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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 4/4/2017Kent City Council Workshop Minutes April 4, 2OL7 Kent, Washington Approved April 18, 2Ot7 Date: April 4, 2OL7 Time: 5 p.m. Place: Council Chambers East/West Attendingr Bill Boyce, Council President Tina Budell, Councilmember Brenda Fincher, Councilmember Dennis Higgins, Councilmember Dana Ralph, Councilmember Les Thomas, Councilmember Council President Boyce opened the meeting at 5:05 p.m Agenda: 1. Public Works 2O17 Streets Work Plan Dave Brock, Public Works Operations and Maintenance Manager and Bill Thomas, Street and Vegetation Manager, introduced the Public Works staff presenting the vegetation management and work plan for the Public Works Operations and Maintenance Division. Scott Schroeder, Public Works Storm/Vegetation Field Supervisor, and Ryan Carroll, Public Works Maintenance Worker, presented information regarding right-of-way vegetation management maintenance project. Scott provided details regarding the City's street tree program, and sidewalk coordination program Ryan provided details regarding the recent Lean process that was completed for the service request program and the changes implemented to streamline the maintenance program. Heather Mclntosh, Maintenance Worker and Joe Codiga, Drainage Vegetation Field Supervisor, provided information on the maintenance of the City's wetland mitigation sites and holding ponds and the challenges when homeless camps inhibit the maintenance of the sites. On behalf of the Council, Council President Boyce expressed his appreciation of the work of the Public Works Maintenance and Operations staff in helping reach the City's vision of being beautiful. 2. Uodate to Chambers Technologv Mike Carrington, Information Technology Director, presented information regarding planned and completed updates for the Council chambers technology project. The project consists of five components, including: in room display, audio, podium, camera and lighting, and system improvements. Page 1 of 2 Kent City Council Workshop Minutes April 4, 20L7 Kent, Washington Approved April 18, 2OL7 3. Fireworks Communication Plan Michelle Wilmot, Communications/Public Affairs Manager, presented information on the City's planned communications regarding the fireworks ban. Michelle worked with the Police and Parks Departments to come up with a plan to communicate regularly and early that will include: a public service announcement by Chief Ken Thomas. Information will be broadcast through TV21, social media, movie theaters at the Kent Station, Clear Channel, Fourth of July Splash promotional materials, and the ShoWare and Kent Commons reader boards. The Kent School district and Puget Sound Regional Fire Authority are working in conjunction with the City to convey information regarding the ban. Advertising will appear in the Kent Reporter, digital signs will be located throughout the City, and information will be presented during community meetings and during: May 7 at the Lake Meridian neighborhood council May 22 at the neighborhood council leadership council meeting May 25 at the Public Works week June 3 at the International Festival June 2 at the Relay for life The Council provided additional events the City should consider having the information available. Chief Thomas provided information regarding the enforcement plan of the Police Department. The meeting concluded at 6:28 p.m. û Kimberley A. Komoto City Clerk April 4, 2Ot7 Page 2 of 2 Kent City Council Regular Meeting Minutes April 4,2Ot7 Kent, Washington Date: Time: Place: Attending: Approved April 18, 2Ot7 April 4,20L7 7 p.m. Council Chambers East/West Suzette Cooke, Mayor Bill Boyce, Council President Tina Budell, Councilmember Jim Berrios, Councilmember Brenda Fincher, Councilmember Dennis Higgins, Councilmember Dana Ralph, Councilmember Les Thomas, Councilmember Agenda: 1. Call to Order The meeting was called to order at 7:01 p.ffi., with Mayor Cooke presiding. 