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HomeMy WebLinkAboutCity Council Committees - Lodging Tax Advisory Committee - 04/24/2017 (2)Lodging Tax Advisory Committee Agenda Mission: Promote the City as a destination to increase tourism and business development Unless otherwise noted, the Lodging Tax Advisory Committee meets every other Month on the 4rd Monday at 4:00 p.m. in Centennial North & South Conference Room, 400 West Gowe Street, Kent WA 98032. For information on the above item(s), or upcoming meetings contact Julie Pulliam (253) 856-5702. Committee Members: Bill Boyce, Chair, Tim Higgins, John Casey, Barbara Smith, David Kwok, Andrew Hutchison, Josh Bang, Andrea Keikkala, Bryan Powell City Staff: Ben Wolters, Julie Pulliam AGENDA April 24, 2017 4:00 p.m. CENTENNIAL NORTH & SOUTH CONFERENCE ROOM (ACROSS FROM ELEVATORS) Item Description Action Speaker(s) Time Page 1. Welcome & Introductions NO Bill Boyce 2 min 2. Approval of February 27, 2017 Minutes YES Bill Boyce 2 min 1 3. WA USSSA/GSL Request for funds, June 22-25, 2017 YES Strojan Kennison 10 min 5 -Report of 2016 funding request Executive State Dir. Motion: Move to approve an ask to the Lodging Tax Advisory Committee in the amount of $5,000 for the Washington USSSA and the Derby USSSA Derby Conference, June 22 -25, 2017. 4. USA Softball 16A Girls National Championship, Kent 2018 YES Mike Rabin 10 min 9 Request for funds -Report of 2016 funding request Motion: Move to approve an ask to the Lodging Tax Advisory Committee in the amount of $20,000, $10,000 in 2017 and $10,000 in 2018 for the 2018 Softball 16 “A” Championship. 5. Seattle Metro JO request for funds YES Jim Donner 10 min 17 Motion: Move to approve an ask to the Lodging Tax Advisory Committee in the amount of $5,000 for the Seattle Metro JO Tournament 6. ShoWare ShootOut, YES Steve Turcotte 10 min 23 ShoWare Shootout High School Basketball Showcase, King Showcase, Kent ShootOut, Seattle U College Showcase -Report of 2016 funding request Motion: Move to approve an ask to the Lodging Tax Advisory Committee in the amount of $5,000 to Game Time Events to assist in putting on ShoWare ShootOut, ShoWare ShootOut High School Basketball Showcase, King Showcase, Kent ShootOut, and Seattle U College Showcase. 7. Hoteliers – Marketing Opportunities NO Andrew Hutchison 15 min 8. Next Meeting Date YES Bill Boyce 2 min 9. Adjournment Lodging Tax Advisory Committee February 27, 2017 Minutes Kent, Washington Approval Pending Page 1 of 3 Date: February 27, 2017 Time: 4 p.m. Place: Centennial Center Conference Room North and South Attending: Committee Members; Bill Boyce, Tim Higgins, John Casey, Barbara Smith, David Kwok, Andrew Hutchison, Josh Bang, Bryan Powell Others Present; Ben Wolters, Michelle Wilmot, Pamela Mottram, Bridget Baeth, Lindsey Boisvin, Colin Campbell, Jason Thomsen, Ryan Hart Agenda: 1. Call to Order 2. Roll Call 3. Changes to the Agenda 4. Approval of January 23, 2017 Minutes Committee Member Higgins MOVED and Committee Member Hutchison SECONDED a Motion to Approve the Minutes of January 23, 2017. Motion PASSED. 5. JayRay Contract Approval Ben Wolters, Economic and Community Development Director reiterated that JayRay was selected by the Lodging Tax Advisory Committee (LTAC) to be the City’s marketing consultant in the fall of last year. A short term contract was drawn up with JayRay, to allow them to begin quickly, to conduct an evaluation, to take over the basic functions of what we had in place with VisitKent.com with our social media accounts. JayRay is presenting a proposal and strategy as our potential marketing consultant, that is open for discussion, review, and direction from the Committee; with the desire to reach a general agreement on a scope of work and a budget number that the LTAC would look to authorize; so that the process of negotiating a contract with JayRay can begin for the balance of this year and going forward. Bridget Baeth and Lindsey Boisvin gave their presentation focusing on their Marketing and Communications Plan 2017, addressing - target audiences and media relations; based on a budget of $164,635 allocated as: $64,525 for Website improvements, Website redesign via WordPress, Operations and Social Media; $57,275 for Marketing Campaign development and advertising; $32,835 for Media Relations; and $10,000 for Project Management. They spoke about the long term goals to strengthen Kent’s year-round economy. The Committee concluded deliberations. Chair Boyce called for a Motion. Committee Member Smith MOVED and Committee Member Casey SECONDED a MOTION to approve a marketing contract with JayRay in the amount of $164,635 for 2017 to provide marketing services for VisitKent.com. Motion PASSED unanimously. 