Loading...
HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 7/5/2017Kent City Council Workshop Minutes July 5, 2OL7 Kent, Washington Approved July 18, 2OL7 Date: July 5, 2OL7Time: 5 p.m. Place: Council Chambers East/West Attending: Bill Boyce, Council President Jim Berrios, Councilmember Tina Budell, Councilmember Dennis Higgins, Councilmember Dana Ralph, Councilmember Les Thomas, Councilmember Council President Boyce opened the meeting at 5:02 p.m Agenda: 1. Update on Chambers Technologyt Mike Carrington, Information Technology Director, Melissa Janson, Project Manager Business Analyst and Patti Belle, Multimedia Manager, provided Council with an update on the Chambers technology project. Melissa reviewed the timeline of the project that will take place July 6 - t7, 2OI7. Patti Belle reviewed the changes that will be made to the Chambers and identified locations of the new equipment. Mike indicated the project is on time and expressed his appreciation for the work done by Patti and Melissa, 2. Open Public Meetings Act: Tom Brubaker, City Attorney provided a case law update regarding what can be discussed during executive session when considering the price to sell property. Tom advised that when selling property, the Council should have a robust conversation of market factors in open session, prior to going into executive session where discussion can only take place regarding the minimum price to sell property. 3. Mid-Biennium Budget Preview and Fiscal Cliff: Aaron BeMiller, Finance Director, recognized Senior Financial Analysts: Kathleen Etheredge, Michelle Ferguson, Shane Sorenson, and Deputy Finance Director Barbara Lopez for their work on the budget. Aaron provided an update on the 2018 míd-biennium review guidance to staff and indicated that any additional budget requests will be stringently evaluated against specific criteria. Aaron reviewed the 2018 budget calendar and indicated there is a tight timeline to get the budget to Council by December L2, 2017. Aaron reviewed the general fund 6-year forecast with 2018 baseline adjustments and annexation impacts; general fund 6-year forecast with 2018 baseline adjustments, annexation impacts, and 4 new FTEs each year and revenue sources. Page 1 of 2 Kent City Council Workshop Minutes July 5, 20L7 Kent, Washington Approved July 18, 2OL7 Aaron indicated other considerations include: continuing to look at sustainable and balanced budgets; resolve the $2.3m baseline budget gap for 2018, address the annual, ongoing structural imbalance, determine how to address annexation sales tax credit impacts in 2018 mid-biennium budget, and begin to plan for the loss of streamline sales tax credit dollars. Aaron indicated the next steps include the Mayor proposing a balanced 2018 mid- biennium budget adjustment, that the council process will begin in late September, 20L7, and to continue conversations regarding policy direction on sustainability strategies. The Council suggested comparing Kent with other cities to determine how Kent can be more efficient and evaluate how other cities are able to gain revenue to support adequate staff. The Council also suggested having conversations with the staff and community to help formulate a plan to address budget issues. Co I President ä1' Kim rley A moto City Clerk. July 5, 2OL7 ffilry)the meetins at 6:04 P'm' Page 2 of 2 Kent City Council Regular Meeting Minutes July 5, 20L7 Kent, Washington Date: Time: Place: Attending: Approved July 18, 20t7 July 5, 20L7 7 p.m. Council Chambers East/West Suzette Cooke, Mayor Bill Boyce, Council President Tina Budell, Councilmember Jim Berrios, Councilmember Dennis Higgins, Councilmember Dana Ralph, Councilmember Les Thomas, Councilmember Agenda: 1. Call to Order The meeting was called to order at7:O2 p.m. with Mayor Cooke presiding 2, Roll Call Mayor Cooke - Present Council President Boyce - Present Tina Budell, Councilmember - Present Jim Berrios, Councilmember - Present Brenda Fincher, Councilmember - Excused Absence Dennis Higgins, Councilmember - Present Dana Ralph, Councilmember - Present Les Thomas, Councilmember - Present 3. Chanqes to the Agenda Derek Matheson, Chief Administrative Officer, added items: 4G Fireworks Update - Assistant Chief Kammerzell 7L Excused Absence for Councilmember Fincher Council President Boyce moved to approve the agenda as presented. Councilmember Budell seconded the motion. The motion passed 6 - O. 4. PublicCommunications A. Public Recognition: Councilmember Ralph thanked the volunteers from the Parks, Public Works, Police, and Fire departments for their work during the Splash at the Lake