2. Roll Call All councilmembers were present 3. Chanoes to the Agenda None 4. PublicCommunications A. Public Recognition: None B. Proclamation for S¡kh Heritage Day: Mayor Cooke presented the proclamation for Sikh Heritage Day to Satwinder Kaur along with many residents. C. Proclamation for Sexual Assault Awareness Month: Mayor Cooke presented Carrie Burke with the proclamation for Sexual Assault Awareness Month. D. Proclamation for Earth Day in Kent: Mayor Cooke presented Bryan Higgins, Parks Facilities Planning/Development Coordinator with the Proclamation for Earth Day in Kent. E. Spring Art Program: Ronda Billerbeck, Program Manager, presented ínformation regarding the recent Spotlight on Arts program that included public performances and a series of educationa I activities. Page L of 7 Kent City Council Regular Meeting Minutes April 4, 20t7 Kent, Washington Approved April 18, 2OL7 Mark Hendrickson, Parks Program Coordinator, presented information regarding Kent Kids Art Day that was held on March Lt, 20L7, at the Kent Commons. Mark also presented information regarding the Kent Student Art Walk that was held during March of 2Ot7. F. Community Events: Council President Boyce provided information regarding upcoming events at the ShoWare Center, including the Thunderbirds upcoming playoff games and invited the public to attend. Council President Boyce advised that Mayor Cooke will give her final State of the City address on April 5, 20L7, at 11:30 a.m. at the ShoWare Center. Councilmember Fincher indicated that there are Green Kent clean-up events every weekend in April, except the weekend of April 15th. Visit KentWA.gov for details. Mayor Cooke requested the public visit KentWA.gov/ddi to vote for "Kent" for the next Dick's Drive-in to be located in the City of Kent. Mayor Cooke advised of a hate crime forum to be held on Saturday, April 8, 20L7, from 1 - 4 p.m., at the Khalsa Gurmat School located at 16940 116th Avenue in Renton. G. Appointment to the Land Use and Planning Board: Dale Hartman spoke to the council and conveyed his desire to serve on the Land Use and Planning Board. H. Appointment to the Kent Parks & Recreation Commission: Kalika Carver-Cox spoke to the council and conveyed her passion for the community and environment and her desire to serve on the commission. L Economic and Community Development Update: Ben Wolters, Economic and Community Development Director, provided an update on the information provided to Dick's in support of Kent's request to have the next Dick's Drive-in be located within the city limits of Kent. J. IntergovernmentalReports: Council President Boyce serves on the Sound Cities Association Policy Board. No report. Councilmember Budell serves on the Sound Cities Association Domestic Violence Initiative. The next meeting is scheduled for May 18, 2OL7, at the Norm Maleng Regional Justice Center. Page 2 of 7 Kent City Council Regular Meeting Minutes April 4,20t7 Kent, Washington Approved April 18, 2Ot7 Councilmember Higgins serves on the King County Regional Transit Committee. No report. The next meeting is scheduled for April 19, 2Ot7. Councilmember Berrios serves on the Puget Sound Regional Council Economic Development Board. The next meetings are scheduled for May 3 & 17th to discuss the regional economic strategy plan. Councilmember Ralph serves on the Sound Cities Association Board of Directors. Kent hosted the March meeting. Meeting topics included a regional transportation initiative, an economic development summit and an affordable housing initiative. Councilmember Fincher's reappointment as an alternate to the Mental Illness and Drug Dependency Advisory Committee. Following the meeting the group toured the Blue Origin facility. The Board attended a breakfast with the Governor and discussed streamline sales tax mitigation dollars. Councilmember Ralph and Chief Thomas attended the Regional Law Safety & Justice meeting that included discussion on the heroin and opiate epidemic. King County will work on prevention, drug take back programs, education, expansion of treatments, and community health engagement locations. Councilmember Fincher serves on the King Conservation District. No report. The next meeting is scheduled for April L9,20L7. Councilmember Fincher serves on the Mental Illness and Drug Dependency Group The group is focusing on evaluating the current programs. 