HomeMy WebLinkAboutCity Council Committees - Parks & Recreation Commission - 04/27/2017 (2)
Unless otherwise noted, the Parks and Recreation Commission meets at 6 p.m. on the fourth Tuesday of
each month in Kent City Hall, Centennial Building - first floor conference rooms
220 4th Ave S, Room 402, Kent 98032.
For additional information, please contact Teri Petrole at 253-856-5101 or by email at
tpetrole@kentwa.gov.
Any person requiring a disability accommodation should contact the City Clerk’s Office at 253-
856-5725 in advance. For TDD relay service, call Washington Telecommunications Relay
Service at 1-800-833-6388.
Special Parks and Recreation Commission Agenda
Commissioners: Chair Zandria Michaud, Co-chair Annie Sieger, Annette Bailes, Dan Barrett,
Kalika Carver-Cox, Randy Furukawa, Kendrick Glover, Kari Hedrick, Wayne Jensen, Richard
Minutoli, Erika Overall, Jennifer Ritchie, Jaleen Roberts, Lacey Seaton, Tye Whitfield
Director: Julie Parascondola, CPRP
Different Day: April 27, 2017, 6:00 p.m.
Different Location: City Hall - Chambers East
Item Description Action Speaker Time
1. Roll Call / Call to order - Zandria Michaud 01
2. Changes to the Agenda - Zandria Michaud 01
3. Approve Minutes Summary dated March
28, 2017
YES Zandria Michaud 01
4. Green Kent Program - Stewardship
Presentation
NO Desiree Kennedy 20
5. Approve Revised By-laws YES Julie Parascondola 30
6. Riverbend Golf Course Business Planning
Update
NO Julie Parascondola 15
Parks and Recreation Commission March 16, 2017
Summary Minutes Kent, Washington
Approval Pending
Page 1
Date: March 16, 2017
Time: 6:00 p.m.
Place: Centennial Center, First Floor Conference Rooms
Attending: Chair Annie Sieger, Co-chair Zandria Michaud, Annette Bailes, Dan Barrett,
Randy Furukawa, Kari Hedrick, Richard Minutoli, Jennifer Ritchie, Lacey
Seaton, Tye Whitfield, Parks Director Julie Parascondola, Parks Planning and
Development Manager Hope Gibson, Park Planner Brian Levenhagen,
Recorder Teri Petrole
Absent: Kendrick Glover, Wayne Jensen, Erika Overall, Jaleen Roberts
1. Call to Order / Roll Call
Co-chair Zandria Michaud called the meeting to order at 6:00 p.m.
2. Changes to the Agenda
There were no changes to the agenda.
3. Approval of Meeting Notes dated February 28, 2017
The Meeting Notes dated February 28, 2017 were approved by unanimous vote.
4. Parks Capital Improvement Update
Parks Planning and Development Manager Hope Gibson attended the meeting to update
the commission on a number of capital projects: Lake Meridian Floating Dock
Replacement, Lower Russell Road Levee projects, the Kent Valley Loop Trail, a loop trail at
Service Club Ballfields, and the boardwalk replacement project at Lake Fenwick Park.
Park Planner Brian Levenhagen shared information on the Hogan Park Field #1 Synthetic
Turf Replacement Project, the new Wiffle® Ball Field at Kent Memorial Park Project that
includes an association to the Seattle Mariners, installation of a play structure at Kherson
Park that is fashioned after a Lunar Rover, downtown place making projects, and
renovations to Rosebed Park.
5. Review Redline of Commission Bylaws
Director Jule Parascondola explained that a final redline version of the bylaws is not ready
for the commissioners to review. The City Attorney's office recently completed their first
evaluation and the revisions are extensive. This warrants additional time for Julie and the
attorney to draft a more cohesive redline version for the commissioners to examine. The
commission was directed to send any additional revisions to Julie for version control.
6. YMCA - Morrill Meadows Park Update
The commission was able to review the preliminary conceptual design for the YMCA
building. J. Parascondola spoke to the site complexities of the project. A majority of the
properties that make up Morrill Meadows or East Hill Parks were purchased and/or
improved using Recreation Conservation Office (RCO) grant funds. RCO requires funding
be used for outdoor recreation in perpetuity, so staff is working on RCO conversion
expectations for renovating these grant funded properties.
Parks and Recreation Commission March 16, 2017
Summary Minutes Kent, Washington
Approval Pending
Page 2
The YMCA development budget target is estimated at $24,680,000. The city's portion is
estimated at $5,000,000. City funds are coming from a Department of Commerce Grant,
Parks Capital and a current ask of $3,000,000 from the state. Construction drawings will
be finalized in the spring of 2018 and the groundbreaking / construction starts in spring or
summer of 2018. A 12-month construction period with two phases puts the YMCA project
completion during the summer of 2019 and completion of the park project during the
summer of 2020.
Next steps include working through the development agreement, the facility footprint and
the property ownership with the YMCA, the RCO conversion, recreational programming,
fund raising efforts, the long-term use agreement, the operating agreement with the
YMCA, design and construction contracts, and a shared parking agreement with Kent
United Methodist Church (located next to the park). Public meetings will be scheduled on
the property surplus.
7. Election of Commission Officers
By majority vote, the commission elected Zandria Michaud as Chair of the Parks and
Recreation Commission and Annie Sieger as Co-chair.
8. What is CAPRA Accreditation?
J. Parascondola introduced the members to CAPRA, the Commission for Accreditation of
Parks and Recreation Agencies for national accreditation. Agencies with accreditation have
better branding and operating efficiencies, plus they correspond with RCO granting polices
due to the built-in, long-term work plans. The application process is extensive and
accomplished through self-evaluation and outside peer review, using 151 standards in 10
major categories. Staff intends to apply for accreditation in approximately five years to
allow enough time to complete the initial steps of getting support and conducting a gap
assessment. Over the next five years, staff will apply CAPRA standards to work on any
gaps within the operation. The commission will be invited to participate in the process of
assessing the agency's effectiveness and efficiency.