Meridian Park on the Fourth of July. Mayor Cooke recognized Ryan Caroll, Maintenance Worker IV, as the July Employee of the Month. B. Community Events Page 1 of 8 Kent City Council Regular Meeting Minutes July 5, 2OL7 Kent, Washington Approved July 18, 20L7 Council President Boyce encouraged everyone to visit ShoWareCenter.com for upcoming events. Boyce also thanked Ryan Hart, former Director of Sales and Marketing for the ShoWare Center, for his hard work while working for the ShoWare Center. Councilmember Ralph conveyed that the Summer Concert Series begins July 11, 2Ot7, that includes Take Out Tuesdays at Kent Station, Wedñesday Kids performances at Town Square Plaza, Wednesday night concerts at Kent Station, and Thursday concerts at Lake Meridian Park. Visit Kentarts.com for more information. Mayor Cooke indicated Cornucopia Days, that is organized by the Kent Lions Club is coming up soon. C, Appointment to Parks and Recreat¡on Commission¡ Mayor Cooke recommended Brandon Parsons as a member of the Parks and Recreation Commission. Brandon Parsons spoke to the Council and expressed his desire to contributed to the community by serving on the Parks and Recreation Commission. D. Proclamation - National Parks and Recreat¡on Month: Garin Lee, Parks Operations Superintendent, provided information regarding the National Parks and Recreation month. E. Economic and Community Development Update: Ben Wolters, Economic and Community Development Director provided an Economic and Community Development Department update, including the decision by Blue Origin that they have selected Huntsville, Alabama as the site for their full- scale rocket engine production. This will only go into effect iflwhen Blue Origin receives a contract to provide rocket engines to one of the major rocket/launch companies. Ben indicated that Kent was not selected since we did not have 40 acres available, and that Washington did not have the same incentives as Alabama offered. Ben indicated that Jeff Bezos, the owner of Blue Origin, indicated that Blue Origin will continue to use their Kent facility and expand their plant. Ben indicated Kent's industrial market is hot and there is a historically low vacancy rate. There is a strong market demand, low vacancies, and the short supply will keep the market fiercely competitive for some time. F. Intergovernmental Reports: Council President Boyce serves on the Sound Cities Association Policy Board Public Issues Committee. No report. Councilmember Budell serves on the Sound Cities Association Domestic Violence Initiative Committee. No Report. Page 2 of 8 Kent City Council Regular Meeting Minutes July 5, 2OL7 Kent, Washington Approved July 18, 2OL7 Councilmember Higgins serves on the King County Regional Transit Committee. During the June 21, 2OL7, meeting there were discussions on the Community Connections Program Alternative Services. Kent applied for and received an award through the program. The Committee provided explanation on the application review process. The Committee also discussed Metro's on time performance. More information can be found on the King County Regional Transit Committee's website. Councilmember Higgins reported on the King County Mental Illness and Drug Dependency (MIDD) Advisory Committee in Councilmember Fincher's absence. Councilmember Higgins indicated that during the last meeting, the committee discussed Medicaid matching funds and wide-range programming effects. Higgins will follow-up with the committee to obtain the minutes so that they are included in our minutes. Councilmember Berrios serves on the Puget Sound Regional Council Economic Development Board. The next meeting is scheduled for July L2, 20L7, and it is hoped that the regional strategic plan will be finalized. Councilmember Ralph serves on the King County Regional Law Safety & Justice Committee. No report. Councilmember Ralph serves on the Transportation Policy Board. No report G. Preliminary Fireworks Report - Assistant Chief Derek Kammerzell Assistant Chief Kammerzell provided the Council with a detailed report on fireworks-related calls during the week of July 1 - 5, 20L7. Kammerzell indicated that this year, the Police Department set out to consistently and fairly enforce the fireworks ordinance. Kammerzell thanked Michelle Wilmot, Communications Manager, for all her work in preparing and coordinating the entire communications plan. Assistant Chief Kammerzell's complete report is included in these minutes 5. Public Hearinq None. 6. Public Comment Marvin Eckfeldt spoke as a representative of the Cultural Community Board and provided a brief