5. None Public Hearing 6. Public Comment Jada Brown, a student from Kentwood High School attended tonight's meeting and spoke to the Council as part of a civics outreach project. She indicated that she became a more informed resident by attending this meeting. Ms. Brown expressed her concern and asked the Council to consider widening 132nd Ave. S.E. Diana Kushnirchuk, a student from Kentwood High School attended tonight's meeting and spoke to the Council as part of a civics outreach project. She indicated that she became more informed regarding local government by attending this meetíng. Page 3 of 7 Approved April 18, 2OL7 7. Consent Calendar Council President Boyce moved to approve the Consent Calendar items A through K, seconded by Councilmember Thomas The motion passed unanimously 7-O. A. Minutes of Previous Meetings and Workshops - Approve The minutes of the workshop and regular council meeting of March 2L, 20t7, were approved. Approval of Bills Bills received through Feb 28,2OI7 and paid on Feb. 28,2017 after auditing by the Operations Committee on March 2L,2OL7 were approved. B Kent City Council Regular Meeting Minutes 2/t7/2Ot7 Check Numbers 70LO - 7027 7LL603 - 711988 Check Numbers Checks Voids and Reissues Advices 382186 - 383024 April 4, 20L7 Kent, Washington Amount $0.00 $1,491.620.55 $1,491,620.55 $7,451,958.85 Approval of checks issued for payroll for Feb. 16 through Feb. 28 and paid on March 3,2017: Approval of checks issued for vouchers Date 2/28/2OL7 Wire Transfers 2/28/2Ot7 Regular Checks2/2B|2OL7 Payment + Void Checks2/28/2OL7 Use Tax Payable Date 3/3/2OL7 Date 2/L7/2OL7 Amount ç3,545,575.64 $3,785,967.95 $115, L24.49 ($7s.00) $5 .365.87 Check Numbers Amount Checks $0.00 Voids and Reissues Advices 383025 - 383862 $L,5O6,494.44 $L,506,494.44 3/3/2Ot7 Approval of checks issued for payroll for Feb. 1 through Feb. 15 and paid on Feb. 17, 20L7: C. Appointment to the Land Use and Planning Board - Confirm Page 4 of 7 Kent City Council Regular Meeting Minutes April 4, 2OL7 Kent, Washington Approved April 18, 20L7 Council confirmed the Mayor's appointment of Dale Hartman to the Land Use and Planning Board. D. Appointment to the Kent Parks and Recreat¡on Commission - Confirm Council confirmed the appointment of Kalika Carver-Cox to the Kent Parks and Recreation Commission as a Youth Member for a two-year term. E. 2OL7 City Art PIan and Five Year City Art PIan 2O17-2O2L - Approve Council approved the 2017 City Art Plan and Five Year City Art Plan 2OL7 - 2O2L. F. Grant Agreement with the Department of Commerce for the Morrill Meadows Park Renovation - Authorize The Mayor was authorized to sign a Grant Agreement with the Washington State Department of Commerce in the amount of $485,000 for the design and site preparation work at Morrill Meadows and East Hill Parks, subject to final terms and conditions acceptable to the Parks Director and City Attorney. G. Right-of-Way at 132nd Ave. Park Property - Authorize The Mayor was authorized to sign the Municipal Quit Claim Deed to dedicate the east 27' of the future L32"d Ave neighborhood park as public right-of-way, subject to final terms and conditions acceptable to the Parks Director and City Attorney. H. Youth Sports Facilities Grant Agreement for the Futsal Court at West Fenwick Park - Authorize The Mayor was authorized to sign a Grant Agreement with King County to accept the Youth Sports Facilities Grant funds for $75,000 to help fund the installation of a Futsal court at West Fenwick Park, subject to final terms and conditions acceptable to the Parks Director and City Attorney. I. Consultant Services Agreement with Macleod Reckord, PLLC., for the Morrill Meadows Park Construction - Authorize The Mayor was authorized to sign a Consultant Services Agreement with Macleod Reckord, PLLC., in an amount not to exceed $689,837.58, to create construction documents for the Morrill Meadows Park Renovation Project, subject to final terms and conditions acceptable to the City Attorney and Parks Director. J. Westview Meadow Final Plat - Approve Council approved the final plat plan for Westview Meadow and authorize the Mayor to sign the final plat, K. King County Water District No. 