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HomeMy WebLinkAboutCity Council Committees - Parks & Recreation Commission - 02/28/2017 Unless otherwise noted, the Parks and Recreation Commission meets at 6 p.m. on the fourth Tuesday of each month in Kent City Hall, Centennial Building, 220 4th Ave S, First Floor Conference Rooms, Kent, WA 98032. For additional information please contact Teri Petrole at 253-856-5101 or via email at tpetrole@kentwa.gov. Any person requiring a disability accommodation should contact the City Clerk’s Office at 253-856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 1-800-833-6388. Parks and Recreation Commission Meeting Agenda Commissioners: Chair Annie Sieger, Co-Chair Zandria Michaud, Annette Bailes, Dan Barrett, Randy Furukawa, Kendrick Glover, Kari, Hedrick, Wayne Jensen, Richard Minutoli, Erika Overall, Jennifer Ritchie, Jaleen Roberts, Lacey Seaton, Tye Whitfield, Yuriy Zaremba Director: Julie Parascondola, CPRP February 28, 2017 6 p.m. Item Description Action Speaker Time 1. Call to order - Annie Sieger 1 2. Changes to the Agenda - Annie Sieger 1 3. Approve Meeting Summary Notes - dated January 24, 2017 YES Annie Sieger 1 4. Confirmation of Meeting Date and Time YES Julie Parascondola 5 5. Bylaws Discussion NO Julie Parascondola / Annie Sieger 20 6. 2017 Parks and Recreation Update NO Julie Parascondola 30 7. City Council Retreat Update NO Julie Parascondola 10 8. Tobacco Use in Parks Discussion NO Julie Parascondola 45 9. Announcements NO All 5 P a g e | 1 CITY OF KENT PARKS AND RECREATION COMMISSION Summary Minutes of Regular Meeting January 24, 2017 6:00 p.m. Kent City Hall Campus Centennial Building – First Floor Conference Rooms Kent, Washington PRESENT: Chair Annie Sieger, Co-chair Zandria Michaud, Dan Barrett, Randy Furukawa, Wayne Jensen, Richard Minutoli, Erika Overall, Jennifer Ritchie, Lacey Seaton, Tye Whitfield ABSENT: Annette Bailes, Kendrick Glover, Kari Hedrick, Jaleen Roberts, Yuriy Zaremba 1. Call to Order / Roll Call Chair Annie Sieger called the meeting to order at 6:00 p.m. 2. Changes to the Agenda No changes to the agenda. 3. Approval of Minutes, dated December 1, 2016 The minutes dated December 1, 2016 were approved as written. 4. Introduction of Commissioners (both existing and new) The commissioners shared their favorite spots in the parks system and some background on why they wanted to be a part of the commission. 5. Introduction of New Parks Director The new Parks Director Julie Parascondola introduced herself to the commission, sharing some of her background and experience in the parks and recreation profession. 6. Election of Officers By unanimous vote, the election of officers was postponed until the March 28 commission meeting. With four new commissioners, the consensus is to get better acquainted before electing officers. 7. Confirmation of Meeting Day and Time By unanimous vote, confirmation of a regular meeting day and time was postponed until an automated vote is conducted to get consensus on what day works best for staff and the commission to meet. P a g e | 2 8. Youth Initiative Update (PowerPoint documents are attached) Parks Director Julie Parascondola is presenting an update on the youth initiative to the Mayor next week. At that time, she will request approval to begin the hiring process for the new youth coordinator that will be located in the Human Services division. The initiative will focus on middle school youth and older, working with the Police, local youth agencies and recreation staff. Kent has a 4-goal approach; Prevention, Intervention, Enforcement and Re-connection. The initiative will focus on local providers in Kent, looking at gaps in services, reviewing the community's priorities and defining Kent's role. J. Parascondola shared information on similar programs and missions nationally, statewide and regionally. She stated that staff will concentrate their efforts on utilizing King County's grant program "Best Starts for Kids." She outlined statistics and demographics on crime, race, ethnicity and mental health for youth in the community. She explained that the youth coordinator position is not the same as a recreation coordinator, and that the coordinator will be the center for communication, resources and referrals on all youth services in Kent. Next steps: 1. Hire a Youth Coordinator. 2. Convene Kent Youth Providers / Complete the Kent Youth Provider Inventory. 