HomeMy WebLinkAboutCity Council Committees - Operations Committee - 02/07/2017
OPERATIONS COMMITTEE MINUTES
February 7, 2017
Committee Members Present: Les Thomas, Bill Boyce, and Dana Ralph, Chair
1. The meeting was called to order by Dana Ralph at 4:00 p.m.
2. ROLL CALL.
3. CHANGES TO THE AGENDA.
Item #11, Director’s Report – Information only, was removed from the agenda.
4. APPROVAL OF THE CHECK SUMMARY REPORT DATED 11/16/2016 THRU
11/30/2016 AND CHECK SUMMARY 1/01/2017 THRU 1/15/2017.
L. Thomas moved to approve the check summary report dated 11/16/2016 thru
11/30/2016 and check summary 1/01/2017 thru 1/15/2017. B. Boyce seconded the
motion, which passed 3-0.
5. APPROVAL OF MINUTES DATED JANUARY 17, 2017.
B. Boyce moved to approve the Operations Committee minutes dated January 17, 2017.
L. Thomas seconded the motion, which passed 3-0.
6. AMEND RESOLUTION NO. 1939, CODE FEES – RECOMMEND.
Economic and Community Development Planning Manager Matt Gilbert asked members to
amend a minor mathematical error on page four, section five of the code fees resolution.
The original resolution was in the 2017 – 2018 biennial Budget that was previously
approved during the December 13, 2016 council meeting; there was no change to the
scope of work.
For communication reasons, committee members requested the change in fee be
published to the public.
L. Thomas moved to recommend Council adopt a resolution to repeal Resolution No.
1939 with a new resolution that corrects minor errors. B. Boyce seconded the motion,
which passed 3-0.
7. MICROSOFT PRODUCT LICENSING – 2017 ENTERPRISE AGREEMENT –
RECOMMEND.
Information Technology Director Mike Carrington and Technical Services Manager James
Endicott made a request to renew the three-year agreement for licensing city desktops,
laptops, mobile devices, and servers. The three-year agreement covers the time frame of
June 2017 to June 2020. The current required amount of $367,106.02 is covered in the
council approved 2017-2018 biennial budget cycles, a substantial increase from the
current agreement.
Operations Committee Minutes
February 7, 2017
Page: 2
B. Boyce moved to authorize the Mayor to execute all documents necessary to enter into
a three-year contract with SoftwareOne, the reselling agent for Microsoft Inc., in the
amount not to exceed $367,106.02, to renew the Microsoft Enterprise Software
Agreement, and to ratify all acts consistent with this motion, subject to final terms and
conditions acceptable to the IT Director and City Attorney. L. Thomas seconded the
motion, which passed 3-0.
8. BUDGET CERTIFICATION FOR ANNEXATION SALES TAX CREDIT-RESOLUTION –
RECOMMEND.
Finance Deputy Director Barbara Lopez asked members to approve the annexation sales
tax credit to provide services in the Panther Lake annexed area. The net of the
revenues and costs produces a deficit of $5,746,730, which is the amount being
certified as the amount of annexation sales tax credit the City is requesting from the
State for July 1, 2017 through June 30, 2018.
This certification period is the eighth year the City will receive the annexation sales tax
credit, which will expire June 30, 2020.
L. Thomas moved to recommend Council approve the resolution certifying the Panther
Lake annexation sales tax credit of $5,746,730 for the period July 1, 2017 through
June 30, 2018. B. Boyce seconded the motion, which passed 3-0.
9. CONSOLIDATING BUDGET ADJUSTMENT ORDINANCE FOR ADJUSTMENTS
BETWEEN DECEMBER 1 AND 31, 2016 - RECOMMEND.
Ms. Lopez asked to approve the technical gross budget adjustment ordinance reflecting
an overall budget increase of $765,000. Of that, $500,000 relates to debt service for
the 2015 bond refunding. The remaining $265,000 is for capital equipment and upgrades
for the ShoWare Center’s capital re-investments per contract, such as LED lighting, digital
menu boards and concession carts.
B. Boyce moved to recommend Council approve the consolidating budget adjustment
ordinance for adjustments made between December 1 and 31, 2016, reflecting an
overall budget increase of $765,000. L. Thomas seconded the motion, which passed 3-
0.
10. FEDERAL GRANTS SIGNING AUTHORITY ORDINANCE – INFORMATION ONLY.
Public Works Deputy Director Chad Bieren provide an update to a change in how the
Washington State Department of Transportation (WSDOT) Highway and Local Programs
office administers federal transportation dollars. WSDOT has notified the City that
effective December 1, 2016, federal law requires that all reimbursement requests on
federal grants must now include documentation that confirms the person signing the
reimbursement request is authorized to legally bind the agency.
At the January 23, 2017 Public Works Committee meeting that Chapter 3.70 of the Kent
City Code be updated to explicitly grant department directors authority to sign
reimbursement requests and vouchers on grants that have been awarded and accepted by
the City.
Operations Committee Minutes
February 7, 2017
Page: 3
The meeting was adjourned at 4:17 p.m. by D. Ralph.
J. Hays
Jennifer Hays
Operations Committee Secretary