1 Lodging Tax Advisory Committee February 27, 2017 Minutes Kent, Washington Approval Pending Page 2 of 3 6. Budget Request to Council Wolters stated that Council just passed budget approval and authorization for a contract for $164,000 with JayRay. The current approved project marketing budget is $168,000. To move forward beyond what has been approved, would require a budget adjustment and approval by the City Council. The Committee has the latitude to move funds that may or may not already be subscribed amongst the categories. The majority of the categories are under contract with the exception of the $15,000 for projects and events which has not yet been allocated. When you consider additional expenditures, such as continuing to work with the T-Birds, will require drawing from the reserve. The motion was written, in order to pursue additional funding for projects that are above and beyond what is already approved. The LTAC can choose a dollar amount that will give the committee latitude to expand the budget in a manner that would support the T-Birds proposal and other requests. Any request from the LTAC (to add to the budget from the reserve) would be taken to City Council for approval as part of the periodic mid-year city budget adjustments. Wolters suggested that the Committee could request $75,000 (using $15,000 to support the proposal from the T-Birds) leaving a reserve to cover other requests for the balance of the year. This does not obligate the committee to expend the money, but makes those monies available for expenditure. He further suggested that the committee could opt to take $100,000 out of the reserve (current fund balance is $475,000) and draw that down within the context of this budget to $375,000; and have that budget authority available for expenditure pending additional decisions on the part of this committee on how to allocate those funds. Wolters stated that the reserve should be seen as one-time money, as a wide variety of events lead to the buildup of the reserve and doesn’t mean those funds are recurring. Recurring revenues stands at $280,000 and we are working within that budget with the exception of the potential new items. The Thunderbird package for last year came out of the marketing budget. There was dramatic underspending last year in that funds allocated in the overall budget for Genesis (marketing) plus the $60,000 for ShoWare Center was not expended last year. The Committee had the authority to move those funds from one account to another without requiring the Council to readjust the overall budget. We didn’t exceed the total budget, just redirected what we had available. Wolters stated that to continue working with the T-Birds Committee we need to re- authorize their contract. Wolters concurred with Barbara’s statement that those funds need to be expended, though it has been nice that we have been prudent with the lodging tax dollars enabling those funds to be built up. Not spending those funds creates issues in that we are not in the business of creating a stockpile of money. Boyce opined that the Committee needs to focus in 2017 on where they want to go and that money is spent in a value-added way. He deferred this item to 2 Lodging Tax Advisory Committee February 27, 2017 Minutes Kent, Washington Approval Pending Page 3 of 3 April to allow time to evaluate those organizations the LTAC gave to last year and to evaluate the dollar amounts for those requests coming forward this year as well as ensure that the funding is available. Wolters stated that one area to consider for future adjustments is how much we are spending with Jay-Ray on our overall marketing campaign. There is $20,000 already budgeted (one time cost) for revamping the website. Reserves have been built up as we have always been conservative in our revenue estimates, having always undercounted the amount of hotel/motel tax revenue coming in. Although, this doesn’t have to continue on, as long as the economy is good, it is probable that revenue will continue to grow at a decent rate. The City collects a percentage off of the total hotel asking rate. Kent has received one new permit to develop a hotel in Kent with the report of a second hotel wanting to come to Kent. There is opportunity for year to year revenue growth over the next five years that might expand what we can do year to year without relying on the one-time savings. Boyce announced that Items 4, 5, 6, 7 & 8 would be brought back to the April meeting for consideration. 