3. Begin researching local and regional trends, programs and statistics. Look at gaps. 4. Pending Best Start for Kids Grant Program Launch in June/July 2017, explore opportunities for Kent. 5. Develop and establish a Kent Youth Advisory Board. 6. Establish a Community Outreach Campaign – “What is my role as a member of the Kent Community? What are the community's priorities?” 7. Prepare a work plan and begin strategy planning for the 2017-2018 Biennium. Commissioner Tye Whitfield wants to make sure that the momentum continues from the youth agencies meeting in 2016. J. Parascondola will give quarterly updates to the commission after the youth coordinator position is filled. Commissioner Jennifer Ritchie suggested adding Probation Junior Counselors to the list of involved agencies. 9. YMCA Update J. Parascondola shared the history of how the city became involved with the YMCA. The commissioners examined the preferred conceptual design. Construction documents have begun. The YMCA is hiring their facility consultant. Programming discussions are now taking place. The YMCA hired a Teen Program Director and dialogue begins next week with recreation staff. The Memo of Understanding is in place but there is no formal P a g e | 3 agreement yet. Parks staff will go to Olympia on February 13 to ask for $3M in state funding for the Morrill Meadows Park /East Hill Park renovation project. Staff will discuss the shared use agreement for parking with representatives from the Kent Methodist Church at East Hill Park. 10. Announcements A. Sieger thanked the commissioners who attended the budget workshops from October through November. She announced the City Council Retreat on February 4 from 8:00 a.m. to 5:00 p.m. at Green River College. Parks capital funding is on the agenda. The retreat is open to public. She encouraged the commissioners to attend. On January 21 and 22, Kent Commons is hosting the Boeing Coin Show and the USA Dance Quest for the Best Competition on January 28. You, Me We event is a free, family, fun event at ShoWare scheduled for Friday, January 27 from 6:00 to 8:30 p.m. The Peking Acrobats will be at Kentwood Performing Arts Center on January 27. A Green Kent work party is scheduled for January 28 at Clark Lake Park. T. Whitfield met with Andrea Keikkala from the Chamber of Commerce who wants to connect the business community with parks. The new floating dock at Lake Meridian Park will be open and ready for use the second weekend in June 2017. The glazing project at the Centennial Building parking garage will start in approximately three weeks. J. Parascondola and the Superintendents will present 2016 Accomplishments and 2017 Challenges to council at the workshop on February 21. On March 21, an update on the YMCA project, along with an update on the City Hall Campus Efficiency Study will be presented to council. The commission was invited to a the Jurassic Parliament class on Robert's Rules of Order on February 13 in City Hall City Council Chambers. Reserve your seat with Teri Petrole. The homeless count is on January 27. J. Parascondola asked the commission to gather input from their neighbors, friends and community groups on their tolerance for smoking in parks. Discussion of the commissioner's findings will take place at the March commission meeting. The meeting adjourned at 8:00 p.m. PARKS, RECREATION AND COMMUNITY SERVICES YOUTH INITIATIVE UPDATE JANUARY 2016 BACKGROUND / HISTORY •Decrease in high school graduation rates / college enrollments. •Increases in crime and gang affiliations and involvement. •Competing ‘youth initiatives’ across the state, region and nation. •New position approved in the 2017-2018 adopted budget. •Current City departments/divisions/career staff working directly with youth programming and outreach: •Kent Police Department (1) •Parks, Recreation and Community Services (8) •Human Services (1-new position housed initially) •All Departments work with youth via seasonal employment/internships •All existing programs will continue, this new position is designed to identify gaps and overlaps and leverage other programs to provide superior service. DEFINITIONS •Although youth can be defined as all ages under 18, this initiative specifically defines “Youth” as ages 10-24 years of age. Work will focus on middle school and up. •Youth development is an intentional, pro-social approach that: •engages youth within their communities, schools, organizations, peer groups and families in a manner that is productive and constructive; •recognizes, utilizes and enhances youths’ strengths; and •promotes positive outcomes for young people by providing opportunities, fostering positive relationships and furnishing the support needed to build on their leadership strengths. YOUTH STATISTICS AND INFO SOURCE: 2014-2015 JUVENILE JUSTICE REFERRALS. MARCH 2016. KING COUNTY OFFICE OF PERFORMANCE, WA. SOURCE: KENT SCHOOL DISTRICT RACE/ETHNICITY DEMOGRAPHICS. 