9. Announcements
The city's Human Resources Department is providing a cultural diversity series to assist
staff in learning more about the different cultures in Kent. The presentation in March,
"Understanding Muslim Families," was the first of the series, which is available for viewing
on Channel 21.
The new high school commissioner Kalika Carver-Cox will be appointed at the City Council
meeting on April 4. Her first commission meeting is April 25.
The Parks and Human Services Committee members voiced their support for the proposed
Tobacco / Smoke-free Parks Ordinance at the March 16 meeting. Parks staff is looking for
action at the April meeting.
Chair Annie Sieger adjourned the meeting at 8:08 p.m.
Signed: Teri Petrole
Teri Petrole
Page 1
BYLAWS OF THE
CITY OF KENT
PARKS AND RECREATION COMMISSION
We, the members of the City of Kent Parks and Recreation Commission, hereafter referred to as
“Commission”, pursuant to Ordinance No. 4117, adopted on July 1, 2014 by the Kent City Council, do hereby
adopt the following BYLAWS.
Organization and Rules of Procedure
ORGANIZATION:
A. The official name of this body is the City of Kent Parks and Recreation Commission as per
Ordinance No. 4117.
B. The official seat of the Commission is the City of Kent City Hall.
C. The Commission shall consist of sixteen appointed members, each of whom shall be appointed by
the mayor and confirmed by the city council.
DEFINITIONS:
Guidance: to assist in the process to reach an end destination or goal by giving personal feedback, to
explain meaning or significance of decisions, to provide leadership and direction where needed.
Advisory: giving of advice, an opinion or recommendation offered as a guide to action, conduct, etc.
where applicable. At times advice will be singular and subjective to the individual or
collective/representative sampling based on the feedback a Commissioner has received from the
community.
Quorum: the number of members of a group or organization required to be present to transact
business legally or as detailed in bylaws, usually a majority.
Majority: The word “majority” in this context means, simply, more than half.
City of Kent’s Commission Liaison (hereinafter “city liaison”): This role is the responsibility of the
Director of Parks, Recreation and Community Services.
City of Kent Staff: The City of Kent will provide staff support to the Park and Recreation Commission for
meeting notification, word processing, minutes preparation, copying and information gathering to the
extent the City information, etc.
ROLE:
A. The Commission shall be an advisory board body to the mayor, chief administrative officer, city
council, and city staff, serving the citizens of Kent and responsible for participating in and providing
guidance concerning the following matters:
• Advocating for public support, involvement in or funding of parks, programs and services
throughout the community.
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• Aiding the city in evaluating and recommending public opinion opportunities in order to engage
the broadest and most representative voices in city-wide decision making.
• Capital improvements planning.
• Contributing to the budget development process.
• Policy development, where applicable.
• Comprehensive parks and trails planning.
• Concession agreements within parks and facilities.
• Contracts, interlocal agreements, and lease agreements regarding parks and recreation
activities.
• Development, design, and operation of parks and recreation programming and facilities.
• Priorities for the acquisition of land and/or facilities.
• Regulations and restrictions governing the hours of park and facilities use and any other Kent
City Code/Ordinance applicable to park, facility and recreational programming.
• Other matters that may be referred to the Commission by the Mayor mayor or City city
Councilcouncil.
To facilitate this, the Parks and Recreation Commission will play a role in public engagement and
outreach efforts.
B. Commissioners may be asked to play a role in public engagement and outreach efforts such as write
letters in support of key park and recreation projects or to speak at or attend Council committees,
meetings or workshops, ground breaking ceremonies, public open houses, etc. to advocate on
behalf of a project, to assist in outreach efforts such as talking with and obtaining feedback from
friends, family, neighborhoods or social groups within the City, to demonstrate solidarity and
support, to gain a broader audience’s opinion, etc.
C. It is intended that the Commission shall be an advisory body only. Nothing herein contained shall be
construed as a limitation on the power of the City Council or the administrative staff of the City in
their supervision or authority over property or personnel under their jurisdiction.
D. Newly elected Commissioners must attend a mandatory welcome orientation prior to the first
regular meeting.
E. No Commission member shall represent itself to other local governments, organization, agencies,
etc. as acting on behalf of the City of Kent.
TERM:
A. A. The term of office for Commissioners shall be three years, with a maximum of serving two
consecutive terms. Commissioners seeking reappointment of a second term shall signify their
intent in writing to the city liaison three months prior to their term expiration.,
B. During except for the inaugural terms: as provided below, and Commissioners may only serve two
consecutive terms. Tthe term of office of the first four Commissioners appointed and confirmed
shall expire December 31, 2015; the term of the second six Commissioners appointed and
confirmed shall expire December 31, 2016; the term of office of the final six Commissioners
appointed and confirmed shall expire December 31, 2017. Effective January 1, 2018, this item will
no longer be applicable and is only in place during the launch of the initial Commission.
C. A current member who wishes to resign from the Commission shall submit a written resignation to
the Commission Chair and city liaison, confirming intent to resign, when the resignation will be
effective and where appropriate, a reason for leaving prior to term ending.
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D. B. When a vacancy occurs on the Commission, appointment for that position shall be for three
years, or for the remainder of the unexpired term, whichever is the shorter term.
E. When vacancies occur, City of Kent will promote and advertise for recruitment of community
members to join the Commission. Current Commissioner members are encouraged to help recruit
and spread the word to neighbors, community groups and other organizations they are part of.
Interviewing of potential candidates will be the responsibility of the city liaison and the Mayor. The
Mayor will make the final recommendation for appointment to the City Council.
RESIDENCY REQUIREMENTS:
A. At least ten persons appointed to serve on the Commission shall reside within the corporate city’s
municipal boundaries limits oof the city. To the extent practicable, appointment shall reflect a
balance and diversity of City of Kent residents, users of City of Kent’s Parks and Recreation Services,
and interests in Parks and Recreation Services overall; and shall include no more than two youth
representatives of high school age who live within the city’s municipal boundaries.