7. Adjournment Chair Bill Boyce adjourned the meeting at 5:10 pm Pamela A Mottram Administrative Assistant Economic & Community Development February 27, 2017 S:\PUBLIC\City Clerk's Office\City Council\Advisory Committees\Lodging Tax Advisory Committee\2017\Minutes\2-27-17 min.doc 3 4 5 6 7 8 Page 1 Kent Lodging Tax Advisory Committee 2016-2017 Funding Request Application The Lodging Tax Advisory Committee’s Mission: Promote the City as a destination to increase tourism and business development. Guidelines for applying for grants from the City of Kent’s Lodging Tax Advisory Committee Who may apply? Youth and amateur sports associations, schools, teams Community/regional events organizations, business/trade associations, event associations and individuals. Approved Tourism Facilities. How to submit? Complete and submit applications on line, or at a Lodging Tax Advisory Committee Meeting, or mail a completed original grant proposal form plus two copies to the address below. Where to submit? City of Kent 220 4th Ave. S. Kent, WA 98022 Attn: Julie Pulliam When are the deadlines? July 1, 2017 and September 1, 2017 with funds to be distributed as requested in approved application. What is the grant size? Between $250.00 and $5,000.00, however, the Lodging Tax Advisory Committee reserves the right to establish any grant amount it sees fit, regardless of the amount applied for. Where can I direct questions? Call Julie Pulliam at 253-856-5702 Each grant will be judged against specific criteria. The committee will review the extent to which the proposed project is consistent with the strategic goals of the Lodging Tax Advisory Committee and shows potential for tourism and hotel stays. OBJECTIVES: The Lodging Tax Advisory Committee’s 3 Strategic Goals  Creating Partnerships  Branding Kent as a Destination  Sports Commission 9 Page 2 1. Who else is funding this project? This event is self funded 2. What is the total budget for this project? $140,000 3. How does your project fit with the goals of the Lodging Tax Advisory Committee?  Creating Partnerships  Branding Kent as a Destination  Sports Commission PLEASE SEE ATTACHED 4. How many night stays do you anticipate generating from your project? 8000 ROOM NIGHTS Project Name: 2018 USA SOFTBALL 16”A” NATIONAL CHAMPIONSHIP Project Background: SEE ATTACHED Mike Rabin-President and USA Softball Commissioner Project Leader: Name and Title m.rabin@comcast.net Contact email Contract phone 206-276-9104 Signature Other individuals involved in writing and/or implementing this grant: Name: Jim Donner Title: Tourn. Director Contact: 206-854-1181 Name: Title: Contact: Name: Title: Contact: 20,000($10,000 in 2017 and $10,000 in 2018) Amount requested: $ DEADLINE FOR APPLYING (please circle one): July 1, 2017 or September 30, 2017 PROJECT DESCRIPTION On a separate page(s), briefly describe the project you are proposing in two parts. In the first part, please briefly (in 250 words, or less) provide and overview of your project, (1) including how the Lodging Tax Advisory Committee’s goals will be met, (2) how the funds will be used and how you will be able to track hotel stays and what your methodology for tracking will be. Catalogs, pictures or brochures are appropriate to demonstrate equipment, supplies or other items(s) requested. In the second part, please specifically address the following in your proposal: How many room nights do you expect to collect? Have you asked for money in the past? What were the results? How many overnight stays did the event create? Where and when will the project take place? Please include start and completion dates? What will benchmark the projects progress? 10 Page 3 Please limit your entire application response to two pages. FINAL REPORT If your request is granted for funding from the Lodging Tax Advisory Committee (LTAC) you will be expected to provide at the next LTAC meeting after your event a full report on your final project with the number of stays created. And a completed 2015-2016 Event or Tourism Facility Lodging Tax Expenditure Report Form. Attached: Form Approved for funding Declined funding 11 12 Salem, Virginia 2014 16A National 2015 14A National Number of teams 136 127 Number of players and coaches 2,468 2,162 Number of fans and family 2,026 2,104 Number of college coaches 69 39 TOTAL ATTENDANCE 4,563 4,305 Number of states represented(teams) 32 31 NUMBER OF PAID ROOM NIGHTS 7,387 7,336 Revenue from Hotels($99-$119) $811,000 $716,000 TOTAL ECONOMIC IMPACT $2,942,283 $2,212,483 13 