chair - Dennis Higgins - Tina Budell
Director Julie Parascondola, CPRP
June 15, 2017 - 5:00 p.m.
Item Description Action Speaker Time Page
1. Call to Order - Chair Fincher 01 -
2. Roll Call - Chair Fincher 01 -
3. Changes to the Agenda - Chair Fincher 01 -
4. Minutes dated May 18, 2017 - Approve YES Chair Fincher 01 01
5. Tobacco Ordinance Branding - INFO ONLY NO Julie Parascondola 15 05
6. Riverbend Golf Complex Business Plan -
INFO ONLY
NO Julie
Parascondola,
Leon Younger
45 07
7. Director's Report - INFO ONLY NO Julie Parascondola 05 09
Parks, Recreation and Community Services
Minutes
May 18, 20t7 - 5:00 p.m
Kent Chambers - Kent, WA
20,20L7.
Date:
Time:
Location:
Attending:
?age l1
Approval Pending
May 18, 2OL7
5:00 p.m.
Council Chambers East
Brenda Fincher, Committee Chair
Dennis Higgins, Committeemember
Tina Budell, Committeemember
Julie Parascondola, Director
Teri Petrole, Committee Secretary
Agenda:
1. Call to Order
Committee Chair Brenda Fincher called the meeting to order at 5:00 p.m.
2. Roll Call
All committee members were in attendance.
3. Changes to the Agenda
Chair Fincher indicated there were no changes to the agenda.
4. Aoproval of Minutes, dated April 2O, 2O17
Councilmember Higgins MOVED to approve the minutes of April
Councilmember Budell SECONDED the motion.
The motion passed unanimously by a vote of 3-0,
5 Grant Agreement with King Conservation District for the Green Kent
Partnership - Recommend
Parks Planning and Development Coordinator Bryan Higgins reported that staff applied
for and received a $65,504.00 grant from the King Conservation District to continue
implementation of the Green Kent Partnership for its eighth year (2017-2018). The
Green Kent program involves community volunteers to assist with environmental
restoration and stewardship of the city's parks and open spaces to help to clear invasive
plant species, plant native species, and monitor and maintain numerous sites.
The grant assists in funding a temporary Green Kent Steward Lead position, a support
intern, program consulting and management support, contracted crew time, as well as
materials and supplies. Funding also offsets a portion of city staff time for program
management.
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Motion: Councilmember Budell MOVED to recommend Council accept the Green Kent
Partnership grant from the King Conservation District for $65,504.00, amend the
budget, authorize the expenditure of funds and authorize the Mayor to sign all necessary
documents, subject to final grant terms and conditions acceptable to the City Attorney
and Parks Director. Councilmember Higgins SECONDED the motion.
The motion passed unanimously by a vote of 3-0,
6 Morrill Meadows (Portion Only) Property Surplus Consideration -
Recommend
Parks Director Parascondola explained that the 2015 Memo of Understanding (MOU)
between the city and the YMCA is collaboration on the construction of a regional
recreational and aquatic facility on a portion of Morrill Meadows Park on Kent's East Hill.
The MOU identifies the YMCA's desire to own the property underneath its facility
footprint, along with the city's agreement to consider transferring the property. The final
lot configuration of the land may change as the project continues, plans are submitted
and permits obtained. As the surplus process and development of the Long-term MOU
moves forward, recommendations on how to approach the conveyance of this property
to the YMCA will be proposed for Council consideration.
The project has now advanced to the point where staff wants to start the surplus
process, which begins with formal initiation by Council as codified in Chapter3.L2 of the
Kent City Code - Surplus Real Property.
Director Parascondola informed the committee of future opportunities for the community
to receive updates and offer input on the project through public meetings, social media,
the city's web site, the newspaper, direct mailings and through the SEPA process,
Staff noted Councilmember Higgins concern regarding the fate of the existing meadow,
responding that it will remain in the park and be addressed in the long-term MOU, Staff
will provide an update to Council at year-end.
Motion: Councilmember Higgins MOVED to recommend Council initiate the surplus
process for a portion of Morrill Meadows Park that will be necessary to construct a
regional YMCA facility by integrating the surrounding park property, in accordance with
Kent City Code, Chapter 3.12 Surplus of Real Property. Councilmember Budell
SECONDED the motion.