OFFICERS:
A. The officers of the Commission shall consist of a chair and vice-chair, as per Ordinance No. 4117.
B. The Commission shall elect, from among its members (with the exception of teen commissioners
who are not eligible for officer roles), the chair, who shall preside at all meetings, and a vice chair,
who shall preside in the absence of the chair. The chair and vice chair shall be elected annually at
the first third Commission meeting of the year, in JanuaryMarch.
i. All call for officer nominations, including self-nominations, must be made orally at the
meeting. Any member of the Commission, who has a minimum of one year on the
Commission, may be eligible for officer nomination.
ii. A nomination will only be valid if the Commission member nominated declares orally at the
meeting that they are willing to take office if elected.
iii. Any nominated Commission member may make a statement to the Commission regarding
their candidature. The presentation of such a statement shall take no longer than five
minutes. The order of members' statements shall be determined by the Chair presiding
over the election using a random selection process.
iv. To be elected, a candidate must receive votes marked with his or her name from a majority
of the Commission members. Ballots should be cast marked with the name of an
announced candidate or with the word “abstain.”
v. Voting will be by secret ballot and once complete, the results will be read out loud to the
Commission by City of Kent staff.
vi. In the case there are more than two candidates running and none receive a majority of
affirmative votes in a vote, the vote is rerun with only the candidates receiving the two
highest vote counts eligible. The vote is retaken in the case of a tie for first place. If
needed, the city liaison will use a coin toss to choose which candidate is to remain eligible if
the tie persists after the fifth vote or upon the request of the majority of the trustees
voting. A new call for candidates is made and the voting process restarts in the case where
there is a single candidate but that candidate does not receive enough affirmative votes.
B.
C. C. The chair’s responsibilities shall be to
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i. Preside over all meetings of the Commission, preserve order and decorum, decide all
questions of order and conduct the proceedings of the meetings using the rules contained
in Robert’s Rules of Order where applicable, with the Chair having ultimate decision of how
the meeting will be conducted;
ii. Call special meetings and cancel regular meetings for cause, including lack of quorum;
iii. Appoint all temporary or permanent committee members and their chairs and shall fill
committee vacancies, as the need occurs;
iv. Serve as the principal spokesperson for the Commission;
v. Will work directly with the city liaison to plan and coordinate monthly meeting agendas
and future meeting topics based on departmental or City needs and feedback received by
Commission or community members;
vi. Shall oversee the distribution of the agenda and materials during the monthly Commission
meetings provided by the city liaison;
vii. Shall make any necessary public appearances on behalf of the Commission at meetings of
the Mayor, City Council, other commissions, and any other bodies requiring representation
of the commission;
viii. Facilitate annual officer election process and;
ix. preside over the Commission and Eexercise all powers incidental to the office, retaining,
however, the full right as a member of the Commission to propose motions, second
motions, and have a vote recorded in all deliberations of the Commission.
D. D. The vice-chair shall, in the absence of the chair from any meeting, perform all the duties
incumbent upon the chair, and retain the full right as a member of the Commission to propose
motions, second motions, and have a vote recorded in all deliberations of the Commission. In
addition, the vice-chair shall 1) assist the chair in duties as requested, 2) attend and participate in
monthly agenda planning sessions.
E. E. The chair and vice-chair both being absent from any meeting, the members present may
elect a temporary chair who shall have full powers as chair during the absence of the chair and
vice-chair retaining the full right as a member of the Commission to propose motions, second
motions, and have a vote recorded in all deliberations of the Commission.
If the Chair vacates the office prior to completing his or her term, the Vice Chair shall assume the office and
serve the remainder of the term. A new Vice Chair shall then be elected at the next regular
meeting to fill out the remainder of the term for that year.
F.
G. G. Officers (chair or vice-chair) shall hold office for one year from appointment. Officers may
serve no more than two consecutive years in the same capacity.
.
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MEETINGS:
A. The Commission shall meet once per month, on the fourth Tuesday of the month at 6:00 p.m. The
Parks and Recreation Commission may, from time to time, provide for special meetings in
accordance with RCW 42.30. All meetings shall be open to the public, in accordance with RCW
42.30, the Open Public Meetings Act.
B. The Commission, on occasion, can form ad hoc sub committees to focus on specific topics.
QUORUM:
A. A quorum shall consist of nine (9) members of the Commission, or, when the Commission numbers
less than 16, a simple majority of the total attending membership of the Commission.
VOTING:
A. When a decision or recommendation of the Commission is required, the presiding officer(s) will
request a motion for a vote. Any Member (including the Co-Chair) may make a motion for a vote. If
an action item is necessary for council approval or requested by the city liaison, motions shall be
made, seconded, and voted upon. The action may be shared with the City Council, Mayor and/or
city executive leadership (department directors), where applicable.The action will be forwarded to
the city council.
A. A. When a quorum is present, a simple majority vote shall be required to pass a motion. At all
meetings, all votes must be via voice or signal. In the event a quorum is not present, a minimum of
three members must be present to hold a meeting. This meeting shall be for discussion purposes
only. Voting cannot take place at such a meeting.
B.
C. A member must attend a Commission meeting in person to cast a vote.
B.D. If an item is informational, no formal action is necessary. The information item will not be
forwarded to the city council as actions of the Commission.
CONDUCT OF MEETINGS:
A. The Commission chair will call the meeting to order and manage the agenda and time accordingly
to allow for appropriate discussion and action, where appropriate.
B. Commission members are asked to keep the meeting organized by only speaking when you have
the floor. Ask questions during the designated question or discussion period, and raise your hand
to be recognized by the chairperson as having the floor. Try to refrain from interrupting someone
while they are speaking or asking a question or having side-bar conversations when another
member has the floor.