TEAM CHECK-IN SHEET TEAM NAME AGE GROUP OR CLASSIFICATION MANAGER’S NAME CITY STATE MANAGER’S CELL EMAIL ADDRESS HOTEL NAME HOTEL LOCATION (CITY/COUNTY) TOTAL HOTEL ROOMS FOR TEAM NIGHTS STAYED DID YOU FLY YES OR NO NUMBER OF PLANE TICKETS NAME OF AIRPORT FLEW INTO ______________________________________ Managers Signature 14 Event Parameters Key Results Event Name:USA Softball - 16A National Championship Business Sales (Direct):$4,724,649 Organization:USA Softball Business Sales (Total):$8,599,957 Event Type:Youth Amateur Jobs Supported (Direct):806 Start Date:7/23/2018 Jobs Supported (Total):1,122 End Date:7/29/2018 Local Taxes (Total):$443,860 Overnight Attendees:4950 Net Direct Tax ROI:$322,721 Day Attendees:675 Estimated Room Demand:6,605 Direct Business Sales Industry Attendees Organizer Media/Sponsors Total Lodging $1,050,244 $0 $0 $1,050,244 Transportation $808,593 $6,051 $716 $815,361 Food & Beverage $1,347,398 $245,173 $0 $1,592,571 Retail $798,561 $0 $0 $798,561 Recreation $374,367 $0 $0 $374,367 Space Rental $0 $81,618 $0 $81,618 Business Services $0 $11,523 $404 $11,927 TOTAL $4,379,163 $344,366 $1,120 $4,724,649 Event Impact Summary Destination: VISIT SEATTLE DMAI's Event Impact Calculator 2/15/2017 5:42:21 PM 15 Economic Impact Details Direct Indirect/Induced Total Business Sales $4,724,649 $3,875,308 $8,599,957 Personal Income $1,505,112 $1,146,556 $2,651,668 Jobs Supported Persons 806 315 1,122 Annual FTEs 37 14 51 Taxes and Assessments Federal Total $418,682 $333,386 $752,068 State Total $320,726 $101,727 $422,453 sales $273,479 $62,974 $336,453 income $0 $0 $0 bed $0 -$0 other $47,246 $38,753 $86,000 Local Total $322,721 $121,139 $443,860 sales $88,355 $20,345 $108,700 income $0 $0 $0 bed $73,517 -$73,517 per room charge $13,211 -$13,211 tourism district $0 -$0 property tax $100,392 $62,041 $162,433 restaurant $0 $0 $0 other $47,246 $38,753 $86,000 Direct Direct Tax Receipts $322,721 DMO Hosting Costs $0 Direct ROI $322,721 Net Present Value $315,518 Direct ROI (%)- Total Total Local Tax Receipts $443,860 Total ROI $443,860 Net Present Value $433,953 Total ROI (%)- Event Return on Investment (ROI) Estimated Room Demand Metrics Room Nights (total)6,605 Room Pickup (block only)0 Peak Rooms 1,303 Total Visitor Days 25,227 Event Name: USA Softball - 16A National Championship 2018 Event Impact Details Destination: VISIT SEATTLE Organization: USA Softball DMAI's Event Impact Calculator 2/15/2017 5:42:21 PM 16 Page 1 Kent Lodging Tax Advisory Committee 2016-2017 Funding Request Application The Lodging Tax Advisory Committee’s Mission: Promote the City as a destination to increase tourism and business development. Guidelines for applying for grants from the City of Kent’s Lodging Tax Advisory Committee Who may apply? Youth and amateur sports associations, schools, teams Community/regional events organizations, business/trade associations, event associations and individuals. Approved Tourism Facilities. How to submit? Complete and submit applications on line, or at a Lodging Tax Advisory Committee Meeting, or mail a completed original grant proposal form plus two copies to the address below. Where to submit? City of Kent 220 4th Ave. S. Kent, WA 98022 Attn: Julie Pulliam When are the deadlines? July 1, 2017 and September 1, 2017 with funds to be distributed as requested in approved application. What is the grant size? Between $250.00 and $5,000.00, however, the Lodging Tax Advisory Committee reserves the right to establish any grant amount it sees fit, regardless of the amount applied for. Where can I direct questions? Call Julie Pulliam at 253-856-5702 Each grant will be judged against specific criteria. The committee will review the extent to which the proposed project is consistent with the strategic goals of the Lodging Tax Advisory Committee and shows potential for tourism and hotel stays. OBJECTIVES: The Lodging Tax Advisory Committee’s 3 Strategic Goals  Creating Partnerships  Branding Kent as a Destination 17 Page 2  Sports Commission 1. Who else is funding this project? Seattle Metro JO 2. What is the total budget for this project? $250,000 3. How does your project fit with the goals of the Lodging Tax Advisory Committee?  Creating Partnerships  Branding Kent as a Destination  Sports Commission For the past 20+ years we have run girls fastpitch tournaments. In 2017 we have 27 dates reserved at Service Club and Hogan Park. The partnership we have over the past years with the city of Kent has help create Kent as the destination for girls fastpitch in the area. 4. How many night stays do you anticipate generating from your project? 