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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 12/12/2017Kent City Council Regular Meetíng Minutes December L2,20L7 Kent, Washington Date: Time: Place: Attending: Approved t/2/L8 December L2,20t7 7 p.m. Council Chambers East/West Suzette Cooke, Mayor Bill Boyce, Council President Tina Budell, Councilmember Jim Berrios, Councilmember Brenda Fincher, Councilmember Dennis Higgins, Councilmember Dana Ralph, Councilmember Les Thomas, Councilmember Agenda: 1. Call to Order The meeting was called to order at 7:03 p.m. with Mayor Cooke presiding. 2. Roll Call Mayor Cooke - Present Council President Boyce - Present Tina Budell, Councilmember - Present Jim Berrios, Councilmember - Present Brenda Fincher, Councilmember - Present Dennis Higgins, Councilmember - Present Dana Ralph, Councilmember - Present Les Thomas, Councilmember - Present 3. Chanqes to the Aoenda No changes were made to the agenda. 4. PublicCommunications A. Public Recognition Mayor Cooke spoke in appreciation of past City Council member Lenard "Mac" McCaughan, and observed a moment of silence. B Appointment and Reappointments to the Kent Parks and Recreation Commission Zandria Michaud indicated she !s committed to parks and is extremely enthusiastíc for the opportunity to be reappointed to the Kent Parks and Recreation Commission. Clark Stevens expressed his appreciation for the opportunity to serve on the Kent Parks and Recreation Commission. Page L of L2 Kent City Council Regular Meeting Minutes December L2,2OL7 Kent, Washington Approved t/2/t8 C. Appointment to the Land Use and Planning Board Ali Shasti expressed his appreciation to have the opportunity to serve on the Land Use & Planning Board. Mayor Cooke recognized the 13 sponsors of the City's 35th Annual Christmas Rush and the 62 volunteers. Mayor Cooke recognized Wayne Graff, the City's employee of the month for December. D. Community Events Council President Boyce advised of upcoming events at the accesso ShoWare Center and invited the public to attend. Visit accessoShoWare.com for ticket information. Councilmember Ralph provided information regarding the recent "Shop with a Cop" event held on Saturday, December 9th at the Target in Kent. Councilmember Ralph also indicated the Game of Life conference concluded today. The Kent Police Youth Board holds this conference. Councilmember Fincher advised that the next Green Kent Steward Event will be held at Clark Lake Park from 9-noon on January 6,2OL8. Councilmember Fincher advised that the You, Me, We event will be held at the accesso ShoWare Center on January 26, 2018. The event is free, E. Economic and Community Development Update Ben Wolters, Economic and Community Development Director provided an update on development throughout Kent, including the recent announcement that the NHL is coming to Seattle. Ben Wolters provided information regarding issued permits for single family homes in Kent, preliminary plan check fee revenues, and preliminary building permit revenues. Ben provided details on his staff and their work on keeping up with the high demand for permits. Derek Matheson advised that the 2018 budget includes the addition of a position in the Economic and Community Development Department, and potentially 2 temporary limíted-term positions. Page 2 of L2 Kent City Council Regular Meeting Minutes December t2,20L7 Kent, Washington Approved I/2/L8 Ben Wolters provided information on his department's work in sharing information with the school districts regarding increased development in the boundaries of their school districts. F. Intergovernmental Reports Mavor Cooke Council President Bill Boyce serves on the Sound Cities Association Public Issues Committee (PIC), No report. Councilmember Higgins serves on the King County Regional Transit Committee. No report. Councilmember Fincher serves on the King Conservation District Advisory Committee and advised that she attended the Eco Summit at Brightwater that dealt with equity and social justice in the field of environmental sciences. Councilmember Fincher serves on the Mental Health and Drug Dependency Oversight Committee. No report. Councilmember Berrios serves on the Puget Sound Regional Council Economic and Development District Board. During the Iast meeting, the board approved implementing the Amazing Place Strategy, and approved supporting efforts to secure design production and assembly of Boeing's new Mid-Market Aircraft and strengthen the supplier base in Washington State. Councilmember Ralph serves on the Sound Cities Association Regional Law, Safety and Justice Committee. The last meeting included a presentation regarding the unified payment program for King County Municipal and District Courts. This program works to get court fines paid. The second presentation was regarding the Seattle Municipal Court on Court Resource Center. A Center in the Seattle Courthouse to connect people coming out of the criminal justice court system to connect them with resources. Councilmember Ralph indicated she was re-elected to an additional two year term on the Sound Cities Board. Councilmember Budell serves on the Sound Cities Association Domestic Violence Initiative. No report. 