C. Commission members are expected to act appropriately and treat people and staff or outside
organizations attending with respect; never being derogatory in their speech or manner; act in a
way that is fair and unbiased; be open and honest about the actions and decisions, and give
reasons for them and to not act or speak in a way that may be perceived as bullying, abusive,
discriminatory or derogatory.
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C. Any member who does not comply with expected conduct referenced in item C above will be asked
to leave the meeting by the Chairperson or city liaison. A member can return to regular meetings
only after a meeting with the Commission Chair and the city liaison and acknowledgement to
adhere to conduct expectations. More than two (2) violations of individual conduct referenced in
item C will result in the removal from the Commission.If an action item is necessary for council
approval, motions shall be made, seconded, and voted upon. The action will be forwarded to the
city council.
D.
D.E. If an item is informational, no formal action is necessary. The information item will not be
forwarded to the city council as actions of the Commission.
E.F. In the event a quorum is not present, a minimum of three members must be present to hold a
meeting. This meeting shall be for discussion purposes only. Voting cannot take place at such a
meeting.
EXCUSED ABSENCE(S):
A. A member's absence shall constitute a notified absence where the member, 48 hours in advance
of the meeting, informs the executive assistant to the Director of the Parks, Recreation and
Community Services Department. An absence due to unforeseen circumstances such as illness or
emergency shall also qualify as a notified absence where the member reports such absence as
soon as reasonably possible.
B. City of Kent staff shall record as “non-notified” all absences involving neither advance notice nor
unforeseen circumstances where is hereby considered an unexcused absence.
C. If a Commissioner arrives one hour after the start of the meeting, then s/he will be considered
absent from the meeting.
A. A member may be excused from a Commission meeting if City of Kent Parks and Recreation
staff is notified prior to the meeting.
REMOVAL:
D. A. When any member of the Commission misses three (3) consecutive meetings or (34)
unexcused meetings in a twelve (12) month period, the chair of the Commission shall recommend
to the Mayor that such member be removed from the Commission. Members may be removed by
a majority vote of the entire Commission for neglect of duty, conflict of interest, malfeasance in
office, or other just cause. The decision of the Commission shall be final and there shall be no
appeal.
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AGENDAS, STAFF REPORTS AND MINUTES:
A. A copy of the agenda for all Commission meetings shall be sent to each Commission member at
least five (5) days prior to the date of the next meeting.
B. City of Kent staff will provide necessary staff reports and send them to the Commission at least five
(5) days prior to the date of the meeting.
C. Meeting notes minutesA summary of notes of from all Commission meetings shall be kept and
made part of a permanent record within the City of Kent and posted on the City of Kent
Commission website page. Meeting minutes of the previous meeting shall be sent to the
Commission at least five (5) days prior to the date of the next meeting for the Commission to
review and to notify city staff of any changes. The Parks, Recreation and Community Services
Director and/or Commission Chair will review and approve the meeting notes minutes prior to
distribution and publication.
D. Note summaries of the prior meeting will be reviewed and approved, via formal motion and
second, at the current monthly meeting by the Commission members.
C.E. No release of information shared to the public media shall be made unless it has the Commission’s
approval or unless the Commission has authorized the Chair to make an appropriate release to the
public.
CONFLICT OF INTEREST
A. If any Commissioner concludes that he or she has a conflict of interest regarding an issue pending
before the Commission, that Commissioner shall disqualify himself or herself from participating in
the discussion and decision-making process regarding such issue. However, this does not preclude
such Commissioner from being present during discussion, nor from presenting information on
behalf of such an issue before the Commission.
AMENDING BYLAWS:
A. These bylaws may be amended at any Commission meeting when a quorum is in attendance.
CERTIFICATION:
A. The undersigned chair of the Commission does hereby certify that the foregoing bylaws have been
duly adopted by the members of said Commission.
ATTEST
CITY OF KENT | DEPARTMENT OF PARKS,
RECREATION AND COMMUNITY SERVICES
CITY OF KENT | PARKS AND RECREATION
COMMISSION
_______________________________
_______________________________
Director Chair
Date: __________________________
Page 8
Date: __________________________
By:
Chair, City of Kent Parks and Recreation Commission
Date: __________________________
Bylaws Established March 24, 2015
Bylaws Amendment March 28, 2017
PARKS, RECREATION AND COMMUNITY SERVICES
MORRILL MEADOWS | YMCA UPDATE
CITY COUNCIL WORKSHOP, MARCH 21, 2017
WHY DO WE NEED?
•Kent has a population of over 125,000 and is the largest City in
Washington without a YMCA, Boys and Girls Club, etc.
•Brings a high quality indoor AND outdoor recreational experience
to Kent’s underserved community
•Convenient location – 80% of Kent’s residents live on the East Hill
and is adjacent to a bus line
•Expands health and wellness for a population with
disproportionately high obesity rates
•The City is not affluent, with nearly half the families in the school
district on free or reduced lunch programs
•A flagship YMCA facility will be a positive draw for inducing
commercial and retail activities and job creation
HISTORY
•MOU entered into with YMCA of Great Seattle in October, 2015
•Mutual intent and support for the success of this project
•Consideration of future contribution to YMCA operations
•Purchase of land that joins Morrill Meadows and East Hill Park
•Expectation of YMCA income based model for equitable access
•City’s contribution towards parking lot
•Property ownership of YMCA facility footprint
•Community and joint planning efforts in site design, construction and
programming opportunities
•Supportive fund raising efforts
•Development of long term operating agreement
STATUS TO DATE
•Stakeholder communication and feasibility assessment
•Finne and Martin property purchased to complete the park join
•House demolition, pending for 2nd Quarter 2017
•Completed wetland delineation, pre-design work
•Extensive coordination/communication on construction/design
approach due to complexity of public/private funding variances
•YMCA – outreach to the community on programming needs
•Launched YMCA fund raising campaign
•Collaborative 3 phases of public review and feedback, final site
plan developed
•221 total public comments
CHANGES IN SITE PLAN
•Amphitheater reduced to
accommodate 80 users
(will use great lawn for
movies in the
park/events)
•Revised circulation,
stronger path connection
•Flex courts expanded and
moved to the North of
YMCA
•Flex play area reduced
and moved to the South
of YMCA
•Expanded dog park to
estimated 2 acres
FINAL
Preliminary, subject to changes.