4000 Project Name: Seattle Metro JO Girls Fastpitch Tournaments Project Background: Project Leader: Name and Title Jim Donner President Seattle Metro JO (501 c3) Contact email jimdonner@aol.com Contract phone (206)854-1181 Signature Other individuals involved in writing and/or implementing this grant: Name: Title: Contact: Name: Title: Contact: Name: Title: Contact: Amount requested: $5,000 DEADLINE FOR APPLYING (please circle one): July 1, 2017 or September 30, 2017 PROJECT DESCRIPTION On a separate page(s), briefly describe the project you are proposing in two parts. In the first part, please briefly (in 250 words, or less) provide and overview of your project, (1) including how the Lodging Tax Advisory Committee’s goals will be met, (2) how the funds will be used and how you will be able to track hotel stays and what your methodology for tracking will be. Catalogs, pictures or brochures are appropriate to demonstrate equipment, supplies or other items(s) requested. In the second part, please specifically address the following in your proposal: 18 Page 3 How many room nights do you expect to collect? Have you asked for money in the past? What were the results? How many overnight stays did the event create? Where and when will the project take place? Please include start and completion dates? What will benchmark the projects progress? Please limit your entire application response to two pages. FINAL REPORT If your request is granted for funding from the Lodging Tax Advisory Committee (LTAC) you will be expected to provide at the next LTAC meeting after your event a full report on your final project with the number of stays created. And a completed 2015-2016 Event or Tourism Facility Lodging Tax Expenditure Report Form. Attached: Form Approved for funding Declined funding 19 Seattle Metro JO – Project Description Seattle Metro JO has organized and run girls fastpitch softball tournaments for over 20 years. Hogan Park @ Russell Road was the main complex until the Service Club fields were built and then 75% of the weekends at Service Club were rented for our fastpitch tournaments. We have moved tournaments from other parks to the city of Kent. This relationship with Kent has resulted in the teams knowing that when they come here to play they are coming to play in Kent. Kent is where the best fields and parks staff are located and they care about fastpitch softball. Teams from all over the northwest and Canada come to play every year. Over 200 teams come from farther than 100 miles requiring lodging in the city of Kent. Averaging 10 rooms (many use more) that equates to 4,000 room nights. Add onto that the meals and entertainment that the teams do comes out to a large amount of revenue for the city of Kent businesses. This is the second time we have requested an award for the season long weekend events. We were awarded $5,000 in 2016. The award will go toward the cost of setting up and taking down the temporary fencing at each location. We pay $220 per complex to have the fences setup and taken down each weekend. Our season will start in April and continue almost every weekend through July. Starting up again Labor Day weekend and concluding the first weekend in October. August does not have tournaments as teams are at nationals and then having tryouts for their 2018 teams which start playing Labor Day weekend. Thanks for considering this request and if you need any more information please let me know. Jim Donner (206)854-1181 20 2016 Lodging Report for Seattle Metro JO Seattle Metro JO had events that used 24 complexes in the city of Kent in 2016. Events took place from April 2 – October 2 at both Service Club fields and Hogan Park at Russell Road. Expenses for these events for fencing ($220 each), Field Rentals ($1,500 each not including lights), Umpires for approximately 1,700 games ($70 per game) totaled $180,000. This does not include softballs, trophies, t-shirts and other expenses which would get the total to over $250,000. Nearly 700 girls fastpitch teams played in these events with 230 teams traveling more than 50 miles. Approximately 100 of those teams came from out of state and/or out of country. Additionally of the teams that travel less than 50 miles, many of them have players that travel more than 50 miles even though their team is based out of a location that is less than 50 miles. Of the teams traveling more than 50 miles the average number of rooms per team is 10 rooms per night. So the 100 teams out of state and country would yield around 2,000 rooms. Of the other 130 teams there would be as many as 2,600 rooms and with the individual players from teams less than 50 miles another 400 rooms. That would be 5,000 room nights but obviously some teams do choose to drive back and forth so the total estimated room nights is 4,000. The 2016 grant for $5,000 was to cover the cost of the fencing which was $5,280. 