5. Public Hearing None. Page 3 of 12 Kent City Council Regular Meeting Minutes Wire Transfers Regular Checks Payment Plus Void Checks Use Tax Payable Check Numbers 7286-7298 7t8593-7L9097 December L2,20t7 Kent, Washington Amount #L,760,9O7.62 $4,474,367.02 $100,042.05 ($37,588.20) $64s.84 #6,298,374.33 Approved t/2/L8 6. Public Comment Timothy Brown, a Kent resident, spoke regarding housing the homeless. Sally Mclean, the Federal Way School District Chief Finance and Operations Officer, and spoke on behalf of Dr. Campbell, and spoke regarding School Impact Fees and requested the council reconsider consent item 71 and adopt the 2018 fees as submitted. Jim Renton, a Kent resident, spoke regarding "M-Power Youth" a 501(c)3 organization that uses music to try to change the lives of youth. Kirk Nelson, a Kent resident, spoke regarding the Public Works Department and their work on traffic improvement, traffic circles, and potholes. Same Pace, a Kent resident, spoke on behalf of the 7,000 members of the Seattle- King County Realtors and spoke in opposition to the property tax increase. 7. Consent Calendar Council President Boyce moved to approve the Consent Calendar items A through W, seconded by Councilmember Thomas. The motion passed unanimously with a 7-O vote. A. Minutes of November 2L, 2ïl7t Workshop and Council Meeting Approve The minutes of the November 7, 2OL7, Council Meeting, and November L4, 20L7, Special Workshop - were approved. B. Payment of Bills - Approve The bills received through October 3L,20L7, and paid on October 3L,2OL7, and audited by the Operations Committee on November 2L,20L7, were approved. Aooroval of checks issued for vouchers Date L0/3L/t7 to/3uL7 70/3L/t7 ro/3L/L7 The checks issued for pE¡yroll for October t6, 20t7 through October 3L, 2Ot7 and paid on November 3, 20L7, were approved: Page 4 oî L2 Kent City Council Regular Meeting Minutes Date Lt/3/2Or7 Approved L/2/L8 Check Numbers Checks 0 Voids and Reissues Advices 397156-398023 December L2,20L7 Kent, Washington Amount $1,930,493.36 $2,548,755.50 $72,551.51 ($6,700.00) s4,799.69 $4,549,900.06 Amount Amount tt/3/2oL7 $1,582,561.36 $1,582,561.36 The payment of the bills received through November L5, 2OL7, and paid on November t5, 20L7, and audited by the Operations Committee on December 5, 2OL7, were approved. Approval of checks issued for vouchers Date Lt/Ls/L7 LL/Ls/L7 LLlL5/t7 Date LL/20/20L7 Wire Transfers Regular Checks Payment Plus Void Checks Use Tax Payable Check Numbers 7299-73L8 7L9098-7t9433 nlrs/t7 The checks issued for payroll for November 1, 2Ot7 through November 15, 2OI7 and paid on November 20, 2OL7, were approved: Check Numbers Checks 0 Voids and Reissues Advices 398024-398886LL/20/2017 sL,604,833.44 $r,604,833.44 C. Appointment and Reappointments to the Kent Parks and Recreation Commission - Confirm Council confirmed the appointment of Clark Stevens and reappointments of Elizabeth Sieger, Tiambia Whitfield, and Zandria Michaud to the Kent Parks and Recreation Com mission. D. Appointment of AIi Shasti to the Land Use and Planning Board Confirm Council confirmed the appointment of Ali Shasti to the Land Use & Planning Board. E. Extension of Interlocal Agreements for Kent's Provision of Court and Jail Services to Maple Valley - Authorize Page 5 of 12 Kent City Council Regular Meeting Minutes December L2,2Ot7 Kent, Washington Approved L/21L8 The Mayor was authorized to sign First Amendments extending the terms of two interlocal agreements in which Kent provides municipal court and jail services to Maple Valley, subject to final terms and conditions acceptable to the City Attorney. F. Court Security - New Full Time Employee Position and Transfer of Current Position - Authorize The Mayor was authorized to approve a new FTE court security officer position in the Police Department budget, and transfer the current part time court security position from the Municipal Court budget to the Police Department budget. Temporary Limited Term Public Works Positions - Authorize G. Temporary Limited Term Public Works Positions - Authorize The Mayor was authorized to fill 10 term-limited