YMCA DESIGN
Preliminary, subject to changes.
PRELIMINARY DESIGN. VISUAL PURPOSES ONLY.
NOT FOR DISTRIBUTION.
PRELIMINARY DESIGN. VISUAL PURPOSES ONLY.
NOT FOR DISTRIBUTION.
SITE COMPLEXITIES
•Multiple sensitive areas (wetlands, etc), areas the community
would like us to preserve
•Located in two different drainage basins-impacts how to deal with
surface water
•Complexities involved with converting multiple original properties
into one functional site that provides seamless experience
•Managing the expectation to:
o Construct a large multipurpose facility and a park
o For two different owners - with two different schedules
o On one site - without mixing public and private resources
RCO CONVERSION
•Majority of properties that make up Morrill Meadows or East Hill
Park were purchased and/or improved using RCO grant funds.
•RCO requires their funding must be used for OUTDOOR recreation
in perpetuity. If use of the property changes, an agency can
submit an alternative location for consideration that offsets this
loss of outdoor recreation, called conversion.
•The footprint the YMCA will be using supports INDOOR recreation
and therefore triggers RCO Conversion expectations. This occurs
regardless of who owns the property.
•Staff are currently working on this expectation.
DEVELOPMENT COSTS
•YMCA Project Budget/Target = $24,680,000 est.
•Facility and some site infrastructure
•Received 66% of target to date (goal to be at 89% raised by Dec 2017)
•Leveraging over $20 million in private philanthropy
•Morrill Meadows/East Hill Project Budget/Target = $5,000,000 est.
•Park and infrastructure improvements, including parking lot
•Funding sources: Department of Commerce Grant, Parks Capital
•Budget does not include RCO conversion costs
•Current $3,000,000 ask into Legislature for capital
•Received 40% of target to date
TIMELINE
•Designs/Construction Drawings Finalized Spring 2018
•Ground Breaking/Construction Start Spring/Summer 2018
•Construction 12 Month Construction Period
with 2 Phases
•YMCA Project Completion Summer 2019
•Morrill Meadows Project Completion Summer 2020
Preliminary, subject to changes.
CRITICAL ASSUMPTIONS
•Ability for both the City of Kent and the YMCA to achieve their
funding raising or funding goals? Adjustments in end product
could be impacted.
•Will the City be able to work through RCO Conversion
expectations? Viable options or costs to achieve?
•Ability to meet deadlines. Delays in permitting, conflicts or delays
between YMCA and City contractors/consultants, etc. could impact
timelines.
NEXT STEPS / PENDING
•Development agreement outlining construction approach, phasing, site
management, funding clarifications, etc.
•Continued City discussion of 248th corridor and frontage improvements
•YMCA facility footprint and property ownership
•RCO (Wa State Recreation Conservation Office) Conversion
•Continued coordination on programming framework collectively with
YMCA and Kent Recreation staff
•Continued focus on fund raising efforts. Kent Parks Foundation is
working directly with YMCA
•Development of long term operating agreement YMCA/Kent
•Long term agreement for shared parking spaces with Kent United
Methodist Church
•Design and construction contracts awarded, then implemented
•Construction of the site(s)
PROJECT OUTCOMES
•Residents will have a premier indoor/outdoor recreation
experience that serves an additional 22,000+ residents annually
•Residents will have increased opportunities to experience and
appreciate nature and to engage in physical activities and other
enrichment programs regardless of income level, ethnicity, gender,
ability, or age
•Residents will have improved, high quality aquatic opportunities
•Residents will have a new location to gather for social events,
recreational activities and meetings about community issues,
increasing social interaction and connectivity
QUESTIONS / CONTACTS
Julie Parascondola, CPRP, Director
Administration | Parks, Recreation and Community Services
400 West Gowe Street, Kent, WA 98032
Phone 253-856-5007
jparascondola@KentWA.gov
Nathan Phillips, Regional Vice President
YMCA of Greater Seattle | South King County
3595 S 188th Street, Seatac, WA 98188
Phone 206-851-5084
nphillips@seattleymca.org
Hope Gibson, Manager
Parks, Planning and Development |Parks, Recreation and Community Services
400 West Gowe Street, Kent, WA 98032
Phone 253-856-5112
hgibson@KentWA.gov
COMMISSION FOR ACCREDITATION OF
PARKS & RECREATION AGENCIES (CAPRA)
JULIE PARASCONDOLA, CPRP, CAPRA COMMISSIONER
CITY OF KENT, WA | DIRECTOR OF PARKS, RECREATION AND COMMUNITY
SERVICES
MARCH 2017
ACCEDITATION BASICS
THE WHYS AND HOWS OF CAPRA
ACCREDITATION
PRESENTATION AGENDA
What is CAPRA
What is Accreditation
CAPRA Benefits
CAPRA Process
CAPRA Standards
Questions
ABOUT CAPRA
HISTORY OF CAPRA
Commission formed by the American
Academy for Parks and Recreation
Administration (AAPRA) and National
Recreation and Park Association
(NRPA) in 1993.