history of the Board. Richard Wilkinson provided suggestions to the Council encouraging a better job of involving participation of full community, doing a better job of informing the public on the fireworks ban, and getting industries involved in coming up with strategies and solutions to budget issues. Page 3 of 8 Kent City Council Regular Meeting Minutes Date 0s/3L/L7 os/31/L7 0s/31/t7 Date 06/s/17 Wire Transfers Regular Checks Payment Plus Void Checks Use Tax Payable Check Numbers 7t20-7L32 7L42L9-714595 July 5, 2OL7 Kent, Washington Amount $1,648,378.96 $5,585,017.00 $94,064.67 $0.00 $4,4t7.36 ç7,33L,877.99 Amount $0.00 Approved July 18, 2OL7 Nick Wilson invited the public to International Friendship Day on August 6, 2OI7 from 1-3 p.m. at Town Square Park 31600 Peter Von Reichbauer Way S., in Federal way. Gwen Allen-Carston, Kent Black Action Commission's executive director read Senate Resolution 8668, by Senator Fain. The Resolution recognized June 1gth as Juneteenth as a celebration of the Emancipation Proclamation and the ending of slavery in the state of Texas, Senate Resolution 8668. The Resolution also recognized the Kent Black Action Commission for its efforts in celebrating Juneteenth in the City of Kent. 7. Consent Calendar Council President Boyce moved to approve the Consent Calendar items A through L seconded by Thomas. The motion passed with a vote of 6-O, A. Minutes of Previous Meetings and Workshops - Approve The minutes of the workshop and regular council meeting of June 20,2OL7, were approved. B. Approval of Bills - Approve Bills received through May 3L, 2Ot7, and paid on May 3L, 2Ot7, after auditing by the Operations Committee on June 20,2Ot7 were approved. Approval of checks issued for vouchers os/3LlL7 Approval of checks issued for payroll for May 16 through May 3L, 20t7, and paid on June 5, 20L7: Check Numbers Checks 0 Voids and Reissues Advices 388258-389163 çL,627,532.OL 06/s/L7 Page 4 of 8 #1,627,532.OL Kent City Council Regular Meeting Minutes July 5, 20L7 Kent, Washington Approved July 18, 2OL7 C. Centennial Parking Garage Glazing Project - Accept as Complete Councíl accepted the installation of ballistic barriers on portions of the Centennial Center Parking Garage as complete. D. Appoint Brandon Parsons to the Kent Parks and Recreation Commission - Confirm Council confirmed the appointment of Brandon Parsons to the Kent Parks and Recreation Commission for a three-year term. E. Agreement with accesso Siriusware ShoWare Point of Sale Replacement Project - Authorize The Mayor was authorized to sign all necessary documents to enter into an agreement with Siriusware/accesso to replace the existing point-of-sale system at the accesso ShoWare Center, in an amount not to exceed $455,000, subject to final terms and conditions acceptable to the Information Technology Director, and the City Attorney. F. Contract with Shearer Design, LLC, for LID 363: South 224th Street Improvements (84'n Avenue South to 88th Avenue South) - Authorize The Mayor was authorized to sign a Consultant Services Agreement with Shearer Design, LLC, to provide structural engineering services for the South 224th Street Improvements Project in an amount not to exceed $150,904.68, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. G. Contract with GeoEngineers for LID 363: South 224th Street fmprovements (84th Avenue South to 88th Avenue South) - Authorize The Mayor was authorized to sign a Consultant Services Agreement with GeoEngineers to provide geotechnical engineering services for the South 224th Street Improvements Project in an amount not to exceed $190,138.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. H. South 228th Street Union Pacific Railroad Grade Separation Project - Port of Seattle Reimbursement Agreement - Authorize The Mayor was authorized to sign an agreement wíth the Port of Seattle committing to the Port's contribution of $595,000 toward the construction of the South 228th Street Union Pacific Railroad Grade Separation Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. I. Annual On-Call Tree Removal Agreements - Authorize The mayor was authorized to sign an agreement with VisionOne/ShoWare and Thunderbird Hockey Enterprises amending the Arena Naming Agreement, subject to final contract terms and conditions acceptable to the Economic & Community Development Director and the City Attorney. Page 5 of 8 Kent City Council Regular Meeting Minutes July 5, 2OL7 Kent, Washington Approved July 18, 2OL7 J. Consultant Agreement with RH2 Engineers - Water System Plan Update - Authorize The Mayor was authorized to sign a Consultant Services Agreement with RH2 Engineering to complete the 2Ot7 Water System Plan Update in an amount not to exceed ç366,775.