positions to be charged to capital projects in the Public Works Department for a two year time period expiring in March 2O2O. H. City of Kent - 2018 Legislative Agenda - Approve The Council approved the City of Kent - 2018 Legislative Agenda, I. Carahsoft Technology Corporation Contract - Authorize The Mayor was authorized to sign a contract allowing the City to purchase products and services with Carahsoft Technology Corporation through a federal supply contract and authorize the Mayor to sign individual Statements of Work authorizing purchases under that contract and within established City budgets, subject to final terms and conditions acceptable to the IT Director and City Attorney. J. Stop Loss Insurance Contract with LifeWise - Authorize The Mayor was authorized to approve the renewal of the City's contract for stop loss insurance with LifeWise for one year, subject to final terms and conditions acceptable by the Human Resources Director and the City Attorney, K. Bill of Sale for Drake Short Plat- Accept The Bill of Sale from Drake Short Plat for frontage improvements on 94th Avenue South from the north property line to the south property line, including 150 square yards at $30/square yard of street widening for $7,500 total, was accepted. L. Bill of Sale for Ward Short PIat - Accept The Bill of Sale from Ward Short Plat for utility improvements generally along 104th Place SE from SE 209th Place to the south end of the plat, including 5 manholes;7 catch basins; 304 linear feet of 8-inch PVC SS p¡pe; 734 linear feet of 12-inch PVC sewerline; 320 linear feet of new streets together with curbs, gutters, sidewalks, and other appurtenances; and 19,834 cubic feet of detention pond storage, was accepted. Page 6 of L2 Kent City Council Regular Meeting Minutes December L2,2Ol7 Kent, Washington Approved Llzlt8 M. Bill of Sale for Kent Town Square (Platform) Apartments - Accept The Bill of Sale from Kent Town Square Apartments for: New streets together with curbs, gutters, sidewalks , and/or any other appurtenances: . On West Smith Street from 4th Avenue North to Midway to 2nd Avenue North: including 150 linear feet at $15 per linear foot of 6-inch curb and gutter; including 385 Square Yards at $40 per square yard of 4-inch concrete sidewalk; including 755 Square Yards at $15 per square yard of 2-inch asphalt grind and overlay.. On 4th Avenue North from West Smith Street to Midway to West Harrison Street: including 385 square yards at $40 per square yard of 4-inch concrete sidewalk.. On West Harrison Street from 4th Avenue North to 2nd Avenue North: including 180 linear feet at $15 per linear foot of 6-inch curb and gutter; including 180 square yards at $40 per square yard of 4-inch concrete sidewalk; including 1,605 square yards at $15 per square yard of 2-inch asphalt grind and overlay. Frontage Improvements : . On West Smith Street from 4th Avenue North to Midway to 2nd Avenue North: including 5 street trees at $500 each; 1 relocated decorative street light at $1,500 each.. On West Harrison Street from 4th Avenue North to 2nd Avenue North: 2 street trees at $500 each; l decorative street light at $2,500 each. Storm Sewers: r Two catch basins at $1,650 each. On West Harrison Street from 4th Avenue North to 2nd Avenue North: 36 linear feet at $19 per linear foot of B-inch storm sewerline, was accepted. N. Resolution Adopting Financial Policies - Adopt Resolution No. 1952, repealing Resolution No. 1882, and amending the City's financial policies for Debt Management Fund Balance Reserves, was adopted. O. Meet Me on Meeker - Meeker Street Streetscape Design and Construction Standards Ordinance- Adopt Ordinance No. 4262, establishing a design and construction overlay for the Meeker Street corridor as provided in the Meeker Street Streetscape Design and Construction Standards, was adopted. P. National Pollutant Discharge Elimination System Water Quality Stormwater Capacity Grant - Accept The Mayor was authorized to accept the Washington State Department of Ecology Municipal Stormwater Capacity Grant in an amount not to exceed $50,000 for the National Pollutant Discharge Elimination System Program, subject to final terms and conditions acceptable to the City Attorney and Public Works Director a. Woodford Avenue North Drainage Improvements Complete PageT of L2 Accept as Kent City Council Regular Meeting Minutes December L2,2OL7 Kent, Washington Approved L/2/L8 The Mayor was authorized to accept the Woodford Avenue North Drainage Improvements Project as complete and release retainage to Northwest Cascade, Inc. upon receipt of standard releases from the state and the release of any liens, R. Resolution - Water Resource