*First pilot agencies in 1994
(Celebrating 21 Years Accredited)
CAPRA BOARD MEMBERS
15 PANEL NATIONAL COMMISSION:
National Recreation and Park Association (NRPA)
American Academy for Park and Recreation Administration (AAPRA)
International City/County Management Association (ICMA)
Council of State Executive Directors (CSED)
National Association of County Park and Recreation Officials (NACPRO)
American Association of Physical Activity and Recreation (AAPAR)
Armed Forces Recreation Society (AFRS)
CAPRA MISSION
The mission of the Commission for Accreditation of Park and
Recreation Agencies (CAPRA)accreditation program supports
the achievement of the National Recreation and Park
Association (NRPA) mission and is to:
Provide standards and procedures for the evaluation
of public park and recreation agencies through a
program of self-evaluation and outside peer review for
the purpose of national accreditation;
Enhance the performance of park and recreation
services; and
Promote an agency which will serve more effectively
the citizens in providing quality recreation.
CAPRA PURPOSE
CAPRA is committed to the:
1. Development of quality park and recreation agencies: The
agency accreditation program focuses on the education and
evaluation of park and recreation agencies utilizing standards
considered to be the essential elements for effective and
efficient Standards. These Standards promote improved
performance for all park and recreation agencies and signify
minimum standards.
CAPRA PURPOSE
2. Education:
The agency accreditation standards are the benchmark for the
accepted level of practice in the industry. Through the
comprehensive and systematic self assessment process and on
site visitation and peer review, park and recreation
professional(s) will gain knowledge and information about the
baseline operations of a park and recreation agency.
CAPRA PURPOSE
3. Determination of the accreditation status of park and
recreation agencies:
Standards provide the tool used to identify compliance with
accepted professional practices. While accreditation standards
effectively distinguish between agencies that should and should
not be accredited, they are not a guarantee of quality, safety, or
ethical practice. Accreditation is an assurance that the park and
recreation agency has voluntarily subjected itself to outside
evaluation by other professionals.
155 CAPRA ACCREDITED
AGENCIES
Arkansas
Arizona (7)
California (5)
Colorado (8)
Connecticut
Florida (23)
Georgia (10)
Hawaii
Iowa
Illinois (7)
Indiana (4)
Kansas (3)
Kentucky (3)
Louisiana
Maryland (3)
Massachusetts
Michigan (4)
Minnesota (5)
Missouri (5)
New Hampshire
North Carolina (10)
North Dakota
New Mexico
New Jersey
Nevada
New York
Ohio (10)
Oklahoma
Oregon (3)
South Carolina (3)
South Dakota
Tennessee
Texas (12)
Utah
Virginia (7)
Vermont
Washington (3)
Washington, D.C.
Wisconsin (2)
39 STATES REPRESENTED, 5 MWR AGENCIES
ABOUT
ACCREDITATION
WHY ACCREDITATION?
There are things we know we know
There are things we know we don’t know
There are things we don’t know that we
don’t know
WHAT IS AGENCY
ACCREDITATION?
Agency Accreditation is a
process of appraisal
whereby parks and
recreation agencies of all
types and sizes can
demonstrate that they
meet the requirements
(standards) to provide
ongoing quality programs,
services and facilities to
their citizens.
WHY EVALUATE?
Improves programs, events, and services.
Identifies and eliminates detrimental elements.
Manages risks and enhances safety.
Measures goals and objectives.
Improves decision making.
Justifies expenditures, accountability and
documentation.
Increases participant satisfaction.
Complies with internal or external standards.
Meets obligations for professional practice.
WHY EVALUATE?
We evaluate, measure, and outreach with almost
everything we do in Parks and Recreation.
What tools are most effectively used to evaluate
programs and services in a comprehensive way?
CAPRA’s accreditation process can be used as that
tool – national recognition!
OTHER ACCREDITING AGENCIES
Police CALEA
Fire CPSE
Public Works APWA
Building Inspection ISA
AZA – Association of Zoos and Aquariums
AMA – American Alliance of Museums
Etc
ACCREDITATION BENEFITS
Establishes the importance of leisure, recreation and
park enjoyment as a necessary quality-of-life
indicator.
Increases community, financial and social identity of
the agency.
Elevates awareness of public, non-profit and private
leisure, recreation and park experiences for
government policymakers and stakeholders.
Forms short- and long-term benefits for the Park and
Recreation profession and those who are employed
as Park and Recreation professionals.
Advances the Park and Recreation profession
legislatively.
ACCREDITATION BENEFITS
CONT.
Provide for an internal Self-Assessment process.
Document actual practices and action research.
Verbal policies are upgraded to written policies.
Establish new procedures with assessable outcomes.
Create and/or updates procedural plans with
marketed results.
Produce hardcopy and electronic policy manuals.
Network with other accredited agencies and
preliminary agency applicants.
Know where everything is in a consistent format.
ACCREDITATION BENEFITS
CONT.
Assurance and validation of well-administered
services in accord with approved professional
practices.
External recognition of a high quality, efficient
governmental service.
Holds an agency accountable to the public and
ensures responsiveness to meet their needs.
Improves customer and quality services.
Demonstrates your commitment your staff team,
your volunteers, your visitors and your community .
STAFF RECOGNIZED BENEFITS
Created a safer environment.
Our reputation soared; increases employee morale
and pride.
Enhanced our staff’s understanding of why things
are done as the are.
Created approval and recognition for the
community.
Restructured management and how we do
business.
Tool to use for new employee orientation.
Staff learning a lot more eligible for promotion.
Retiring director legacy project (knowledge
STAFF RECOGNIZED BENEFITS
Assisted with general obligation bond and other
funding.
Unity with other divisions.
Benchmarks to check ourselves.
Gave our agency a road map to the future.
The park board, employees and city council share in
our acknowledgements.
Gives us confidence.
The process give us the tools to measure and identify
concerns and correct problems.
Stopped the critics!
THE PROCESS
STEPS IN THE PROCESS
Submit Initial Application
Complete Self Assessment for CAPRA Commission
Review
Self Assessment Released to Visitation Team
Visit Scheduled
Visit Takes Place
Visitation Team Report Completed and Released
Visitation Team Report Response
CAPRA Hearing
Accreditation Awarded.