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. K. Agreement with Elavon, Inc. for Showare Point-of-Sale Credit Card Chip Readers - Authorize The Mayor was authorized to sign all necessary documents to enter an agreement with Elavon to provide EMV chip card readers related to bankcard transactions, subject to final terms and conditions acceptable to the Information Technology Director and the City Attorney. L. Excused Absence for Councilmember Fincher - Approve Council approved an excused absence for Councilmember Fincher as she is unable to attend the City Council meeting of July 5,20L7. 8. Other Business None. 9. Bids A. Woodford Avenue North Drainage Improvement Project - Award Tim LaPorte, Public Works Director, provided information on the Woodford Avenue North Drainage Improvement Project. Councilmember Higgins moved to award the Woodford Avenue North Drainage Improvements Project to Northwest Cascade, Inc. in the amount o1 $2O7,912.65 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Seconded by Councilmember Ralph. Motion passed 6-O. B. 132nd Avenue SE Pedestrian Improvement Project (SE 251st Street - SE 268th Street) - Award Tim LaPorte, Public Works Director, provided information on the !32nd Avenue SE Pedestrian Improvement Project. Councilmember Higgins moved to award the 132nd Avenue SE Pedestrian Improvements SE 251st Street to SE 268th Street Project to R.W. Scott Construction Co., in the amount of $9331662.50 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. Seconded by Councilmember Ralph. Motion passed 6-O. Page 6 of 8 Kent City Council Regular Meeting Minutes July 5, 2OL7 Kent, Washington Approved July 18, 20L7 1O. Reoorts from Standing Committees, Council and Staff Council President's Report Council President Boyce provided information regarding the information presented during tonight's workshop, including an update on the technology changes that will be made to the Chambers, an update on information that can be discussed during executive session, and an update on the mid-biennium budget preview and fiscal cliff. Mayor Cooke thanked Councilmember Higgins for representing her at the Puget Sound Regional Council and for chairing the Council meeting while she attended the Association of Washington Cities conference. Mayor Cooke is still representing cities on the large cities committee at AWC and Chief Administrative Officer, Derek Matheson was elected to the board representing city administrators and managers. Administration - Derek Matheson, Chief Administrative Officer, indicated there is no executive session and his report is in the agenda packet. Economic and Community Development - Council President Boyce. No report Operations - Councilmember Ralph indicated the committee recommended the Council approve the contract for the new chip readers for the ShoWare Center. The committee also heard an update on the annual audit process and a May financial report. Parks and Human Services - Councilmember Budell reported for Councilmember Fincher. The Lake Meridian Park beach is open, lifeguards are on duty and swimming is open. Information was provided regarding the Summer Play Program and the free summer lunch program. Information is available at KentHero.com regarding the Hero program, a free mobile recreation program. The free Kent Park and Community Center at the Phoenix Academy is open for teens. The Cornucopia 5K fun run and walk is July 15, 20t7, at 9 a.m. Councilmember Budell indicated the Dog Days of Summer is August 5tn, 10 a.m. - 2 p.m. at the Kent Activity Center. Public Safety - Councilmember Berrios indicated that Assistant Chief Kammerzell presented preliminary results on the fireworks ban and will present detailed information during the July 18th City Council meeting. Public Works - Councilmember Higgins. No Report. Puget Sound Regional Fire Authority - Councilmember Thomas indicated the next meeting is scheduled forJuly 19th at 5:30 p.m. and will be held at station 78 in Covington. On July 24rh, a meet and greet of the potential new fire chief will be held Page 7 of I Kent City Council Regular Meeting Minutes July 5, 2OL7 Kent, Washington Approved July 18, 2OL7 at the Kent Senior Center. On July 25th' the committee will make a decision on who will be hired as the Puget Sound Regional Fire Authority Chief. 11. Executive Session and Action after Executive Session None. 12. Adjournment At 8:19 p.m., Mayor Cooke adjourned the meeting. û_ Kimberley City Clerk oto July 5, 2017 Page 8 of 8