2016. 21.74% 0.40% 17.90% 12.06% 2.54% 35.71% 9.64% Hispanic/ Latino of any race AI/AN Asain Black/African American Native /Hawaiian/other Pacific Islander White YOUTH STATISTICS AND INFO SOURCE: 2014-2015 JUVENILE JUSTICE REFERRALS. MARCH 2016. KING COUNTY OFFICE OF PERFORMANCE, WA. YOUTH STATISTICS AND INFO SOURCE: 2014-2015 JUVENILE JUSTICE REFERRALS. MARCH 2016. KING COUNTY OFFICE OF PERFORMANCE, WA. YOUTH STATISTICS AND INFO SOURCE: PUBLIC HEALTH, SEATTLE AND KING COUNTY. KENT SCHOOL DISTRICT HEALTH PROFILE. 2012. SCHOOL DISTRICT YOUTH SNAPSHOT School District Est Students % of students on Free or Reduced Lunch (2015-2016) % of Students with Limited English Gender Graduation Rates (2015) Diversity KENT SCHOOL DISTRICT (includes a portion of Covington) 27,736 48.8% 19.3% 52.2% Male 47.8% Female 79.7% 35.7% | White 21.7% | Hispanic/Latino 17.9% | Asian 12.1% | Black/African American 9.6% | Two or More Races 2.5% | Native Hawaiian / Pacific Islander .4% | American Indian / Alaskan FEDERAL WAY SCHOOL DISTRICT (serve a portion of students) 22,930 59.3% 17.7% 51.4% Male 48.6% Female 77.8% 30.3% | White 27.8% | Hispanic/Latino 12.8% | Black/African American 12.3% | Two or More Races 11.4% | Asian 4.9% | Native Hawaiian / Pacific Islander .6% | American Indian / Alaskan SOURCE: WASHINGTON STATE. OFFICE OF THE SUPERINTENDENT OF PUBLIC INSTRUCTION. 2015-2016 SCHOOL YEARS. NOT ALL-INCLUSIVE. DOES NOT INCLUDE HOME/ALTERNATIVE SCHOOLS, UN-ENROLLED YOUTH, ETC. “WHAT DOES “AT -RISK” MEAN? Youth are deemed potentially “at-risk” youth, if: •youth are culturally deprived, impoverished, underprivileged, disadvantaged, disenfranchised •youth are disconnected from school, work or families; •youth is exposed to poverty •youth is exposed to abuse (physical, sexual, mental, etc) •youth is living in foster care, group homes, etc •youth is exposed to bullying •youth has one or many disabilities •youth has one or many learning difficulties •youth is exposed to and/or actively using Drugs and/or Alcohol •youth has mental health issues •youth is over exposed to sexuality or active sexually (4) Re- connection (3) enforcement (1) prevention (2) intervention KENT’S 4-GOAL APPROACH Children, youth, and families access high quality culturally responsive programs and resources that promote positive child, youth, and family development. Youth who lack consistent social supports or are presenting challenges access effective resources to help them develop positive behaviors and build resiliency to risks (for gang involvement, substance abuse, youth violence and/or other criminal activity). Youth involved with the system or youth considered disconnected access effective resources to support their positive development and ability to fully participate in community life. Youth crime is deterred and safe environments foster healthy youth and families. Youth Sports Clinics, Leagues and Camps You Me We Event Kent Parks Community Center Spotlight Series, Education Outreach Seasonal Employment SPLASH Community Education Programs Human Services Funded Programs Summer Concert Series Kent Kid’s Art Day Kent Police Youth Board Explorers 1.Build on existing neighborhood and community networks and strengthen the ability of community and faith-based organizations to deliver high-quality programs and resources for youth. (This may include after-school programs, mentoring, tutoring, college preparation, internship, parenting skills, and similar resources). 