21 22 KENT Kent Lodging Tax Advisory Committee 2Ot6-2O17 Funding Request Application The Lodging Tax Advisory Committee's Mission¡ Promote the City as a destination to increase tourism and business development, Guidelines for applying for grants from the City of Kent's Lodging Tax Advisory Committee Who may apply? teams Youth and amateur sports associations, schools, Community/regional events organizations, business/trade associations, event associations and individuals. Approved Tourism Facilities, How to submit?Complete and submit applications on line, or at a Lodging Tax Advisory Committee Meeting, or mail a completed original grant proposal form plus two copies to the address below. Where to submit?City of Kent 220 4rh Ave. S. Kent, WA 98022 Attn: Julie Pulliam When are the deadlines? be What is the grant size? Lodging establish amount July 1, 2OL7 and September L,2Ot7 with funds to distributed as requested ín approved application. Between $250.00 and $5,000.00, however, the Täx Advisory Committee reserves the right to any grant amount it sees fit, regardless of the applied for. Where can I direct questions? Call Julie Pulliam at 253-856-5702 Each grant will be judged against specific criteria. The committee will review the extent to which the proposed project is consistent with the strategic goals of the Lodging Tax Advisory Committee and shows potential for tourism and hotel stays. OBJECTIVES: page 1 The Lodging Tax Advisory Committee's 3 Strategic Goals 23 ' CreatingPartnerships ' Branding Kent as a Destination ' Sports Commission 1. Who else is funding this project? Game Time Events and other sponsors 2. What is the total budget for this project? $35,000 3. How does your project fit with the goals of the Lodging Tax Advisory Committee?' Creating Partnerships: I have been partnered with the city of Kent for years with the 3 on 3 and the high school events as well as Seattle U. Baskebtall Games. Bringing fans into the area from out of town to see what Kent has to offer, Branding Kent as a Destination:The events bring in fans from around the Pacific Northwest to see what Kent, the ShoWare Center, Kent Station and the rest of the area has to offer. I make sure that people come to the events form out of town can stay and experience what Kent has to offer. Sports Commission: The events are all sports related so they are a natural for the spotts commission with the 3 on 3, the high school events and the college game. a a 4. How many night stays do you anticipate generating from your project? We expect 60-70 rooms night at a minimum this year at various hotels around the Kent area for the 3 on 3, the high school events and the college game. Project Name: ShoWare Shootout 3 on 3, ShoWare Shootout High School Basketball Showcase, King Showcase, Kent Shootout, Seattle U College Showcase. Project Background: Game Time Events has run events with the city of Kent and at the ShoWare Center for 8 years with great success and a great partnership with the city of Kent and other local businesses, Project Leader: Name and Title: Steve Turcotte Contact email : sdturcotte@comcast, Contract phone:206 240 90 Signature 24 Other individuals involved in writing and/or implementing this grant: NONE Amount requested: $5rOO0 DEADLINE FOR APPLYING (please circle one 20t7 uly 1,2017 r September 30, PROJECT DESCRIPTION On a separate page(s), briefly describe the project you are proposing in two parts. In the first part, please briefly (in 250 words, or less) provide and overview of your project, (1) including how the Lodging Tax Advisory Committee's goals will be met, (2) how the funds will be used and how you will be able to track hotel stays and what your methodology for tracking will be. Catalogs, pictures or brochures are appropriate to demonstrate equipment, supplies or other items(s) requested. In the second part, please specifically address the following in your proposal: How many room nights do you expect to collect? Have you asked for money in the past? what were the results? How many overnight stays did the event create? Where and when will the project take place? Please include start and completion dates? What will benchmark the projects progress? Please limit your entire application response to