111 Franchise Ordinance - Adopt Ordinance No. 4241 was adopted, establishing a 1O-year franchise with King County Water District # LtL, and adjust the general fund budget accordingly. Page 5 of 7 Kent City Council Regular Meeting Minutes April 4,2OL7 Kent, Washington Approved April 18, 20L7 8. Other Business None. 9. Bids None. 1O. Reports from Standing Committees, Council and Staff Mayor - Mayor Cooke clarified that, after the recent Puget Sound Regional Council meeting, she decided to and voted "Yes" regarding Covington being designated as a large city. Mayor Cooke conveyed that she recently testified before the Finance Committee in the House of Representatives regarding the overall revenue package as part of the budget, and the fair market sales tax proposal. Mayor Cooke, Councilmember Ralph, Doug Levy and Kelly Peterson spoke at the Port of Tacoma regarding local jurisdictions being required to pay matching dollars towards state projects. Mayor Cooke suggested there be a committee to provide an avenue for discussion regarding two King County proposals: "Access for All" for arts & sciences, and one relating to housing. Council President - Council President Boyce provided details regarding today's workshop topics that included the Public Works Operations and Maintenance work plan, the Information Technology Department's updates to the City Council Chambers technology, and the City's communications plan conveying the City's fireworks ban. Administration - Derek Matheson, Chief Administrative Officer, advised that his written report is in the packet, and that there will be an executive session to discuss potential litigation and property negotiations that is expected to last 25 minutes with no action following the session. Economic and Community Development - Council President Boyce requested everyone vote for "Kent" to be the location for the next Dick's Drive-In. Operations - Councilmember Ralph advised that the next meeting will be held April 18, 20L7. Parks and Human Services - Councilmember Fincher advised that the next meeting will be held April 20,2OL7, and encouraged everyone to participate in one of the Green Kent Steward events in April. Councilmember Fincher also indicated there is still an opening for an adult to serve on the Parks Commission. Page 6 of 7 Kent City Council Regular Meeting Minutes April 4,20L7 Kent, Washington Approved April 18, 20L7 Public Safety - Councilmember Berrios advised the next meeting will be held April LL, 2OL7, and that the City will host a Drug Takeback Day on April 20, 2OL7, from 10 - 2 p.m. Public Works - Councilmember Higgins conveyed that a representative from the American Legion spoke to the Public Works Committee and indicated that their business is being impacted by the fire line water charge that was adopted in 2016. The Public Works Department is researching possible mitigation measures for non- profits. The Committee also discussed recent failures of the Burlington Northern crossing equipment, Public Works staff are currently documenting the failures, installing cameras, and erecting signs that will have the Burlington Northern telephone number for commuters to call when an incident occurs. Staff is also in contact with the Federal Railway Administration and Senator Cantwell's office. Councilmember Higgins advised that the City is seeking every opportunity to convey the impacts of malfunctioning railway crossings to all interested parties. Puget Sound Regional Fire Authority - Councilmember Thomas advised that he appointed Council President Boyce to lead the search for a new Fire Chief. The next meeting will be held on April 19, 2OL7, at Fire Station #78. At B:01 p.ffi., Mayor Cooke indicated the Council will go into Executive Session that is expected to last 25 minutes with no action following the session. 11. Executive Session and Action after Executive SessionA. Potential Litigation, as per RCW 42.3O,L1O(1)(¡) B. Property Negotiations, as per RCW 42.3O.LLO(1)(c) At 8:32 p.m., Mayor Cooke reconvened the meeting and advised that there will be no action taken. 12. Adjournment At B:34 p.m., Mayor Cooke adjourned the meeti ng fr Kimberley City Clerk Komoto April 4,2OL7 PageT of7