2.Strengthen and work through existing neighborhood and community networks to improve local environments for high-risk youth. (This may include establishing safe places and passages, addressing problem properties, increasing social efficacy, etc.). PREVENTION strategies Meridian and Mill Creek Late Nights Middle School All-Stars (6 Sites) KPD – GREAT (gang resistance) Camp Walkapala / Counselor in Training Camp Waskowitz Cops in Schools (Kent Elementary) Game of Life Youth Conf STOP Underage Drinking (middle schools) Kent Meridian Police Science Class HERO (various sites) Summer Playground Programs (5 Sites) After School All-Stars (3 Sites) After School Energy (9 Sites) Fishing Experie. National Night Out Host Fun Runs Youth Linc – with both CCYJ/KPD PD – Alcohol Prevention at Meridian and Meeker PD – GREAT (gang resistance) Kent SD Cops in Schools – Kent Elementary Human Service funded programs STOP Underage Drinking (middle schools) Totem Middle School C-21 1.Ensure youth have healthy activities to engage in and promote access to programs that emphasize awareness and education in personal safety and positive interpersonal relationships. 2.Expand case management and multi-agency intervention teams to support youth at highest risk for problem behavior. 3.Increase and improve coordination among agencies serving youth, the Kent School District, and the City of Kent by establishing a shared electronic client management system and creating incentives for agencies and providers to participate. INTERVENTION strategies 1.Maintain data-driven policing. 2.Equip all branches of local law enforcement (police, prosecutors, public defenders, juvenile court, and judges) to facilitate appropriate referrals to prevention and intervention programs. ENFORCEMENT strategies School Resource Officers Intelligence Led Policing Neighborhood Response Team Officers Partnership with Kent Youth and Family Alive and Free Gang Prevent. Partnerships Totem Middle School C-21 1.Increase education, employment, and career development opportunities for re-entering youth. 2.Enhance capacity and services for academic focused programs serving re-entering youth. (IGRAD) 3.Provide intensive case management to help youth successfully return to the community. 4.Identify and expand community or neighborhood-based networks of programs and providers (e.g. academic enrichment, job readiness, recreation, mental health counseling, coaching/mentoring) trained to serve re-entering youth. RE-CONNECTION strategies SIMILAR PROGRAMS / MISSIONS NATIONAL •Pathways for Youth: Strategic Plan for Federal Collaboration. Interagency Working Group on Youth Programs, August 2016 •National Forum on Youth Violence Strategic Plan. National Forum on Youth Violence Prevention. 2011-2015 •My Brother’s Keeper Initiative. White House. 2016 •Cities United. National League of Cities. •National Youth Leadership Initiative. Various Programs. CADCA STATEWIDE •Youth Works Initiative. State of Washington. •Schools Out Washington. REGIONAL •Best Starts for Kids. King County. September 2016. •Road Map Project. Community Center for Education Results. •Va rious Programs. Juvenile Justice Equity Steering Committee. King County, Various Partners. •Race and Social Justice Assessment and Action Plan. King County. Final Plan Pending. •Youth Development Executives of King County. SIMILAR PROGRAMS / MISSIONS CONT. LOCAL / WITHIN KENT BOUNDARIES Are there gaps? What are the community priorities? What is the City of Kent’s role? Focus on Local Providers Over 80+ providers in Kent work with “youth” in some way. NEXT STEPS 1.Hire Parks Program Coordinator – Youth Initiatives (Feb 2017) 2.Convene Kent Youth Providers (confirm inventory of services, confirm community intent, etc.) / Complete the Kent Youth Provider Inventory 3.Begin researching local and regional trends, programs and statistics. 4.Pending Best Start for Kids (King County) Grant Program Launch in June/July 2017 – explore opportunities for Kent 5.Develop and establish a Kent Youth Advisory Board. 6.Community Outreach Campaign – “what is my role as a member of the Kent Community?” 7.Work plan development and strategy planning for the 2017-2018 Biennium. QUESTIONS? Julie Parascondola, CPRP Director Administration | Parks, Recreation and Community Services Department 400 West Gowe Street, Kent, WA 98032 Phone 253-856-5007 | Fax 253-856-6050 jparascondola@KentWA.gov Lori Guilfoyle, Human Services Coordinator Housing & Human Services | Parks, Recreation & Community Services 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5061 | Fax 253-856-6070 lguilfoyle@KentWA.gov YMCA (2-Story)PARKING (~250) PARKING (~90) WETLAND WETLAND WETLAND EXPANDED TRAILS EXPANDED TRAILS FLEX COURTS AMPHITHEATER PLAZA ENTRY PLAZA ADVENTURE PLAYGROUND TOT FLEX PLAY DOG PARKS (LG) DOG PARKS (SM) SE 248TH ST 10 9 T H A V E S E 10 7 T H A V E S E 10 8 T H A V E S E 10 9 T H P L S E January 2017 SITE