Inventory Area - Adopt Resolution No. 1953, ratifying, with conditions, the Water Resource Inventory Area 8 Chinook Salmon Conservation Plan, was adopted. S. Comprehensive Plan Amendment - 2OL8-2O23 Capital Improvement PIan Ordinance - Adopt Ordinance No. 4263, approving the ordinance amending the Capital Facilities Element of the Kent Comprehensive Plan to reflect the 2018-2023 Capital Improvement Plan, was adopted. T. Ordinances Amending Comprehensive Plan/Capital Facilities Element, and Kent City Code Chapter 12.13.160 School Impact Fees Adopt Ordinance Nos. 4264 and 4265, updating the Capital Facilities Element of the Kent Comprehensive Plan and Chapter L2.L3 Kent City Code to incorporate the 20L7/t8 - 2022/23 Capital Facilities Plans of the Kent, Federal Way Auburn, and Highline School Districts, update the Kent, Auburn, and Highline school impact fees, retain the current fees for the Federal Way School District, and direct staff to continue to work with the Federal Way School District to determine appropriate impact fees for that District, were adopted. U. Consolidating Budget Adjustment Ordinance for Adjustments between September 1, 2OL7, and November 3Ot 2OL7 - Adopt Ordinance No. 4266,approving the consolidating budget adjustments made between October L,20L7 and November 30,20t7, reflecting an overall budget increase of çL3,O27,264, was adopted. V. Storm and Surface Water Ordinance - Add CPI - Adopt Ordinance No. 4267, which amends Kent City Code to add a yearly cost of living increase to the Storm and Surface Water Utility Rates, subject to final ordinance provisions acceptable to the City Attorney and Finance Director, was adopted. W. Ordinance for YMCA Project within Morrill Meadows/East Hill Park Authorizing Execution of Conveyance and Project Agreements - Adopt Ordinance No. 4268, that approves conveying park land to the YMCA for its construction of a community center; authorizes the lease and lease-back of a portion of park land for the construction of project improvements; authorizes the execution of all necessary conveyance, lease, development, and operation and maintenance agreements; authorizes and declares the City's principal lease payments, not to exceed $8.5 million over the term of the lease, as a general obligation debt of the City; and Page 8 of L2 Kent City Council Regular Meeting Minutes December L2,20L7 Kent, Washington Approved Ll2/tB authorizes all other acts related thereto and provided for by the ordinance, was adopted. 8. Other BusinessA. Ordinance Levying 2OL7 Property Taxes for 2O18 Biennial Budget - Adopt Aaron BeMiller, Finance Director, provided a review of the Ordinance Levying 2OL7 Property Taxes for 2018 Biennial Budget. Aaron detailed the history of the banked property tax capacity, provided clarification on the increase on the City's property tax of 28o/o, and reviewed the timeline of meetings leading up to tonight. Councilmember Berrios requested clarification regarding what happened with property taxes when the Regional Fire Authority left the City. Councilmember Budell expressed concerns regarding the overall increase to property taxes. Councilmember Higgins provided clarification on the percentage of increase on the City's portion of property tax. Councilmember Budell expressed her concerns over the decision to increase the use of banked property tax. Derek Matheson, Chief Administrative Officer, provided a recap of the meetings where the banked property tax was discussed. Councilmember Fincher expressed her concerns over the proposed increase to property taxes. Council President Boyce spoke regarding transparency of the council, even when they don't agree with decisions. Councilmember Berrios expressed his concerns over the proposed increase in property taxes. Councilmember Higgins expressed that he understands the impact of raising property taxes. Councilmember Ralph moved to adopt Ordinance No. 4269, approving the property tax levy ordinance for the 2O18 budget, and Councilmember Higgins seconded the motion. Councilmember Ralph spoke in support of the motion. Page 9 of L2 Kent City Council Regular Meeting Minutes December t2,20L7 Kent, Washington Approved t/2/L8 Councilmember Berrios spoke in opposition to the motion and his concerns over increasing the property tax from $2.25m - $6.4m. Derek Matheson, Chief Administrative Officer, reviewed the three reasons he discussed with Jim Berrios today to use the $6.4m banked property tax at this time. 1. Highly likely, fiscal cliff, council will have to use the property tax bank in the future. 2. Opportunity to invest in the City's capital program until the money needs to be shifted to cover the loss of streamline sales tax and annexation sales tax credit. 