Annual Reports
FIRST STEPS
o Make sure your stakeholders are supportive and understand the
process and its value.
o Obtain the self-assessment and other resources and understand the
process and resource requirements.
o Do a quick self-evaluation
o Go to training and/or spend time with an accredited agency.
o Mentor program
o Organization and communication is key to success
o Fill out forms
o Intent to Pursue Accreditation Form
o Agency Profile Form
o Assign a coordinator, develop your team and set timelines.
o Pay the Preliminary Application fee - $100
THE SELF ASSESSMENT
Engages the entire agency
(employees, volunteers, citizen
boards, and committees) in
assessing the agency's
effectiveness and efficiency
24 months from the date of the
preliminary application to
submit the completed self-
assessment
In January of the year in which
the accreditation review takes
place, the agency is invoiced for
the review fee
Annual Operating Budget Review Fee
Less than $500,000 $165
$500,000 - $1 million $275
$1 million - $2.5 million $550
$2.5 million - $5 million $1,100
$5 million - $10 million $1,650
$10 million - $15 million $2,200
$15 million - $25 million $2,750
More than $25 million $3,300
ON SITE VISIT
o 2-4 trained visitors for 2-4 days depending on size of the Agency
o 2 Visit Cycles: (January-March) and (May-July)
o Structure, approach up to the agency as long as review time is
available
o Agency pays for all visitor expenses and on the initial and 20
year re-accreditation, agency must pay for the Visit Chair to
attend Congress
o Peer reviewers represent CAPRA and the process
o Responsible for verifying documentation and evidence of
compliance with standards and touring Agency facilities
o Complete report prior to departure from the Agency
ONCE ACCREDITED
o Celebrate.
o Market and communicate the
accomplishment.
o Maintain standard
expectations, processes you
developed, etc.
o Submit annual report and
annual fee.
o Keep up on any updates or
modifications to standards,
usually every five years.
Annual Operating
Budget
Annual
Fee
Less than $500,000 $60
$500,000 - $1 million $120
$1 million - $2.5 million $180
$2.5 million - $5 million $240
$5 million - $10 million $300
$10 million - $15 million $360
$15 million - $25 million $480
More than $25 million $600
UNDERSTANDING
STANDARDS
STANDARDS
151 standards in 10 major categories
100% of the 37 fundamental standards must be
achieved
92% (104 of remaining 114) standards must be met on
initial accreditation or 95% (108 of the remaining 114) on
re-accreditation.
Suggested evidence of compliance is provided
Informational reference is provided
Met, Not Met
Accreditation is for 5 years
1.1 – Source of Authority
1.1.1 – Approving Authority/Policy Body
1.1.2 – Citizen Advisory Boards/Committees
1.2 – Periodic Timetable for Review of Documents
1.2.1 – Document Approval Authority
1.3 – Jurisdiction
1.4 – Mission
1.4.1 – Agency Goals and Objectives
1.4.2 – Personnel Involvement
1.5 – Vision
1.6 – Policies, Rules, Regulations, and Operational Procedures
1.6.1 – Administrative Policies and Procedures
1.7 – Agency Relationship
1.7.1 – Operational Coordination and Cooperation Agreements
SECTION 1.0
AGENCY AUTHORITY, ROLE, AND RESPONSIBILITY
14 STANDARDS: 6 FUNDAMENTAL
2.1 – Overall Planning Function within Agency
2.2 – Involvement in Local Planning
2.3 – Planning with Regional, State, and Federal Agencies
2.3.1 – Community Comprehensive Plan with Park and Recreation
2.4 – Park and Recreation System Master Plan
2.5 – Strategic Plan
2.6 – Feasibility Studies
2.7 – Site Plans
2.8 – Historical and Cultural Resource Management Plans
2.9 – Community Involvement
2.10 – ADA Transition Plan
SECTION 2.0
PLANNING
11 STANDARDS: 4 FUNDAMENTAL
3.1 – Organizational Structure
3.2 – Administrative Offices
3.2.1 – Support Services
3.3 – Internal Communication
3.4 – Public Information Policy and Procedure
3.4.1 – Public Information and Community Relations Responsibility
3.4.2 – Community Relations Plan
3.4.3 – Marketing Plan
3.4.3.1 – Marketing Responsibility
3.5 – Utilization of Technology
3.5.1 – Management Information Systems
3.6 – Records Management Policy and Procedures
3.6.1 – Records Disaster Mitigation and Recovery Plan and Procedures
SECTION 3.0
ORGANIZATION AND ADMINISTRATION
13 STANDARDS: 4 FUNDAMENTAL
4.1 – Personnel Policies and Procedures Manual
4.1.1 – Code of Ethics
4.1.1.1 – Staff Acceptance of Gifts and Gratuities
4.1.2 – Recruitment Process
4.1.3 – Equal Opportunity Employment and Workforce Diversity
4.1.4 – Selection Process
4.1.5 – Background Investigation
4.1.6 – Employee Benefits
4.1.7 – Supervision
4.1.8 – Compensation Plan
4.1.9 – Performance Evaluation
4.1.10 – Promotion
4.1.11 – Disciplinary System
4.1.12 – Grievance Procedures
4.1.13 – Termination and End of Employment
4.2 – Staff Qualifications
SECTION 4.0
HUMAN RESOURCES
30 STANDARDS: 7 FUNDAMENTAL
4.3 – Job Analyses for Job Descriptions
4.4 – Chief Administrator
4.4.1 – Leadership Succession Procedure