The motion passed unanimously by a vote of 3-0
Ordinance Amending Various Sections of Kent Citv Code 4.01 in
Supporting of Tobacco Free Parks - Recommend
Parks Director Julie Parascondola explained the proposed implementation of a parks
tobacco/smoke-free ordinance. As part of Chapter 4,01 of the Kent City Code, the
proposed ordinance adds a definition section to clarify what the term "park property"
encompasses as well as what smoking methods are included. The ordinance restricts
smoking, vaping or tobacco use within any park property including park parking lots and
establishes a penalty of $50,00 for violation.
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Staff is currently working through a full implementation timeline strategy that includes
educating the public, city staff and contractors through social media, signage and
traditional forms of publicity, The plan also includes modifications to rental forms,
agreements and policies, While this ordinance will take effect 30 days from passage by
Council, enforcement would not take place until August 15, 2017 (Draft timeline
attached ).
Motion: Councilmember Budell MOVED to recommend Council adopt an ordinance
amending various sections of Chapter 4.0L of the Kent City Code to prohibit smoking,
vaping, or the use of tobacco products in or on any park property or park facility, and
establishing a monetary penalty for all violations of that prohibition, Councilmember
Higgins SECONDED the motion.
The motion passed unanimously by a vote of 3-0
8. Director's Reoort
The Fishing Experience is this Saturday at the Old Fishing Hole. Ages 4-14 have an
opportunity to fish free with complimentary guidance and gear,
This Saturday is national "Kids to Parks" day, encouraging kids to get outside and
explore nature.
Morrill Meadows Park is the site for a Green Kent volunteer park clean up this weekend
Director Parascondola announced the City Hall Campus planting plan has begun. With an
in house design from Parks Planning and Development, Park Operations staff is installing
new shrubs and flowers in the parking lot garden beds primarily between Centennial
Center and City Hall.
Park Operations staff appreciates everyone's patience as they catch up on maintenance
schedule items. The team is handling a big rise in graffiti, special projects and continued
cleanup/repair from winter and spring storms.
The latest finance reports show a revenue decline in outdoor facility rentals and at
Riverbend. The decrease is weather related,
Director Parascondola is bringing a draft of the branding looks for the tobacco policy
signage to the Parks Committee meeting on June 15, as well as an overview of the
Riverbend Business Plan with assistance from the consultant,
Committee Chair Fincher adjourned the meeting at 5:30 p,m.
Te.rt, 7€&-0-{,e,
Teri Petrole
Parks and Human Services Committee Secretary
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KENT
WÁi!¡i(r?ox
PARKS, RECREATION AND COMMUNITY SERVICES
Director Julie Parascondola, CPRP
Phone: 253-856-5 100
Fax: 253-856-6050
Address: 22O Fourth Avenue S.
Kent, WA. 98032-5895
DATE:
TO:
May 18, 2Ot7
Kent City Council Parks and Human Services Committee
FROMr Julie Parascondola, Director of Parks, Recreation and Community
Services
SUBJECT: Preliminary Implementation Timeline - Tobacco Free Parks
Below are estimated timelines (subject to change) of key steps for the successful
implementation of Kent's Tobacco Free Parks initiative:
Aporovals / Recommendations/Ord inance Changes
COMPLETE I Approval by the Parks and Recreation Commission February 28, 2077
PENDTNG I Approval by the Parks and Human Services Commission----------- May tB,2OI7
PENDING I Approval by the Kent City Councif June 6,2017
Citv and /or Departmental Forms Updated
All forms / documents updated no later than ------ --- August L5, 2OI7
tr Modifications in Parks, Recreation and Community Services programming forms and
league schedules clarifying neither coaches, officials, participants nor spectators may
smoke or use tobacco products while on park property.
tr Modifications in Parks, Recreation and Community Services public rental / permit
forms clarifying organizers and visitors of events, rentals, picnic shelters and other
permitted opportunities may not smoke or use tobacco products while on park propertytr Modifications in Parks, Recreation and Community Services partnership agreements
that have an exterior footprint beyond indoor facilities (ie Kent Historical Society, etb)
clarifying partner employees and visitors of these managed, may not smoke or use
tobacco products while on park property.
D Modification in city-wide volunteer forms for all those volunteers that work within park
property may not smoke or use tobacco products while on park property.
tr Modification in city-wide contractor general conditions clarifying contractor employers,
subcontractors, vendors, suppliers, etc. may not smoke or use tobacco products while
performing work on park property.
D Modification in HR forms and policies (where applicable) that need updating, adding
clarity to City employees who are no longer allowed to smoke or use tobacco products
while working on park property.
