HomeMy WebLinkAboutCity Council Committees - Operations Committee - 07/18/2017Operations Committee
Minutes
Approved August 15, 2017
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Date: July 18, 2017
Time: 4:00 p.m.
Place: Chambers East
Attending: Bill Boyce, Les Thomas and Dana Ralph, Chair
Agenda:
1. Call to Order.
2. Roll Call.
3. Changes to the Agenda.
There were no changes to the agenda.
4. Approval of Check Summary Reports dated 6/16/2017 thru
6/30/2017.
L. Thomas moved to approve the check summary report dated 6/16/2017
thru 6/30/2017. B. Boyce seconded the motion, which passed 3-0.
5. Approval of Meeting Minutes dated July 5, 2017.
B. Boyce moved to approve the Operations Committee meeting minutes dated
July 5, 2017. L. Thomas seconded the motion, which passed 3-0.
6. Public Facilities District (PFD) Board Reappointment - Recommend.
Economic and Community Development Director Ben Wolters made a request
to reappoint Mike Miller to a fourth term with the PFD board. His previous
appointments include one two-year term and two four-year terms as Chair of
the board.
L. Thomas moved to recommend the City Council confirm the reappointment
of Mike Miller to Position No. 2 of the Public Facilities District Board for a
four-year term of September 1, 2017 – August 31, 2021. B. Boyce seconded
the motion, which passed 3-0.
7. 2017 Property Insurance Program Review – Information Only.
Risk Manager Chris Hills updated members on a seven percent decrease with
all coverages remaining the same from last year’s property insurance
premiums. The reason for the decrease is the added layer to the earthquake
and flood insurance that Lexington used to provide for $25 million in 2016.
Lexington offered a $90,000 credit if the City found coverage for $15 million;
four companies were chosen and collectively are only charging $66,000
Operations Committee
Minutes
Approved August 15, 2017
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creating a $24,000 savings, hence the seven percent decrease in premiums.
The new premiums were acquired July 1, 2017 and will expire July 1, 2018.
8. 2nd Quarter Procurement Report.
Chief Administrative Office Derek Matheson reported on the second quarter
procurement report. Although there were no significant highlights discussed
there was a question regarding the Van Ness Feldman LLP contract; a federal
lobbying contract that was extended through December 31, 2017.
9. Director’s Report – Information Only.
Finance Director Aaron BeMiller and Accounting and Reporting Manager Lavina
Brennecke reported on two items:
Status of Financial Audit by State Auditor’s Office (SAO): the
meeting in which the financial audit is going to be discussed is Tuesday,
July 25th and will be reported on during the August 1st Operations
Committee. What is known now is the City’s financial statements are
clean and nearly complete. Information will be announced by the end of
June regarding the single (or federal) audit and final determination on two
items with the Public Facilities District financials should be known as well.
The SAO is scheduled to take a break but will return in October to wrap
up their accountability findings by the end of 2017.
Comprehensive Annual Financial Report 2016: the thorough and
detailed data within the report is in conformance with financial standards
issued by the Government Accounting Standards Board (GASB). It
provides insight into the history of the City and is believed that all
significant information necessary for an understanding of the affairs and
financial condition of the City has been disclosed. The full report can be
downloaded from the city website.
10. Adjournment.
The meeting was adjourned at 4:21 p.m. by D. Ralph.
J. Hays
Jennifer Hays
Operations Committee Secretary