PLAN: PREFERRED PLAN MOrrILL MEaDOWS ParK, KEnT Wa DOGS PUBLIC YMCA TRAILS & PLANTINGS PLAY GREAT LAWN FLEX PLAY PARCOURSE PARCOURSE PARCOURSE PICNIC TABLES PARCOURSE PARCOURSE SMALL DOG PARK AMPHITHEATER EVERGREEN BUFFER LARGE DOG PARK ENT R Y LAW N TO T PR E - K K- 5 MI D D L E SC H O O L HI G H SC H O O L P L A Y B E R M PLAZA ENTRY PLAZA & DROP-OFF ADVENTURE PLAY GREAT LAWN SHEL T E R , PICN I C , & LA W N FULL TENNIS + (2) 1/2 BB VOLLEY/ PICKLE/ BADMINTON TENNIS BACKBOARD January 2017 MAJOR ZONES: PREFERRED PLAN MOrrILL MEaDOWS ParK, KEnT Wa 1 BYLAWS OF THE CITY OF KENT PARKS AND RECREATION COMMISSION We, the members of the City of Kent Parks and Recreation Commission, hereafter referred to as “Commission”, pursuant to Ordinance No. 4117, adopted on July 1, 2014 by the Kent City Council, do hereby adopt the following BYLAWS. Organization and Rules of Procedure ORGANIZATION: A. The official name of this body is the City of Kent Parks and Recreation Commission as per Ordinance No. 4117. B. The official seat of the Commission is the City of Kent City Hall. C. The Commission shall consist of sixteen appointed members, each of whom shall be appointed by the mayor and confirmed by the city council. ROLE: A. The Commission shall be an advisory board to the mayor, chief administrative officer, city council, and city staff, serving the citizens of Kent and responsible for providing guidance concerning the following matters:  Capital improvements planning.  Comprehensive parks and trails planning.  Concession agreements within parks and facilities.  Contracts, interlocal agreements, and lease agreements regarding parks and recreation activities.  Development, design, and operation of parks and recreation programming and facilities.  Priorities for the acquisition of land and/or facilities.  Regulations and restrictions governing the hours of park and facilities use.  Other matters that may be referred to the Commission by the Mayor or City Council. To facilitate this, the Parks and Recreation Commission will play a role in public engagement and outreach efforts. TERM: A. The term of office for Commissioners shall be three years, except for the inaugural terms as provided below, and Commissioners may only serve two 2 consecutive terms. The term of office of the first four Commissioners appointed and confirmed shall expire December 31, 2015; the term of the second six Commissioners appointed and confirmed shall expire December 31, 2016; the term of office of the final six Commissioners appointed and confirmed shall expire December 31, 2017. B. When a vacancy occurs on the Commission, appointment for that position shall be for three years, or for the remainder of the unexpired term, whichever is the shorter term. RESIDENCY REQUIREMENTS: A. At least ten persons appointed to serve on the Commission shall reside within the corporate limits of the city. To the extent practicable, appointment shall reflect a balance and diversity of City of Kent residents, users of City of Kent’s Parks and Recreation Services, and interests in Parks and Recreation Services overall; and shall include no more than two youth representatives of high school age who live within the city’s municipal boundaries. OFFICERS: A. The officers of the Commission shall consist of a chair and vice-chair, as per Ordinance No. 4117. B. The Commission shall elect, from among its members, the chair, who shall preside at all meetings, and a vice chair, who shall preside in the absence of the chair. The chair and vice chair shall be elected annually at the first Commission meeting of the year, in January. C. The chair shall preside over the Commission and exercise all powers incidental to the office, retaining, however, the full right as a member of the Commission to propose motions, second motions, and have a vote recorded in all deliberations of the Commission. D. The vice-chair shall, in the absence of the chair from any meeting, perform all the duties incumbent upon the chair, and retain the full right as a member of the Commission to propose motions, second motions, and have a vote recorded in all deliberations of the Commission. E. The chair and vice-chair both being absent from any meeting, the members present may elect a temporary chair who shall have full powers as chair during the absence of the chair and vice-chair retaining the full right as a member of the Commission to propose motions, second motions, and