two pages. FINAL REPORT If your request is granted for funding from the Lodging Tax Advisory Committee (LTAC) you will be expected to provide at the next LTAC meeting after your event a full report on your final project with the number of stays created. And a completed 20L5-20L6 Event or Tourism Facility Lodging Tax Expenditure Report Form. Attached: Form Approved for fundinL t] Declined fundin Page 3 25 OVERVIEW OF PROJECTS: Game Tlme Events will have two projects this year - the ShoWare Shootout 3 on 3 and at least six high school basketball events set for 2017-18. The goals of the city of Kent and my own company GameTime Events will be met in a couple of ways - by exposing people to what the city of Kent has to offer in terms of sports facilities and other amenities as well as bringing in people to the area to use the city's fine hotels. The funds used from the city will be used in a variety of ways to make sure the events are first class. For the ShoWare Shootout 3 on 3, the funds will be used for T-Shirts, new basketball hoops, staffing and new banners. For the high school events, the funds from the city will be used for rentalfor facilities, staffing, banners, food and any other miscellaneous needs the events will have. For hotel room stays, we will book the rooms for the visiting out of town teams and can keep a handle on the how mnany rooms will be used and get a that information from the hotels after the events. HOTEL ROOM NIGHT INFORMATION: For the 2017-18 events, we expect to book between 70 and 80 rooms nights for the ShoWare Shootout 3 on 3 and the high school events. We will spread the room nights out at various hotels throughout the Kent area. We have asked and have been granted money in the past which has helped us put on the events in a professional way for years and years. . The ShoWare Shootout 3 on 3 will take place July 22-23,2017 at the ShoWare Center and will take over the parking lots and feature up to 150 teams and 600 players. . The high school events will take place startting on Dec. 2, 2017 and finishing Jan. 16, 2018. There will be a total of three events at the ShoWare Center. One of the biggest benchmarks for the 3 on 3 is the number of teams. We were at 130 last year and expect more this year - hopefully some from out of the area. A bigger benchmark for the high school events is the number of out of area teams we bring in and the room nights they will use. We are antipicating up to 8 out of area teams this year for three of the events. 26 WHAT: 2OI7 SHOWARE SHOOTOUT PRESENTED BY REPUBLIC SERVICES FACT SHEET South King County's Premier 3 on 3 basketball event featuring age divisions for men, women, seniors, kids, wheelchair. Anybody who likes to play basketball is invited to take part in this fourth annual event. WHEN:Saturday and Sunday, July 22-23, 2017 WHERE: ShoWare Center, Kent, Wash. TEAMS:Teams of all ages and sizes and genders are invited to take part. Courts will be set up in the parking lot at the ShoWare Center with games all day on Saturday and Sunday luly 22-23, 2017 . ENTRY:Entry fee is $65 per team for any division. Entry fee includes a guarantee offour games, a T-Shirt, and extra T-shirt if your team wins the championship game of the division. Entry deadline is July I7 ,2017 . Schedule will be emailed 2-3 days before the first round of games and toumament brackets will be on site. FORMAT:Each division will play on its own court with a main court hosting the top divisions. Main court will be set up in the middle of the ShoWare parking lot. TEAMS:A total of 150-170 teams are expected to take part in this event from kids to adults. INFO:Ca1I206.2409029 for more information. See showareshootout.com for more information. CHARITY:Kent Youth and Family Services. A portion of the proceeds from the event will be donated back to Kent Youth and Family Services, located in Kent and a company which helps youths and families in the Kent area. 27 2017-201 8 EVENTS Sunset Chevrolet Tipoff Classic At Auburn Riverside High School Dec. 2, 2017 Five boys games, Three girls games Alliance Flooring Showdown At Highline College Dec. 9, 2A17 Six boys games, two girls games ShoWare Shootout Presented by Evergreen Oral Surgery At ShoWare Center Dec. 21 ,2017 Six boys games, two girls games Sterling Shootout At Kennedy Catholic High School Dec.27-29,2017 Eight boys teams, four girls teams King Showcase Presented by Ram Restaurant At ShoWare Center Jan. 15,2018 Five boys games, three girls games Les Schwab Kent Shootout At ShoWare Center Jan. 16,2018 All Kent High Schools Boys and Girls Teams 28