3. Fear that legislature - a voter initiative, will take away banked property tax from jurisdictions. Councilmember Berrios provided comment regarding these three items Council President Boyce provided comment regarding the Council's prior dialogue on what would be conveyed to the King County Accessor. Councilmember Budell provided comment on the head nod that determined the direction given to King County. Councilmember Thomas called for the question: Councilmember Fincher - No Councilmember Thomas - Yes Councilmember Boyce - Yes Councilmember Ralph - Yes Councilmember Berrios - No Councilmember Higgins - Yes Councilmember Budell - No The motion passed with a 4-3 vote. B. Ordinance Approving the 2018 Mid-Biennial Budget Modification - Adopt Aaron BeMiller, Finance Director, provided a brief review of the Ordinance approving the 2018 Mid-Biennial Budget modification. Councilmember Ralph moved to adopt Ordinance No. 427Ot approving the 2018 M¡d Biennial Budget Modification Ordinance, and Councilmember Higgins seconded the motion. Councilmember Ralph spoke in support of the motion Councilmember Berrios spoke in opposition to the motion. Page 1O of 12 Kent City Council Regular Meeting Minutes December L2,2OI7 Kent, Washington Approved I/2/L8 Councilmember Fincher - Yes Councilmember Thomas - Yes Council President Boyce - Yes Councilmember Ralph - Yes Councilmember Berrios - No Councilmember Higgins Yes Councilmember Budell - No The motion passed with a 5-2 vote. 9. Bids A. Lake Fenwick Floating Walkway Replacement- Award Bryan Higgins, Parks/Facilities Planning and Development Coordinator, provided a review of the Lake Fenwick Floating Walkway Replacement Project. Councilmember Fincher moved to award the Lake Fenwick Floating Walkway Replacement Project to Massana Construction in the amount of $648,725.00 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Parks Director, and Councilmember Budell seconded the motion. The motion passed with a unanimous vote ol7-O. 1O. Reports from Standing Committees, Council and Staff Council President's Report - Council President Boyce provided a brief review of today's workshop regarding "Advance Kent" the government performance. Council President Boyce advised that since Councilmember Ralph's seat has opened up, he will make a recommendation to appoint Dennis Higgins to the open seat during the January 2,2OL8, meeting. Councilmember Higgins regarding his health and family concerns and indicated that they have greatly improved and advised that after the election, colleagues asked that he serve Councilmember Ralph's remaining Z-year term. Mayor Cooke Mayor Cooke advised that the King County Regional Policy Committee adopted the Transition and Governance plans for the Veterans, Seniors and Human Services Levy, in addition to the Mental Illness and Dependency report. Mayor Cooke expressed her appreciation for the City's Public Works Department putting into play the opportunity for Kent to receive a grant for the 132nd Avenue path. Page lL of L2 Kent City Council Regular Meeting Minutes December L2,2Ot7 Kent, Washington Approved L/2/tB Administration - Derek Matheson, Chief Administrative Officer, advised that his written report in the packet and there will be no executive session tonight. Economic and Community Development - Council President Boyce expressed his appreciation for Mayor Cooke and the body of work she leaves behind. Operations - Councilmember Ralph advised that the committee discussed the budget in addition to the recommendation to pass the agreements for the YMCA. And expressed her appreciation for the work of the City Attorney, Parks Director, and YMCA staff. Councilmember Ralph expressed her appreciation for Mayor Cooke. Parks and Human Services - Councilmember Fincher invited the public to attend the January 6th, Green Kent Event from 9-noon and the January 26th, You, Me, and We event. Public Safety - Councilmember Berrios - No report. Public Works - Councilmember Higgins advised the Meet Me on Meeker Design Standards were passed on consent tonight. He expressed his appreciation of Jim Berrios for his work both on the Council and in the community. Councilmember Higgins also expressed his appreciation of Mayor Cooke. Puget Sound Regional Fire Authority - Councilmember Thomas indicated the next meeting will be held on January t9,2OL8, at 5:30 at the consortium off the East Valley Highway. Councilmember Thomas expressed his appreciation of Mayor Cooke, and Councilmembers Berrios and Higgins. 12. Adjournment Mayor Cooke adjourned the meeti at 9:08 p,m û" Kimberley A. City Clerk moto December L2,2017 Page 12 of L2