have a vote recorded in all deliberations of the Commission. G. Officers shall hold office for one year. 3 MEETINGS: A. The Commission shall meet once per month, on the fourth Tuesday of the month at 6:00 p.m. The Parks and Recreation Commission may, from time to time, provide for special meetings in accordance with RCW 42.30. All meetings shall be open to the public, in accordance with RCW 42.30, the Open Public Meetings Act. B. The Commission, on occasion, can form ad hoc sub committees to focus on specific topics. QUORUM: A. A quorum shall consist of nine (9) members of the Commission, or, when the Commission numbers less than 16, a simple majority of the total membership of the Commission. VOTING: A. When a quorum is present, a simple majority vote shall be required to pass a motion. CONDUCT OF MEETINGS: A. If an action item is necessary for council approval, motions shall be made, seconded, and voted upon. The action will be forwarded to the city council. B. If an item is informational, no formal action is necessary. The information item will not be forwarded to the city council as actions of the Commission. C. In the event a quorum is not present, a minimum of three members must be present to hold a meeting. This meeting shall be for discussion purposes only. Voting cannot take place at such a meeting. EXCUSED ABSENCE: A. A member may be excused from a Commission meeting if City of Kent Parks and Recreation staff is notified prior to the meeting. REMOVAL: A. When any member of the Commission misses three (3) unexcused meetings in a twelve (12) month period, the chair of the Commission shall recommend to the Mayor that such member be removed from the Commission. Members may be removed by a majority vote of the entire Commission for neglect of duty, conflict of interest, malfeasance in office, or other just cause. The decision of the Commission shall be final and there shall be no appeal. 4 AGENDAS, STAFF REPORTS AND MINUTES: A. A copy of the agenda for all Commission meetings shall be sent to each Commission member at least five (5) days prior to the date of the next meeting. B. City of Kent staff will provide necessary staff reports and send them to the Commission at least five (5) days prior to the date of the meeting. C. Meeting notes minutes of all Commission meetings shall be kept and made part of a permanent record within the City of Kent and posted on the City of Kent Commission website page. Meeting minutes of the previous meeting shall be sent to the Commission at least five (5) days prior to the date of the next meeting for the Commission to review and to notify city staff of any changes. The Parks, Recreation and Community Services Director and/or Commission Chair will review and approve the meeting notes minutes prior to distribution and publication. CONFLICT OF INTEREST A. If any Commissioner concludes that he or she has a conflict of interest regarding an issue pending before the Commission, that Commissioner shall disqualify himself or herself from participating in the discussion and decision- making process regarding such issue. However, this does not preclude such Commissioner from being present during discussion, nor from presenting information on behalf of such and issue before the Commission. AMENDING BYLAWS: A. These bylaws may be amended at any Commission meeting when a quorum is in attendance. CERTIFICATION: A. The undersigned chair of the Commission does hereby certify that the foregoing bylaws have been duly adopted by the members of said Commission. ATTEST By: Chair, City of Kent Parks and Recreation Commission Date: __________________________ Doodle: P&R Commission Meeting Survey Page 2 of 3 Pricing Sign up Log in Þ Features P&R Gommission Meeting Suruey Chose the day that fits best for you Most popular option: Keep the 4th Tuesday of each month Keep the 4th Tuesday of each month The first Thursday of each month The third Thursday of each month, after the Parks Committee Meeting 13 ot 17 invitees Who is missing? glover_kendrick dan.barrett Lacey Seaton kmhedrickl michaud_1 jparascondola Annette Bailes Annie Sieger Meranda_94 zwej Randy Furukawa TeriPetrole Jennifer Ritchie Comment ,l ¿ "l ¿ J J ¿ J ,/ 11 ,/ rf ,/ ,/ J J ,/ J ./ -Í ¿ ¡ ¿ ,/ J I ¿ 7 Succession Planning Solutions For Effective Succesion Planning. Download Free Datasheet Go to cornerstoneondemand.com/succession http ://doodle. com/poll/tsk4c27 hnbne27xbr913i8w3/admin 2/LO/2OL7