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General Communication
tr Formal City of Kent press release---- Week of June 12thtr Information shared through Kent's Neighborhood Council program --Various (next avail)tr Information shared through Kent's various Commissions ----------------Various (in June)tr Detailed email to Parks, Recreation and Community Services staff----Week of lune 12thtr Training for Parks, Recreation and Community Services staff-----Priorto August L,2017A Articles in local or regional newspapes --TBD
Marketing / Collateral
D Kent Tobacco Free Parks brand established July 5, 2017o (3) Draft Tobacco Free Park Designs Established --------June 14, 2Ol7. June 15, Parks and Human Services Committee (Policy) Design Feedback. June 20, Mayor, CAO and Communications (Administration) Design Feedback. June 22, Parks and Recreation Leadership (Staff) Design Feedback. JLtne 27, Parks and Recreation Commission (Citizen) Design Feedbacktr Creation of a flyer identifying access to tobacco cessation programs------August l, 2077tr Social Media Campaign begins July L5,2O17tr City of Kent's website updated along with all affiliated websites-- July 20,2OI7D Marketing inin2OIT recreation, event and other City collateral 1*n","appricabre) ----- Various
Preparing our Parks
All parks will have signage installed no later than ------ August t5,2077
D Specific size, location and installation type to be determined (estimated over 175 signs)E Tobacco Free Parks signage will be installed at all park locations with placement
targeting higher use locations (as determined by Park Operations staff with Recreation
staff input on high profile recreational areas) within a park as listed below:
c Fencing around playgrounds and athletic fieldso Backstops. Dugouts. Picnic shelterso Restrooms. Concession stands. Parking lot entrances. Beach entrances. Lifeguard stands. H¡king trail entrances. Information/bulletin boards. Near garbage cans. Near water fountains
tr Phased approach to signage. Initial roll out to over sign and educate on the new
ordinance and then slowly scale back to a predetermined, appropriate number/locations
after one year to avoid sign saturation in parks. Eventual consideration to add to park
regulatory signage. Particular concern in high vandalism areas such as complexes and
skate parks,
D Begin removal of within-park cigarette receptacles (where applicable.)
Estimated Enforcement Begins
Estimated Enforcement begins-- August 75,2OL7
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KEHT
PARKS, RECREATION AND COMMUNITY SERVTCES
Director Julie Parascondola, CPRP
Phone:253-856-5100
Fax: 253-856-6050
i#¡åts¡r(lf0þ
DATE:
TO:
FROM:
SUBJECT:
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
June 15, 2OL7
Kent City Council Parks and Human Services Committee
lulie Parascondola, Director of Parks, Recreation & Community Services
Tobacco Ordinance Branding - Informational
MOTIONT Informational
SUMMARY: Julie Parascondola, Director of the Parks, Recreation and Community
Services Department, will update the committee on development of the branding
strategies for implementing the tobacco ordinance,
EXHIBITS: N/A
BUDGET IMPACTI N/A
Page 7
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KEHT
PARKS, RECREATTON AND COMMUNITY SERVTCES
Director Julie Parascondola, CPRP
Phone: 253-856-5 100
Fax: 253-856-6050
ì8^S.tstt¡ùT4k
DATE:
TO:
FROM:
SUBJECT:
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
June 15,20L7
Kent City Council Parks and Human Services Committee
Julie Parascondola, Director of Parks, Recreation & Community Services
Leon Younger, PROS Consulting, Inc.
Riverbend Golf Course Business Plan Update - Informational
MOTION: Informational
SUMMARY¡ Julie Parascondola, Director of the Parks, Recreation and Community
Services Department and consultant Leon Younger of PROS Consultants, Inc., will
update the committee on the development of the Riverbend Golf Complex Business
Plan.
EXHIBITS: N/A
BUDGET IMPACT: N/A
Page 9
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KEHT
PARKS, RECREATION AND COMMUNITY SERVICES
Director Julie Parascondola, CPRP
Phone:253-856-5100
Fax: 253-856-6050
ì8*åÞrñl¡tilk
DATE:
TO:
FROM:
SUBJECT:
Address: 220 Fourth Avenue S.
Kent, WA 98032-5895
June 15, 2OL7
Kent City Council Parks and Human Services Committee
Julie Parascondola, Director of Parks, Recreation & Community Services
Director's Report - INFO ONLY
MOTION: Informational
SUMMARY: Julie Parascondola, Director of the Parks, Recreation and Community
Services Department, will inform the committee of noteworthy information and
upcoming events.
EXHIBITS: N/A
BUDGET IMPACT: N/A
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