4.5 – Workforce Health and Wellness Program
4.6 – Orientation Program
4.6.1 – Employee Training and Development Program
4.6.2 – Professional Certification and Organization Membership
4.7 – Volunteer Management
4.7.1 – Use of Volunteers
4.7.2 – Volunteer Recruitment, Selection, Orientation, Training, and Retention
4.7.3 – Supervision and Evaluation of Volunteers
4.7.4 – Recognition of Volunteers
4.7.5 – Liability Coverage for Volunteers
4.8 – Consultants and Contract Employees
SECTION 4.0
HUMAN RESOURCES CONTINUED
30 STANDARDS: 7 FUNDAMENTAL
5.1 – Fiscal Policy
5.1.1 – Comprehensive Revenue Policy
5.1.2 – Agency Acceptance of Gifts and Donations
5.1.3 – Grants Procedures
5.1.4 – Private, Corporate, and Non-Profit Support Procedures
5.2 – Fiscal Management Procedures
5.2.1 – Authority and Responsibility for Fiscal Management
5.2.2 – Purchasing Procedures
5.2.2.1 – Emergency Purchase Procedures
5.3 – Accounting System
5.3.1 – Financial Status Reports
5.3.2 – Position Authorization Procedures
5.3.3 – Fiscal Control and Monitoring Procedures
5.3.4 – Independent Audit
SECTION 5.0
FINANCIAL MANAGEMENT
20 STANDARDS: 7 FUNDAMENTAL
5.4 – Annual or Biennial Budget
5.4.1 – Budget Development Guidelines
5.4.2 – Budget Recommendations
5.5 – Budget Control Procedures
5.5.1 – Supplemental/Emergency Appropriations Procedures
5.5.2 – Inventory and Fixed Assets Control
SECTION 5.0
FINANCIAL MANAGEMENT CONTINUED
20 STANDARDS: 7 FUNDAMENTAL
6.1 – Recreation Programming Plan
6.1.1 – Program and Service Determinants
6.1.2 – Participant Involvement
6.1.3 – Self-Directed Programs and Services
6.1.4 – Leader-Directed Programs and Services
6.1.5 – Facilitated Programs and Services
6.1.6 – Cooperative Programming
6.2 – Program Objectives
6.3 – Scope of Program Opportunities
6.3.1 – Outreach to Diverse Underserved Populations
6.4 – Community Education for Leisure Process
6.4.1 – Community Health and Wellness Education and Promotion
6.5 – Participant and Spectator Code of Conduct
SECTION 6.0
PROGRAMS AND SERVICES MANAGEMENT
13 STANDARDS: 3 FUNDAMENTAL
7.1 – Parkland Acquisition Procedures
7.2 – Areas and Facilities Development Policies and Procedures
7.2.1 – ADA Existing Facility and Site Access Audit
7.3 – Defense Against Encroachment Procedures
7.4 – Disposal of Lands Procedures
7.5 – Maintenance and Operations Management Standards
7.5.1 – Facility Legal Requirements
7.5.2 – Preventative Maintenance Plan
7.6 – Fleet Management Plan
7.7 – Agency-Owned Equipment, Materials, Tools, and Supplies Policies and Procedures
7.7.1 – Building Plans and Specifications
7.7.2 – Land and Lease Records
7.8 – Environmental Sustainability Policy and Program
7.9 – Natural Resource Management Plans and Procedures
7.9.1 –Personnel Assignment Procedures
7.11 – Recycling and/or Zero Waste Plan
7.10 – Capital Asset Depreciation and Replacement Schedule
SECTION 6.0
FACILITY AND LAND USE MANGEMENT
17 STANDARDS: 1 FUNDAMENTAL
8.1 – Codes, Laws, and Ordinances
8.1.1 – Staff Liaison to Law Enforcement Officers
8.2 – Authority to Enforce Laws by Law Enforcement Officers
8.3 – Law Enforcement Officer Training
8.4 – Public Information on Laws, Ordinances, Rules, Regulations, and Policies
8.4.1 – In-Service Training for Staff on Public Safety and Law Enforcement
8.4.2 – Handling of Disruptive Behavior Procedures
8.4.3 – Traffic Control, Parking Plans, and Crowd Control
8.4.4 – Handling of Evidentiary Items Procedures
8.5 – General Security Plan
8.6 – Emergency Management Planning
8.6.1 – In-Service Training for Staff on General Security and Emergency
Management
8.6.2 – Emergency Risk Communications Plan
8.6.3 – Care and Shelter Procedures
SECTION 8.0
PUBLIC SAFETY, LAW ENFORCEMENT & SECURITY
14 STANDARDS: 3 FUNDAMENTAL
9.1 – Risk Management Policy
9.1.1 – Risk Management Plan and Procedures
9.1.2 – Accident and Incident Report Procedures
9.1.3 – Personnel Involvement and Training
9.2 – Risk Manager
9.3 – ADA Compliance and Face-to-Face Resolution
SECTION 9.0
RISK MANAGEMENT
6 STANDARDS: 1 FUNDAMENTAL
10.1 – Systematic Evaluation Processes
10.1.1 – Responsibility for Evaluation
10.1.2 – Staff Training on how to Evaluate Programs, Services, and Facilities
10.2 – Outcomes Assessment
10.3 – Performance Measurement
10.3.1 – Level of Service Standards
10.4 – Needs Assessment
10.5 – Program and Services Statistics
10.5.1 – Recreation and Leisure Trends Analysis
10.5.2 – Community Inventory
10.5.3 – PRORAGIS
10.6 – Research Investigation
10.6.1 – Quality Assurance
SECTION 10.0
EVALUATION, ASSESSMENT AND RESEARCH
13 STANDARDS: 1 FUNDAMENTAL
ADDITIONAL RESOURCES
Advanced Training Workshop –
each year at Congress
nrpa.org/CAPRA
NRPA Webinars and NRPA
Connect
Commission mentors
Accreditation Handbook (16th
edition)
Management Book
List of accredited agencies
QUESTIONS?
JENNIFER STROMBERG
CAPRA MANAGER FOR NRPA
NATIONAL RECREATION AND PARK
ASSOCIATION
22377 BELMONT RIDGE ROAD
ASHBURN, VA 20148
PHONE: 703-858-2150
FAX: 703-858-0794
JSTROMBERG@NRPA.ORG