HomeMy WebLinkAboutCity Council Committees - Operations Committee - 04/18/2017Operations Committee April 18, 2017
Minutes Kent, Washington
Page 1 of 4
Date: April 18, 2017
Time: 4:00 p.m.
Place: Chambers East
Attending: Bill Boyce and Dana Ralph, Chair; Les Thomas had an excused
absence.
Agenda:
1. Call to Order.
2. Roll Call.
3. Changes to the Agenda.
There were no changes to the agenda.
4. Approval of Check Summary Reports dated 3/1/2017 thru 3/15/2017
and 3/16/2017 thru 3/31/2017.
B. Boyce moved to approve the check summary report dated 3/01/2017 thru
3/15/2017 and 3/16/17 thru 3/31/17. D. Ralph seconded the motion, which
passed 2-0.
5. Approval of Minutes dated March 21, 2017.
B. Boyce moved to approve the Operations Committee minutes dated March
21, 2017. D. Ralph seconded the motion, which passed 2-0.
6. Ordinance amending Kent City Code Chapters 3.28 and 3.29 related to
Business and Occupation Tax - Recommend.
Finance Deputy Director Barbara Lopez asked to move forward an ordinance
that reflects changes and modifications to Kent City Code that were
expressed by Councilmembers during the February 21, 2017 council
workshop. Highlighted amendments are:
Reduce compliance burden for smallest businesses by creating non -
registration and non-reporting statuses, effective January 1, 2018.
Non-registration status – a business that has below $12,000 in
gross receipts and business floor space is below 550 square
feet.
Non-reporting status – businesses that are higher than
$12,000 but less than or equal to $250,000 threshold of gross
receipts must file tax returns by the due date whether any
taxes are owed.
Operations Committee April 18, 2017
Minutes Kent, Washington
Page 2 of 4
Resolve the tax inequity impacting businesses with multiple
activities, such as a manufacturer, by converting the exemption to a
threshold and establishing a tax credit to ensure no additional tax
burden to the taxpayers, effective January 1, 2018.
Convert $250,000 exemption to $250,000 threshold.
The tax credit in this ordinance: applies to all businesses; fully
offsets additional tax that would have been calculated due to
converting to a threshold, and; does not phase out over time.
Strengthen certain administrative provisions.
Established provision for a Finance Director’s review of the
appeal, prior to Hearing Examiner and clarified overall appeal
process.
Established provision to extend a courtesy waiver of penalties
if the taxpayer has been timely the previous 24 months.
Established formal voluntary disclosure program.
Communication efforts will include sending letters, emails, and flyers in
business renewal notices several months in advance of January 2018.
B. Boyce moved to recommend Council adopt an ordinance that amends the
Business and Occupation (B&O) tax code to create a threshold, create a
non-reporting status and a non-registration status, allow the cancellation
of penalties, create a voluntary disclosure program, create a tax credit,
and amend the administrative appeal process . D. Ralph seconded the
motion, which passed 2-0.
7. Valley Narcotics Enforcement Team Revolving Funds – Recommend.
City of Kent Auditor Robert Goehring CFE, CPA made a request to adopt an
ordinance to stay in accordance with the Valley Narcotics Enforcement Team
(VNET) multi-jurisdictional Interlocal Agreement with the cities of Auburn,
Federal Way, Kent, Renton, Seattle, Tukwila, and the Port of Seattle. The lead
agency is responsible for recording VNET financial activities in its accounting
system and adhering to related statutory requirements; the City became the
lead agency in July 2015.
The three-part change includes:
The establishment and operations of VNET change funds, petty cash
funds, investigative funds and other revolving funds.
Increase the dollar limit of the Police Department Investigative Buy Fund
from $10,000 to $20,000.
Make changes primarily comprised of combining similar types of
revolving funds to a single section within Chapter 3.41 of the Kent City
Code.
Operations Committee April 18, 2017
Minutes Kent, Washington
Page 3 of 4
B. Boyce moved to recommend the City Council adopt an ordinance
authorizing creation of a petty cash fund, a flash money fund and an
investigative buy fund for VNET operations, increasing the dollar limit of the
Police Department Investigative Buy Fund, and making certain other
administrative changes to Chapter 3.41 of the Kent City Code. D. Ralph
seconded the motion, which passed 2-0.
8. Hewlett Packard | WSCA-NASPO Cooperative Purchasing Agreement –
Recommend.
Information Technology Director Mike Carrington and Technical Services
Manager James Endicott asked members to approve future purchases of
desktop and laptop refresh equipment, software and maintenance. These
purchases will be covered by the previously approved 2017 – 2018 budget.
B. Boyce moved to recommend Council authorize the Mayor to purchase
equipment, software, and services through the cooperative purchasing
agreement between HP, Inc. and NASPO ValuePoint Cooperative Purchasing
Organization, and under Washington State’s participation agreement, and t o
make such purchases within established budgets and through March 31,
2020, or such later date as the cooperative may extend. D. Ralph seconded
the motion, which passed 2-0.
9. Chambers Technology & Kent TV21 technology upgrades -Recommend.
Mr. Carrington asked members to approve updating technology equipment that
is used inside City Hall’s Chambers and the City’s television station, Kent TV21
that are beyond their end of life and need replacement. Equipment being
replaced is in-room displays, podium router technology, video cameras, audio
system, lighting for television, and station playback system. The replacement
costs are in the IT Operating Budget that was previously approved in the 2017
– 2018 budgets.
B. Boyce moved to recommend Council authorize the Mayor to execute all
documents necessary to enter into a contract with Advanced Broadcast
Solutions, LLC, in the amount of $140,660.05, for replacement of the chamber
audio and video system, and to ratify all acts consistent with this motion,
subject to final contract terms and conditions acceptable to the IT Director
and City Attorney. D. Ralph seconded the motion, which passed 2-0.
10. 1st Quarter Procurement Report – Information Only.
Chief Administrative Office Derek Matheson reported on the first quarter
procurement report; there were no significant highlights discussed.
Operations Committee April 18, 2017
Minutes Kent, Washington
Page 4 of 4
13. Adjournment.
The meeting was adjourned at 4:28 p.m. by D. Ralph.
J. Hays
Jennifer Hays
Operations Committee Secretary